Conference Opportunities · Tuesday, April 11 Exhibit Hall Open Breakfast in the Exhibit Hall...

Inside:

2017 Conference Details 2

Schedule of Events 2

Attendee Organizations 3

Conference Opportunities 4

Opportunities Defined 4-7

Popular Value Packages 8

Exhibit Hall Details 9

Calendar of To Do’s 10

Year-Round Sponsorship 11

Marketing Exposure Campaign

12

Sponsor Tool Kit 13

FAQ’s 13

Conference Opportunities for Commercial Card and Payment Providers

Advancing Commercial Card and Payment Practices Worldwide

Contact [email protected] Telephone (952) 546-1880 ext. 7 www.napcp.org/confmarketing

http://www.napcp.org/?page=ConfExpoSpon

2 © 2016-2017 NAPCP | Advancing Commercial Card and Payment Practices Worldwide | www.napcp.org/confmarketing

2017 NAPCP 18th Annual Conference

The NAPCP Commercial Card and Payment Conference is the only event of its kind offering premier exposure to end-users and decision makers looking for today’s solutions. Since the attendees are focused on Commercial Card and Payment Solutions, related products and services, your sponsorship is extremely cost effective—not diluted as in other conferences that have a much broader focus.

Tentative Schedule of Events

Monday, April 10 CPCP Exam Pre-conference Workshops Exhibitor Set Up Exhibit Hall Open Opening Cocktail Reception in the Exhibit Hall

8:00 a.m. Variety of times Noon–5:00 p.m. 5:00–8:00 p.m. 6:30–7:30 p.m.

Tuesday, April 11 Exhibit Hall Open Breakfast in the Exhibit Hall Opening General Session Scheduled, One-on-One Meetings Breakouts and Roundtables Box Lunch in the Exhibit Hall Dessert Break in the Exhibit Hall Closing Cocktail Reception in the Exhibit Hall Exhibit Tear-Down

7:15–8:15 a.m. and 11:00 a.m.–6:00 p.m. 7:15–8:15 a.m. 8:30–10:00 a.m. 10:15 a.m.—4:45 p.m. 10:15 a.m.–5:00 p.m. 12:00 p.m.–1:15 p.m. 2:30–3:00 p.m. 5:00–6:00 p.m. 6:00-7:45 p.m.

Wednesday, April 12 General Session Breakouts, Roundtables & One-on-One Meetings Industry Networking Luncheon Members-Only Event

8:45-10:15 a.m. 10:30 a.m.–4:30 p.m. 12:30–1:30 p.m. 4:30–5:30 p.m.

Thursday, April 13 Breakfast Breakouts

8:00 a.m.–9:00 a.m. 9:15 a.m.–12:00 p.m.

Why You Need to Be Here

Summary of the 2016 NAPCP 17th Annual Conference | Tampa, FL

670 Attendees

254 End-user organizations represented by 343 individuals

116 Provider organizations represented by 327 individuals

49% End-User Attendees

51% Provider Attendees

Experience Level

12% beginning 40% intermediate 48% advanced

End-User Sector Breakdown

56% corporate 23% higher education 21% government/K-12 education

Introduce and Showcase Solutions

Deliver your feature functionality, showcase your solutions and introduce your

products to end-users.

Ensure Visibility Discuss your organization with

prospects and connect with current clients while growing your brand

awareness to the NAPCP audience.

Demonstrate Expertise

Distinguish yourself in the market as an active conference participant and

be remembered for your specialized knowledge.

2017 NAPCP 18th Annual Conference Hilton Americas-Houston

April 10-13, 2017


© 2016-2017 NPCP | Advancing Commercial Card and Payment Practices Worldwide | www.napcp.org/confmarketing

Sample of End-User Attendee Organizations

AAMC Charles Schwab & Company, Inc.

DuPont IDEXX Laboratories, Inc.

