CONFERENCE BOOKLET -...

CONFERENCE BOOKLET

LISA VII – Naples, 17-20 June 2014

INAF-Astronomical Observatory of Capodimonte

Library and Information Services in Astronomy VII — Conference Prograrnme

Scientific Organization Committee

Andras Holl (Hungary), co-chair

Eva Isaksson (Finland), co-chair

Nirupama Bawdekar (India)

Christina Birdie (India)

Juan de Dios Santander-Vela (Spain)

Massimo Della Valle (Italy)

Dianne Dietrich (USA)

Chris Erdmann (USA)

Antonella Gasperini (Italy), LOC chair

Alyssa Goodman (USA)

Uta Grothkopf (Germany)

Bob Hanisch (USA)

Jill Lagerstrom (USA)

Soizick Lesteven (France)

Manolis Zoulias (Greece)

Library and Information Services in Astronomy VII - Conference Programme

Local Organization Committee

Antonella Gasperini INAF-Astrophysical Observatory of Arcetri Florence, chair

Rosario Aiello INAF-Astronomical Observatory of Capodimonte Naples

Francesca Brunetti INAF-Astrophysical Observatory of Arcetri – Florence

Ilda Cozzolino INAF-Astronomical Observatory of Capodimonte – Naples

Andrea Di Dato INAF-Astronomical Observatory of Capodimonte – Naples

Mauro Gargano INAF-Astronomical Observatory of Capodimonte – Naples

Angela Mangano INAF-Astrophysical Observatory of Catania

Emilia Olostro Cirella INAF-Astronomical Observatory of Capodimonte – Naples

Alessandra Rotundi University of Naples “Parthenope”

Conference Secretary Celina Paul INAF-Astrophysical Observatory of Arcetri – Florence Nella Ferrigno INAF-Astronomical Observatory of Capodimonte –

Naples

Friends of LISA VII

Kayleigh Bohemier Yale University Sally Bosken United States Naval Observatory

Dianne Dietrich Cornell University Christopher Erdmann Harvard-Smithsonian Center for Astrophysics

The Friends of LISA VII Committee gratefully acknowledges those who donated funds to provide financial assistance for 20 participants from developing countries. The presence of those colleagues greatly enriches the meeting for all attendees. The FOL had also provided funds to LOC.


LISA VII Sponsors

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•M•

Wednesday, June 18, 2014

OPEN SESSION (Chair: Massimo Della Valle)

09.00 Opening M. Della Valle

A. Gasperini

09.15 Keynote Address G. Lintott

10.15 Present and Future of Astronomy Journals

M. Walmsley

11.00 -11.30 Coffee Break

DATA LIBRARIANSHIP: RESEARCH DATA CURATION AND PRESERVATION

(Chair: Dianne Dietrich)

11:30 Working together at CDS: The Symbiosis Between Astronomers, Documentalists, and IT Specialists

E. Perret

11.55 A New Geodetic Research Data Management System at the Hartebeesthoek Radio Astronomy Observatory

G. Coetzer

12.20 Data Scientist Training for Librarians

C. Erdmann

12.45 CRIS -INAF: A Fruitful Cooperation Among IT Specialists, Librarians, and

E. Konomi


Researchers

13.10-14.10 Lunch

METRICS AND VISUALIZATIONS 1 (Chair: C: Erdmann)

14.10 ESO Telbib: Linking in and Reaching Out

U. Grothkopf

14.35 Observatory Bibliographies: Toward Multi-Usage and Better Metrics

A. Rots

15.00 Computing and Using Metrics in ADS

E. Henneken

15.25 Using ADS for Creating Bibliographies of Research Institutions

D. Egret

15.50-16.20 Coffee Break

METRICS AND VISUALIZATIONS 2 (Chair: U. Grothkopf)

16.20 Atmetrics in context: towards an Understanding of the Utility of Altmetrics for Discovery and Assessment

W. Gunn

16.45 A Bibliometric Analysis of Observatory Publications

D. Crabtree

17.10 Best Practices for creating a telescope bibliography from commission V IAU library working group

J. Lagerstrom

17.35 The IAC’s Publications M. Gomez


Archive

Thursday, June 19, 2014

PRESERVATION OF ASTRONOMICAL HERITAGE

(Chair: J. Holmquist)

09.00 The AstroBID: Searching Through the Italian Astronomical Heritage

E. Olostro Cirella

09.25 Astronomical Manuscripts in Georgia: The Electronic Database of Unknown or Little Studied Materials

I. Simonia

09.50 Saving the Orphaned Astronomical literature

D. Thompson

10.15 Synoptic maps of the solar cromosphere: a scientific and librarianship project

A. Laurenceau

10.40- 11.10 Coffee Break

TOOLS, TECHNIQUES AND SKILLS (Chair: M. Zulias)

11.10 ADS: The Next Generation Search Platform

A. Accomazzi

11.35 Koha@ESO Reloaded S. Meakins

12.00 Poster viewing


13.10-14.10 Lunch

CHANGING PRACTICES IN A CHANGING WORLD

(Chair: A. Holl)

