Conference Portfolio 2011
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Transcript of Conference Portfolio 2011
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Cedar Court Hotel Huddersfield/Halifax Where First Impressions Count
Success is a standard for meetings and conferences held at the Cedar Court Hotel. Comprehensive coordination, flawless execution, culinary
excellence and state of the art digital technology ensure an outstanding environment, leaving you free to focus on the business at hand. Allowour professional staff and stunning event spaces to provide you with an incomparable luxury conference experience all in the elegant
surroundings of this 4* venue.
Cedar Court is ideally situated just off J24 of the M62 which making it the ideal location for all travellers. The hotel boasts 250 complementary
car parking spaces with the added peace of mind knowing that we provide an onsite car park attending during the night.
The hotel has 113 modern bedrooms, we have a range or standard doubles, executive doubles, 4 poster doubles, twins and interconnecting
rooms. We have recently given our Pennine suite a stunning 20,000.00 make over and have re named it the Yorkshire Rose suite.
In this portfolio you will find details on all our 14 conference rooms which can accommodate as little as 2 and as many as 400 delegates, our
fantastic day delegate rates, our comprehensive 24 hour delegate rates and all the little bits in between. We can offer you bespoke packages
and help you to tailor make your event to your exact specification.
Please check out our website www.cedarcourthotels.co.uk for pictures of the hotels facilities, special offers and information on the Cedar Court
Hotel Group. We are the largest independent hotel chain in Yorkshire; we have hotels located in Bradford, Harrogate and Wakefield along withour newest addition Cedar Court Grand which is located in York.
To contact the Hotel
Conference Department 01422 314001
Banqueting & Events Department 01422 314005
Hotel Direct Line 01422 375431
Email [email protected]
We look forward to hearing from you very soon
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Technical Information
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Room Capacities
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Floor Plans
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6.50VGA cables assorted lengths from
27.00Projector stands
145.002500 Lumen Data Projector inc 8ft Tripod Screen
140.002500 Lumen Data Projector inc 6ft Tripod Screen
110.002500 Lumen Data Projector inc 5ft Screen
LCD PROJECTORS
30.005ft Screen
35.006ft Tripod Screen
38.008ft Tripod Screen
90.008ft x 6ft Rear/Front Projection with Drapes
115.0010ft x 8ft Rear/Front Projection FF With Drapes
125.0010ft x 10ft Rear/Front Projection FF With Drapes
145.0014ft x 10ft Rear/Front Projection Fast Fold
SCREENS
(needs PA System to work - not included)
53.00Professional twin cd players
28.00Twin cassette decks
55.00VGA Splitter
60.00Seamless Multi Input Video Switch
28.00VHS Video Recorder
28.50CD Player
30.00Mini Disc Player
32.00DVD Player
MEDIA PLAYERS
70.00IT/PowerPoint Specialist-per hour
50.00Audio Technician-per hour
TECHNICIAN
80.00This is not included in the price)
(Need signal imput either PA System or Laptop
Hearing Loop
27.00Boogie Box CD/Tape Portable
60.00Compact PA CD/Tape ( good for 20-30 People)
95.00Includes 1 x Hand Held or 1 x Lapel Mic
Professional Systems 1000 Watt
PA SYSTEMS
32.00top microphone
Professional Conference table
32.00Cable
32.00Lectern
32.00Table Top
32.00Lapel Radio
32.00Hand Held Radio
MICROPHONES
20.00Table Top Mic Stand
20.00Boom Mic StandMICROPHONE STANDS
Equipment Rates
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790.00TV/Video
89.00TV/Video/DVD 21 Inch Combi
TELEVISIONS
16.50Lectern Light
22.50Standard Pole Lectern
20.00Table Top Lectern
30.00Professional Box Lectern
30.00Oak Box Lectern
LECTERNS
12.50Infrared Remote
33.00Slide Projector
33.00Infrared Remote
Slide Projector with
SLIDE PROJECTORS
30.00Printers from
55.00Video splitter (VGA)
28.00tool)
Linksy (USB internet connection
17.50DVI to VGA converter
17.50Apple Mac to VGA converters
(audio lead into pro sound system)
5.503.5 audio cable
35.00(ideal up to 12 people max)
Computer speakers- per pair
10.00RJ 45 cables
55.0024 port Computer Hub
26.00Ground isolator
26.00Laser pointer
20.50Presentation infra red mouse
21.50Kensington pointer
16.50Wireless Mouse
28.00Wireless Keyboard and Mouse Kit
100.50incl PowerPoint
Laptop with MS Office
IT EQUIPMENT
POAFully illuminated
POAwith Red LEDPOABlack & White Illuminated
155.00Black & White
DANCEFLOORS
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Delegate Packages
The Cedar Court Hotel has been an expert in the conference field for many years and we strive to constantly update the packages wehave on offer. Please see below for our day delegate rates and 24 hour rates. Minimum numbers of 10 apply to all delegate rates.