Missouri State University

Southern Company Services

University of Connecticut

AARP Charleston County School District

El Paso County Budget and Finance

Indiana University Moog Inc Southern Ute Indian Tribe

University of Florida

Advance Finance Group

Chenega Corporation

Embry-Riddle Aeronautical

Intercity Transit Moss Adams LLP Southwest Airlines University of Hawaii

Aerojet Rocketdyne CHS Inc. EMC Corporation Intermountain Healthcare

MS Dept of Finance Administration

Spokane County University of Kansas

AGL Resources, Inc. City and County of Denver

Emory University Intuit Inc. Multnomah County Springfield College University of North Texas System

Alabama Department of Finance

City of Charlotte Escambia County School District

Iowa State Municipality of Anchorage

State of Alabama University of Northern Colorado

Allan Myers City of Colorado Springs

Falcon School District #49

J. Paul Getty Trust National Gypsum Co.

State of Colorado University of Richmond

Allstate Insurance Co. City of Longmont Fayetteville State University

Jet Propulsion Laboratory

National Gypsum Company

State of Iowa, Dept of Administrative Services

University of Scranton

Amazon City of Naples Federal Reserve Bank of Atlanta

Johns Hopkins University/APL

Nebraska Medicine State of Tennessee University of South Florida

Ameren Services City of Port St. Lucie FedEx Global Disbursements

Johnson County Community College

Norfolk Public Schools

Sunrise Senior Living

University of Texas at Arlington

American Fidelity Assurance Group

City of Sugar Land Florida Dept. of Revenue

Kansas City Southern Railway

Northrop Grumman Corporation

Susquehanna University

University of Texas at Dallas

Apollo Education Group

City of Tacoma Florida State University

King County Oak Ridge Universities

Tallgrass Energy Partners, LP

University of Utah Purchasing

ARUP Laboratories, Inc.

City of Tallahassee Florida Virtual School

Kutztown University of Pennsylvania

Office of State Purchasing & Travel

Target Corporation, Inc.

USI Insurance Services LLC

Atmos Energy City of Tampa Fort Osage R-1 School District

LafargeHolcim OG&E Energy Corp. Tenneco Inc. Utah State University

Atria Senior Living, Inc. Coca Cola Refreshments

Franklin County Larimer County Old Dominion University

Tension Corporation Valencia College

Battelle Energy Alliance, LLC

College of Western Idaho

Frederick County Public Schools

Las Vegas Conven-tion & Visitors

Pitt Community College

The Catholic Univer-sity of America

ValleyCrest Companies

BC Hydro Collin College Freeman Lee County Procure-ment Management

Placer County, California

The College of William & Mary

Vanderbilt University

Bealls, Inc. Columbia Public Schools

GE Global Operations

LGE-KU Energy LLC Polk County Procurement

The George Wash-ington University

Vectren Corporation

Bechtel Corporation Commonwealth of Virginia

General Growth Properties, Inc

Liberty Mutual Insurance

Port of Portland The Hartford Vectren Energy Delivery

Bemis Company Commscope Georgia Department of Admin Services

Lincoln Electric System

Public Health Accreditation Board

The Linde Group Verizon

Berkeley County School District

Cornell University Global Disbursements

LinkedIn Corporation Puget Sound Energy The Nature Conservancy

Veterans Affairs

BJC HealthCare Costco Wholesale Grand Rapids Public School

Lockheed Martin Corporation

QEP Resources, Inc.

The Research Foundation for

Virginia Beach City Public Schools

Black & Veatch County of Johnson Grant Thornton LLP Lone Star College - University Park

Regeneron Pharmaceuticals,

The Scripps Research Institute

Virginia Common-wealth University

Bloomberg LP Cox Enterprises Harford County Public Schools

Los Alamos County Rochester City School District

The University of Vermont Medical

VSE Corporation

BMC Software, Inc. CSU Chancellor's Office

HB Fuller Company Los Angeles World Airports

Salt Lake County Contracts and Procurement

The University of Kansas

Washington State Department of Transportation

Boehringer Ingelheim Pharmaceuticals

County of Johnson Heartland Dental Care

Louisiana State Purchasing

San Diego County Regional Airport

Thrivent Financial for Lutherans

Washington State University

Bonneville Power Administration

Cox Enterprises Hennepin County Medical Center

Macalester College Sarasota County Government

UC Irvine WCA Waste Corporation

Boulder Valley School District

CSU Chancellor's Office

Henry Schein, Inc. Madison Gas and Electric Company

SCI UC San Diego Weber State University

Bright Horizons Family Solutions

Dean Foods Company

Hexcel Corporation Manatee County Purchasing

SDSU Research Foundation

UCLA

Weill Medical College of Cornell

Bristol Myers Squibb Delta Air Lines High Liner Foods Inc Matrix Service Company

Sentara Healthcare University of Alabama

Willbros

End-User Sector Breakdown 41% Corporate | 25% Higher Education | 34% Government / K-12 Education


