ConnecTech HR UpdateAugust 11, 2008

The road ahead is changing….

Pay Periods Change for Nonexempts1-15 & 16-end of month

Pay Days Change for Nonexempts10th & 25th

Nonexempts paid for time worked – comp time ends

Nonexempts enter time/leave via WTE semimonthly

Exempts enter leave via WLR monthly, even when no

leave was taken

ePAF replaces HR PAF

Several HR, Budget, & Payroll processes &

procedures

Your department’s processes & procedures

Dates to Remember

HR, Budget, Payroll Processes - Department Contacts August 20th – TechLinked (check email for details)

Nonexempt Informational Sessions - Lubbock August 26th, 27th, & 28th (watch announcements for details)

Nonexempt Informational Sessions - Amarillo Sept 9th (watch announcements for details)

Nonexempt Informational Sessions - El Paso Sept 10th (watch announcements for details)

Nonexempt Informational Sessions - Odessa Sept 11th (watch announcements for details)

Banner Training Timeframes

WTE, WLR, ePAF+ - Odessa October 6th-9th (watch newsletter or F&A mtg for details)

WTE, WLR, ePAF+ - Amarillo October 13th-16th (watch newsletter or F&A mtg for details)

WTE, WLR, ePAF+ - El Paso October 20th-23th (watch newsletter or F&A mtg for details)

WTE, WLR, ePAF+ - El Paso/Lubbock October 27th-30th (watch newsletter or F&A mtg for details)

WTE, WLR, ePAF+ - Lubbock November 3rd-6th & November 10th-13th (watch newsletter or F&A mtg for details)

Web Time Entry (WTE)

Instead of 2000 nonexempt employees starting WTE for the 1st time during one pay period (Dec 1 – 15 of 2008), we want to pull some employees into WTE early:

– Monthly nonexempts of selected departments will begin WTE through different phases in October and November of 2008

– Biweekly nonexempts will begin WTE by reporting time/leave for the pay period 12/07 – 12/15

– Exempts will begin Web Leave Reporting (WLR) by reporting leave for the pay period 12/01 – 12/31

WTE Training & Phased Starts

WTE for monthly nonexempts - Odessa 10/6th-9th

WTE for monthly nonexempts - Amarillo 10/13th-16th

WTE for monthly nonexempts - El Paso 10/20th-23th

WTE for monthly nonexempts - El Paso/Lubbock 10/ 27th-30th

WTE for monthly nonexempts - Lubbock 11/3rd-6th, 11/10th-13th, 11/17th-20th

Changes are coming… Is your department

prepared?

F & A - Update in August1. Don’t do anything new.2. Eat first thing.3. Don’t overdress.4. Prevent chafing.5. Wear sunscreen.6. Pin your race number on your shorts.7. Go for the jolt.8. Top off your tank.9. Keep your warmup short.10.Run even pace.11.Fix it sooner, not later.12.Drink early – and late.13.Use some gel.14.Draft off someone.15.Don’t charge the hills.

* Pulled from MSNBC online “Race day: How to Prepare for a Marathon” by Amby Burfoot

Prepare for

Marathon Day(s)*

Don’t Do Anything New

On December 1, 2008 – new HR, Budget, & Payroll processes/procedures,– nonexempts entering time/leave via WTE– exempts entering leave via WLR– PAF preparers begin using ePAF

Carefully, consider anything new your department takes on during this time. Perhaps postpone things, bring them forward, or plan how to approach during this time of change.

Eat First Thing

Nourish your primary business, while accounting for changes in your environment:– Ensure staff has frequent access to

computers and eRaider system / develop internal process to support

– Anticipate need for extra time to learn new systems

– Review new processes and redesign internal processes as necessary

Don’t Overdress

Keep things as simple as possible and focus on the important aspects of business, while striving to comprehend and anticipate how new processes will impact your department.

Prevent Chafing

Change is stressful; plan how to help your department cope:– Enable staff to attend informational and training

sessions– Discuss with your staff how your department will

adjust to process changes– Expect some mistakes (not perfect)– Anticipate additional time needed to complete even

basic tasks– Select an employee(s) to target a process to

champion as an internal subject matter expert

Wear Sunscreen

Anticipate ways to reasonably protect your department during these changes. Find ways to rejuvenate and motivate your staff.

Pin Your Race # on Your Shorts

Document important contacts within your department. Identify your internal subject matter experts and ensure team members know who is targeting what.

Go for the Jolt

Plan and provide resources to rejuvenate and energize your staff.

Top Off Your Tank

Anticipate and creatively adjust resources to keep your department resources as full as possible.

Keep Your Warm-up Short

Creatively avoid over-extending your staff and prioritize resources where they will be most impactful.

Run Even Pace

Envision how process changes will impact your department, prepare your team members via informational and training opportunities, and plan ahead to minimize disruptions and barriers.

Fix It Sooner, Not Later

Time is evaporative; late reactions and adjustments may hurt your department and staff more than proactive and early adjustments would have.

Drink Early & Late

Take opportunities to rehydrate yourself and your staff.

Use Some Gel

Identify opportunities to take quality short-cuts or ways to directly target your core business.

Draft Off Someone

Identify, communicate, and post internal and external subject matter experts and resources to support your department.

Don’t Charge the Hills

Don’t over-exhaust yourself by fretting all of the exception cases (yet). Focus on comprehending the general cases and processes; try and keep even pace. Help your staff positively anticipate go-live and first real experiences.

Questions?

Forward questions to Gina Ketcherside at

gina.ketcherside@ttuhsc.edu