Connecticut State Department of Education

Interdistrict Cooperative Grant Program

2015-17

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A competitive grant program for:

oAssisting local and regional boards of education; regional educational service centers (RESCs); and nonsectarian nonprofit organizations (Approved by the Commissioner of Education) to focus on two critical themes as required by Connecticut General Statues Sec. 10-74d.

o Increase student achievement; and reduce racial, ethnic and economic isolation

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CSDE encourages programs that:

o Have academically sound enrichment activities;

o Have academic components that can demonstrate observable and measurable academic achievement;

o Focus on academic tutoring, personal and academic counseling;

o Demonstrate understanding of how culture affects teaching and learning;

o Involve parents in their children’s education; and

o Seek assistance of district-level curriculum professionals when writing the application.

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CSDE encourages programs that are:

oWell articulated, meaningful and based on sound research.

oBuild positive meaningful relations among students.

oHave clear assessment and evaluation components.

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o 90% of the program’s cost must accrue during the months of July and August.

Residential Summer Programs

o A minimum of four weeks of residence.o A minimum of 40 students from more

than one school district.

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Summer Only Program Data – 2012-2013

Number of funded programs 20

Number of students served 3,302

Average number of students per program

165

Average cost per student $374

Range of grant awards $14,248-156,111

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311


Range of grant awards $23,398-$120,943

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225


Range of grant awards $18,153-$104,854

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oTOTAL APPLICATIONS RECEIVED: 187

oTOTAL AWARDED: 145

oTOTAL $ REQUESTED: $17,069,297 (AWARDED PROGRAMS)

oSTATE’S ALLOCATION: $9,162,929

oHIGHEST REQUEST: $250,000

oLOWEST REQUEST: $26,490

oLOWEST SCORE AWARDED: 71

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Grants will be awarded for two consecutive one-year periods beginning on:

o July 1, 2015 and ending on June 30, 2017 (pending Gov. approved budget)

o Renewal for the second year funding is not automatic, it is dependent upon:

available funds;

submission of final on-line report.

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Budget and Budget Narrative

ORIGINAL REQUEST DATEDEPARTMENT OF EDUCATION DATE OF APPROVAL

PROGRAM MANAGER AUTHORIZATIONREVISED REQUEST DATE

GRANT PERIOD: – AUTHORIZED AMOUNT: $

AUTHORIZED AMOUNT by SOURCE: CURRENT DUE: $LOCAL BALANCE: $ CARRY-OVER DUE: $

CODES DESCRIPTIONS BUDGET AMOUNT100 Personal Services/Salaries $11,847200 Personal Services/Employee Benefits 1,895300 Purchased Professional & Technical

Services24,000

400 Purchased Property Services500 Other Purchased Services 1,698600 Supplies 990700 Property800 Other Objects940 Indirect Costs (RESCs ONLY) 4,423

TOTAL $44,853

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CODE OBJECT AMOUNT100 PERSONAL SERVICES-SALARIES: Amounts paid to both permanent and temporary

grantee employee, including personnel substituting for those in permanent positions. This includes gross salary for personal services rendered while on the payroll of the grantees.

Program Administrator .01 FTE @ $127,000 = $1,270Program Coordinator .1 FTE @ $85,000 = $8,500Clerical Support .05 FTE @ $41,545 = $2,077

$11,847

200 PERSONAL SERVICES-EMPLOYEE BENEFITS: Amounts paid by the grantee on behalf of employees; these amounts are not included in the gross salary, but are in addition to that amount. Such payments are fringe benefit payments and, while not paid directly to employees, nevertheless are parts of the cost of personal services.

16% of salary totals of $11,8471,895

300 PURCHASED PROFESSIONAL/TECHNICAL SERVICES: Services, which by their nature can be performed only by persons or firms with specialized skills and knowledge. While a product may or may not result from the transaction, the primary reason for the purchase is the services provided. Included are the services of architects, engineers, auditors, dentists, medical doctors, lawyers, consultants, teachers, accountants, etc.

$3,100 x 4 partnerships for buses/fieldtrip admissions/materials to support the project = $12,400; Orientation workshops for participating teachers : 1.5 days x 1 trainer @ $800/day = $1,200; Research Based Instructional Strategies for Teaching Writing training: 1 day x 1 trainer @ $800/day = $800; Classroom based facilitation: 8 days x 1 trainer @ $800/day for Digital Scrapbook and 4 days x 1 trainer @ $800/day for Culturally Responsive Teacher = $9,600

24,000

400 PURCHASED PROPERTY SERVICES: Services purchased to operate, repair, maintain, and rent property owned or used by the grantee. These services are performed by persons other than grantee employees. While a product may or may not result from the transaction, the primary reason for the purchase is the service provided.

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500 OTHER PURCHASED SERVICES: Amounts paid for services rendered by organizations or personnel not on the payroll of the grantee (separate from Professional and Technical Services or Property Services). While a product may or may not result from the transaction, the primary reason for the purchase is the service provided.

Communications = $230 (postage $70, telephone $65, copying/printing $95); Staff Travel = $468 (850 miles @ $ .55/mile); Room/AV/Lab Fees for workshops = $1,000 (4 @ $250)

1,698

600 SUPPLIES: Amounts paid for items that are consumed, worn out, or deteriorated through use; or items that lose their identity through fabrication or incorporation into different or more complex units or substances.

Instructional Supplies = $840; General Supplies = $150990

700 PROPERTY: Expenditures for acquiring fixed assets, including land or existing buildings, improvements of grounds, initial equipment, additional equipment, and replacement or equipment.