Annual Conference Opportunities

Elite

Platinum

Gold

Silver

Alliance

Non Year-Round Partner Sponsor

Exhibit Table 1 table = $0 2 tables = $0

1 table = $0 2 tables = $0

1 table = $0 2 tables = + $1K

1 table = $3,250 2 tables = + $1K

1 table = $3,250 2 tables = +$1K

1 table = $4,250 2 tables = +$1,500

Push Notification (add on to exhibit)

$500 $500 $500 $500 $500 $750

Educational Breakout

2 Included 2 Included 1 Included 1 Included Not available Not available

Attendee List Included Included Included Not available Not available Not available

Hot Topic Included Included Included Not available Not available Not available

Dedicated e-mail about participation

Included Included Included Not available Not available Not available

Banner in General Session Room

Included Included Included Included Not available Not available

Onsite One-on-One Meetings

Included Included Included Included $2,500 $4,000

Provider Breakout or Demonstration

Included Included Included Included Included $3,000

General Session (2 available)

$5,500 $5,500 $5,500 $5,500 $5,500 $7,000

Conference Packet Promotional Insert

$1,225 $1,225 $1,225 $1,225 $1,225 $1,650

Banner Ad on Conference App

$1,000 $1,000 $1,000 $1,500 $1,500 $2,000

Charging Stations (2 available)

$4,000-$5,000 $4,000-$5,000 $4,000-$5,000 $4,000-$5,000 $4,000-$5,000 $5,500-$6,500

Pre-Conference Workshop

$2,000 $2,000 $2,000 $2,000 $2,000 $3,500

Cocktail Opening Reception

Optional $5,000 $5,000 $5,000 $5,000 $6,500

Cocktail Closing Reception

Optional $5,000 $5,000 $5,000 $5,000 $6,500

Internet Provider $7,500 $7,500 $7,500 $7,500 $7,500 $9,000

Continental Breakfast (3 available)

$6,000 $6,000 $6,000 $6,000 $6,000 $7,500

Dessert Break in Exhibit Hall

$5,000 $5,000 $5,000 $5,000 $5,000 $6,500

Industry Luncheon $8,500 $8,500 $8,500 $8,500 $8,500 $10,000

Starbucks Coffee Cards (branded)

$2,500 plus cost of cards






Lunch in Exhibit Hall $8,500 $8,500 $8,500 $8,500 $8,500 $10,000

Themed Day Break $6,000 $6,000 $6,000 $6,000 $6,000 $8,500

Conference Pens $3,500 $3,500 $3,500 $3,500 $3,500 $5,000

Conference Folders $4,000 $4,000 $4,000 $4,000 $4,000 $5,500

Conference Notepads

$3,000 $3,000 $3,000 $3,000 $3,000 $4,500

Conference Lanyards

$5,000 $5,000 $5,000 $5,000 $5,000 $6,500

Lunch Bags $3,500 $3,500 $3,500 $3,500 $3,500 $5,000

Hotel Key Cards $5,000 $5,000 $5,000 $5,000 $5,000 $6,500

Conference Tote $3,500 $3,500 $3,500 $3,500 $3,500 $5,000

Year-Round Partner Sponsors

See next pag-es for descrip-

tions and details for all opportunities.

Submit exhibit

contract by Nov.1 and

receive $750 off the total

exhibit fee

PLUS $400 off a full access conference

pass

Interested in

Year-Round Sponsorship? See page 11

November 1 Incentive

Submit after Nov.1, price is as shown

See next pages for descriptions

of all opportunities.

5 Banner Ads Available

5 Push Notifications Available During Exhibit Hours; Available to Exhibitors Only

Price Range Depends on Choice of Station

NEW

NEW

NEW

NEW

NEW

NEW



Thought Leadership Opportunities

Provider Breakout or Demonstration package includes: (24 sessions available)

a 45-minute session of your choice

one complimentary full access conference registration for speaker

seating for a 50 attendees

LCD projector, screen, podium and microphone

internet connection (presenter supplies own presentation device)

recognition on conference webpages

listing in the conference printed program including full-color logo. And a full-color logo, 100-word demo description, and link on conference app and website (contract and complete descrip-tion due by January 27, 2017 to be included in printed program and app)