Remember to check out our website for any exclusive promotional offers which may be available throughout the year.
Day Delegate Rate 24 Hour Delegate Rate
45.95 153.20
Includes: Includes:
Morning Tea, Coffee, Orange Juice and Bacon Rolls Morning Tea, Coffee, Orange Juice
Mid Morning Tea, Coffee and Biscuits Mid Morning Tea, Coffee and Biscuits
Conference Restaurant Lunch Conference Restaurant Lunch
OR ORWorking Buffet Lunch Working Buffet Lunch
Afternoon Tea, Coffee and Cakes Afternoon Tea, Coffee & Cakes
Meeting Room Hire Meeting Room Hire
Pads & Pens Pads & pens
Mineral Water Mineral Water
Boiled Sweets Boiled Sweets
5ft Screen 5ft ScreenFlipchart Flipchart
Complimentary Business Services Complimentary business Services
3 course Restaurant Dinner
One Nights Accommodation
Yorkshire Breakfast / Continental
Breakfast
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Meeting Room Tariffs
Should the delegate packages be unsuitable for the type of event you are organising please take a look at the tariffs below. Feel free to
contact the conference team to discuss your exact requirements as with their help and expertise we hope to able to create a unique
quote tailored to your specifications.
Be sure to check out the website for any excusive promotional offers which we may be running and be sure to inform your conference
coordinator.
Accommodation Tariffs
Should any of your delegates require overnight accommodation be sure to ask your conference coordinator as we offer preferential
rates for conference bookers. Please ask to check availability and rates when you make your booking.
130.00 165.00 180.00Meeting Rooms
150.00 175.00 225.00Lindley
185.00 225.00 275.00Boardroom
225.00 430.00 585.00Halifax
180.00 225.00 330.00Kirkdale
200.00 275.00 330.00Ainley Two/Three
135.00 175.00 200.00Ainley Three
135.00 175.00 200.00Ainley Two
230.00 360.00 565.00Ainley One
410.00 565.00 820.00Ainley
820.00 1,075.00 1,330.00Emley
1,125.00 1,635.00 2,145.00President
EveningHalf DayFull DayRoom
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Refreshments
Freshly brewed coffee and a selection of Twinnings tea - 2.85 per person
Freshly brewed coffee and a selection of Twinnings tea served with a selection of biscuits - 3.05 per person
Freshly brewed coffee and a selection of Twinnings tea served with a selection of Danish pastries - 3.45 per person
Freshly brewed coffee and a selection of Twinnings tea served with a selection of cakes - 3.45 per person
Freshly brewed coffee and a selection of Twinnings tea served with croissants - 6.35 per person
Freshly brewed coffee and a selection of Twinnings tea served with bacon rolls - 7.35 per person
Flask of freshly brewed coffee - 14.80 per flask which will serve up to 8 delegates
Flask of hot water with the Twinnings tea selection box - 7.65 per flask which will serve up to 6 delegates
Fresh orange juice - 7.35 per jug which will serve up to 6 delegates
Orange/Blackcurrant squash - 3.70 per jug which will serve up to 6 delegates
Still/Sparkling water - 3.35 per 1 litre bottle
Conference Menus
Our Chef has created a selection of mouth watering menus specially designed for conference and meetings. You can choose from a 2 course
hot and cold buffet served in our Olympic Restaurant or one of our finger buffets / working buffets which can be served either inside or
outside your chosen meeting space. Please contact the conference team should you require a different menu as our Chef will be more thanhappy to provide you with a fabulous menu to meet your exact requirements. The Chef will also cater for any special dietary requirements
these must be notified to the hotel at least 7 days prior to your event taking place.