14.10 Research Goes On: Post-Observatory Astronomy Resources at Helsinki

E. Isaksson

14.35 New Roles for the Librarian of Bosscha Observatory: Review of Tasks in the Library Over Two Decades

E. Sulistialie

15.00 POP : Publications of the Observatory of Paris

Ch.Broquet

15.25 Re-Engineering of Academic Library Services Through Social Media Tools

V. Benegal

15:50 – 16:20 Coffee Break

USE AND ACCESS OF ASTRONOMICAL LITERATURE

(Chair: Jill Lagerstrom)

16.20 Bibliographic Data in Astronomy: Experience with the IBVS Reference List Revision

A. Holl

16.45 ACNP and NILDE : essential tools for access to scientific research

F.Brunetti

17.10 Open Source Software and Union Catalogues: A Case Study of Creating a Union Catalogue of FORSA Libraries at the National Level

S. Dongare

17.35 A New Bibliographical A. Oberto


Feature for SIMBAD : Highlighting the Most Relevant Papers for one Astronomical Object

Friday, June 20, 2014

JOURNALS AND E- BOOKS: THE PRESENT AND BEYOND

(chair: Luisa Schiavone)

9.00 When the Past Becomes the Future: Where Will Our Print Collection Be in 2050?

S. Bosken

9.25 Things Change, People Change, Libraries Go On

F. Martines

9.50 Astronomy Libraries in Support of Scholarly Communication

N. Anilkumar

10.15 Enhancing Astronomy studies by using I.U.C.A.A. Video lectures in students community

N. Narayanasamy

10:40 – 11:10 Coffee Break

OPEN ACCESS AND OPEN SCIENCE ( chair: Bob Hanish)

11.10 ZENODO: A New Innovative Service for Sharing All Research Outputs

L. Holm Nielsen

11.35 416492 ORCID IDs and Counting: Uptake by the Astronomical Community

J. Holmquist

12.00 The Recent Italian Regulations About Open

M. Marra


Access Availability of Publicly-Funded Research Publications, and the Documentation Landscape in Astrophysics

12.25 Writing Data-Driven Open Science Articles with Authorea

A. Pepe

12:50 – 13:50 Lunch

PUBLISHING AND PUBLISHERS

13:50 Publisher Presentations

Paola Cava, Springer

Agnès Henri, EDP Sciences

Kerry Kroffe, IOP

William Gunn, Mendeley/Elsevier

Aldo de Pape, Digital Science

15:20 Coffee Break

15.50 Publisher Panel

16.50 Future of LISA Discussion

17.40 Closing

Library and Information Services in Astronomy VII — Posters

POSTERS

Session/number Author/s Title

E1 Bawdekar, N. ; Mirkute, S. ; Nageswaran, N.; Rai, V. K.; Sahu, H.K.

The IUCAA library as a central resource facility in A&A for the Indian Universities : Showcasing the impact

E2 Bobies, L. The library : Worksite and laboratory. the example of Paris Observatory

B1 Bohémier, K. Quantifying the CV: Adapting an Impact Assessment Model to Astronomy

A1 Buga, M. C.; Bot, C.; Brouty, M.; Bruneu, C.; Brunet, C.; Cambresy, L.; Eisele, A.; Genova, F.; Lesteven, S.; Loup, C.; Neuville, M.; Oberto, A.; Ochsenbein, F.; Perret, E.; Siebert, A.; Son, E.; Vannier, P.; Vollmer, B.; Vonflie, P.; Woelfel, F.

How documentalists update SIMBAD

B2 Cratbree, D. A bibliometric analysis of Canadian Astronomers

A2 Dietrich, D. Adapting educational materials in data management for Astronomy graduate students

D1 Enestarre, C. ; Jurlander, E.;

The Library Treasure Hunt – Reach for the Stars Introducing first year students to the landscape of


Andersson, C.; Holmin Verdozzi, K.; Reistad, N.

scientific information

D2

Frey, K. ; Erdmann, C.; Accomazzi, A.; Gray, N.; Biemesderfer, C.

The Unified Astronomy Thesaurus: Bringing together People, Terms, and Organizations to Classify Infinity... and Beyond

D3 Grant, C. S. Thompson, D.M.; Ckyla, R.; Holacheck, A.; Accomazzi, A.; Henneken, E.A.; Kurtz, M.J.; Luker, J.; Murray, S.

Enabling Meaningful Affiliation Searches in the ADS

A3 Guillette, J. Revealing Value by Tracking Funding: A Foray into Bibliographic Data Science

B3

Jimenez-Fragozo, M. E.

Planetary Nebulae Scientific Production in Mexico 1900-2013

G1 Juarez, B.; Santamaria, B

E-books acquisition in the Astronomy Libraries of the Universidad Nacional Autónoma de Mexico (UNAM)

C1 Kaftan, E.

New demand and new use for heritage images of astronomy: the example of Paris Observatory

F1 Landais, G. ; Boch, T.; Brouty, M.; Guehenneux, S.; Genova, F. ;

Management of catalogs at CDS and support to project


Ochsenbein, F.; Ocvirk, P.; Perret, E.; Pineau,F-X.; Simon, A-C. ; Vannier, P.

G2 Laurenceau, A. ; Brocquet, C.

The evaluation of periodicals at the Paris Observatory Library

A4 Le Sidaner, P.; Guibert, J. ; Tajahmady, F. ; Shih, A. ; Vetois, J. ; Aboudarham, J. ; Thuillot, W.

Feedback on data archive at VO Paris Data Centre

C2 Mandrino, A. ; Gargano, M.; Gasperini, A.

