CONSENT AGENDA - Web viewPENINSULA TOWNSHIP. 13235 Center Road, Traverse City MI 49686 Ph:...

PENINSULA TOWNSHIP13235 Center Road, Traverse City MI 49686

Ph: 231.223.7322 Fax: 231.223.7117www .peninsulatownship.com

Town Board Meeting February 9, 2018, 7:00 pm

Township HallAgenda

1. Call to Order 2. Pledge 3. Roll Cal l4. Brief Citizen Comments (for items not on the agenda) 5. Approve Agenda 6. Conflict of Interest 7. ConsentAgenda

Any member of the Board, staff, or the public may ask that any item on the Consent Agenda be removed and placed elsewhere on the agenda for full discussion.

A. Meeting Minutes Approval-Town Board Regular Meeting January 23, 2018; Town Board/Planning Commission Special Meeting of January 23, 2018;

B. Reports and announcements (as provided in packet)1. Officers2. Staff

C. CorrespondenceD. Edit list of Invoices (recommend approval}E. Approve additional part time hires at the Fire DepartmentF. Approve Fire Department uniform requestG. Approve declaring I-Pad tablets as surplusH. Approve annual donation of $250.00 to the Boom-Boom Club

8. Business A. Approve Park Master Plan (Brian VanDerBrand)B. Approval Resolution to Waive the Penalty for Failure to File Property Transfer AffidavitsC. Approve Vineyard Ridge Sewer and Water Plans

9. Citizen Comments 10. Board Comments 11. Adjournment

Peninsula Township has several portable hearing devices available for audience members. If you would like to use one, please ask the Clerk.

CONSENT AGENDA

ITEM A: MINUTES APPROVAL

Regular Town Board Meeting Christina Deeren, Recording Secretary Joanne Westphal, Editor

Peninsula Town Board Regular Meeting

January 23, 2018, 7:00pmMinutes

J, can to Patee by Manigold at 7:03 p.m.1- PJc4ee 3. Roll Call Present: Manigold, Westphal, Bickle, Achorn, Wunsch

Absent: Sanders, Wahl.Also present: Gordon Hayward, Assistant to the Planner, and Planner Brian VanDaiBraoo,

4. BriefCitizen Comments-for items not on the agenda-None 5. Approve Aa=enda

Supervisor Manigold requested an amendment to the agenda to declare the old phone sys tem as surplus at Item #7.

Motion to amend and approve the agenda by Wunsch, with a second by Bickle. Passed Unam6. CgpQiet o( Interest-None 1,cooseot Agenda;

Any member of the Board, staff, or public may ask that any item on the Consent Agenda beremoved and placed elsewhere on the agenda for full discussion.

1. Meeting Minutes Approval-Town Board Regular Meeting of December 12, 2017, Town Board Regular Meeting of January 9, 2017.

2. Reports and announcements (as provided in packet)A. OfficersB. Staff

3. Correspondence4. Edit list oflnvoices (recommend approval)5. Approve additional part time hires at the Fire Department (3 new Officers).6. Approve 3 days of training on BS&A software for Clerk's & Treasurer's Office staff.7. Declare old phone system surplus

Nancy Heller, 3091 Blue Water Rd, Traverse City, MI 49686: Questioned the cost and num ber of people that will be attending the BS&A software training consent agenda item number Westphal: The training will be at the Township Office's and it is for five people for three days for just slightly over $3000.00.

Requested by Achorn to have the Town Board Regular meeting minutes of December 12,

2017, postponed until she has the chance to review these minutes. Also the list of

Invoice at Item #4, she did not have time for a final review of those invoices.

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Bickle: Subject to final review and approval of the invoices, may we move forward with ap proving the consent agenda items? Achorn: yes.

Moved by Wunsch to approve the consent agenda as amended, with a second by Bickle,

Passed Unam

Achorn: Also asked for a correction of the January 9, 2017 Regular Township Meeting Minutes. Page 3 says, "Achorn: as the project goes along"; what I said was "if the project goes long"... that is, if it took longer than anticipated.

8. Business:

1. Discuss Adoption of the Park Master Plan, presented by Brian VanDenBrand.

VanDenBrand: To bring you up to speed, the DNR requires a five year Parks and Recrea tion Plan when we apply for grants. The plan that is before you tonight is an update of our 2010 plan. There are not a significant munber of changes from the 2010 plan, but what we have done is to shift the "Pelizzari section" to an appendix. This shortens the plan signifi cantly. It also allows us to incorporate the Bowers Harbor Park Plan as Appendix B. The fi nal appendix would be just the documentation of our public hearings and our minutes of the adoption. Again this is necessary to qualify for a number of grant funding sources. It is not a funding commitment or a budget commitment, but rather, a general outline of where we want to go with our parks. The Park Commission has been working with this for quite some time, and now they are ready to recommend adoption of it by the Township Board. I have included a Resolution to that effect which was not included in your packet. What this Reso lution does is closely follow the DNR's recommended motion for Resolutions of this na ture. So that is before you tonight. I know that the Park Commission is here tonight to an swer any questions that you may have.

Manigold: Do any of you (i.e., Park Commissioners present) wish to make a statement?

Anne Griffiths: There are two changes that you may notice as you read through it. First, we included language which specified our interest in working with the DNR to produce a plan that would be satisfactory to all concerning the interactions between Kelly Park and Haserot Beach. All we are doing at this point is acknowledging that the DNR has expressed interest; we are expressing our interest back. We are not planning on asking for any legal or binding regulations or recommendations between us and the DNR, but we are expressing an interest to the DNR in working with us concerning Kelly Park as we go forward. The only other thing that is probably a little different from 2010 is that we have received a lot of input from trails people. They would like to see us working towards the situation of removing bikes and pedestrians off of the roads and on to a trail system to get up and down the Penin sula. This is to save their lives and avoid accidents. Overall, I think those are the only two

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significant changes from the previous document. VanDenBrand: Ann pointed out the rela tionship between Haserot and Kelly Park and the public interest in a trail system. What we don't have is a detailed trail plan yet, which I would hope to work towards. It is important to realize that the point of this plan is to make sure that if a grant opportunity pops up, we can go for it. We can always amend this plan, a month out from now if necessary. This plan qualifies you for DNR grant funding opportunities.

Manigold; Any questions of the Park Board or of Brian?

Achorn: I have a question on page 13, it names Bowers Harbor Park. It says that the Township has explored the possibility of acquiring additional property adjacent to the Bow ers Harbor Park. Where is that?

VanDenBrand: The Township has acquired additional property is what it is should say.

Achorn: On the Dougherty House, it reads "The Township has established an endowment fund for long term needs and programming at the home". I have not seen anything.

Manigold: That fund is at the Grand Traverse Regional Community Foundation.

Meihn: Correct.

Achorn: And then on page 17, in the right column, ''the Lighthouse Park is now available by reservation for a fee for special events". I was not aware of that.

Grifftbs: There is no established fee mechanism for events. There used to be weddings, but weddings are no longer scheduled. There is no mechanism for anyone to have an event at the lighthouse,

Achorn: So this should be removed?

Griffith: Yes.

Grifftbs: Thank you. I would point out in the diagram on page 11, it list the "Recreation Commission" by name; it should read "Park Commission".

Westphal: I have a number of corrections as well. First of all where are the appendices that were referred to throughout this document?

VanDenBrand: Here is one; this is the Pelizzari Park Plan that was already adopted by the Board. We are incorporating this for reference.

Westphal; If that is an appendix document, then it needs to be incorporated in the Parks Master Plan document.

VanDenBrand; Here is a copy.

Westphal; Starting on page 4 of the Park Master Plan, under "Goals, Objectives and Action Program", there is a minor typo, but it stops with the bold face stuff and .starts a new sen tence. It is important that you stay consistent formatting a document like this. Use the for mat that you have in the above paragraphs.

VanDenBrand: I didn't get catch that could you please repeat that JoAnne.



Westphal: Page 4, under E: Goals, Objectives and Action Program. You introduce a for mat that you started with in A-D and then you break from it, by bringing in a sentence after that bold face. The document needs to stay consistent in format On page 2, under para graph 5, at the very end the document reads "Park Commission meetings were held in the summer of 2017 into the winter of 2018 to discuss the development the time the plan time line, content and goals to encourage leadership participation and public input." This is a run on sentence that is difficult to follow. It needs to be written more clearly. For example,what is leadership participation? Is it a program, leadership by who or what?

Wunsch: leadership comma - participation.

Griffiths: Right.

Westphal: Okay. Then you refer at the bottom paragraph, on the same page, left hand col umn, page 5 "A summary of the public comment which was received is included in appen dix D." There is no appendix D so how do you know what.... interrupted by...

Griffiths: There are no appendices in this plan, are there Brian?

VanDenBrand: There will be.

Griffith's: I know that there are appendices, but I don't think that they are in this document.VanDenBrand: They are not in this document.

Manigold: You said the minutes for the Resolution would be attached.

VanDenBrand: That was part of the housekeeping side so if you prefer to see that public comment before you adopt this.

Westphal: Actually, it would be nice to see the public comment so that I know how many people participated and attended the public hearings. Then I will have a sense of just exact ly how much public input we have on this document.

VanDenBrand: Okay.

Achorn: Perhaps, the Commission members could tell us.

Griffiths: We do have minutes that are recorded. I think it would be most appropriate to provide yo_u with a copy of the whole attendance, and let you go at it so you can move for ward on accepting these documents.

Westphal: Also, I went on-line to census.gov and updated your population for the Town ship in 2016, it was 5,831. That is <www.census.gov>.

Achorn: Where is that?

Westphal: On page 6, left hand column in the second paragraph down.

Achorn: What was the number?

Westphal: 5,831.

Achorn: In 2010?



Westphal: No, 2016. By the way, the Old Mission Peninsula ranges from I to 4 ½ miles wide, and extends 17 miles into Grand Traverse Bay, based on research that we have done at Michigan State.

Achorn: Where is that?

Westphal: That is on page 7, right hand column under "Physical Features" in the first para graph.

Achorn: Range is what?

Westphal; The range is I to 4.5 miles wide, and extends 17 miles into Grand Traverse Bay. Westphal went on to suggest several more area.s where clarity of the text, omissions in the data, and oversights in the document leads her to suggest that the Board hold off on approv ing this plan until it is complete and accurate in content. We need to see what the appen dices are, and what the data from the public hearings includes. It is especially important to know who participated, how many people participated, and what their input was. This park plan told me that the township is due for a public survey again, that includes parks in addi tion to a number of other things that feed into the Township's Master Plan. If the last Park Plan was written in 2010, it is about time that we do get some serious public input not only on the parks but other things. For example, we need to know how people feel about PDR and other things that are important to the township and feed into the Park Plan by providing open space and scenic views. We really don't have current data on many of the issues that make this place special.

MeJbn; Madam Board member, I would also suggest in line with what your requesting, given that you have t get this submitted to the DNR in March, the last opportunity that you are going to have to approve this Park Plan will be in one of your February meetings. It would be incumbent that the people that are furnishing this information, get this information to the Board immediately. It is important that information for Town Board approval is there in time for a thorough review, so the Board is able to come to a meeting and ask questions. I would hate for the Township to miss that March deadline.

VanDenBrand; What I think that we should do, is to present a clean version at your first meeting in February. We will include an the appendices and get the necessary corrections for you. Then move forward with it to the DNR. What we were trying to do is qualify for the next DNR funding cycle.

Westphal: The problem is that people like me will pick the weaknesses of a document like this ifwe are on a review panel. We have two more meetings in February before the March 1st deadline. We need to do a quality job so we have an inside track of a high quality doc umentation put forth to the DNR. I know that we have very good relationships with the DNR but other people will review this besides the DNR Officer, and I think we want to have the best product that we can put out there .

VandenBrand: I agree and like I said I realize that it is not perfect. We wanted to get it through the Park Commission and through you guys so that you can see the general direc tion that we are going in knowing full well that you would probably have some stuff that you would want us to fix.

Regular Town Board MeetingJanuary 23, 2018, 7:03 pm Pages

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Manigold; We have the time to make these corrections. The critical date for a MichiganLand Trust grant is April I st The good news is that we have going against many of theTownship's throughout Michigan that are in bad financial states; they cannot come up with the 25 percent match. This puts us in a very good position. There has been talk about changing the toilets at the lighthouse; we have Bowers Harbor improvements that we can make a grant for monies. So it is important that we get this plan completed and submitted. We are going to be meeting in a study·session tomorrow and the following Wednesday, so we could put it on one of those meetings, if you can get all the changes that were presented tonight. We can start working then on the grant proposals. That would be my suggestion.

