CONGRESSIONAL NATIONAL HIGH SCHOOL LIBRARY SYSTEM USER'S MANUAL

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Welcome! We are glad that you finally purchased the product. This is the

output of the developers commitment on serving you with quality product and

services that will meet your standards and specifications.

Before starting to use the product, we highly recommend to read this

manual carefully first, to have its maximum performance and to avoid

undesirable results while using the product.

It would be great to let us know about your suggestions, problem

encounters, and any concerns about the product, so we could enhance your

usage experience for the product. You can reach us in our contacts, indicated at

the Contact Us Section.

Enjoy!

The Developers


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Product Overview

Overview Programming Language Used

Requirements

Hardware Software

Installation Instructions

Client/Admin side Student side

Product Usage

Admino User Verification

Logging Ino Creating Records

Adding Books Adding student Create Users


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o Updating / Deleting Records Editing Book record Editing Borrowers Record Changing Password

o Borrowing / Returning of Books Borrowing Books Returning Books

o Viewing of Records and Generating Reports Viewing of Student Record Viewing of Book Record Viewing of Transaction Generating Reports

Studento Searching

Contact Us


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Overview

The perspective of this Congressional National High School Library

Management System which is being developed by our team is a Computerized

Library Management System. This System will provide a search functionality to

facilitate the search of resources. This search will be based on various categories,

example book name or the ISBN. Also Advanced Search feature is provided in

order to search various categories simultaneously. Further the library staff

personnel can add/update/remove the resources and the resource users from the

system. Data that are entered to the system is organize and neatly recorded and

tabulated. Security is also assured in this system.

Programming Language Used

The Congressional National High School Library Management System

provides identical routines for the supported language used. The Programming

Language used by the team for CNHS Library is Microsoft Visual Studio Express

2010or popularly known as Visual Basic .Net (VB .Net).


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Visual Basic .NET (VB.NET) is a Microsoft object-oriented programming

(OOP) language. It evolved from Visual Basic 6 (VB6) to meet an increasing need

for easy web-services and web development. VB.Net was designed to take

advantage of the .NET framework-based classes and run-time environment. It was

re-engineered by Microsoft as part of its .NET product group.VB.NET supports

abstraction, inheritance, and polymorphism.

VB.NET has the ability to create very powerful and sophisticated

applications. VB.NET is a great place to start because of how easy and straight

forward it is. The syntax is easy and you will not find yourself writing hundreds of

lines of code as there are many shortcuts that make coding so much easier in thislanguage.


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Hardware

Server Side:

Operating System: Windows 9x/XP, Windows ME or higher

Processor: Pentium 3.0 GHz or higher

RAM: 256 Mb or more

Hard Drive: 10 GB or more

Client side:

Operating System: Windows 9x or higher.

Processor: Pentium III or 2.0 GHz or higher.

RAM: 256 Mb or more

Software

Database: Microsoft Access

Application: Visual Studio 2010


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This software application is easy to install. Just like normal application that

we install in our personal computers. CNHS Library Management System has two

installation packages. One is for the client/admin side and the other one is for the

student side use for searching.

Client/Admin side:

1. Just run the setup.exe to install the software.2. Follow the steps shown on the dialog box.3. Wait until its done.4. Click Finish if its done. Then you can now finally use the system.

Student Side:

Installation of student side is also the same to the client/admin side.

CNHS Library Management System have two software packages, the

organization should have two or more unit. One is for the client/admin side which

is server as the server of the whole system and the other computer units is for the

student side.

Every time that there is something change to the records of the books on

the client/admin side, the changes should also inherit by the student side. To

solve this scenario, we need to network the entire computer units.


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To network the entire system, you need the following:

Router UTP Cables

To share a database by using a network folder, do the following:

1. If one is not already available, set up a shared network folder.For help with this step, see the help system for the operating system

of the computer that you want to use to share your database. If the shared

folder is on a network server, you might need assistance from the network

administrator.

2. Make sure that Access is set to open in shared mode on all of the users'computers. This is the default setting, but you should check to be

sure if a user opens the database in exclusive mode, it will interfere

with others' use of the data. Perform the following procedure on each

computer:

a. Start Access.a. Click the Microsoft Office Button , and then click Access Options.b. In the left pane of the Access Options dialog box, click Advanced.c. In the right pane of the Access Options dialog box, in

the Advanced section, under Default open mode, select Shared.

d. Click OK, and then exit Access.1. Copy the database file to the shared folder. After you copy the file,

make sure that the file attributes are set to allow read/write access to


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the database file. Users must have read/write access to use the

database.

2. On each user's computer, create a shortcut to the database file.

If you are having difficulties in setting up a network to the system, we

recommend contacting IT personnel to do the honors or contact us. Please to

contact us page of this manual for more details.