Cosmic ink : fragments from the past on journal pages

C3 Mangano, A. A Case of Racial Discrimination: Azeglio Bemporad, astronomer poet

E3 Martin Rodriguez, M. ; Magazzù Antonio

Creating an astronomical library for a small community. The TNG experience

D4 Massimino, P. ; Costa, A.; Becciani, U.; Krokos, M.; Petta, C.; Pistagna, C.; Riggi, S.; Sciacca, E.; Vitello, F.

Space Mission - Learning Astrophysics through Mobile Gaming

B4 Meera, B.M.; Manjunath, M.

Productivity of Indian Telescopes: Impact Analysis through Scientometric methods

G3 Nagaraj, M.N. ; Enhancing access to audio and video collection of Raman Research Institute Library through


Benegal, V.J.; Bhandi, M.K

digitization

C4 Olostro Cirella, E. ; Rinaldi, A.

Image manipulations in the ancient books: the case of Sacrobosco’s De sphaera mundi

C5 Olostro Cirella, E. The rare books collection of Capodimonte Astronomical Observatory will be shortly on the web: the ancient science is affordable to everyone

B5

Rai, V. ; Sengar, K.P.S.

Astronomy Research in IUCAA: A Scientometric study of the paper published by IUCAA Academics during 1993-2013

B7

Rai, V. ; Pathak, S.K.; Sengar, K.P.S.

Research Performance of Indian Astronomers in the Period of 1993–2012: A Scientometric Study over the past 20 years

B6

Rai, V. ; Sengar, K.P.S.; Pathak, S.K.

A Scientometric study of Research Papers Published by Visiting Associates of IUCAA, Pune (India) during 2003-2013

B8

Rao, N. K. ; Birdie, C.

Kavalur to Hanle: Performance Metrics

G4

Sahu, H.K. ; Singh, S.N.

Building and Managing of Electronic Resources in Digital Era in India with Special Reference to IUCAA and NIV, Pune: A Comparative Case Study

B9

Savaglio, S. ; Grothkopf, U.

Swift publication statistics and the comparison with other major observatories

H1

Simonia, I.

Database for comet spectroscopy


A5 Son, E. ; Eisele, A.; Perret, E.; Brouty, M.; Bruneu, C.; Brunet, C.; Buga, M.; Genova, F.; Guehenneux, S.; Lesteven, S.; Loup, C.; Laurent, M.; Neuville, M.; Oberto, A.; Shaaff, A.; Vannier, P.; Vollmer, B.; Vonflie, P. ; Woelfel, F.

TWIKI : a collaborative space of internal documentation, an efficient way to work together

E4 Toniolo, C. ; Satta, A.; Zanini, V.

The Adapting Library

F2 Zhang, J.; Shi, W. Preservation of Print Astronomical Literature in the Digital and Network Age

B10 Zhang, X.; Tsang, E.; Kamisato, P.

Publications Based on Gemini, Subaru, and Keck Telescope Time Exchange – An Update

Library and Information Services in Astronomy VII – Oral Presentations

Open Session Massimo Della Valle

Director of INAF-Astronomical Observatory of Capodimonte Antonella Gasperini

Head of INAF-Library and Historical Archives Service

Christopher John Lintott (invited) University of Oxford, UK

Present and Future of Astronomy Journals Malcolm Walmsley (invited)

INAF – Osservatorio Astrofisico di Arcetri

The times are "a changing" for scientific journals in general and for astronomy journals in particular. Peer review is under attack and journals are increasingly online. Open access to the journals is being requested by a variety of official bodies. I will discuss some of these changes and their possible future evolution. I will also summarise the way in which articles submitted to the main astrophysical journals are currently handled from the points of view of editors and referees as well as (last not least) the authors. Whether the current way of doing things is optimal is debatable but my biased view is that some form of Peer Review will remain necessary in a very different future.

Data librarianship: research data curation and preservation

Working together at CDS: the symbiosis between astronomers, documentalists and IT Specialists

Emmanuelle Perret

Emmanuelle Perret, Thomas Boch, Francois Bonnarel, Caroline Bot, Mihaela Buga, Marianne Brouty, Chantal Bruneau, Catherine Brunet, Laurent Cambresy, Sebastien Derriere, Aline Eisele, Pierre Fernique, Francoise Genova, Sylvain Guehenneux, Gilles Lesteven Landais, Cecile Soizick Loup, Magali Neuville, Anais Oberto, Francois Ochsenbein, Pierre Ocvirk, Francois-Xavier Pineau, Andre Schaaff, Arnaud Siebert, Anne-Camille Simon, Evelyne Son, Thomas Streiff, Patricia Vannier, Bernd Vollmer, Philippe Vonflie, Marc Wenger, Fabienne Woelfel.