Westphal; I think that it is more practical that instead of putting this on the agenda for the study session, which we can do, I would suggest that we try to target the first meeting in February that we have for the Town Board and have it done well.

Bickle; Or as soon as it is available before February.

Manigold; Greg said that the changes could be done very quickly so that is what I am saying·. I don't want a half done job either. I want it perfect but we do have that week from tomorrow that we could put it on too.

Achorn; I suggest that since Jo knows so much about this type of publication that she work closely with the Park Commission to make those minor changes. She can review it again be fore our next board meeting, so at that board meeting it will be ready to go.

Wunsch; I have two minor changes. At the top of page 5, it should read Michigan Depart ment of Natural Resources and the Michigan Department of Environmental Quality. You consistently used DNR throughout the rest of the document. One other suggestion is to in clude data on the high volume of tourists from outside our commtmity that use our parks. That may improve the appeal to any DNR Commissioners who are not familiar with our ar ea but are going to read this. DNR gives funds when applied in Northwest Michigan to help a much broader community when they have suburban parks downstate.

Achorn; We do have documentation as to how many people visit the lighthouse which is readily available.

Snow: It was approximately 46,000 this past year.

Achorn: That information could be incorporated into one of the appendices.

Westphal: Was that just the lighthouse?

Snow: Yes.

Bickle: Those are only the people that signed the guest book. That is a quantifiable number, and it is fair to assume that it could be another 10 to 15 thousand that are just casual tourists.

Westphal; You know that your guest registration book at the lighthouse could be expanded to your other park areas too. A lot of parks have these little entrance boxes that ask people to tel1 them where a person is from, with a slot in the box where they can put their information



in without other peop]e seeing it. I think every one of your parks should have that at their entrances. I am stunned when I go by Pelizzari Park and there isn't a day or a time when I go by) that there isn't at least one car in the parking lot, if not ten. I have been amazed at the number of people that use that park at all times of the day, well into the evening, all days of the week and all season long. I think that would be really good data that you could gather and not spend any money, except for the registration stands, pencils, and papers for people to sign. I think it would help us document use. If you want to go to a survey format, then I would get Michigan State University's Recreation and Parks Department to help the Parks Commission do a surv ey.Snow: That would help us document how well the parks are used in a quantified, accurateway would be very helpful.Westphal: I also think that you also need to update your census data. Include the public hearing data that you have. Tell your potential funding agencies, about the people at the public hearings. What did they say? Who were they? What did they think you did well? You don1t have to say what they thought you may not have done well. It shows that you're documenting what we are signing off on with the Resolution.Manigold: I guess we will be requiring a motion to table?Bickle: Do you want to say 'or as soon as available'? If this gets done in five days so Iwould do an amended motion.

Moved by Wunsch to table the Parks Plan until our next regular meeting or as soon as available, second by Westphal.

Passed Unam

2. Approval of the Written Findings of Fact and Motion on 'the 81" Public Hearing of 12112no17 (Meihn);

Meihn: As the Board will recall on December 12, 2017, I, in concert with Tim Wilhelm, put together a Findings of Fact. After each Findings of Fact, there was a vote.At the end there was a motion 'that culminated in a vote on all of the Findings ofFact and the conditions that the Board had discussed in the workshop and other things to consider. We went through that meeting, item by item. With regard to each item, we also then indicated which conditions were going to be required. Those that voted 'Yes'voted that the Findings of Fact were true and accurate and had been approved. Those that

voted 'No', to protect those people who objected, I attached the transcript The only difference in the Findings of Fact that we have presented to you today for affirmation are the vote, who made the motion on each of the individual items, and the reference to the people that objected and as to each objection. We also made reference to conditions that are both in the transcript and at the end of the motion.This is way a reader such as yourself or the public will see who voted yes or no or who

objected. They know where to go to see what those objections are because it is in the tran script, and they will also know that there are conditions upon which that approval was made by the members that voted 'yes' and those conditions can be found in two places the tran script that is attached and at the end of the motion. I found as I did many different reitera tions of this, that staying true to what was essentially presented to you on the 12th was what we needed to do. At the end, we have our motion with conditions that you articulated. Es sentially what I am asking you to do today is to not to approve that which you have already approved on December 12, 2017, but to approve the document which reflects the decisions that you made and the changes that I had to make to the document that was submitted on the



1ith. Again I just want everyone to know that this is not usual. I think that when you have an important vote like this, you attach the transcript. This allows the people that will take over for you in the future to see what you have done and to know why you have done it.For those that objected and wanted their voices heard and not to be lost in the midst of a mo tion, it is there; and those that have voted positively. who also asserted their reasons, it is there also. In addition if there is any appeal, of this will be immensely helpful to us. It was really designed to protect the public, the Board and everybody involved. I would respectful ly ask the Board at this point and time to put forth a motion to reaffirm or affrrm the docu ment that has been presented to you as reflecting the decision of the Board that was made on December 12, 2017, and then to adopt that document. With that said., 'thank you'.Manigold: The first question that I have is who ordered the other document? Did Judge

Power do that?Bickle: You mean the transcript. Did the Court order the transcriber?Meihm No. The transcript of our December 12th meeting was done by two people. It was

done by Mr. Rowe and his people, and it was done by Mr. Meihn through the disk that was provided to me from Christina. I then sent it to a Court recorder to have it transcribed, so that we would have an actual paper record. This is because writings are more important than digital recordings. A disk will go away and is lost forever. I think that the transcript is more important.Bickle: I think that you (Manigold) are asking about the woman that was actually taking the...Meihn; That was not ordered by anybody. That was Mr. Rowe doing it for purposes, iflwere Mr. Rowe, for purposes of being able to either defend any appeal ifwe voted negative ly or to join us in defending any appeal that would be brought based upon the decision. And possibly worrying about whether our recording machine is working or if there were hidden or missing things like the Nixon 19 minutes that were missing on the tape or the disk. It is what most lawyers do on the other side to protect their clients.Westphal: We do have page 87 missing that we did not receive in the transcript. So we do have a Nixon error?Meihn: That is a scanning error. Thank you for pointing that out I wasn't made aware of that. 'Thank you', I will make a note of that.Westphal: So this was a product of Attorney Rowe and...Meihn: No, it is a product of mine and my court recorder and Attorney Rowe's court re corder. I compared the two to go through the transcripts. Thank you for those questions, I really appreciate that I will get you page 87.Westphal: I have another question. On these Findings of Fact, were these are the ones that were developed and presented to us at the December 6th or 7th meeting before the De cember 12, 2017 public hearirig?Meihn: I don't believe so. It is the Findings of Fact that we provided to you the day before the hearing as being updated with the new information.Bickle: Tim Wilhelm has provided us with information, and you merged into it, to stream line what we ended up with.Meihn: Abso1utely.Westphal: Down at the base of page I and throughout the Findings of Fact document, "Township proposed Findings of Fact for 12-8-2018" can be found.Mejbn: That shouldn't be on the document, ou have an old copy. You do not have the one that I sent this morning, but yes December gt was the final one that we have provided to you. The one that I sent to you today, I removed that simply because it wasn't necessary from a tracking perspective any longer.

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Bickle: In fairness to Jo, her Outlook was down. The thing that Brian just passed out to us Jo, is the cover sheet for the upgraded one that Mr. Meihn had sent this morning. Christina forwarded it to us, and that should be the final draft.Deeren: That is the final draft.Westphal: I am confused, as I have three of these now. The one I proofed and wrote in; and the one that I was given that says revised December 12th ; and now I have the one that Christina just gave me. So will someone tell me which is the real document that I am sup posed to review.Deeren: The one in your hand is the final one that had all the corrections in it. Meihn: All it had was four corrections in it. It had two typos and two votes that were wrong based upon transcripts.Achorn: Did you give me a copy of the revised?Bickle: I did. I printed it off for you Marge. Just to provide clarity, Mr. Meihn, when 1 re ceived your memo from this morning at 9:50 from Christina, I made the point for my own record keeping providing a copy to Trustee Achorn where it says "revised". It is just a re minder that this is the document that we want to be working with or to do a comparison side by side.Meihn: That is also why I included Ms. Westphal on the email with the revised part. I as sumed that she had worked with somebody, or had at least would be able to see those four minor changes.Achorn; For the record, 1 want the four documents to be "transcript from the public hear ing", "Christina's minutes", "the document that we worked with at the December 12th meet ing", and "Greg's copy that he had sent"; I have the red lined copy as I compared them all together. All four and then I gave them over to Christina with the documentation for what I thought were changes which she passed onto Greg, and that is how the fmal version or the next version came. I went through it once again with my red lined version to confirm that the changes had been made. I did not go through the revised version (the one that says revised December 12th ), but I will if you want me to. I think it is the same as what we had re ceived.Meihn: It is the same. The only _thing is that somebody put on the first page, as Brad had indicated, the word "revised". Like I said, all of your changes were made. In fact, I thanked you for the typos that somehow in the middle of the night, I did not catch after reading 250 pages of transcript. As you know, we had some crazy motions that did not go forward. We also addressed everyone's concerns over the direction of those conditions. I think that spe cifically Ms. Westphal and Mrs. Achorn had spent a lot ohime ensuring that at least these conditions were appropriately made. If the Board were to look for just purposes of one last thing from an insurance perspective (in terms of being comfortable) if you would turn to page 17 for a moment; in page 17, is the motion to approve and deny which again is the same as it was on the 12th

• On page 18 and 19 are the same as presented on the 12th except for me drawing out those additional conditions that you had made. Board Member Achorn had also requested for clarity purposes that the developer provide the Board information re garding the storm piping for 25 year event instead of a 10 year event, pursuant to Section8. l.3(3)(d) of the following Findings of Fact. What this does is take you all the way back to 8.1.3(3)(d); when you look at that, you see the vote and you will see the objection and you will see that vote was subject to the conditions, so you are able to match it all. You can then match it all to the transcript. So it is kind of a three way guarantee to ensure that your objections and vote were accurately reflected.



Manigold: I would also like to put on record that Marge went through her analysis of all four. Ifthere was a question , we brought Christina to fly-speck it. Ifthere are any questions , the ultimate source is the recording which I think will be attached to this document.Meihn: Yup. If that is what you so choose to do.Manigold: As an extra set of eyes I also asked Gordon to go through it as well. Hayward: I did review it and the items that I caught were also caught by Christina and Marge, so I am confident that it is an accurate representation.Bickle: Gordon, ifI may ask, when you went through this review was it working off the document that was sent to the Supervisor, Clerk and Christina from Mr. Meihn this morning at 9:30? Was that the document that you worked off of1Hayward; I worked off that and the other documents that were received. I found a couple of typos which I gave to Christina, and she then gave them to Greg.Bickle: Thank you, Gordon.Westphal: I have some corrections on this document as well, that go back to the transcripts that you provided us. They are on page 18 and 19 on the new revised edition. Starting with condition number 11, that "the developer provide to the Board assurance and calculations that the ditch can accommodate at 25-year, 24 hour event". That is what Jennifer suggested to the Board as a better solution or condition than the 10-year, 24 hour event, given the size of the pipe. That was on page 93 of the transcript. Then on number 13, another condition was "the developer provide for retention or some sort of structure at the end of the ditch to. stabilize outlets and dissipate flow". That was page 95 of the transcript . It was another rec ommendation of Jennifer also made as a suggestion. This was one of her four suggestions. Meihn: Let me stop you with number 11. If you look at condition number 12, I do not think number 11 is a change. It reads ''the developer provide to the Board assurance and calculations that the ditch can accommodate a 10-year, 24 hour event". Number 12 the de veloper to provide to the Board, information regarding storm piping for a 25 year event in stead of a 10 year. Eleven and twelve are two different conditions that were being asked of the developer, so I do not believe your correction with all due respect for number 1O as number 11, is appropriate, because what you are reading for number 11 for correction is in number 12.Westphal; I disagree with you on that, but we can talk about this further. I do know that if we go to page 95 in the transcripts, Jennifer Hodges was not talking about ditching; she was talking about the end of the ditch and seeding the cul-de-sac (see pg. 95, lines 11-13). Her point was that there is nothing to retain the flow of the water coming through that_ ditch.That is directly against the ordinance in terms of the way that this is written. She was talking about a mechanism to stabilize outlets and dissipate the flow. She was concerned about that.Meihn: The Board did not make every concern she raised a condition. She raised many concerns within her presentation as issues of concern. If you give me the page, I can follow through to see if the Board decided to make it a condition.Westphal; Page 95, lines 11-13.Meihn: Okay. .Westphal: The reason that I bring this up is because there was ditching there. The problem was there was nothing to slow the flow coming out of that ditch when it hits the cul-de-sac. Meihn: Ifl recall correctly, but you may be right, there was not ditching there, which she thought it needed to be and on the edge. Toe transcript will say that, and that is why I refer enced the transcript.Westphal: That is why I am referencing the transcript too.