valuable marketing exposure

These sessions allow you to demonstrate solutions, services and products specific to your organization or present on thought leadership education in the commercial card industry. The choice is yours! The NAPCP promotes these sessions as being for end-users only. Each speaker will be responsible for providing their own monitoring of attendees. The NAPCP, their employees and agents are not responsible for the entrance of attendees from competing entities. Provider attendees at the conference will have PROVIDER printed on their name badge. Sessions will take place on either Tuesday, April 11 or Wednesday, April 12 (the first two full days of the conference). Preference on date and time is given first to Year-Round Partner Sponsors followed by sponsor history at the conference over time, date of signed contract as well as looking at the overall conference agenda to ensure non-competing sessions on similar topics during the same time slot.

General Session sponsorship includes: (2 available)

welcome conference attendees

customize the opening to promote your business

introduce speaker(s)

provide handouts or giveaways at every seat

receive recognition on-screen and in-room signage

company name and logo in the onsite conference printed program and the conference app

recognition on conference sponsor webpage

One-on-One Meetings include:

Meeting room at conference and contact details on NAPCP website to pre-schedule appointments Meeting Room may not be exclusive; provider organizations may need to share space

Pre-conference Workshop sponsorship includes: (4 available; topics include: Analytics, P-Card Basics, Global and Travel )

one complimentary attendee workshop registration

welcome attendees, summarize role in the industry

introduce instructor(s)

option to display collateral

option to provide attendee giveaway

promotion through e-mail, webpages and newsletter

Silver and above Year-Round Partner Sponsors receive a 45-minute

educational breakout speaking session as a benefit of their sponsorship

package. Interested in Year-Round Partner Sponsorship? See page 11 for details and

contact information.

Don’t miss your opportunity to

demonstrate your thought leadership

by sponsoring either General Session.

Attend Break out sessions and learn what end-users are doing with their

programs. A great way to understand how you can help!


Exhibit package includes:

six-foot, skirted table(s), 2 chairs and wastebasket

one complimentary full conference pass

contact information on webpage for direct interaction

permission based attendee list to include name, title, organization, mailing address & e-mail; sent one week after conference for a one-time use

full-color logo in the Exhibitor Fair section of the printed program and full-color logo and website link on confer-ence app and website (contract due by Jan. 27, 2017)

recognition on Exhibit Hall webpage with logo and name of organization with link to company page

NEW! listed under Exhibitors on conference app; links to specified webpage as well as a link to the Exhibit Hall floor plan to show exact location of exhibit table location

See page 7 for valuable add on to exhibit package. The NAPCP Exhibit Hall is a tabletop only exhibit; nothing on the ground. See page 9 for explanation of restriction and complete details.

Breakfasts, lunch in the exhibit hall, cocktail receptions, themed break and dessert break include:

on-site custom signage with company name and logo

branded napkins


opportunity to provide a giveaway or collateral

Networking Lunch includes:

company logo on table tents

company name and logo on-screen

on-site, custom signage with company name and logo

opportunity to provide a giveaway or collateral

opening welcome introducing your organization

Recognition on conference sponsor webpage

Hotel key cards, lanyards, lunch bags, pens, folders, notepads and tote bags include:

company name and logo branded on item; received by every conference attendee


Branding Opportunities

Showcase your organization to hundreds of attendees, engage with customers and interact with your target market! Being an exhibitor and sponsor allows you to build new relationships, strengthen existing ones and gets your

name in the arena as a strong player in the world of Commercial Card and Payments.

Conference Internet Provider for all Attendees includes:

custom network name (name of sponsor)

custom password (specific to sponsor)

custom signage on each meeting space level to include sponsor name & logo

recognition on conference webpage and printed program

Conference Registration Packet Insert includes:

one page max (front / back) promotional collateral designed by sponsoring company

included in each conference attendee registration packet

*physical collateral must be received to NAPCP by March 27, 2017

Starbuck’s Coffee Card for Attendees:

company logo on card (along with Starbuck’s logo)

choice of dollar amount ($5, $10, etc…)

ability to offer to end-user attendees only or received by all conference attendees (Starbucks is located in conference hotel; can be used at hotel or at any Starbucks, no expiration)


NEW!

NEW!

Charging Station: (2 available)

placed in exhibit hall (high traffic area)

banding specific to sponsoring organization (specs provided by NAPCP; artwork supplied by sponsor)

options of different stations available; contact NAPCP to discuss specifics

NEW!