CDS, Observatoire astronomique de Strasbourg, Universite de Strasbourg, CNRS, Strasbourg, France

Since the CDS beginnings, forty years ago, astronomers, documentation engineers (or documentalists) and information technology (IT) specialists have been working together. In 1986, SIMBAD, the astronomical object database, had 80 users. The CDS offers now, three main services among which SIMBAD and VizieR


(a catalog database) which get together more than one million queries per day in average from almost everywhere in the world. In the same time, the synergies between the three specialties (astrophysics, IT and information sciences) that have been there since the origins and are still the core of the work will become more and more crucial with the increasing volume and complexity of the data. Initially, SIMBAD emerged from the brain of a few people, mainly astronomers with skills in IT sciences, but rapidly the growing needs of sharing the information and the emerging technologies have been seized, the symbiosis of the different profiles permitting to stay at the forefront of the changes. Peer and specialists support have always been a fundamental part of the documentalist work, it plays a key role in the quality of the data supplied by CDS. The astronomers help to maintain the correctness and the pertinence of the data delivered by their knowledge of astronomy and of the user needs. The computer engineers enhance these data by maintaining the database framework and adding useful tools to retrieve and reuse this content. Finally, the documentalists - by definition - manage the content. To do so, with the help of IT tools developed at CDS, they analyze the publications, extract the relevant information, verify the data, compare them with the existent, add the useful information in VizieR and SIMBAD and have sometimes to correct them with the help of astronomers. After an historical review of the evolutions in the data and the way they have been provided at CDS, we will further discuss the fundamental roles of the three profiles inherent to the CDS missions, i.e. astronomers, computer engineer and documentalists and their daily work.

A new Geodetic Research Data Management System at the Hartebeesthoek Radio Astronomy Observatory

Glenda Coetzer

R. C. Botha, W. L. Combrinck, C. J. S. Fourie

Hartebeesthoek Radio Astronomy Observatory Gauteng, South Africa

The Hartebeesthoek Radio Astronomy Observatory (HartRAO) hosts 2 research programmes: Radio Astronomy and Space Geodesy. The Space Geodesy programme has four main co-located space geodetic techniques, making HartRAO a true fiducial site. These techniques are Global Navigation Satellite Systems (GNSS), Satellite Laser Ranging (SLR), geodetic Very Long Baseline Interferometry (VLBI) and Doppler Orbitography and Radio-positioning Integrated by Satellite (DORIS). Currently only GNSS data are stored on-site in a publically accessible repository. The Space Geodesy Programme is currently expanding its geodetic techniques with Lunar Laser Ranging (LLR) as well as a network of seismometers, accelerometers and gravimeters. These will generate large volumes of data that will be streamed to and stored at HartRAO. Our objective is to implement a complete Geodetic Research Data Management System to handle all HartRAO’s geodetic data on-site in terms of archiving, indexing, processing and extraction. The data products should be accessible to both the scientific community and general public through an intuitive and easy to use web-based front end. We are therefore working on a new data centre (hardware) as the first step in this process. This opens up the possibility for the librarian to provide data services by working together with researchers and Information Technology (IT) staff. We discuss the rationale and top-level system design of this data management system, the current status and planned products thereof.


Data Scientist Training for Librarians

Christopher Erdmann

Harvard-Smithsonian Center for Astrophysics, Cambridge, MA, USA

Recent studies suggest that there will be a shortfall in the near future of skilled talent available to help take advantage of big data in organizations. Meanwhile, government initiatives have encouraged the research community to share their data more openly, raising new challenges for researchers. Librarians can assist in this new data driven environment. Data Scientist Training for Librarians is an experimental course being offered by the Harvard Library to train librarians to respond to the growing data needs of their communities. In the course, librarians familiarize themselves with the research data lifecycle, hands-on, using the latest tools for extracting, wrangling, storing, analyzing and visualizing data. By experiencing the research data lifecycle themselves, becoming data savvy and embracing the data science culture, librarians can begin to imagine how their services might be transformed.

CRIS-INAF as a result of a fruitful cooperation among ITs, librarians and researchers

Ervin Konomi1,

Monica Marra2

INAF, Istituto di Radio Astronomia, Bologna, Italia1, INAF, Osservatorio Astronomico di Bologna, Italia2

The Current Research Information System of the Istituto Nazionale di AstroFisica (CRIS-INAF) is an institutional archive of the whole scientific and technological outcome of the staff (more than 2000 people, who have been working in the 20 research structures of INAF since 2005). It was set up in 2009 in order to provide real-time information and statistics on the global activity of the Institute. It offers the widest global coverage compared to other relevant commercial/institutional databases. The system is the result of the co-operation among four main actors: Information Technologist (system development), Librarians/Documentalists (library science and bibliometrics), Administration (central and local management of staff and structures) and Researchers (mainly, data provision & validation). Original design, maintenance and implementation of new features have been historically provided by the DB Manager/Webmaster with the help of an Advisory Committee (1 or 2 members for each research Structure) that includes representatives of the four professional actors mentioned above. AC members may also function as an interface with the local scientific communities, e.g. for the assessment of new functionalities. Presently CRIS-INAF is under revision in order to reorganize the database structure as well as optimize its interoperability with SAO/NASA ADS and with the Institute’s administrative databases. Furthermore, the introduction of additional functionalities, including traditional and more innovative bibliometric indicators, is being considered. In this paper we describe how a fruitful cooperation among different types of professionals and researchers has been and will remain essential for the functionality of the system and its upgrading.