Meihn: The other one where we are disagreeing is 11 and 12. Remember 11 has nothing to do with 12. She wanted assurance and calculations that it could accommodate a 10 year, 24 hour event and then what she wanted was developer provide the Board information regard ing storm piping for a 25 year event instead of a 10 year pursuant to thatWestphal; You might be right.Meihn: Let's check it; what page do you have for that?Westphal: Page 93 of the transcripts for the 11th condition. and page 95 for the 12th condi tion.Meihn: Wonderful. Thank you.Westphal: Condition number 14--'i:he developer provide information regarding the water shed and capacity". Jennifer Hodges said that the plans "lacked an outline of the water shed" so it was difficult to determine the capacity of that watershed and subsequently, the volume of water that will be coming off of it. If you say in this particular Condition number 14, "the developer provide information regarding the watershed and capacity", it is inade quate.Meihn; That is exactly why it was written like that. It was to give Jennifer the broadest scope of ability to control and to deal with the situation.Westphal: But she asked for at least the minimum of knowing what the boundaries of that watershed were.Meibn: Understood. This gives her the greatest capability of being able to ensure the wa tershed in that capacity.Wunsch: It gives her flexibility to ask for more or less. Correct?Meihn: That was what I was trying to avoid saying, but "yes". It gives her the full ability to operate instead of the limited ability under a minimum.Westphal: Number 15, pg. 19: "the developer provide a standard mulch blanket to resolve soil movement" Hodges actually recommended a '"turf reinforcement blanket" on those slopes that had a run of2 over an elevation of one (2:1 slope, 50% grade). It is the type of slope where a standard mulch blanket would not be adequate to hold soil in place on that type of slope, pg. 108 and several other pages refer to the turf reinforcement blanket.Meibn: Later on she does refer to a mulch blanket around trees, but I have noted your concern on that condition,Westphal: On condition number 17, "developer to provide a standard performance guaran tee to the Township to be negotiated by the Township and Developer". Hodges said on pg.111, lines 3-11, that she recommends "incorporating a performance guarantee where you have the ability to obtain a bond... ensuring you have the ability to ensure that the project is taking place per the plans provided on schedule, and... have the ability to issue violations accordingly."Meihn: That was not put into the original conditio:r:1s/negotiations, and I cannot put it in at this time.Westphal: General question, about how this information is presented. Especially on items that talk about pg. 12, subsection 2ii: "the Board finds that the Township Engineer Brian Boles ofGourdie Frazer reviewed the grading plan and concluded that while the mass grad ing plan for the project is adequately designed from an erosion control and storm water management standpoint, but the grading and site construction have the potential to relocate and redistribute soil materials including arsenic on neighboring properties, depending on weather conditions which was also acknowledged by Dr. James Harless of SME." There are several of these statements in the Findings of Fact that talk about Brian Boles involve ment as the Township Engineer, but we had a shift in engineers that provided other findings that are not being reflected here in these Findings of Fact.



Meihn: I would disagree in this regard. First and foremost, this vote is already done. It is inappropriate to go back on a vote that was already approved by other members of the Board. With that said, there are no other Findings of Fact by any other engineer that you have hired. Jennifer Hodges did not any other Findings of Fact or written documents; she provided an oral communication at the meeting about what she thought was defective and that was then put onto the conditions. Now, new information came from AST!, and that is incorporated in the Findings of Fact and the conditions.Westphal: One of the important things that Jennifer Hodges talked about that deals with Item 2, is the absence ofa grading and soil stabilization plan, pg. 108, lines 12-24.Meihn: That requirement is found in condition number 16, pg. 19, in the Findings of Fact document "Developer to provide a grading and stabilization plan... ".Westpbal: I can live with that.Mani.cold: Where are we now? One word change-''turfmulch".Meibn: Yes. The final things or concerns, subject to Board Member Westphal's corrections, is 1) that she believed paragraph 11 should accommodate a 25 year storm event in 24 hours, pursuantto 8.1, and my reading of the transcript is to accommodate a 10 year, 24 hour storm calculation, and then paragraph 12 is what she wanted 11 to be, which reads "the developer to provide to the Board information regarding storm piping [sized] for a 25 year event instead of a 10 year event". [Note; Meihn mis&ed the significance of the size·of piping whensummiuuing thi·s condition--,-Editor's note.J2) Nwnber 13, that Westphal wanted some additional measures added to the condition that included "engineering measures to stabilize the ditching outlet and dissipate the flow at the cul-de-sac area" as found in the transcripts, pg. 95, lines 11-13. I would like to look at the transcript real quick to resolve this condition.3) Number 15, Westphal was correct the developer should provide a ''turf reinforcement blanket' on slopes with a 1 foot rise to 2 foot run (50% slope).She also wanted the clarification of who would be responsible for a standard performance guarantee. Since the Board did not make it explicit in the minutes who would pay for the performance guarantee, it clearly that the performmice guarantee will come from the devel oper and cover for it. The Board did not make this explicit in the minutes or transcript but I do not think it is a prohibition to this. If our view is that they have to pay for it, and they don't meet that condition, then this does not proceed.Manigold: Do you want to take a minute to review that?Meihn: Yes, please. [Pause.] If you don't mind, I would just like to read it. And then I will read what we did in terms of our motion. This is the one that we tried did two motions and then modified. Pg. 94, line 25, and Pg. 95, lines 1-20 of transcripts:

"Ms. Hodges: I had some concern as far as the 81 private road and cul-de-sac at the end. I had talked about the ditching,·and there is as it stands right now with the cul-de-sac as de signed is the asphalt at the end of the cul-de-sac here, [with] a stone basin there, for all in tents and purposes to capture that water. But the ditching itself, just looking at the plans and the drastic profile, it seems to end. So my concern is if that ditch becomes inundated with a significant rain event that it's just going to overflow. I saw nothing at the end of that ditching to prevent anything-to stabilize outlets, to dissipate any of that. So I was just looking for some clarification because right now that ditching just seemed to end with nothing at the outlet. Mr. Manigold: So is basically what you are doing is going through the entire project after flyspeck it because they all tie into everything, the drain age--. Ms. Hodges: They do."



Meihn: One more part here. This resolves one of our other issues too. This is me speaking on Pg. 96, line 12- 25 and Pg. 97, line I, of transcripts,

"Mr. Meibn: So that your option then would be either a motion to fmd that condition is not met, or a motion to find that the condition is met pursuant subject to the condition such as, or conditions of information being provided to the board to meet the requirement as set forth by the board's engineer, which are the watershed is supposed to be on the plans, illustrated, they are not. The storm piping, the condition being if you look at for 25 year instead of a 10 year. And then ditching at the cul-de-sac area it seemed like the ditch ends, there is no continuation or where that drainage of that water would go. And then ditch flow capacity calculations haven't been provided. Those seem to be the fourthings..."

So to accommodate from a clarity perspective, raised by Board Member Westphal, is think that we would continue with the developer to provide ditching at the cul-de-sac area, ditch flow calculations, and plan for handling overflow. I believe that accurately reflects the con cerns of Board Member Westphal, while accurately representing the transcripts provide.

Manigold: Any other questions? I entertain a motion to approve as amended.Achorn: I move to approve as amended.Bickle: I second.Manigold: Any further discussion? Roll Call. Rob-yes; Westphal-Yes; Achorn-Yes; Wun- sch-Yes; Bickle-Yes Passed unam

Manigold: Can you tell us what the procedure is now for the record?Meihn: We are done with this. I will make the corrections so effectively today the matter is concluded. There is no reason to go back to the Circuit Court unless one or more of the intere_sted parties, such as David Rowe and his client O'Grady, or Scott Howard and his cli ent who started the appeal, file an appeal on this. I am feel that you have put yourself in a great position to defend.Manigold: I think both parties have called wondering where it is. I told them that it would be the 23nt that the Town Board would be dealing with the Findings of Fact and conditions. Can you get that to them?Meihn: I will get it to them.Manigold; Okay. What I will do is get it to the Board tomorrow morning with the correc tions. I would like each of you to send me an email stating that you have seen the correc tions. This is our final document. I want the Board to be comfortable with the final docu ment.

9. Citizen Comments- None

10. Board Comments - Manigold: Michigan Township Association will be meeting in Acme this year. It would be good for people on the Boards and Commissions from the Township to attend some educational classes, without the added cost of travel.Bickle: In fact Rob, I did make a copy of the information, and I put it in all of the Board members' boxes.Manigold: If somebody comes up for re-appointment, and they haven't been to a class, do we want to consider them for reappointment? It is kind of a tough, but we want to keep peo ple going to continuing education classes.



Monnie Peters: May I suggest that you do some sort of email out for the other Boards, be cause I am fitiding that people are not checking their mail on a regular basis.Manigold: Okay. That was the plan I just didn't know how forceful we wanted to be to get the word out.Achorn; When we ran for office, we stated that we wanted everyone to be educated that waythey would represent the Township to the best of their ability.Manigold; Okay, we will put it out there for everybody tomorrow asking them to please sign up for something and to get back with us. Is there any other Board comments?

Westphal: I brought up to Rob, my concerns with dealing with the absenteeism of some of our elected officials at Board and Commission meetings. I think it weakens us as Boards and Commissions, in terms of having a full slate of elected officials when making decisions on crucial items of business here in the Township. I suggested that one of the things that we should consider is rescinding pay for Township officials when they fail to attend meetings without an excuse. I questioned whether or not we needed to have a policy dealing with at tendance at the township meetings. If someone does not make a Town Board meeting, should they be paid for not going to the meeting if they are not excused? Furthermore, exten sive absenteeism for a variety of reasons-for example going south for the winter or doing community service work--should not be an acceptable excused absence. We do have a choice with how we use our time as township officials, which means if you have an option to do something of personal interest like summer activity in the community that conflicts direct ly with a Board or Commission meeting, then you need to make it your business to avoid that type of conflict. I suggested to Rob that we have a fiduciary responsibility to our residents to represent them at meetings, and if we are not available to do so, we are failing our constitu ents and the teams that we agreed to be a part of when we ran for office.Manigold: That is one of the topics for the study sessions that we hope to talk about, along with personnel. We are having a study sessien tomorrow at 9:00, and another one, each Wednesday (except the frrst Wednesday of a full week in a month). We are trying to get everyone's time schedule where we can deal with things like looking at escrows, permitting procedural issues, and other decision making processes that take discussion among various board and commission members.Meihn: Just to add some information for you. As you go through this evaluation of yourprocess and procedures, in my opinion, this is a very important thing. Tomorrow I will be downstate reviewing an audit of competitive bidding processes and qualified bidding pro cesses in one of the Township's on the east side of the state. As you probably know, a lot of those Townships on the east side in Southern Michigan are under FBI review or investigation for the bidding process. It is good to have your policies and procedures known, and under stood and followed. And it is important that you not only know what are, but that the people who are implementing these processes and procedures know what they are. The second thing addresses Board member Westphal's comment. State law provides for a remedy when there is a fiduciary duty not being fulfilled. My job is to make sure that you are knowledgea ble about your responsibilities. I think that there is a good reason to have an attendance poli cy. Everybody needs to pull their weight. Those are the types of policies that are in play that are good to look at in terms of what you do.Manigold; I would entertain a motion to adjourn.Wunsch; I just have a couple of additions. The Planning Commission had a public hearing for the new library yesterday. Atid did we approve ... ?VanDenBrand; We had an approved motion to direct staff for findings to support approval.