Conference Restaurant Lunch
Chefs:
Roast of the Day
Fish Dish of the DayMeat Dish of the Day
Vegetarian Dish of the Day
Selection of Continental Meats
Selection of Five Cold Salads
Fish Platter
ooOOoo
Chefs Sweet Selection
ooOOoo
Freshly Brewed Coffee
15.25 per person or Inclusive in Day Delegate Rate
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Selection of Paninis
Ham, Tomato and Mozzarella
Beef, Red Onion Marmalade and MozzarellaChar-Grilled Tuscany Vegetables and Mozzarella
Chefs Mixed Salad
Spicy Potato Wedges
Fresh Fruit Bowl
ooOOoo
Chefs Choice of Sweets
11.75 per person coffee charged at 2.80 perperson or Inclusive in Day Delegate Rate and will
include Coffee
Hot Sandwich Selection
Hot Teacakes and Baguettes with
Hot Roast Beef
Hot Roast Pork
Moroccan Vegetable Compote
Fresh Rocket
Seasoning (Stuffing, Pickles)
Sauce (Apple, Horseradish)
ooOOoo
Fresh Fruit Bowl
Chefs Choice of Sweets15.25 per person coffee charged at 2.80 per
person or Inclusive in Day Delegate Rate and will
include Coffee
Finger Buffet
A Selection of Sandwiches
on a variety of sliced breads, with a
selection ofpopular fillings
Homemade Vegetable Pizzas
BBQ Chicken Drumsticks
Mini Pork Pies
Selection of Quiches
Crudits
with assorted dips14.25 per person coffee charged at
2.80 per person or Inclusive in Day
Delegate Rate and will include Coffee
Working Buffet 1
Assorted Closed Sandwiches
Seasonal Mixed Saladwith raspberry dressing
Bowl of Corn Chips
8.15 per person coffee charged at
2.80 per person or Inclusive in Day
Delegate Rate and will include Coffee
Working Buffet 2
Assorted Closed Sandwiches
Seasonal Mixed Salad
with raspberry dressing
Spicy Potato WedgesooOOoo
Fresh Fruit Bowl
10.15 per person coffee charged at
2.80 per person or Inclusive in Day
Delegate Rate and will include Coffee
Working Buffet 3Soup of the Day
with a freshly baked crusty roll
Selection of Sandwiches in Tea Cakes
Seasonal Mixed Salad
with raspberry dressing
Bowl of Corn Chips
with dipsMild Salsa, Garlic Mayonnaise
ooOOoo
Fresh Fruit Bowl
11.75 per person coffee charged at
2.80 per person or Inclusive in Day
Delegate Rate and will include Coffee
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Banqueting Options
The Cedar Court Hotel has one of the best reputations in the Yorkshire area for providing outstanding service and truly amazing food. From you
initial enquiry all the way through you can rest assured that our talented highly skilled team will provide the best service imaginable to create a
memorable occasion. Whether you are considering dining in our Olympic Restaurant, a quick bite in our Olympic Lounge, an upgrade to a private
room for dinner or organising a banquet or a ball we are here to help.
Olympic Lounge
Our Olympic lounge is the social hub of the hotel with guests conducting one on one meetings, ladies doing lunch or delegates who fancy
something to eat from the lounge menu. Offering a range of beverages and a superb menu. This really is the place to be.
Olympic Restaurant
Our Olympic restaurant is available for hotel guests and the general public. It can hold up to 130 guests. You can book a section, a table or even
the entire restaurant for you and your guests. Please contact the sales team for sample menus and further details.
Private Dining Upgrades
Why not ask about upgrading your group from the Olympic restaurant to one of our function suites? Ask your conference coordinator to
transfer you to one of our talented banqueting coordinators who can discuss with you all the options we have for private dining.
Dinner Dances, Parties, Proms, Product Launches, Drink Receptions and Charity Functions
We can accommodate intimate gatherings of 2 or gala dinners for up to 400 guests. Our talented team of Chefs have years of experience in
catering for both large and small banquets. For further details, menus and packages please contact the banqueting team.
Public Events & Christmas
The Cedar Court Hotel have a fantastic array of events going on in the hotel through the year and specially over the festive period! We have a
function for every occasion from a candlelit dinner on Valentines, Comedy Tributes, Disco Party Nights and the all important glamorous
Christmas Parties we have an event to sure to suit everyone!
We can offer you special packages which would incorporate one of our 24 hour delegate packages with the restaurant dinner exchanged forentrance to the public/Christmas event of choice. These are available throughout the year; Please ask your conference coordinator to transfer
you to our dedicated event coordinator for more information.
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Terms and Conditions
COMMENTS
If the guaranteed number of guests is not verified by 48 Hours before, charges will be based on the estimated number of guests.
Additional Terms Agents Only
Commission Payable at 8% on all pre-booked business except Equipment Hire
Please note: If delegate numbers fall below 10 then individual charges will apply
All food and beverage must be purchased through the hotel.
Non Account Holders Credit Card Payments
For bookings that have not prepaid, or do not have credit facilities with the hotel, A credit card or proof of payment must be produced
at Reception on arrival at the hotel.
Non Account Holders Pre payment
Dependant on your event type you will need to pre pay an event. Youll need to give us a deposit of 500.00 or 10% of the totalbooking which ever is greatest. Full pre payment will then be due 14 days before the event.
Meeting Concludes/Departure Times
Please note that all meeting rooms MUST be vacated at the time printed on the Programme of Events . Charges will be incurred if your
meeting overruns.
Terms and Conditions
Final numbers should be advised to the hotel with at least 48 hours notice.
We reserve the right to charge a cancellation fee if the function is cancelled less than 90 days prior to the event.
PLEASE SEE BELOW FOR CONDITIONS OF BOOKINGS FOR CANCELLATION CHARGES.
The prices quoted above include VAT @ 20% where applicable, but will be subject to any change in government duties prior to the
event.
The above are completed Programme of Events we have to date. Please check, amend where necessary, sign and return to the hotel as
soon as possible. It is essential that any outstanding details are advised to us as soon as possible.
Please note all food and beverage prices are guaranteed for a maximum of three months from the date of issue of this contract.
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