800 OTHER OBJECTS: Amounts paid for goods and services not otherwise classified above.

940 INDIRECT COSTS: Costs incurred by the grantee, which are not directly related to the program but are a result thereof. Grantees must submit indirect cost proposals to the Connecticut State Department of Education to apply for a restricted and unrestricted rate. Only grantees that have received rate approvals are eligible to claim.

10.94% of $40,430 in program costs4,423

TOTALAMOUNT

$44,853

To receive payments, you must submit the required forms to the Bureau of Grants Management. The forms and instructions can be found at:http://www.das.state.ct.us/Purchase/Info/Vendor_Profile_Form_(SP-26NB).pdf(_after Vendor_ after Profile _ after Form)If you have any questions about this process, please callApril Swain at: 860-713-6475 or at [email protected] does not support MAC Computers. Microsoft

software will be required in order for you to access payments.

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An ED111 electronic form is used to withdraw funds once all the relevant information is submitted to the Bureau of Grants Management.For Information on the ED111, please contact:

Karen Calabrese at - 860-713-6472 or Bonne Pathman at – 860-713-6458

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Reducing Racial, Ethnic and Economic Isolation

o Student Recruitment and Composition - 20o Staff Recruitment and Composition – 10o Parental Involvement – 5

High Academic Achievement of All Studentso Curriculum Design –10o Teaching Strategies– 5o Supportive Services – 5o Student Assessment –10o Program Evaluation – 10IDCG Goals – Overall Program Design – 20Cost Effectiveness – 5TOTAL Points….100 18

A completed application plus one copy must be hand delivered or mailed to:

Janet Foster

Connecticut State Department of Education

Bureau of Choice Programs

165 Capitol Avenue, Room 302

Hartford, CT, 06106

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In addition, a completed electronic version of the entire application in MS Word must be e-mailed to Eileen Alvarado at:

[email protected]

All submission irrespective of postmark date and means of transmittal must be received by 4:00 p.m. on January 23, 2015

Extensions will not be granted.Facsimile copies of the application will not be

accepted.

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Each applicant must submit a final report on the web at:www.csde.state.ct.us

New applicants must get their usernames and passwords from: David Williamson – Tel: 860-713-6615 or email:[email protected]

For technical assistance contact: Donatella Forbes – Tel: 860-713-6614 or e-mail:[email protected]

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Go to the SDE website at:

http://www.sde.ct.gov/sdeOn the right side click “Request for Proposal”

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Cover page

Abstract and Program Description

Student Economic and Racial/Ethnic Data

Superintendent or his/her Designee or RESC Director Signature Page

Planned Student Enrollment

Planned Program Staff Race/Ethnicity Data

Outline of Program Goals, Objectives, Activities and Evaluation

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Required Information linked to the Scoring Rubric.IDCG Program Cost Effectiveness.ED114 Fiscal Year and Budget Forms for 2015-2017.Certification That A Current Affirmative Action Plan Is On File.Standard Statement of Assurances.Final On-Line Report Information.Scoring Rubric.

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Q: Should SDE be notified if a program change partners?

A: Yes, and a new Superintendent sign off sheet must be submitted to the SDE.

Q.Can an applicant change a major component such as curriculum and the number and length of times

students interact?

A. No, the application was reviewed and funded based on the core components and if student’s face to face time is less than than 30 hours then the application would not be in compliance.

Q. Can the program site, fiscal agent and director change during the grant cycle?

A. Yes, but SDE must be notified.

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Q. Can the program charge tuition?

A. Yes, but the program cannot prevent the student from participating because of the inability to

pay.

Q. When is the last day of budget modifications?

A. May 2, 2016

Q. How do you submit a budget modification?

A. To modify an existing budget you must resubmit an ED114 to SDE.

Q. Are Indirect Costs allowed?

A. Only the Regional Educational Service Centers are allowed to charge indirect costs.

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Q. Can a funded program choose not to operate?

A. Yes, but the funds must immediately be returned to SDE.

Q. Can the funds be redistributed?

A. No, unutilized funds will be returned to the General Fund.

Q. Can the applicant access the final scoring rubric of their application once it is reviewed and scored?

A.Yes.

Q. Is there a formal appeal process?

A. No.

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Cultural Competence refers to an ability to interact effectively with people of different cultures. Cultural competence comprises four components: (a) awareness of one's own cultural worldview, (b) attitude towards cultural differences, (c) knowledge of different cultural practices and worldviews, and (d) cross-cultural skills. Developing cultural competence results in an ability to understand, communicate with, and effectively interact with people across cultures.

Culturally Responsive Teaching - Culturally Responsive Teaching is a pedagogy that recognizes the importance of including students' cultural references in all aspects of learning.

Assessment - Assessment is the process of gathering and discussing information from multiple and diverse sources in order to develop a deep understanding of what students know, understand, and can do with their knowledge as a result of their educational experiences; the process culminates when assessment results are used to improve subsequent learning.

Evaluation - is the systematic assessment of the worth or merit of some object

Observable and Measurable Objectives - "A goal is where we want to be. The objectives are the steps needed to get there.”

Measurable objectives are the specific measures we use to determine whether or not we are successful in achieving the goal. The objectives are instructions about what we want the student to be able to do.

Examples of measurable course objectives: Students will: listen to at least ten different speakers from other cultures; attend three cultural events in other communities; identify five different key civil rights events in American history; andcreate a list of twenty songs representing different American cultures.

THANKS AND GOOD LUCK!!

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Connecticut State Department of Education

Documents

Transcript of Connecticut State Department of Education