Metric and Visualizations 1 ESO telbib - linking in and reaching out

Uta Grothkopf , Silvia Meakins

European Southern Observatory (ESO),Garching Bei Munchen, Germany

Measuring an observatory's research output is an integral part of its science operations. Like many other observatories, ESO tracks scholarly papers that use observational data from ESO facilities and uses state-of-the art tools to create, maintain, and further develop the Telescope Bibliography database (telbib, http://telbib.eso.org). While telbib started out as a stand-alone tool mostly used to compile lists of papers, it has by now developed into a multi-faceted, interlinked system. The core of the telbib database are links between scientific papers and observational data generated by the La Silla Paranal Observatory residing in the ESO archive. This functionality will also be deployed for ALMA data as soon as a fully functional ALMA archive becomes available. In addition, telbib reaches out to several other systems, including ESO press releases, the NASA ADS Abstract Service, databases at the CDS Strasbourg, and impact scores at altmetric.com. The talk will illustrate these features to show how interconnected systems enhance the content and user experience of the telbib database.

Observatory Bibliographies: Toward Multi-usage and Better Metrics

Arnold Rots,

Sherry Winkelman

Smithsonian Astrophysical Observatory, Cambridge, MA, USA

There are typically two areas of motivation for the establishment of observatory bibliographies: to provide a management-oriented tool that facilitates the compilation of metrics that yield some measure of the performance of the observatory, or a research tool that allows the user community of scientists to integrate the mining of published works in their activities. It is important to keep in mind that these two objectives impose different requirements on the metadata that are collected in the bibliography. We submit that there are good reasons to integrate the two objectives in the formulation of requirements and in the design of observatory bibliographies: they benefit from each other and the yield from the sum of the metadata collections is greater than the sum of their individual yields. Further integration of the bibliography with the observatory's databases offers an important benefit for metrics regarding the performance of the observatory. The traditional metrics that are exclusively based on numbers of (refereed) articles and citation counts lack sufficient sophistication to provide a nuanced view of that performance, since they will inevitably be influenced by varying practices in their user communities and the maturing and growth of the observatory. We have proposed a suite of metrics, enabled by the extended metadata and the database linking, that provides better insight in how the observatory functions and is being used. These include measuring the delay between observation and publication, the percentage of data that gets published, and the re-use of the data and their archival value. This work has been supported by NASA under contract NAS 8-03060 to the Smithsonian Astrophysical Observatory for operation of the Chandra X-ray Center.


Computing and Using Metrics in ADS

Edwin A. Henneken,

Alberto Accomazzi, Michael J. Kurtz, Carolyn S. Grant, Donna Thompson, Jay Luker,Roman Chyla, Alexandra Holachek, Stephen S. Murray


Finding measures for research impact, be it for individuals, institutions, instruments or projects, has gained a lot of popularity. More papers than ever are being written on new impact measures, and problems with existing measures are being pointed out on a regular basis. Funding agencies require impact statistics in their reports, job candidates incorporate them in their resumes, and publication metrics have even been used in at least one recent court case. To support this need for research impact indicators, the ADS has developed a service which provides a broad overview of various impact measures. In this presentation we discuss the various available indicators, their caveats and how the ADS can be used to quench the thirst for impact measures. We will also discuss the main issues to be aware of when compiling publication-based metrics in ADS, namely author name ambiguity, affiliation ambiguity and citation incompleteness.

Using ADS for creating bibliographies of research institutions

Daniel Egret

Daniel Egret 1 , Amelia Laurenceau, 1 Alberto Accomazzi 2

Observatoire de Paris, France1 Smithsonian Astrophysical Observatory, Cambridge, MA, USA 2

Research groups, or university departments, have a regular need for maintaining « institutional bibliographies », i.e. a list of all the papers published by authors affiliated to the institution, during a given period (generally on a yearly basis). The objectives of such lists may be a better understanding of the strenghths and weaknesses of research production, assessing the impact of the institution, or more generally publicizing and facilitating access by colleagues and general public to the scientific production of the institution. For large institutions, such a list cannot be easily created by simply collecting individual lists provided by the authors themselves: full coverage of the scientific production of the institution requires programmatic, targeted searches using bibliographical databases such as the ADS. The biggest pitfall of this approach is that the affiliation field as it appears in the original article is insufficiently controlled and shows a very large number of variations. However, both the generalization of university rankings and the recent acceptance of bibliometrics have increased pressure on authors and editors to solve this question. Taking the example of French astronomical observatories, and more specifically the Observatoire de Paris, we will provide examples of how this can currently be done, using the services of the ADS and other bibliographic databases, such as the Web of Science. We will try to quantify the success rate in creating an extensive list of the scientific output of a given institution. Our analysis will help identify the current limitations and ambiguities in the contents and format of the affiliation/address field, as produced by the authors --and eventually modified by the journal Editors and the database managers-- and we will advocate for the


development of an authoritative list of astronomical institutions that will be used by the ADS and the publishers as a controlled field for significantly improving the efficiency of affiliation queries.

Metrics and Visualizations 2

Altmetrics in context: towards an understanding of the utility of altmetrics for discovery

and assessment

William Gunn

Academic Outreach, Mendeley, Menlo Park, California, USA

In recent years, few topics have captured the imagination of the information science community more than the idea of looking beyond the citation to understand and discover published work. While usage-based metrics are quite old, altmetrics is a new term which refers to use of the ever-increasing new data sources available via the web - blog posts, media mentions, tweets, and additions to the social reference manager, Mendeley - to understand published work and also looks beyond the journal article to other forms of research outputs such as code and data sets. Librarians, publishers, and researchers have become interested in altmetrics recently because it offers something for each of them. Librarians and information scientists are using altmetrics to understand collections, publishers are using them to build new discovery tools, and researchers are using them to get a broader and more rapid understanding of the impact of their work, including the impact their work has on non-authors. This abstract will share information about developments within the US to assess the need for reporting standards, and discuss what we at Mendeley have learned about the relationship between readership activity in our system and citations as well as other non-traditional measures.