Branding Opportunities cont...

Banner Ad on Conference App: (Only 5 available!)

*banner ad placed at bottom of app main page

link to webpage of choice

**rotate among other banner ads for duration the app is live (a month before conference and 2 weeks after conference)

*banner ad to be created by sponsoring organization according to specs provided by NAPCP **banner ad to be provided to NAPCP by March 1 to be included when app turns live on March 10 and no later than March 27 to be included during conference dates

New for 2017! The NAPCP is excited to provide a conference app at the 2017 Annual Conference. The app will work across platforms--

iPhone, Android, Windows Phone, Android Tablet, iPad and Blackberry. With this new feature, we are pleased to offer two outstanding marketing opportunities that tie in with the app.

Example of App Main Page

Placement and realistic size of banner ad

Exhibit Package Add On! Push Notification: (Limit of 5 available!) EXCLUSIVE TO EXHIBITORS

Exhibitors, create a message to blast to attendees during exhibit hall hours. An easy, low maintenance, high impact way to drive traffic to your exhibit table! Sent to all via the conference app.

*notification message created by exhibiting company

message to be maximum of 1024 characters with the subject line title to be 80 characters

**sent by NAPCP according to 5 pre-defined times during exhibit hall hours

*content of message is choice of exhibiting company with approval of the NAPCP; notification message to be received by NAPCP no later than April 3 **2 notifications will be sent on Monday, April 10 between 5:00-8:00 p.m. and 3 notifications will be sent on Tuesday, April 11 between 7:15 a.m.-6:00 p.m.; time slots are assigned by the NAPCP; the NAPCP will provide exhibiting company date and time of their notification to be prepared for action

Examples of Push Notifications

TITLE: FLASH GIVEAWAY! Win a Starbucks Gift Card at XYZ table in the Exhibit Hall [72 characters] MESSAGE: Join us for coffee and conversation in the Exhibit Hall! The First 10 people who arrive at the XYZ exhibit table in the next 10 minutes will receive a Starbucks gift card! [178 characters] TITLE: Sign up for a one-on-one meeting with John Doe, Director of XYZ company. MESSAGE: John Doe is taking appointments for one-on-one meetings with end-users today and tomorrow. Don’t miss this opportunity to meet with an industry expert and learn ways to maximize and grow your Commercial Card and Payment program. Phone Number, E-mail [274characters]

According to an NAPCP poll of past conference attendees, 80% of respondents said they would use an app at the conference.

Be Among the First to

Participate in These New Offerings!


Get the biggest bang for your buck by bundling opportunities

Package 1 Regular Price

Value Price by Nov. 1

One six-foot table in the Exhibit Hall (includes one full conference passes)

$4,250 $3,000

Logo and listing in the 2017 Global Provider Directory

$550 $500

Provider Breakout or Demonstration Session (includes one full conference pass)

$3,000 $2,500

TOTAL $7,800 $6,000

Popular Value Packages

Package 2 Regular Price

Value Price

One six-foot table in the Exhibit Hall (includes one full conference passes)

$4,250 $3,000

Logo and listing in the 2017 Global Provider Directory

$550 $500

Provider Breakout or Demonstration Session (includes one full conference pass)

$3,000 $2,500

Virtual Demonstration; must occur between May 2017-December 2017

$3,500 $2,500

TOTAL $11,300

$8,500

The NAPCP Global Provider Directory serves as a one-stop resource for end-users to learn about today’s leading product, technology and service providers in the Commercial card and payment industry worldwide. It allows you to detail the countries you service. The Directory is unveiled in hard copy at the Annual Conference and available 24/7 as a complimentary download to all at the website. The deadline to receive contract and artwork is February 6, 2017.

Provider Directory Options and Rates (Year-round Partner Sponsors receive a 20% discount) Logo and Listing (50 words & contact info.) $550 Additional 50 words $100 Half-page, Black-and-White Advertisement $800 Full-page, Black-and-White Advertisement $1,000 Half-page, Full-Color Advertisement $1,600 Full-page, Full-Color Advertisement $1,800 One-Page, Full-Color Advertorial (free with full-page ad)

Global Provider Directory

Visit www.napcp.org/ProviderDirecOpp

Virtual Demonstration

Visit www.napcp.org/ProviderWebinarDemo

Virtual Demonstrations are web-based events providing your organization the opportunity to promote your conference demonstration to NAPCP's extensive industry audience. Nearly 15,000 members and subscribers!