Wunsch: We had a recommendation for some changes at the Planning Commission level and with our staff. We are also working on the junk and blight ordinance which you may remember. Members from the Planning Commission and Township Board are working on a sub-committee that are dealing with that issue today, along with short term rentals. We are looking at making any changes that we want to make to the B&B ordinance at the same time.

Adiournment: Motion to adjourn by Bickle, second by Wunsch. Meeting adjourned at 8:30 p.m.

Passed Unam


JOINT TOWN BOARD/PLANNING COMMISSION MEETING 1/23/18

Present: I. Wunsch, M. Peters, L. Serocki Absent: M. Sanders, J. WestphalAlso present: B. VanDenBrand, N. Heller, C. Deeren, D. Sanger, G. Hayward, M. Elliott, C. Peterson Meeting called to order: 1:06 PM

Junk OrdinanceReviewed submitted Junk definitions. Fifteen days could be a problem if working on getting machinery functioning. Building materials can be outside for long periods of time during construction. Enforcement Officer and Zoning Administrator can give 15 days notice; if violator is working on the problem, time frame can be extended. Definitely keep all items out of road right-of-way. Exempt property owners falling under GAAMPS?

Want a good definition. What needs to be cleaned up and how many days to do it. Have to look at circumstances; junk will be treated differently depending on circumstance. Look into MAEAP guidelines. Flexibility needed for staff and for property owners. Brian will review comments and put into a revised ordinance.

Short-term RentalPeople are not following the ordinance at this time. Some property owners are renting the entire house. Other property owners are on-site and are renting 1 or 2 bedrooms. The guests in the owner-occupied rooms cannot use kitchen or invite others in to visit. Maybe look at a tier system with Tourists Room on the bottom and B&B at the top. If allow Tourist Room would that be for one room or two? Look at the impacts on the neighborhood; want to maintain character.

Can have a permitting system that would limit number of houses with Tourist Rooms and limit how close these homes can be to other Tourist Rooms. Too many rentals in a neighborhood could change character. Permitting system would be first come, first serve. Permitting process would be streamlined from B&B, but will still make demands on staff time. Process would allow neighbors to make comments prior to permit. Permit would be renewable; 1 year? 3 years? If problems occur from rental, permit could be revoked or not renewed. Do not want new use·to evolve into commercial use. Make sure that houses are not built to specifically become multiple rooms for rent.

Suggestion made to allow some changes in two current B&Bs and then eliminate that ordinance.

Need to define what the Township wants and then enforce it to make it work. Draft policy for next meeting will allow one bedroom tourist rooms. Twenty-five will be allowed and must go through the permitting process. They must be 1500 feet from other rentals and they must be owner-occupied. How does Code Enforcement request proof of owner-occupied? That is the problem now with house rentals.

Next meeting February 6, 2018 at 1 PM. Meeting adjourned: 3:15 PM

1/27/18 laws

CONSENT AGENDA

ITEM B: REPORTS

Grand Traverse Sheriff Department Calls for Service Statistics

Month YearJanuary 2018

Day of Week Mon Tues Weds Thurs Fri Sat Sun TOTAL442 520 600 414 452 371 282 3,081

Hour of Day o96

1

702

413

324

255

456

617

1068

1129

16210

16211

15612

170

13

186

14

204

15

201

16

173

17

167

18

162

19

136

20

130

21

161

22

18823

135Location Citations Traffic Crashes Arrests *Other Criminal Non

CriminalTraffic

CrashesTotals

Fatal PIA PDA OWi Criminal

01 Acme 13 0 2 18 1 5 60 30 47 20 15702 Blair 26 0 0 26 1 36 222 68 70 26 38603 East Bav 14 0 1 37 1 11 195 46 93 38 372

04 Fife Lake 9 0 0 8 0 3 50 3 7 8 6805 Garfield 73 0 8 97 9 68 586 305 341 105 1,33706 Grant 0 0 2 8 0 0 14 13 5 10 4207 Green Lake 7 0 2 13 0 10 94 25 40 15 174

08 Long Lake 6 0 1 14 0 5 60 19 31 15 12509 Mavfield 7 0 0 12 1 0 33 5 7 12 571O Peninsula 4 0 1 5 1 0 42 7 25 6 8011 Paradise 4 0 0 8 0 1 51 19 17 8 9512 Union 1 0 2 2 0 0 7 0 3 4 1413 Whitewater 2 0 2 9 0 0 38 6 17 11 72

29 Fife Lake Vig 0 0 1 1 0 0 14 5 4 2 2530 KinQsley VIQ 4 0 0 2 0 5 46 16 16 2 8066 Traverse Citv 4 0 0 0 3 57 0 0 0 0 0

84 Out of Countv 0 0 0 0 0 20 0 0 0 0 0Totals 174 0 22 260 17 221 1,512 567 723 282 3,084"Other Galls for Service Include: 911 Hangups; BOL; Follow-up to Complaints; Motorist Assists; Public Relations; Serving Legal papers; Traffic Stops; Warrant AttemptsAs of 1/01/18, MIP alcohol citations are civil infractions, therefore no arrest is applicable.Ticket stats are based on what District Court has entered as of 2/01/18. Arrest stats are as of 2/01/18.Totals are not equal.

CONSENT AGENDA

ITEM C: CORRESPONDENCE

r

Brlanv = Or..\M. c,e_ / f ""(\From: Sent To:Cc:Subject:

Thank you for the update

Jennifer Hodges <[email protected]> Thursday, February 01, 2018 4:09 PM Jim HirschenbergerROB MANIGOLD ([email protected]); Brian VanDenBrand RE: Mari Vineyards Residences - Declination of Responsibility

" a (.:D"".-\\IN\"'--C e,-. •t.... ""(-;1£.fJ\

From: Jim Hirschenberger [mailto:[email protected]]Sent: Thursday, February 01, 2018 4:07 PMTo: Jennifer Hodges <[email protected]>Subject: RE: Mari Vineyards Residences - Declination of Responsibility

No, it rs not complete yet so we won't have time to get it to you for this meeting.

Thanks Thank You,Jim Hirschenberger, P.E.

Mansfield Land Use ConsultantsPlanners - Civil Engineers - Surveyors

Ph: (231) 946-9310, ext. 1007

From: Jennifer Hodges ( mailto: [email protected] ] Sent: Thursday, February 01, 2018 3:19 PMTo: Jim Hirschenberger < [email protected] > Subject: RE: Mari Vineyards Residences - Declination of Responsibility

Good AfternoonWanted to inquire on the status of this as the township is setting their agenda for their next meeting (February 13 th)

Thank you I

From: Jennifer HodgesSent: Wednesday, January 17, 2018 9:12 AMTo: 'Jim Hirschenberger' < [email protected] > Cc: 'Rob' < supe rvisor@ paradisetw p.org >; t reasurer @peninsulat ow nship.com ; 'Brian VanDenBrand'< planner@peninsulat ownship.com > Subject: RE: Mari Vineyards Residences - Declination of Responsibility

Good MorningI wanted to inquire on the status of this resolution request. As of today I am still waiting on your response regarding inclusion of the agreement. Due to timing as it is now the 17th I am unable to have time to review and cannot recommend it be added as an agenda item for consideration on the 23rd and will plan on FebruaryAssuming we received in the near future.

Thank you and have a good day

1

CONSENT AGENDA

ITEM D: INVOICE APPROVAL .

101-9"1-:JJ0,255 TREASURER 277.9!.

efVENDOR INFORMATION

PENINSULA TOWNSHIP INVOICE REGISTER

For Invoices Scheduled for Payment on: 2/14/2018 12:

INVOICE INFORMATION

Page: 1/5

BS &A SORWARE Amount of Invoice Paid: $2,967.00PR, AP, GL, CR ANNUAL SERVICE/SUPPORT

Distribution:tlJJ-21 5-814.000101-215-814.000101-215-814,0IX}101-253-814.(}(!C

COMPI.IT'ER SERVICE'>- PA"rROil C:OMPI./TER SERVICES -ACCTS PA C0!1PUTER SERVICES - GEN LEDG COMPUTER SERVICES - CASH REC

81J8.00662.0tl775.00662.00

CAPITAL ONE COMMERCIAL Amount of Invoice Paid:COMPACTORSAND,OFFICESOAP $29.31

Distribution:96,{J(J()-72 ·(}v(1101-173-726.000

Supp/IS$ Supp/,es

23.82S.49

cm CARDS (COSCO) Amount of Invoice Paid:TWP OFFICE SUPPLIES

$93.20

Distribution:101-173-T.26.000 S1:ppbes 93.l(i

CITY OF TRAVERSE CITY Amount of Invoice Paid: $615.31PROPORTIONAL COSTS LEGAL SERV CHART

Distribution:298-()()()-8()U)()(} Legal Fees 615.Jl

CRAIN SYSTEMS GROUP LLC Amount of Invoice Paid: $932.00NEW ROUTER AND CHECK VARIOUS DEPT C

Distribution:10J-90J-9.'?(J,173 General Olftce 132.0010J-901-97C.173 Generc1I Office 487.501fJJ-90J-9lv.21S CLERK 62.50101-901-970.253 7R€ASI.JRER 62.50101-901-:J70.209 ASSESSING 125.00101-!JOl-970.420 ZONING 62.SC

CRAIN SYSTEMS GROUP LLC Amount of Invoice Paid: $277.91UPGRADE MARILYN'S PC AND PROVIDE NE

Distribution:

FOLEY & MANSFIELD Amount of Invoice Paid: $1,005.00ZBA MTG TRANSCRIBE MTS, MEDIATION FE

Distribution:101-430-801.()(JO /.eg3I Fee$ 1,0C5"00

VENDOR INFORMATION



INVOICE INFORMATION

Page: 2/5

FOLEY & MANSFIELD Amount of Invoice Paid:LAND DIVISIONS

$135.30

Distribution:101-209-801.0{)(} Uga/ Fees /35.30

GLAD Amount of Invoice Paid: $30.00PREP FOR MTT SMALL CLAIMS APPEAL ASS

Distribution:101-209-960.0tJO EducatJ0.'1 & Tremmg .<'0.00

GREGORY M. MEIHN, PC Amount of Invoice Paid: $7,900.50 81 LAND DIVISION

Distribution:101-101-801. T81 utJgatJon Pro,Jeet a; 7,900.50

GREGORY M. MEIHN, PC Amount of Invoice Paid: $2,465.00 B&B ORDINANCE VIOLATION

Distribution:161-420-801.000 Lega:Fees 2,465.00

KCI Amount of Invoice Paid: $208.08PERSONAL PROPERTY STATEMENTS

Distribution:WJ-209-8.:6.TA\' ntract Tax Semces 208,08

NORTHERN OFFICE EQUIPMENT Amount of Invoice Paid: $475.22 TWP OFFICE BLACK & COLOR COPIES

Distribution:101-173-818.COP COPIER J COPIEP SUPPllffS- di.ACK lvJ-173-818.COP COPIER 8 COPJER SUPPLIES- COi.OR

PENINSULA COMMUNITY LIBRARY Amount of Invoice Paid: LIBRARY EXPENSES

77,883 7.34

$18,000.00

Distribution:7tJlHJ00-223,/}()(J Cue to library ,9, '{Jtj/j,()O

PENINSULA TWP TREASURER Amount of Invoice Paid: $8.62 OFF CLEANING SUP & WINTER TAX POSTAG

Distribution:101-173-726.000 Supphes101-253-724.000 Post.;,ge

6.3(}2.32

l vl -209-870,000 Mtle,gge 227.]8

VENDOR INFORMATION

PENINSULA TOWNSHIPINVOICE REGISTER

For Invoices Scheduled for Payment on: 2/14/201812:

I NVOICE INFORMATION

Page: 3/5

RECORD EAGLE (PUBS) Amount of Invoice Paid: PUBLICATIONS

$900.85

Distribution:101-400- 00.000 PRINTING & PUBI.ISHJNG • Pl.ANNING 87.75101-101-900.000 PIUN11NG & PUBl./SliJNG · T6 Bl.SO208-151-900.000 PRINT/NC & PU8USHJft/G · PARK 87.25208-751-900.000 PRINTlNG & PUIJI.JSHING - PARK J54.6C101-215-900.{J()(} PRIN71NG & PUBLISNING - a.ERK 349.25101-101-900.000 PRll'fflNG & PUBLISHING - IlJ 139.50