A Bibliometric Analysis of Observatory Publications

Dennis Crabtree

National Research Council Canada, Victoria, Canada

The primary scientific product of modern observatories are the publications in refereed journals based on data obtained using their telescope(s). These papers represent their contributions to scientific knowledge. In this talk II will examine and compare the productivity and impact of eighteen telescopes using bibliometric tools. I will also explore these metrics for various instruments on a subset of these telescopes. Finally I will explore other aspects of these combined bibliographies including a network analysis of papers using data from more than one telescope. ther non-traditional measures.


Best Practices for Creating a Telescope Bibliography from Commission 5 IAU Library Working Group

Jill Lagerstrom

Space Telescope Science Institute, Baltimora, USA

Telescope bibliographies have been used for many years to illustrate the scholarly impact of a particular facility. Often, however, the methods used to create these bibliographies were developed independently and not always shared. As a result it is often difficult to judge the relative impact among facilities. Best Practices for Creating a Telescope Bibliography was developed following discussions at the International Astronomical Union's Commission 5 Library Working Group meeting at the 2012 IAU General Assembly in Beijing. This community-driven document identifies the basic components needed to create a bibliography policy that is transparent and the results of which intend to be reproducible and retrievable by any entity to within a 5% error rate. This paper will review the details of the document as well as its history, progress, and future.

The IAC's publications archive

Monique Gomez,

Perez Prieto, Jorge Andrés

Instituto de Astrofisica de Canarias, Las Palmas, Tenerife, Espana

We present the IAC's publications archive, a bibliographic database developed recently by our IT Research Division Service in collaboration with the Scientific Secretariat and the library. The database contains bibliographic records of referee and non referee publications published by IAC authors, as well as the complete bibliography of all authors affiliated with IAC since 2012. Bibliographic records are imported from ADS and in a few cases from some other databases. Records are enriched with local data like author position, normalized name, by the Secretariat and information about project, grant, used resources etc. is updated by authors themselves through a form. The web interface allows users to obtain their bibliography as well as many statistics and metrics for analysis and assessment purposes.


Preservation of Astronomical Heritage The astroBID: searching through the Italian astronomical heritage

Emilia Olostro Cirella1,

Mauro Gargano1, Antonella Gasperini2, Agnese Mandrino3, Donata Randazzo4, Valeria Zanini5

1INAF-Osservatorio Astronomico di Capodimonte, Napoli, Italia 2INAF-Osservatorio Astrofisico di Arcetri, Firenze, Italia 3INAF-Osservatorio Astronomico di Brera, Milano, Italia

4INAF-Osservatorio Astronomico di Palermo "G.S. Vaiana", Italia 5INAF-Osservatorio Astronomico di Padova, Italia

The scientific heritage held in the National Institute for Astrophysics (INAF), made of rare and modern books, instruments and archival documents, spanning from 15th to the early 20th century, marks the milestones in the history of astronomy in Italy. To diffuse the information on this patrimony, the Museums Service and the Libraries and Historical Archives Service of INAF have developed the project “I libri, le carte e gli strumenti di Urania” (Urania’s books, documents and instruments), aimed at creating the astroBID: a single web portal searchable for data coming from the library, the instruments collections and the historical archives, regarding the heritage of the Italian Observatories. The BID (Books, Instruments, Documents) of the project is the creation of a multimedia web facility which allows the public to make simultaneous searches on the three different types of materials.

Astronomical Manuscripts in Georgia – the Electronic Database of Unknown or Little Studied Materials

Irakli Simonia,

Ts. Simonia1, T. Abuladze2, N. Chkhikvadze2, L. Samkurashvili2, Q. Pataridze,2- G. Meladze2

1 Ilia State University, Tbilisi, Georgia 2 National Center of Manuscripts, Tbilisi, Georgia

In various centers, museums and archives of Georgia (Caucasus) have preserved numerous scientific materials including astronomical manuscripts. More than 400 such manuscripts are kept in Georgian centers, archives and libraries. Majority of the mentioned astronomical manuscripts are unknown for wide scientific community and never been studied. Astronomical manuscripts in Georgian, Arabic, and Persian languages belong to time period 9-19 century. The special project for systematic analysis and deep investigation of this astronomical heritage was launched at March 2012. The principal ames of this project are following: a) express analysis and systematization of astronomical manuscripts on bases of the specific criteria (language, subjects, historical periods, etc); b) deep investigation of manuscripts with high specific priority (fundamental treaties, star catalogs, unknown works or translations of well-known researchers, etc); c) creation and distribution of electronic database of astronomical manuscripts in Georgia. This database will be comprised the comprehensive catalogs and descriptions, graphic files, search engine, etc. First results of our research show that astronomical manuscripts from Georgian archives have original and translated character.


Many materials are contained observational, cosmological, calendar data, descriptions of planets theory, and folk astronomical knowledge. In the present work we intent to demonstrate first results of our investigations. The structure and main properties of the electronic database will be presented as well.