Virtual Demonstrations include: •one-hour live demonstration via GoToWebinar (typically 75-150 participants) *ability to restrict to end-users only if preferred •final attendee list with contact information (post-event) •one dedicated e-mail promoting the demonstration to the NAPCP member and complimentary subscriber base (nearly 15,000), promotions in NAPCP newsletters, social media, etc... •your logo and a link from the NAPCP event website to your website •event listing in the NAPCP online calendar

Visit www.napcp.org/opportunities to learn more

Add a second exhibit

table for $1,000

Add a second exhibit

table for $1,000

Value Price after Nov. 1

$3,750

$500

$2,550

$6,800

Value Price

$3,750

$500

$2,550

$2,500

$9,300


http://www.napcp.org/?page=ProviderWebinarDemo

http://www.napcp.org/?page=Opportunities


Important Details for Exhibitors (Please Read)

1.) Table Top Only: All elements related to one’s exhibit must be situated atop one’s table. Nothing can be on the ground. This means banners, signs, AV monitors, literature holders, support stands, etc...A black and white rule is if you put it on the ground, it is in violation of the table top only restriction. Exhibits meant to be on the ground are not allowed unless they can be propped up on one’s table. Each exhibit table is 6 feet in length x 30 inches in width. If any elements are on the floor prior to the exhibit hall opening, the doors will be held closed until elements are no longer on the floor and the exhibit hall opening will be delayed.

2.) The NAPCP Supplies: A table linen for the exhibit table, 2 chairs and 1 wastebasket. The exhibit hall at the conference hotel is carpeted so there is no need to order carpet or cleaning services. The NAPCP also supplies overnight security on Monday, April 10 after the first night exhibit hall opening concludes. While exhibits may stay up overnight, it is recommended items of value be removed from the exhibit hall and stored securely until the next morning. The NAPCP is not responsible for lost or damaged property.

3.) Decorator / Labor: The NAPCP does not contract with a decorator. All labor and storage are on one’s own.

*4.) Material Handling and Shipping: All material handling and shipping is managed through FedEx, onsite at the hotel. Fees apply to all shipments. These fees are to be paid direct to FedEx and managed by the exhibitor.

*5.) Electrical, AV Rental and Internet: These serviced need to be ordered and paid for direct with the onsite provider. Please go here for all details and order forms.

6.) Permission Based Attendee List: As part of the exhibit contract, exhibitors receive a permission based attendee list with contact information (sent no later than one week after the conference.) Contact information includes: name, title, organization, phone number, e-mail address and mailing address. The list is sent as an excel spreadsheet.

7.) Exhibit Hall Lay Out: The exhibit hall is set with bars and food stations. The exhibit hall is set up to maximize space and flow. Placement of exhibitors is a one by one selection process. Beginning January 2017, routing for table selection will begin. The routing order is determined first by Year-Round Partner Sponsor status, followed by sponsor level over time, consecutive years as a partner sponsor, exhibitor history as well as date of signed contract and payment received. *Information on these services will be available September 2016. Please go here to view logistics and the service kit. http://www.napcp.org/page/ConfExpoSpon

Acceptable Table Top Exhibits

http://www.napcp.org/page/ConfExpoSpon


TODAY

review conference opportunities and conference schedule meet with your team budget sign contracts early to take advantage of great Nov. 1

incentive marketing exposure on the NAPCP website starts now

November

1

deadline to submit exhibit table contract for incentive*: *$750 off total exhibit table fee *$400 off a full access conference registration *After Nov. 1, exhibit price is as shown on page 3

January

9 exhibit table location selection begins

continue to submit contracts for all opportunities

January

27

deadline to submit logos, links and session descriptions to be included in the printed program and conference app

logistics kit for exhibits available

begin to order show services

February

6

deadline to submit logos, listings and artwork for the 2017 Global Provider Directory

March

13

last day for hotel room group rate discount

March

17

deadline for complimentary conference registration

April

10-13

2017 NAPCP 18th Annual Commercial Card and Payment Conference

Hilton Americas-Houston Houston, Texas

NAPCP Annual Conference Checklist & Dates

November

1



Become an NAPCP Year-Round Partner Sponsor

Looking for strategic ways to promote your products and services to the Commercial Card and payment marketplace? It's possible through unique, year-round Partner Sponsorship in the NAPCP. Since 2000, the NAPCP has delivered a focused audience of end-user professionals; in fact, 70% of NAPCP members and complimentary subscribers (nearly 15,000 individuals) are from the end-user community.