RECORD EAGLE (PUBS) Amount of Invoice Paid: PUBLICATIONS

$413.76

Distribution:: OJ-400-90(WOO Pnntmg & Pubhs/11ng 11:-75101-400--900.,f}OO Print111g & Pubfrsh,ng 1.1(1_..(j(J208-751-900.000 Pnnt,ng & Pub/Jshing 178.50JOJ-1019- 98-000 IIV7EREST EXPENSE i .1;s1

ROBERT K MANIGOLD Amount of Invoice Paid:JAN & FEB MTA LUNCH@ ELKS

$17.39

Distribution:101- t,71-96$.00/J

101-171-965.00IJMeetJngs Meetings

8.968.43

ROBERT WILKINSON Amount of Invoice Paid: $644.00 OFFICE & TH CLEANING 12/16 - 1/7

Distribution:10.i-.lfiS-930.000 REPAIRS ANO MAINTENANCE - CLEANING 644,00

ROBERT WILKINSON Amount of Invoice Paid: $1,036.00 OFFICE & TH CLEANING 1/12/18-2/10/18

Distribution:lv1-26S-93tJ,O'JO Repairs and Mamtenance 1,036.(I{}

SALLY AKERLEY Amount of Invoice Paid:MILEAGE $227.38

Distribution:

STAPLES CREDIT PLAN Amount of Invoice Paid: VARIOUS DEPT SUPPLIES

$1,172.84

Distribution:101-:.73-726.00(J Suppl,es 261.34101·253-'l26J)CtJ SUppt,es 746.03



Page: 4/5

VENDORINFORMATI_ON INVOIC E INFORMATION1C1-2 JS -726.000 $upp/Je!, 165.47

STAPLES CREDIT PLAN Amount of Invoice Paid: $510.64VARIOUS DEPT. SUPPLIES

Distribution:101-173-726.000 Supp/It!$ 58.24101-2 (19-71 6 ,000 Suppltes 185.ll.'J101-253·72.i.OOO Supplies 42.87101-420-725. (JIJ(I Supplies 4.39StJ8-000-.726.000 Supp/HIS 93.47JCJ-215-726.000 Supphes 125.81

TERRI M. MCDERMOTT Amount of Invoice Paid: $120.00PLANNING COM MINUTES 12/18/17

Distribution:i01-41fJ-818.010 Contractual and Reconilng Se.: !20.00

TRAVERSE CITY STATE BANK Amount of Invoice Paid: $1,442.81VARIOUS PURCHASES FOR DEPT CREDIT C

Distribution:51)8- 72.i.000 SUpf'PeS ,ltJS.4.JSOB-C00-9:JO,QOO Rep;J!l'S and Millntenance 170.49S06-000-SJ4,200 PtJb/lS/Jing Softw3re 95.39508-tJOIJ-JJJl!.SEC s«unty 24.99SOINJ(){J-970,000 cap,taJ Outlay 135.18101·215-814.200 Pub/Jshmg Software 47.67101 · 215·726. (l(JO SUppltes 191"62101 -215·900.000 PrlnlJ'lfl a Pt.1/J/Jsh,ng 60.00208·751-726.000 SUpp/le'i 495.78101·101-998.000 INTEREST a PENSE 6.26

TROPHY TROLLEY Amount of Invoice Paid: $14.00NAMEPLATE FOR CHIEF GILSTORFF

Distribution:206 -cro-726,0()(} Suppltes 1-1.00

TROPHY TROLLEY Amount of Invoice Paid: $37 .00NAMEPLATES MIEHN, HODGES, JACKSON

Distribution:101·101-,725.tJOO Supp!teS101·21$-726.000 Supplies

YOUNG, GRAHAM, WENDLING PC Amount of Invoice Paid: 81 FOIA & 81 ZONING

23.0014.00

$1,456.00

Distribution:ltJJ-101-801.Tl/1 /.dJg3t/otl ProJ«f 81 SBFJ.CO

101-101../iOJ.TBJ.LJtJgatJo,1 Proft:d at 768.00

VENDOR INFORMATION



INVOICE INFORMATION

Page: 5/5

Total Amount Disbursed: $43,135.12

2(16-000-930.000 Repair.;and Maintenance :1.11

l\r/Itey-Y.1/

VENDOR INFORMATION



INVOICE INFORMATION

Page: 1/4

BERGMANN MARINE Amount of Invoice Paid:SAFE BOAT REPAIRS

$6,284.37

Distribution:ZJ6-00iJ,-97J.SBT 53f Bu8i" 6,281.37

CLUFF WEU DRILLING COMPANY Amount of Invoice Paid: $333.00LABOR, 5" PVC CASING, 5" WELLS ADAPT.

Distribution:2tJ6.(J(}{}-93'J.iJOO Repairs and Hatntenance JJJ.00

DEWEESE HARDWARE Amount of Invoice Paid: $60.26TAPE, TRASH CAN, BULBS, BATTERY

Distribution:206-l}(l()-72&.000 Supp/,es 60,26

DEWEESE HARDWARE Amount of Invoice Paid: $27.11TOILET REPAIR KIT, WALL PLATE

Distribution:

DEWEESE HARDWARE Amount of Invoice Paid: $50.74WALL ABS HOLDER, HANGERS, HOOK BLOG

Distribution:206-00()-726.000 Supplies S074

DEWEESE HARDWARE Amount of Invoice Paid: $39.39NUT, BOLTS, SCREWS, 4-WAY SPUT, CONN

Distribution:206-000-126.000 sur,mes 39.]';

DEWEESE HARDWARE Amount of Invoice Paid:WOOD SEAT

Distribution:206-000·!130.(}(}(} R"!!f)SHs and Maintenance

$26.99

26.99

DEWEESE HARDWARE Amount of Invoice Paid: $8.49WOOD SEAT RETURN, NEWWS, MEGA PT

Distribution:206-000-93{1.0C(J Repall'S and f1all1teniJnCE (26 .99)2{16-()(}f)-930.(11)() Repairs and Ma/fltenance 27.49206-000-9.JO.{)(J(;) Repaus and Maintenance 7.!J!,

VENDOR INFORMATION



INVOICE INFORMATION

Page: 2/4

DRAINVILLE - BATTERIES PL Amount of Invoice Paid: $27.90BATT. FOR EMG LTS IN FIRE STATION

Distribution:206-:J00-726.000 SuppJ,es 27.90

FRONTLINE SERVICES, INC Amount of Invoice Paid: $344.45REPAIR OF WARNING LTS ENG 2

Distribution:20t;-OU0-939J)(}() Vehlcle M/linter,a 344.-IS

FRONTLINE SERVICES, INC Amount of Invoice Paid: $336.93OIL CHANGE VEH CK BRAVO 1

Distribution:206-(){J{l-f'39.0iJO VehK./e Mamfe!lance J.. .93

FRONTLINE SERVICES, INC Amount of Invoice Paid: $213.75LABOR CHARGE REPAIR BRAVO 1 & ENG 2

Distribution:'J06-000-93 .ooo Veh1d Mamtenana l13.7S

FRUSA EMS Amount of Invoice Paid:DECEMBER PAYMENTS

Distribution:-ooo-818,000 Co:1tr,1.,,-wa! 5eMces

KOPY SALES, INC. Amount of Invoice Paid:BLACK & COLOR COPIES FD

Distribution:206-D00-818.COP Cop,e, & Cop,er Suppl,es206-IJOO-b'JllCOP CoptrH & CopJeJ Supp/,es

$225.30

225.30

$40.00

8.9031.10

MICHIGAN ASSOC OF FIRE CHI EFS Amount of Invoice Paid: $125.00MEMBERSHIP INDY. & REGIONAL

Distribution:206-000-958.GOO MEMBEffSHIPS AND DUES - INDV206-000-!158.(}l)(J MEMSERSrl/PS ANO otlES - REGIONAL

MUNSON OCCUPATION HEALTH & MED Amount of Invoice Paid:DRUG SCREENING NEW HIRES

85.00110,0: 0

$84.00

Distribution:2f16-000-SJ8. TST Testlnf! Ccmpl:ance206-000-SJS. T.:,T Testmg Comp!ance

"ll.004].00

206-(}()(}-9JJ,tJOC EQUlf)fflent M111ntenance :89.99

VENDOR INFORMATION



INVOICE INFORMATION

Pa g e : 3/4

PHOENIX SAFETY OUTFI11fRS Amount of Invoice Paid: $352.86FIREFIGHTING BOOTS JOHN BUZVNISKI

Distribution:206-C00-970.1)1)0 C4plt8/ Ollt/ay 352.86

PHOENIX SAFETY OUTFITTERS Amount of Invoice Paid: $89.50PROTECTIVE RADIO HOLDER CHIEF'S RADI

Distribution:2C6-000-851.000 Radfo Hilmtenance 89.SO

PHOENIX SAFETY OUTFITTERS Amount of Invoice Paid: $177.00REPAIR TURNOUT COAT CODY LIPE

Distribution:106..(){1()-933 IJOO Eqwpment Mamtemmce 177.00

PREMIER SAFETY Amount of Invoice Paid:REPAIR ONE AIR PACK

Distribution:

$289.99

PRIORITY ONE EMERGENCY Amount of Invoice Paid: UNIFORMS

$10.00

Distribution:206-ooo-935.000 I.Jn.:Forms 10 .(J,J

PRIORITY ONE EMERGENCY Amount of Invoice Paid: UNIFORMS $4.50

Distribution:206-000-935. 000 Umforms 4.50

RECORD EAGLE {PUBS) Amount of Invoice Paid: $1,183.00PUBLICATIONS FIREFIGHTERS WANTED

Distribution:206-000-900.I){)() ."rmting & Pubf/Sh,ng 1,183 .()()

STAPLES CREDIT PLAN Amount of Invoice Paid: FD SUPPLIES $222.60

Distribution:206-0()().726.(}()() Sup,:)/les 2.22.60

VENDOR INFORMATION



INVOICE INFORMATION

Page: 4/4

STAPLES CREDIT PLAN Amount of Invoice Paid:FD SUPPLIES

$60.28

Distribution:206-000-726.{1{)1) Supp/res 60,.lB

STATE OF MICHIGAN Amount of Invoice Paid: $150.00 2016 & 2000 FORD GRD TRANSPORT LICEN

Distribution:206-0l}(}-932.00IJ Amf:lulance Supplies 150.00

TOM VANDERMEY Amount of Invoice Paid: $70.00 BLS HEALTHCARE PROVIDER COURSE CERT

Distribution:206-()00-960.000 EdlJGltJon & Trammg 70.00

TRAVERSE CITY STATE BANK Amount of Invoice Paid: $523.02VARIOUS PURCHASES FOR FD DEPT CREDI

Distribution:206-()(}(),-T24.000 POSTAGE 26.82206-000- 726.000 Supphes J.?2,47206-000-939.()(}(I v /lfa1nrenance 204.73206-ooo-818.200 Software L1Ce11Se 159,00


fVENDOR INFORMATION



INVOICE INFORMATION

Page: 1/1

NICHOLS APPRAISAL SERVICES Amount of Invoice Paid:(5) PDR APPRAISALS

$13,265.00

Distribution:291-000-B-'J2000 APJJl8 tsal s 13,265.00


{o/VENDOR INFORMATION



INVOICE INFORMATION

Page: 1/1

GOURDIE-FRASER, INC Amount of Invoice Paid: $2,040.0081 ON EAST BAY REVISED FIRE RD PLANS

Distribution:701-()()()-255.781 Escrow - The 81 On East Bay Z,{14{},00


CONSENT AGENDA

ITEM E: FIRE DEPARTMENT HIRES

Peninsula Township Fire Department 14247 Center Rd.

Traverse City, Michigan 49686 PH: 231-223-4443

[email protected]

February 2, 2018

Dear Township Board,

I am pleased to present the names of two individuals who have put in applications to join the

Peninsula Township Fire Department. Both individuals live in Traverse City and are within 5 miles of the southern township line. They will both be able to work part time shifts as well as responding as paid on

call. I have met with each person and deem them to be quality candidates for the position of firefighter within the department.

The first candidate is Raymond Brahier. Raymond has many years of experience in firefighting

and emergency medical services. Raymond is a paramedic. Raymond expresses a great desire to be part of the Peninsula Township Fire department team. I believe Ray, with his experience and skill, will be a

benefit to the department and community.