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Client/Admin side

This part of the system is the most important part of the whole system. The

client/admin side is where all the records of CNHS Library entered. This is where

all the transactions that the student does were being saved. The admin side can

do the important function of a system: add, edit or update and delete.

Only authorized personnel have the access in this part of the system to

secure records and retain transparency and confidentiality.

User VerificationOnly the client/admin side can add and verify personnel who will have an

access to the whole system.


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Logging In

Having a logging in thing on the system is way to secure the whole

system. There is an authorized personnel which probably the librarian who

has the access to the entire system. The authorized personnel have

assigned username and password.

Creating RecordsOnly the admin can create new book, student records. The admin is the

entire one who can do transaction such as borrowing and returning books.

The admin is also the one who can generate reports.


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Adding Books

On the menu bar of the main screen, Click File and choose AddBooks. Add Books dialog box appear.

Enter the following field on the dialog box. After you enter all the fields, choose a book cover for the book that you

entered. Click Browse and a picture dialog box appear.

Choose the cover of the book that you entered. Having a book cover is optional. You may or may not have a book cover.


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Adding Student

On the menu bar of the main screen, Click File and choose AddStudent.Add Student dialog box appear.

Enter the students information on the following field on the dialog box. And Click Add.


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Creating Users

It is use to create account to the new users of the client/admin side. Just

click Users in the main screen main menuand choose Create Account.

Updating and Deleting RecordsThe admin is also taking this part of the system. Updating and deleting

records are very important to a system. The admin can do this. The admin

can manipulate the entire system as much as the personnel want to.


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Editing Book Record

Click Edit on the main screen menu bar

Choose Edit Book Record. Edit Book Record dialog box appear. Search the book you want to edit. Click the book on the result Start editing Book Record.


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Editing Borrowers Record

Click Edit on the main screen menu bar Choose Edit Borrowers Record. Edit Borrowers Record dialog box appear. Choose the Library Number on the student on the drop down list

box.

Start editing Borrowers Record.


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Changing password

Click Users on the main screen menu bar Choose Change Password. Change Password dialog box appear. Enter your old password, your new password and confirm your

password.

Click Save. [Note: Please remember your password.]

Borrowing and Returning BooksThe main transaction does a library encounter is the borrowing and the

returning of books. In this software, our team manages who to organize all

the transactions in borrowing and returning books. There is a rule that a

student can only borrow one book at a time.


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Borrowing Books

Click File on the main screen menu bar Choose Borrow Book. Borrow Book dialog box appear. Enter the Library Number of the Borrower and click Search Search the title of the book, Set the due date of the book. Select the results on the data grid and click Borrow This Book. Click Done.


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Returning Books

Click File on the main screen menu bar Choose Return Book. Return Book dialog box appear. Enter the Library Number of the Borrower and click Search Set the Date Returned Check if there is penalty. If there is, that is the amount of fine that

the student should pay.

Select the results on the data grid and click Return Book.


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Viewing of records and Generating reportsThe admin is also the only one who will generate report. Generating report

is very important for an organization. It is the records of all the transactions

done by the library. And it is recorded as what the personnel want.

Viewing of Student Records

In this part, all the students who have records to the library are listed.

On the main screen menu bar, ClickView. Choose View Student Records. Student record dialog box appear. Search the Library No. of the student to see his/her student

information.


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Viewing of Book Records

This is where all the book records are listed.

On the main screen menu bar, ClickView. Choose View Book Records. Book record dialog box appear. Search the title, author or subject of the book to see the information

of the books.

You may also filter the searching by title, by author, or by subject formore efficient searching of books.


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Viewing of Transaction Records

In this part, you will see the history of all the transaction that the system

made. From the borrowing of books up to the returning of the books with

the information of the student who had a transaction to the system.

On the main screen menu bar, ClickView. Choose View Transaction Records. Transaction record dialog box appear. You can now see all the transaction made by the system.


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Generating Reports

This is the reports looks like. The logo of the CNHS is included.

On the main screen menu bar, ClickView. Choose View Reports.

Choose the reports you want to generate On the example above, it is the reports of list of books. If you want to print the reports, click to print.

Student side

The student side is the front end of the system. It serve as searching

device for students references. The results are in a virtual card catalog like the


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traditional thing. It is the software where they can explore the whole library

virtually.

Searching

It is the only function of the student side. It just the front end of the whole

system. What changes done on the admin side must be reflected here in the

student side. Searching is its main function. Can also filter by book title, book

author and book subject.


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When results show click the result and the card catalog dialog box

appear. It is shows the basic information of the book that you search and the

book cover if there is.


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We would be glad to offer you any supportive information about the

probable problems that you might encounter with or having your valuable

suggestion for even more and more amendment and development of CNHS

Library Management System. Your contacts through the following addresses are

mostly welcomed.

Email: [email protected] No: (043) 505-6768

CONGRESSIONAL NATIONAL HIGH SCHOOL LIBRARY SYSTEM USER'S MANUAL

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