We've expanded our focus to include all Commercial Card variations, Travel Card, ePayables and other emerging payment vehicles. This means our audience is YOUR TARGET AUDIENCE!

Benefits of Year-Round Partner Sponsorship

Brand Visibility

Expertise Visibility

Various Opportunities at

Significant Savings

Exploit the Long-Term Value

Align Your Goals with our Audience

Needs

Cultivate Relationships

Join this list of NAPCP Partner Sponsors! For additional details and to request the complete Year-Round Partner Sponsorship document: e-mail Rachel Porter at

[email protected]

call (952) 546-1880 ext. 7

visit our website at: www.napcp.org/partnersponsor


E-mail Communication Dedicated conference emails to audience of close to 15,000

Bi-weekly October-December 2015; weekly January-April 2016

Average conference e-mail open rates: NAPCP members, 50%;

subscribers, 20% (above industry benchmarks)

Every e-mail includes links to provider participation webpages

Six content-focused e-mails highlight Partner Sponsor breakout sessions

and Provider Breakout or Demonstration sessions

One e-mail dedicated to provider participation

NAPCP Website Webpages highlight your participation in the Exhibit Hall, Provider Breakout

sessions, Sponsorship(s) and One-on-One meeting information

Your logo and company url included

Onsite at the Conference

Printed program distributed onsite to all attendees includes your full-color

logo. Full-color logo and company link will appear on conference app

Poll indicates that nearly 100% of attendees keep their program for referral

later in the year

Some sponsorship opportunities include signage with your logo

Events in the Exhibit Hall

Opening night cocktail hour, Monday, April 10

Continental breakfast, Tuesday, April 11

Box lunch, Tuesday, April 11

Dessert break, Tuesday, April 11

Closing night cocktail hour, Tuesday, April 11

Half-a-Year of Valuable Marketing Exposure

Commit now to gain full exposure from August 2016-April 2017

Submit your Exhibit Hall contract by November 1, 2016

and receive $750 off the total exhibit fee

PLUS $400 off a full access conference pass

Exhibit contracts received after November 1

are subject to price as shown on page 3.

EXHIBIT HALL CONTRACT INCENTIVE


Sponsor Tool Kit

NAPCP Contact Rachel Porter NAPCP Events Manager [email protected] Direct Dial: (952) 546-1880 ext. 7

Contracts and Detailed Information Bookmark www.napcp.org/ConfExpoSpon for detailed information on the conference and download contracts.

About the NAPCP Purpose and Membership Demographics

Visit www.napcp.org/NAPCPdemographics for a complete summary of our membership and subscriber community.

Complete List of Marketing Opportunities with the NAPCP

Visit www.napcp.org/opportunities to explore all offerings available to providers to be seen and heard by the NAPCP audience.

Frequently Asked Questions Q: When will I be able to select my exhibit table location? A: Beginning January 2017, routing for table selection will begin. The routing order is determined by Year-Round Partner Sponsor status, sponsor level over time, consecutive years as a partner sponsor, exhibitor history as well as date of signed contract and payment received. Routing goes one by one. Q: Why is the exhibit hall a table top only exhibit? A: The NAPCP is a membership based association that is an unbiased and impartial voice in the Commercial Card and Payment industry. By maintaining a table top only exhibit, the NAPCP provides an even playing field for all providers in the industry. A table top only exhibit also allows for a cost effective way to exhibit. Q: Why do individuals need to register themselves for the conference instead of having someone else register them? A: The NAPCP prohibits the sharing of usernames and passwords. Each individual needs to register themselves to ensure accurate profile information as this is the only way the NAPCP can maintain accurate information of its members and honor members’ preferences with regards to the NAPCP (example: permissions to provide contact information, acknowledgement of cancellation policies, correct names on name badges). Q: Why are providers rarely selected to speak at the conference? A: The conference is an educational, end-user focused conference. Speaking proposals are approved based on merit in this priority order: (1) End-user-led breakout sessions make up the majority of the Annual Conference agenda; therefore, end-user submissions receive top consideration. Providers, spread the word about the NAPCP’s speaking opportunity to clients who have a strong case study to present. (2) Year-Round Partner Spon-sor organizations at and above the Silver level receive a 45-minute educational breakout session as part of their sponsorship package. (Note: All Year-Round Partner Sponsors receive a 45-minute Provider Breakout or Demonstration in their package; a few slots are available to others for a fee; see page 4.) (3) Finally, and only if there are openings in the agenda, the NAPCP will consider speaking proposals from providers, consultants, researchers, etc. To increase the chance of acceptance, the proposal must include timely, unique content, including unpublished research or topics targeting advanced users. Q: What is the process for determining date and time for Provider Breakout or Demonstration sessions? A: Just like exhibit table location selection, preference on date and time is given first to Year-Round Partner Sponsors followed by sponsor history at the conference over time, date of signed contract as well as looking at the overall conference agenda to ensure non-competing sessions on similar topics during the same time slot. The conference will support three tracks of these sessions and occur only on the first two full days of the conference. (Tuesday, April 11 and Wednesday, April 12.) There are 24 slots available.