The second candidate is Alex Werly. Alex currently works some part time shifts for a

neighboring community. With Alex's close proximity to the township, he will help us increase our

abilities in the southern end of the township. Alex is very energetic and seems to process a passion to help people. I believe Alex will be a great addition to our department.

Recruiting and retaining firefighters is a difficult challenge in this day. To be able to bring in

quality individuals like Ray and Alex will definitely be a benefit to this department and the community.

ask the board to approve these applications, so we may start the process of training them and assisting

them in becoming contributing members to our department.

Yours in Life safety,

Fire Chief Fred Gilstorff

CONSENT AGENDA

ITEM F: FIRE DEPARTMENT UNIFORM

REQUEST

Joanne West_e_hal

From: Sent: To: SubjectAttachments:

Fred <firechief@peninsulatownship .com >Monday, February 5, 2018 2:02 PM [email protected]; Treasurer; Jo9nne Westphal Class A unifromsClass A uniform quotes.pdf

Rob, Jo and Brad,Attached you will find a quote for dress uniforms for the members of the fire depart. The current union contract states that uniforms for the full time staff will be discussed or purchased on or before April 1, 2018. I believe that we should purchase for all members, mainly because we are all a team and we should present in this fashion. I suggest we go with the quote from NYE, we have compared both materials and garments and I feel the cost savings with NYE is the best option. On the quote you see a cost of $420 per person, this does not include their badge which is around $90 and a hat badge which is appro x. $30, for a total of approximately $540 an individual. I m in the process of setting up guidelines as to when our personnel will get the full uniform. l believe it has to be earned. I am looking at getting the full uniform for personnel who are in good standing with the department and have service for over a year. When wearing this uniform a member will be able to display pride in the Peninsula Fire Department and look extremely presentable to the public. I believe I can fit this cost into this year's budget. I am looking for guidance to go ahead and start with this task. If you have any questions please feel free to ask. Below is what a class A uniform looks like. Pretty sharp.

Fire Chief Fred Gllstorf/Peninsula Township Fire Department14247 Center Rd.Grand Traverse, Michigan 49686 [email protected] Ph. 231-223-4443Fax 231-223-4697

1

Nye Uniform 1030 Scribner

NW Grand Rapids Ml 49504

(616) 459-5065(616) 459-4364

Quote

1/28/2018Page 1 of 1

639442

Lisa

BILL TO:

Peninsula Twp Fire Dept 14247 Center Rd Traverse City Ml 49686

SHIP TO:

Dept. Stock

TERMS: NET 30

-

......._-._-

Total $420.00

Ordered Part Number Descrir.,tion Prire Total1 38804-36-Long

310-3 Wht-15:5-35Double Breasted Lined Blouse Coat 139.50 139.50

1 Poly/Cotton LISShirt w/ creases 35.50 35.501 38200-:. "-- Mens Poly Pant-Dark Navy 43.50 43.501 6505-3 BW-36-SILV Pant Belt 1 3/4 -Black BW-Silver 25.50 25.501 COT-BK-Long Clfp On Tie-Black-Lon 6 00 6.001 TB-Silver-Axe T1e Bar-SilverAxe wl Cro (2787) 950 9.501 HBH-Navy-Medium

22141-13-MedBell Crown Hat-Navy 74.50 74.50

1 Hi Gloss Shoe 64.50 84.501 NP100-Polish-Sllv-CB Namebar 11.00 11.001 M/2182-Scramble,-Silv Pr Round Collar Disc-RedEnamel 1050 1

0.50 $)lLA.J! BRASS 1$ THE EPP!£ - . I

' -

- _.a._ • • .. ,.,.. nn... .,.,.I r,n--

PRICING ON THIS QUOTE IN EFFECT FOR 90 DAYS

P hoenix Saiet-y u

To: Peninsula Twp. Fire Dept.

Attn: Chief Fred Gilstorff

From: Jeff Shimel

S::ibject: Tentative Station Wear Pricing

Below is the pricing you requested.

1-10-18

Elbeco

Short Sleeve Shirt0934 Tek3 Short Sleeve Shirt, Midnight Navy 65/35 PolyiCot stretch Twill weave-$48.00P834 Paragon Plus Poplin Short Sleeve Shirt, Midnight Navy 65,'35 Pol)'/Cot Poplin weave --$35.50 331ON TexTrop Short Sleeve Shirt, White 100% Polyester Tropica1 Weave --$41.50

Long Sleeve ShirtG924 Tek3 Long Sleeve Shirt, Midnight Navy 65/35 Poly/Cot stretch Twill weave ---$51.00P824 Paragon Plus Poplin Long Sleeve Shirt, Midnight Navy 65/35 Poly/Cot Poplin We3Ve ---$39.50 3 ION Tex.Trop Long Slee-.e Shirt, White 100% Polyester Tropical Weave --$44.50

Job Shirt3730 Elbeco Navy Blue Job Shirt---$52.00*8070 Game, Canvas Collar (Not Denim)[I 117], 80% Cotton/20% Polyester ---$56.00*

PantsE2804R Tek3 Men·s 4 pocket pant, Midnight Navy --$45.00E2844R Tek3 Men's Cargo pocket pant. Midnight Navy ---$5 2.00E2874R Tek3 Men's EMT Cargo pocket pant, Midnight Navy -'"$55.00

Class A

DC13820 Top Authority Doubl -Breasted 2-Pocket Dress Blou e----$148.Cl0 DC13800 Top Authority Single-Breasted 4-Pocket Dress Blouse ---$138.00 P.8941 Top Authority Clas5 A Polyester Serge W ve Pant -----$44.00Class A Hat depending on style and type-----$55.00 to $110.00

Shoe

High Glos5 Poromeric Academy 0.xford-- --$70.00

Belt

6505 3 Bo5ton Leather Basket weave---- $28.00

P hoenix Safety Outfi t ters

$10.00 up charge to Embroider Name, EMS Llcensure and Department Maltese logo to Job Shirts.

$22.00 up charge to Applique Logo to back of Jobsbirt,Prices inc1ude hemming of pants$8.00 for name tape and sewing to hirts$4.00 sewing of department provided patches ti> shirt sleeve$8.00 sewing of department provided patches to Class A Coat sleeve Rank Strip sewn to coat Slee\'e--$8.00 eachYears of&ervice M:lltese----$7.00White Dress Gloves Uni ize-----$9.00pair Addition charges for special alterations lJp..charges may apply to TallUp-charges fo1 emb roidering anJ or Heat transfer Up-charges may apply to 3XL and Up

If you have any question, feel free to contact me.

JeffShimel(C) 419-386-6355 (F) G14-474-1472 (0) 937-324-2537j.shimel@phoenixoutfrtten.comwww.phoenixoutfitters.com

CONSENT AGENDA

ITEM G: SURPLUS DECLARATION

NOTE PADS

CONSENT AGENDA

ITEM H: BOOM-BOOM CLUB

DONATION

Rob Mani,aold

From: Sent: To: Subject:

[email protected], February 02, 2018 9:01 AM [email protected] Fourth of July fireworks, attention: Rob Manigold

Hello Rob!

I hope you are warm, and all is well. It may only be early February, but the Traverse City Boom Boom Club already has its sights set on spearheading another great Fourth of July fireworks show over West Grand Traverse Bay. Peninsula Township has continually played an integral role in our efforts to 'Light Up the Sky' in July! In order to properly celebrate this great American tradition, TCBBC respectfully asks that the Township once again contribute $250 to help offset the costs of production. We are extremely grateful, and hope to have your ongoing support!! Many, many thanks!!!

Kindest regards, Tim HinkleyPresident, Traverse City Boom Boom Club

1

BUSINESS ITEM A:

PARK MASTER PLAN

2018 Peninsu la Township Recreation Plan

Peninsula Township Park CommissionAnne Griffiths - Chair

Mike Skurski - Vice Chair & Treasurer John Snow - SecretaryGary Cornell - Member Don Atkinson - Member

Maura Sanders - TB Representative

Peninsula Township Board Rob Manigold - Supervisor

Brad Bickle -Treasurer Joanne Westphal - Clerk Margaret Achorn -Trustee Maura Sanders - Trustee Warren Wahl - Trustee Isaiah Wunsch -Trustee

Update of the 201O plan prepared by :

Networks Northwest(formerly Northwest Michigan Council of Governments)

PO Box506600 E Front ST

Traverse City, Ml 49685-0506231-929-5000

www.networksnorthwest.org

2018 Peninsula Townshi_p RecreationPlan'

Table of Contents

Introduction............................................................................................................................4

Description of the Planning Process, Timeline, and Public Input Process............................5

Community Description..................................................................................................6

Administrative Structure... :.................................,............ ..... ...... ............. ..... ...... 1O

Recreation Inventory............................................................................................................12

Goals and Objectives and Action Program.........................................,.........................22

Appendices

A. Pelizzari Natural Area Management Plan (as previously adopted)

B. Bowers Harbor Park Expansion Plan (as previously adopted)

C. Summary of Public Comment

D. Approval Documentation

• Official resolution of the Peninsula Township Board dated: _

• Official resolution of the Peninsula Township Park Commission dated: 1/8/2018

• Copy of letter transmitting adopted plan to County Planning dated: _

• Copy of letter transmitting adopted plan to Regional Planning dated: _

E. Mission Point Lighthouse Visitor Numbers

F. Post-Completion Self-Certification Reports

Peninsula Township 2018 Recreation Plan

1 ·

IntroductionThe Peninsula Township Recreation Plan identifies the Township's highest recreation priorities, and provides a road map for the implementation of the recreation goals and objectives identified by the Park Commission, community, and Township boards and committees. The Plan was developed according to the Michigan Department of Natural Resources Guidelines for the Development of Community Park, Recreation, Open Space, and Greenway Plans, and is organized as follows:

A. Community Description and Planning Considerations, includes information regarding the Township's population, natural features, and adopted plans. The intent of this section is to provide a context for the plan that will assist in establishing goals.B. Administrative Structure, summarizes the process used to make recreation decisions, and discusses budgeting and revenue.C. Recreation Inventory itemizes the Township's existing recreation facilities and identifies the needs of each park individually.D. Goals, Objectives, and Action Program, describe proposed recreation goals and improvements, and itemize specific implementation activities as part of a capital improvement schedule.E. Description of the Planning and Public Input Process, details recommended planning standards, public comment period methodology, the public hearing and adoption process, and accessibility assessments standards.F. Post-Completion Self-Certification Reports

Related PlansA number of adopted plans are used to guide Township activities and decision-making. These plans were used in the development of goals, objectives, and action items in this Recreation Plan:• Pelizzari Natural Area Management Plan• Bowers Harbor Park Expansion Plan• Old Mission Scenic Heritage Route Plan• Mission Point Lighthouse Park Strategic Plan• Peninsula Township Master Plan

2018 Peninsula Township Recreation Plan Page4

Description of the Planning and Public Input Process

Recreation Planning Standards used by the Michigan Department of Natural Resources and by the National Recreation and Park Associationmake recommendations for the number, type, and design of active recreation facilities. These standards were considered along with public input and other id en ti fie d needs in the recreationplanning process.

Park Commission meetings were held from the summer of 2017 into the winter of 2018 to discuss and develop the plan timeline, content, and goals and encourage leadership participation and public inp.ut.

The Township's recreation needs were assessed through a variety of avenues, including consideration of demographic trends, review of public input, input from Township Boards, officials and staff, review of past Recreation Plans and other adopted Township plans, and consideration of state and federal recreation facility guidelines.

Following development of park goals, the Park Commission worked to create a draft plan, conduct further public input meetings and public hearings, and develop goals, objectives, and action programming.

Recreation Plan Comment Period

The Recreation Plan was released for public review on November 1, 2017 at a regular Peninsula Township Park Commission meeting. Comments were received at the regular meeting on December 6, 2017, and again welcomed on December 20, 2017, in accordance with the Michigan DNR's required 30-day review period. Comments received are on file with the Township.

the goats, objectives, and activities for the Management Plan and Landscape Plan. A summary of public comment received is included in Appendix C.

Public Hearing and Adoption

The Park Commission voted in support of a resolution to adopt the plan at a public hearing held on January 8, 2018. The Township Board acted on the plan at a public hearing on February 13, 2018. Legal notices, meeting agendas and minutes are included in Appendix D.

Accessibility Assessments

Accessibility assessments included in this document are based on Appendix D of the Michigan DNR's "Barrier Free Accessibility Requirements for Parks" guidelines.