Saving the orphaned Astronomical Literature

Donna M. Thompson

Edwin A. Henneken, Carolyn S. Grant, Alexandra Holachek, Alberto Accomazzi,Michael J. Kurtz, Roman Chyla, James Luker, Stephen S. Murray


A large portion of the astronomical research of the 19th and early 20th centuries was reported in publications written and distributed by individual observatories. Many of these collections were not widely distributed and complete sets of these volumes are now difficult to locate. The ADS has taken on the effort to put these publications online and make them searchable. The project has been ongoing and has changed scope over the last ten years. The original documents were microfilmed from paper collections primarily from the Wolbach Library of the Harvard-Smithsonian Center for Astrophysics and the United States Naval Observatory. The ADS then scanned the microfilm and developed an interface to capture the metadata (a lot of these publications lacked pagination and bibliographic information). Librarians, historians and amateur astronomers worked on this project as volunteers. In addition, grants were written to and funded by the Smithsonian Institution Atherton Seidell Fund program which enabled ADS to hire library technicians to work directly with ADS staff to develop the metadata. The ADS is now in the process of registering this metadata with CrossRef to allow for more visibility and easier access to this orphaned literature. Copyright permission research, DOI registration and metadata creation are ongoing. In this paper I will outline the project and discuss some of the highlights and challenges that have been encountered over the duration of the project.

Synoptic Maps of the Solar Chromosphere : a scientific and librarianship project

Amélia Laurenceau1,

Jean Aboudarham2, Christain Renie2

1Observatoire de Paris, France 2LESIA, Observatoire de Paris, CNRS, UPMC, Université Paris Diderot, Meudon, France

Maps of the solar activity were published from 1928 to 2003 by The Observatory of Paris in 'Annales de l'Observatoire de Meudon', and then in 'Cartes Synoptiques de la Chromosphère Solaire' . These maps represent the main solar structures in a single view and spread out on a complete Carrington rotation as well as tables of associated data (containing various information on these structures - positions, length, morphological characteristics, behavior etc.). The paper publication of these maps and data has stopped in 2003. After this date, they were published online in the database BASS 2000 and have made the reputation of the Meudon site for its solar observations since they have earned BASS 2000 to become World Data


Center for Solar Activity. In order to make accessible and exploitable the first 80 years of observations, available only in paper form, the LESIA laboratory and the Library of the Observatory have prepared a 3-step project: digitize the publications, enter the data using a specialized company, and then migrate the files obtained in BASS 2000 and in the Heliophysics Features Catalog created in the framework of the European project HELIO. We propose to present the different stages of the project and the methodology used to show how the scientific and technical skills of an astronomer, a librarian and an IT specialist helped to carry out the project. Finally, we will discuss the scientific opportunities offered by this free provision of the oldest and longest series of solar observations.

Tools, techniques and skills

ADS: The Next Generation Search Platform

Alberto Accomazzi,

Michael J. Kurtz, Edwin A. Henneken, Roman Chyla, JamesLuker, Carolyn S. Grant, Donna M. Thompson, Alexandra Holachek, Stephen S.Murray


Four years after the last LISA meeting, the ADS finds itself in the middle of major changes to the infrastructure and contents of its database. In this talk I will highlight a number of features of great importance to librarians and discuss the additional functionality that we are currently developing. Starting in 2011, the ADS started to systematically collect, parse and index full-text documents for all the major publications in Physics and Astronomy as well as many smaller Astronomy journals and arXiv e-prints, for a total of over 3.5 million papers. Our citation coverage has doubled since 2010 and now consists of over 66 million citations. We are normalizing the affiliation information in our records and, in collaboration with the CfA library and NASA, we have started collecting and linking funding sources with papers in our system. At the same time, we are undergoing major technology changes in the ADS platform which affect all aspects of the system and its operations. We have rolled out and are now enhancing a new high-performance search engine capable of performing full-text as well as metadata searches using an intuitive query language which supports fielded, unfielded and functional searches. We are currently able to index acknowledgments, affiliations, citations, funding sources, and to the extent that these metadata are available to us they are now searchable under our new platform. The ADS private library system is being enhanced to support reading groups, collaborative editing of lists of papers, tagging, and a variety of privacy settings when managing one’s paper collection.While this effort is still ongoing, some of its benefits are already available through the ADS Labs user interface and API, both of which I am happy to demo during the conference.


Koha@ESO reloaded

Silvia Meakins ,

Grothkopf, Uta

European Southern Observatory (ESO) Garching Bei Munchen, Germany

What happened to the ESO libraries’ plan to use the open source software Koha as their new library system? After an intensive migration process, we finally went online in June 2012. In this talk, we want to share some of our experiences, point out advantages and disadvantages of an open source system and show some highlights of Koha, especially the flexibility the system offers.

Changing Practices in Library Work

Research Goes On: Post-Observatory Astronomy Resources at Helsinki

Eva Isaksson Helsinki University Library, University of Helsinki, Finland

After the Helsinki Observatory was closed down in 2010, the resources available to astronomy underwent a radical change. One shelf kilometer of printed materials melted down to a small fraction by 2014. As for collection management and development, Helsinki University Library has replaced the former Department of Astronomy. Has the big change been to better or worse? The answer is sought with a variety of methods, including cited sources analysis for papers and theses, user surveys and an inventory of electronic resources. The results are compared to earlier ones from a 2004 assessment. The question posed by the author at the LISA VI conference regarding the trend of A&A citations after institutional merger is also revisited.