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FREQUENTLY ASKED QUESTIONS cont...

Q: Why have Product & Technology Demonstrations been renamed to Provider Breakout or Demonstrations? A. The NAPCP recognizes providers may not have specific solutions, tools or products they wish to demonstrate at the annual conference but still want to speak with thought leadership content. By renaming these sessions to Provider Breakout or Demonstrations, the NAPCP is identifying to conference attendees that the subject matter is either product specific to a provider or educational, presented by a provider organization. Providers may use these sponsored sessions in the manner they choose. The NAPCP will provide a template to be completed with session title and description, allowing the presenting organization to detail exactly what they will discuss. The NAPCP still advertises that these sessions are for End-Users Only but at the discretion of the presenting organization.

Q: What is the difference between donating an Attendee Appreciate gift and a giveaway provided as an exhibitor and why are Attendee Appreciate gifts the only gifts the NAPCP announces to an entire audience? A: Exhibitors are encouraged to have a giveaway as part of their exhibit table, however, the management and announcement of that gift is the responsibility of the exhibitor due to time and audio restraints in the exhibit hall. Attendee Appreciation gifts are announced by the NAPCP as part of the second day General Session where there is a captive and controlled audience. It also provides sponsors of those gifts with visual and emcee recognition along with a print listing in the conference addendum received by all attendees. Q: What does permission based attendee list and use of the attendee list mean for exhibitors? A. Included in the exhibit contract is a permission based attendee list. At the time of conference registration, registrants will need to provide their permission to be included in the attendee list distributed to exhibitors. It is recommended to still have a way to capture attendees’ information who stop by your exhibit table as not everyone will give permission. The attendee list will include name, title, organization, mailing address and e-mail address. The list will be distributed to exhibitors one week after the conference concludes. The list will be e-mailed to the contact person on the exhibit contract. The list is restricted to a one-time use and exhibitors will need to sign their contract acknowledging their understanding of the terms of use. Q: What other expenses will I need to manage for the exhibit table? A: As an exhibitor, you will need to purchase and manage electrical, internet, shipping and handling and audio visual components independent of the NAPCP. The exhibit service kit is available at www.napcp.org/ConfLogistics. You can find contact information, order forms, costs and instructions at this link. Q: Why are there sessions conducted during open exhibit hall hours? A: Due to the amount of educational content the conference provides, coupled with the duration of time the conference runs, sessions must occur during some open exhibit hall hours to accommodate the demand attendees have for breakouts. During “slower” times, exhibitors are encouraged to attend sessions to engage with attendees and hear about end-user experiences to understand how providers can work with end-users. Q: Is there an area at the conference I may conduct private meetings with clients or potential clients? A: Yes. The NAPCP will have a hotel meeting room available for “Pop Up Meetings”. The room will be available for use from 8:00 a.m.—5:00 p.m. on Tuesday and Wednesday, April 11-12. To reserve time in the room, simply stop by the registration desk and ask where the Pop Up Meeting room is located. On the outside of the room will be a sign up sheet where you may block time.

Contact [email protected] Telephone (952) 546-1880 ext. 7 www.napcp.org/confmarketing

Conference Opportunities · Tuesday, April 11 Exhibit Hall Open Breakfast in the Exhibit Hall...

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