The accessibility standards are as follows:

1. Every amenity within the park is accessible.

2. Most amenities in the park are accessible.3. Some amenities within the park are

accessible.4. Most amenities within the park are not

accessible.5. No amenity within the park is accessible.

Public input was used in the development of

2018 Peninsula Township Recreation Plan Page 5

Map 1: Location Map

<.

\:

Grand Trovemi County

Community DescriptionPeninsula Township is the northernmost township in Grand Traverse County, and comprises nearly all of the Old Mission Peninsula, a narrow strip of land extending about 18 miles into Grand Traverse Bay. The Peninsula is renowned for its rich agricultural heritage and natural beauty, with a wide variety of recreational opportunities for both residents and visitors. These recreation assets-the Township's water access, trail networks, scenic views, historic resources, natural areas, and other facilities-contribute to the Township's high quality of life, and its popularity as a desirable place to live and visit.

PopulationWith its 42 miles of coastline, forests, rolling hills, orchards, vineyards, beaches, and wineries, Peninsula Township is well-known as a thriving agricultural community, vacation destination, and seasonal residential community and as a high-quality year round place to live. Driven in large part by these qualities, the Township's population has seen dramatic increases over the last several decades. As of 2016 (the latest information available), the Townships estimated population was 5,831. (www.census.gov).

The U.S. Census Bureau shows that Peninsula Township' s population differs in several respects from county-wide trends, and is markedly different from State demographics.

Statistics suggest professionals and entrepreneurs who work in the Traverse City area, and those who are able to telecommute, are moving to Peninsula Township.


When planning for recreation facilities, the community's growth trends, age, and income levels are important factors to consider. With a growing population, the Township's parks experience increased usage; higher visitation levels mean more frequent maintenance and upkeep, parking concerns, and in some cases, needs for park expansion. As both middle-age with children and retirement-age populations increase, recreation needs for all must address both active recreation facflities like ball fields, playgrounds, and beach facilities, as well as passive recreation facilities like walking and boating facilities. Barrier-free access to recreation is particularly important for an aging population, in addition to expanding access to more park opportunities for anyone needing barrier- free amenities. This is a high recreation priority for the Township. Activities and amenities should also be within the financial means of the majority of residents.

Tourism and Seasonal ResidentsA special consideration in Peninsula Township is the fact that population increases substantially over the summer months, with many households and families residing in the Township only during the summer months. Beyond seasonal residents, summer tourism brings additional visitors to the Townshipincluding both day-trippers and those on extended visits who come to enjoy the Peninsula's recreation facilities, water access, and natural areas.

As noted in the Recreation Inventory, the Peninsula includes a variety of recreation facilities that continue to experience increases in usage from both residents and visitors. Water access, historic facilities, and trail networks are particular draws, and are popular destinations for visitors to the Peninsula. For example, Mission Point Lighthouse Park welcomed approximately 46,000 visitors in 2017, and the Township is featured in many tourism advertisements.

Physical FeaturesPeninsula Township and the surrounding area are primarily rural in nature. Traverse City, the region's population, employment, commercial, and service center, borders the Township, with City boundaries extending a short distance into the Old Mission Peninsula. The Old Mission Peninsula ranges from 1-4 miles wide and extends about 18 miles into Grand Traverse Bay, dividing it into its two arms-East and West Bay. Topography consists of rolling hills, valleys, and wetlands, with very steep slopes located throughout the Township. The combination of the Peninsula's rolling hills, a microclimate arising from the tempering presence of the two bays, and the wide presence of Emmet-Leelanau sandy loams and loamy sands, result ln ideal circumstances for fruit production, primarily cherries and grapes.

In terms of land use, the Township is made up of about 17,755 acres of residential, commercial, undeveloped land, agricultural land, and public facilities. Residential uses are located at a fairly high density in the southern portion of the Peninsula, with over half the Township's population residing south of Wilson Road (see Map 2, page 9). The northern two thirds of the Peninsula are made up of significant areas of orchard, vineyard, forest, and open land, with residential and agricultural, and commercial centered at Mapleton. There are only28.5 acres of commercially-zoned land for commercial uses scattered throughout the Peninsula. Parks, designated open space, public facilities, and Institutional uses (including the Old Mission Elementary school, township hall and offices, cemeteries, and a variety of non Township recreational facilities) are found throughout the Township (see Map 3, page 16, Parks and Public Lands).

201B Peninsula Township Recreation Plan

TransportationThe Township road network consists of some county-maintained roads, along with some private roads and one Michigan State Highway-M-37, a designated Michigan Scenic Heritage Route.

Personal automobile is the primary means of transportation In the Township. However, because of its scenic qualities, the

Township's road network doubles as a popular route for bicyclists, runners, and walkers.

The Township is also served by the Bay Area Transportation Alliance (BATA) with dial-a-ride (reservation) service.

Agricultural PreservationPreservation of the Township's scenic views and rural landscape is essential to the recreational opportunities provided by the Township-a recreation destination for residents throughout the Grand Traverse region, and for tourists from throughout the state and beyond. In 2017, the Mission Point Lighthouse Park guestbook recorded visitors from all 50 states and the District of Columbia, in addition to visitors from U.S. Territories and numerous foreign countries. One of the most popular recreational activities is to drive along M-37, a Michigan Scenic Heritage Route, for scenic views of rolling hills, open space, orchards, ·vineyards, and Lake Michigan. Bluff Road, located along the shore of East Grand Traverse Bay, and Peninsula Drive, located along the shore of West Grand Traverse Bay, are popular routes for bikers and runners because of their more intimate views of the water.

In recognition of the need to preserve this landscape, Peninsula Township has identified about 9,000 acres of farmland and scenic views

to be preserved or protected in the Township. In 1994, Peninsula Township voters approved a

millage to fund the purchase of development rights for agricultural land in Peninsula Township. In 2002, voters increased the millage to 2 mills and extended the program for another 20 years.

The State of Michigan has also contributed to the preservation of important farmland in the Township. The State has purchased the development rights on the Chateau Grand Traverse property and in the Bowers Harbor area to supplement the Township purchase of development rights (PDR) program. The Michigan Department of Transportation has developed a scenic turnout with a view over West Grand Traverse Bay. The Michigan Natural Resources Trust Fund contributed $1,000,000 in funding, which, together with $250,000 provided locally, has resulted in the purchase of conservation easements to permanently protect the agricultural and scenic values in the area around the M-37 scenic turnout.

These funding efforts, on the part of both residents and the State of Michigan, show a firm commitment to protect the Township's agricultural economy as well as its unique landscap which will continue to be an important recreation resource for residents and visitors alike.

2018 Peninsula Township Recreation PlanPage8

Upland Forest

Map 2: Transportation & Land Use

-

2001 Land Coverl=:J uman

1111. Nor;forested Wetlands

Im Ba,e/Sparsely Vegetated

C=:J Agricultural

CJ Upland Openland

CJ Lowland Forest

r(,,....l

.-J'

1>14at Bay

East Bay


Peninsula Township"'-" State

Trunkline "-'

Primary

Roads

AdministrativeStruchtreRole of Commissions and Boards Township Board: The 7-member Peninsula Township Board is elected to adopt township budgets, approve contracts, adopt policies, and oversee staff. The Parks and other Township facilities are overseen in general by the Township Board. The Township Board administers the monies of the Park Budget through its Treasurer and Clerk.

Park Commission: Peninsula Township has an elected Park Commission that oversees the development and operations of parks, in addition to facilitating recreation programs. The Parks Commission makes recreation programming recommendations and decisions, as well as budget recommendations to the Township Board. The Park Commission has an independently managed budget approved once per fiscal year by the Township Board.

Planning Commission: The Peninsula Township Planning Commission is appointed by the Township Board to develop and adopt the Township Master Plan, develop and administer the Township Zoning Ordinances, and to make recommendations to the Township Board on a variety of land use issues.

Staff: Parks are maintained by joint Parks/Township Buildings and Grounds staff. One full-time year round staff member performs maintenance duties and oversees seasonal and contractual staff as needed.

Recreation Funding and Budgeting

Peninsula Township park maintenance, improvements, and activities are funded through a number of sources and budgets. The General Fund is the primary source of funding for parks, with approximately $150,000.00 budgeted for the 2018

fiscal year, to cover maintenance, utility costs, some improvements, and general upkeep. General fund dollars are allocated yearly for recreation usage through the budget process by the Township Board, following consideration of Park Commission budget recommendations.

Some parks produce revenue in order to cover maintenance and upkeep costs. Fees charged for special events, tours, and the Lighthouse Keeper program provides a source of revenue to cover some maintenance costs at the Lighthouse. A gift shop was opened at the Lighthouse in 2009 and is a growing source of revenue for Lighthouse maintenance and activities. Pavilion rental at Bowers Harbor Park produces some small revenue that is available for repairs and maintenance at the park. Donations on site by the public also provide revenue. The purchase of the Pelizzari Natural Area was funded by a millage passed in November 2008. The millage provided for some funding to cover costs for basic improvements to allow safe public access to the park. Funding for additional improvements is expected to come from grants and other fundraising activities.

Further, some fundraising is conducted by volunteers for improvements and upkeep on some sites. The Dougherty Historic Home Site is entirely funded by private fundraising efforts. Grants have been sought and obtained to upkeep the Historic Log Church. Mission Point Lighthouse Friends 501@ 3 organization works to support otherwise unfunded Lighthouse needs. The Old Mission Peninsula Historical Society also provides volunteer labor and funds for the upkeep of the Hessler Log Cabin and the Replica Log Church of the Dougherty Indian mission. Both the Dougherty Historic Home Site and the Mission Point Lighthouse haye received significant grants through the State Historic Preservation Office.


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Volunteers: Volunteers play an important role in the development and upkeep of the parks. Volunteers provide assistance to Mission Point Lighthouse Park through the Lighthouse Keeper Program, and have also taken responsibility for the long-term maintenance and other needs of the Dougherty Historic Home Site. Volunteers have been instrumental in the planning and ongoing improvements and upkeep of the Pelizzari Natural Area, Bowers Harbor Park, Mission Point Lighthouse, and other trail systems.

Relationship with school districts, other public agencies, or private organizations:

The Park Commission has expressed interest In maintaining healthy relationships with these organizations.

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Recreation InventoryPeninsula Township offers a number of both passive and active recreation opportunities (see Map 3, page 16). The following data provides an inventory of existing recreational facilities within Peninsula Township, as well as needs or issues that may need to be addressed at the facility. The inventory also includes information on state-funded improvements or expansions to a facility in the past.

Data was gathered from the 2010 Peninsula Township Recreation Plan, Township staff and officials, and site visits. Park locations are shown on Map 3, page 16.

Accessibility information included is based on criteria provided in the Michigan Department of Natural Resources' Guidelines for the Development of Community Park, Recreation, Open Space, and Greenways Plans. Accessibility considerations include the accessibility of each park to people with disabilities, in respect to both the facilities themselves, and to the access routes within a park. (See Accessibility Assessments page 5)

Archie Roadside ParkArchie Roadside Park is a small park located on M-37, near Gray and Bluff Roads. The park includes a picnic area, portable toilet, and stairway access to East Bay. It is utilized by a variety of people. Bi eye Ii s ts use the parking lot as a staging area for tours of Old Mission Peninsula. Kayakers use the parking area and carry their water gear across M-37 to the shore access. Public input indicates a need for picnic tables at the park, as well as some general improvements to the water access stairway in addition to improving the park's overall appearance.

Within the Township limits, Archie Park is the only public access to East Bay south of Old Mission, with the exception of the DNR launch site at the East Snore Road and M-37 intersection. Therefore, keeping this beach open to the public is important.

Some of the Archie Park's facilities meet accessibility guidellnes. Facilities include:

• Pedestrian water access, stairs to beach, and safety signage and equipment (Rescue ring/ rope)• Accessible vault toilet• Parking area• Water pump• Swing sets• Grills• Bike Parking

The overall accessibility assessment for Archie Roadside Park is 3. The beach is accessible by stairs but there is no ADA access.

Bowers Harbor Park Bowers Harbor Park is a 70.9 acre community park. The park was recently expanded as a result of a Michigan Natural Resources Trust Fund grant, which added nearly 59-acres to the original 22-acre park . In 2017, the Park Commission recommended adoption of the Bowers Harbor Park expansion plan, which is included herein by reference as Exhibit "A."


Most of the park's facilities meet accessibility guidelines. Park facilities include:• Tennis courts (2)• Volleyball court• Softball/baseball fields• Soccer fields• Playground equipment• Picnic pavilions (3) with electrical outlets, grills, tables• Accessible toilets (3)• Parking area• Paved walking path• Well• Irrigation• Storage building• Basketball court

Bowers Harbor Park is host to the majority of the Township's active recreation facilities, and includes a variety of programmed recreation activities organized by the community and the Township.

The park's paved walking trails are important as a universally accessible recreation opportunity, and in order to enhance that opportunity. The Township has acquired additional property adjacent to Bowers Harbor Park. Expansion of the park would allow for expanded walking{jogging trails and open space.

A future development plan for the Bowers Harbor Park was developed and adopted in 2017 and is incorporated Into this Peninsula Township Recreation Plan as Exhibit "B .

During the course of public comment in the development of this 2018 plan, ongoing concerns included water runoff moving off-site to the north as well as completion of a fence or vegetative buffer along the west property line.

The overall accessibility assessment for Bower's Harbor Park is 2. The south side of the park, formerly referred to as the expansion area, has poor access.

Dougherty Historic Home SiteThe Dougherty Historic Home Site is located on 15 acres In Old Mission, and is the site of the original settlement and mission established by Reverend Peter Dougherty. The Peter Dougherty Society, a nonprofit group, collaborated with a variety of partners to raise funding to buy the home and grounds. With the funding raised through these efforts, the home was purchased and placed under Township ownership in 2006. The Peter Dougherty Society subsequently began efforts to restore the building, and is now working to develop an interpretive center. The Township has established an endowment fund for long-term needs and programming at the home; however, the Dougherty Historic Home is maintained and funded by a private volunteer group which conducts its own fundraising and programming. Some restoration is needed to make the home appropriate for public use.

The overall accessibility assessment for the Dougherty Historic Home is 1.

Haserot Beach Park The only Township-managed improved public beach access on the Old Mission Peninsula is located atHaserot Beach Park on Old Mission Harbor. It includes a swimming area, boating motorized launch site, playground equipment, parking, picnic areas, and a vault toilet. The park is popular for swimming, boating, kayaking, and diving; and usage of the park for these activities continues to increase.


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As the only public access to East Bay except for the Llghthouse Park at the end of the Peninsula, (too shallow for swimming), Haserot Beach attracts both residents and visitors for swimming and boat launch during the summer. The deep harbor is also often used by scuba divers as an important archaeological dive site, and is popular as a day anchorage for boaters.

The variety of activities available at the park creates some issues, as boat traffic associated with the boat launch and day anchorages severely limits the area available for swimming, diving, and kayaking.

Parking is also a serious concern due to the heavy usage by boaters, swimmers, and other park visitors. In public input received for development of the Recreation Plan, parking, high visitation levels, and usage conflict at Haserot Beach were cited as persistent issues that should be addressed.

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The boat launch at Haserot Beach is operational and used frequently but needs upgrading, with safety modifications. Swim buoys and rope have been placed to protect and separate swimmers from motor boats.

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Because of the demonstrated need for additional access areas and parking, the Township has explored the possibility of acquiring additional property for use for soft launching, picnicking, parking and toilets in cooperation with the DNR site at Robert & Colleen Kelley Park. This nearby property would he I p accommodate the large numbers of visitors to the park during the summer months.

Previous Grants: In 1989, Peninsula Township acquired two parcels for addition to the Haserot Beach Park, with funding provided In part by the Michigan Natural Resources Trust Fund. The properties are cu"ently used as an area for playground equipment adjacent to the beach and boat landing.

Some of the park's facilities meet accessibility guidelines. Park facilities include:

• Playground equipment

.•, Motorized Boat launch and dock ADA compliant vault toilet

• Swimming area• Mitt Mutt Station• Waste Containers• Parking area• Basketball court• Storage buildingII! Well

Public comment received during the development of this plan indicated the need to improve the single boat launch and dock, and the need for dredging. However, the preference is to keep the launch as a single launch facility.

The overall accessibility assessment for Haserot Beach is 3.

2018 Peninsula Township Recreation PlanPage 14

Hessler Log CabinThe Hessler Log Cabin is located on the Ughthouse Park Grounds. The cabin was built by Old Mission settlers in the 1850s, and was moved to its current location in 1992. The home has been restored as an historical resource and includes a display of furnishings that are historically accurate to the mid-nineteenth century. The Log Cabin is managed by the Old Mission Historical Society. Maintenance and upkeep are funded through donations, which are controlled through the Township Park Commission budgeting process.

All of the cabin's facilities meet accessibility guidelines. Facilities include:

• Historic display• Log Cabin days programming

The overall accessibility assessment for Hessler Log Cabin is 2 because the door is too narrow for wheelchair access.

Robert & Colleen Kelley ParkRobert & Colleen Kelley Park is a DNR-initiated Trust Fund acquisition project located on Mission Roadand Old Mission Harbor, in close proximity to Haserot Beach.

Initially, the park was purchased in order to install a deep-water boat launch but now remains undeveloped. Following an investigative process, the DNR initially concluded in the summer of 2017 that Robert & Colleen Kelley Park may be best as an Improved Water Access Location suited for nonmotorized, carry-down boats such as kayaks, canoes, and paddleboards which do not require a dredged channel.

The DNR will also utilize some of the current asphalt and pavement for parking, starting small with spaces for five single vehicles and five trailered vehicles. A flush toilet might be included in the design, as well.

Further public input will be involved as the DNR gets into more detailed design. Because Haserot Park and Robert & Colleen Kelley Park are in close proximity, the DNR has expressed interest in partnering with the Township in shared maintenance efforts. Consideration must be given to shielding the neighboring properties as this park is developed.


Map 3: Peninsula Township Parks and Publlc Land

Peninsula Townshipstate Trunkline

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Mission Point Lighthouse ParkLighthouse Park consists of 145 acres surrounding the Mission Point Lighthouse. It includes a wide variety of recreation facilities, including historic buildings, picnic areas, and trails, and is linked through trails with the 7 O O acre Old Mission Point Park, inc I u ding Murray Road and Ridgeway Road trailheads. Beach access is available in several locations throughout Lighthouse Park (see Map 4, page 19}.

Because of its location at the end of the Peninsula and M-37, and as the site of the historic lighthouse, this park is heavily used and continues to receive increasing

"numbers of users. The park Includes historic buildings and barrier-free trails, which make it attractive as a year-round facility for hiking and skiing. The majority of trails prohibit motorized vehicles; however, motorized vehicle access is permitted on the east-west two-track that bisects the northern portion of the park (see Map 4, page 19}. Hunting is permitted in some areas of the park, per DNR regulations.

Usage at the park has increased substantially since the Mission Point Lighthouse was opened

to the public for tours in 2008. A gift shop was opened and regular programming began in 2009. The Lighthouse building includes a museum and gift shop, which is open May through October. Volunteers assist with maintenance, tours and gift shop saI es through a Lighthouse Keeper Program.

Ridgewood Road Trailhead

With increased usage of the lighthouse area, erosion is occurring along the beach, and action is needed to reduce the automobile access areas to those high risk beach areas. Higher visitation levels also create a greater interest and need for improved internal and external access to the Lighthouse and grounds. Renovation of the Lighthouse building to h!storically accurate conditions has been in continual progress. Largely through grants from SHIPO, the Lighthouse Building proper has been repainted (after lead paint abatement}, re-insulated windows have been added, the foundation has been shored up to mitigate the effects of aging and a poorly prepared original foundation. Historic sidewalks have been exposed or resurfaced. In addition the former concession stand building has been moved back to its original site and its foundation strengthened, insulation added and new siding and roofing Is in progress.

A Historic Structures Report, commissioned through the State Historic Preservation Office, serves as the strategic plan for the Mission Point Lighthouse and Grounds. This serves as a working document for the Park Commission to guide activities relative to the Lighthouse buildings and programs and grounds.

2018 Peninsula Township Recreation PlanPage 17

The very large influx of visitors has in particular put stress on the parking lots and pit toilets. Planning for flush toilet facilities is seen as essential and is in progress.

Most of the park's facilities meet accessibility guidelines. Facilities include:

• Cross-country ski trails• Handicapped beach access• Historic lighthouse, kerosene

building, storage garage and well house• Parking lot (2)• Visitor Center· • Picnic areas• Handicapped Vault toilets (3)• Swimming areas

The overall accessibility assessment for the Lighthouse Park is 3.

Replica Loa Church The Replica Log Church is located across from the Dougherty Historic Home Site, and is the site of the Old Mission settlement's first church. The property is owned and maintained by Peninsula Township; donations are accepted for the purposes of maintenance and restoration.

The overall accessibility assessment for the Log Church is 2.

Old Mission Point ParkOld Mission Point Park is connected to the mission Point Lighthouse Park through hiking and skiing trails; however, separate gravel parking area, picnic area, and a n accessible vault toilet is available at that trailhead. A parking area is located on Murray Road. (see Map 4, page 19). Barrier-free trails link the parking areas to Mission Point Lighthouse Park.

Murray Road TrailheadThe Murray Road Trailhead is a part of Old Mission Point Park, and provides access to the12 miles of hiking trails that link Old

Mission Point Park and Lighthouse Park (see Map 3, page 16). Trails are for passive use only. Motorized vehicles are prohibited.

Some of the facilities meet accessibility standards.

Ridgewood Road TrailheadThe . Ridgewood Road Trailhead is a part of Old Mission Point Park, and provides access to the 12 miles of hiking trails that link Old Mission Point Park and Lighthouse Park. Trails are for passive use only. Motorized vehicles are prohibited.

A barn located near the Ridgewood Road trailhead is currently leased by the Township for storage of parks-related maintenance equipment. The lease is due to expire in the near term, and additional storage facilities will be needed.

Some of the facilities meet accessibility guidelines. Facilities available at the trailhead include:

• Parking• Hiking trails• Barrier free trails• Hunting

The overall accessibility assessment for Old Mission Point Park is 4.


Pelizzari Natural Area The Pelizzari Natural Area was purchased In 2009, following approval of a millage in 2008. The park consists of 62 acres of woodlands, meadows, wetlands, and shoreline in the southern end of Peninsula Township. Improvements including trailbuilding, clean-up and master planning began in 2009 shortly after the property was purchased. With improvements still ongoing, the Natural Area now offers about 2.5 miles of trails and offers abundant opportunities for hiking, skiing, snowshoeing, and birdwatching, while preserving and maintaining important wildlife habitat, wetlands, and sensitive shoreline areas.

A future development and management plan for Pelizzari Park was developed in 2010 and is Incorporated into this Park Master Plan as Appendix "A".

There are many young trees and seedlings growing next to the trails. Many have already been broken offor branches cut off. Some of these could be transplanted into areas of the park that need trees.

The overall accessibility assessment for Pelizzari Natural Area is 4. Users can get to the parking lot, but the Park Commission has envisioned an accessible trail loop in the upper meadow. Accessible trails are a high priority for Mure improvements at the park, and are a goal identified in the Management Plan. Facilities include trails and a parking area.

Other Township Recreation Facilities Recreation opportunities in the Township include facilities or parks outside of Township ownership. The State of Michigan, Grand Traverse County, the Grand Traverse Regional Land Conservancy, and the City of Traverse City all maintain land and facilities accessible to the public for hiking, swimming, picnicking, boating, camping, and other activities. State, local, and Conservancy- owned recreation areas located within Peninsula Township are as follows:

State of MichiganM-37 National Scenic BywayM-37 has been designated by the State of Michigan as the Old Mission National Scenic Byway. The Scenic Byway offers driving tours, scenic views, and historical site identification/ interpretation for visitors.

The Scenic Byway creates some opportunities in terms of recreational coordination.

DNRE Boat AccessTwo boat launches, owned by the Michigan Department of Natural Resources and Environment (DNRE), are available in Peninsula Township. The first is located on East Bay along Center Road, just north of East Shore Road. The boat launch site includes vehicle parking and an outhouse, and is heavily used in the summer months. A second boat launch is available at Bowers Harbor on Peninsula Drive. Vehicle parking is available.

Both the East Bay and Bower's Harbor launches are Boating Access Site facilities as defined by the Michigan Department of Natural Resources.


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