New Roles for the Librarian of Bosscha Observatory: Review of Tasks in the Library over Two Decades

Elyani Sulistialie Bosscha Observatory ITB, Lembang West Java, Indonesia

Mr. K. A. R Bosscha, a Dutch tea planter and successful businessman, has become a legendary figure in Indonesia for his various concerns to the society: mostly in public health, education, and science. Through his generous support, he materialized the foundation of a modern astronomical observatory in the tropics in


1920, namely Bosscha Observatory. The site of the observatory was partially donated by Mr. Ursone, an Italian businessman, and is located in Lembang, West Java, which was a good and suitable place for southern hemisphere observation. In the directorship of Dr. Voute, Prof. H.G.van de Sande Bakhuijzen, retired Director of Leiden Observatory, donated his collection of books and journals on astronomy which become the core of the Bosscha Observatory library. The library of Bosscha Observatory was built to support and facilitate research activities of the Indonesian astronomers. Results of research and references on astronomy from time to time are kept and managed following the development of astronomy itself and related science and technology. Institut Teknologi Bandung (ITB), The Leids Kerkhoven Bosscha Foundation (LKBF), and various national and international institutions have contributed to the development of the library. Today, information technology development is adopted as well in Bosscha Observatory and shapes new roles for librarian.

POP : Publications of the Observatory of Paris

Christophe Brocquet1 Florence Henry2 , Amélia Laurenceau3

1Observatoire de Paris, UMS 2201, CNRS/INSU ; Paris, France

2Laboratoire d'Etudes Spatiales et d'Instrumentation en Astrophysique (LESIA), Observatoire de Paris, CNRS, UPMC, Université Paris Diderot ; Meudon, France

3Observatoire de Paris, UMS 2201, CNRS/INSU ; 75014 Paris, France Scientific findings of astronomers and their institutions are concreted through their publishing activity. Identifying and cataloguing publications, by allowing to keep track of their activity is essential for both researchers and institutions. Institutions indeed are frequently evaluated by their supervising authorities and their funding agencies. Scientists are also periodically assessed forcareer purposes. At the same time, to support open access to scientific information, researchers are encouraged to deposit their publications in a non-commercial openly accessible digital archive or repository. Last but not least, enhancing the visibility and dissemination of the work and research results has become a major priority for all. Therefore, the Observatory of Paris has undertaken the project POP (Publications of the Observatory of Paris) with the cooperation of the ESPCI (École Supérieure de Physique et de Chimie Industrielles). This project aims to meet all the needs of the institution and its researchers as well as the needs of its supervising authorities with one single tool: it is based on Publesia, an open source software initially developed within the LESIA, one of the Observatory of Paris laboratories. We will report on this project within its national and local context and will present all the developments which were made to improve the software. For instance, to facilitate data input for researchers and to make it as automated as possible, Publesia has been interfaced with bibliographic databases (ADS, WoS) and the French national open archive repository HAL. Thus, we hope Publesia will become a multifunctional, easy and intuitive tool for the astronomers of the Observatory of Paris.


Re-Engineering of Academic Library Services Through Social Media Tools

Vrinda J. Benegal

Raman Research Institute, Bangalore, India

Internet users across the world communicate and interact with social media tools to share, create, exchange information and ideas online and most importantly to stay connected to perform various tasks. Social media has become an integral part of daily life and library is not an exception to this. Social network tools are playing a remarkable role in present-day librarianship. With its applications social media enables the librarians to make library services more interconnected, resourceful and innovative through which librarians can re-engineer the services of the libraries. It has changed the way information is being collected, circulated and accessed turning into a platform for participation. Through social media new opportunities are created to reach out to the users, enhancing library services and transforming sources of information to vibrant and interactive virtual libraries. This paper explores as to how best researchers can make use of various forms of communication and quicker openings to exchange information and research output using the social media. The paper is also an attempt to examine how libraries can influence using social networking skills to cater dynamic library services by enhancing the intellectual resources.

Use and Access of Astronomical Literature

Bibliographic Data in Astronomy: Experience with the IBVS Reference List Revision

Andras Holl

Konkoly Observatory, Hungarian Academy of Sciences & Library and Information Centre,

Hungary

Astronomical bibliographies have evolved from Lalande's to the present ADS. Half a century ago navigating the sea of astronomical literature was different, but the basic principle is the same now as it was then: publications need to be both visible and accessible. What is not on the web, it is almost non-existent. Let's turn this adage around: are our present bibliographies complete? Where are the blind spots? Are there resources missing from the web, or not readily accessible? Old, non-English, non-Latin, peripheral? The author shares his experience gained during the extensive revision of the reference lists of the Information Bulletin on Variable Stars. ADS contains about 25000 references from IBVS issues between 1961 and 2013. There are some more in the journal, unidentifiable by ADS, mostly incomplete or inaccurate, the rest is mostly old and obscure. But, however old or obscure it is, it must contain important information, because it is cited. Old observatory publications - aged grey literature in general - are just in the process of being cleared off library shelves. What could astronomy librarians do to preserve literature not available in digital form, and to channel bibliographic information to ADS?


Are there relevant entries missing from modern bibliographies? Are the bibliography linking practices adequate in astronomical journals? Is there anything librarians could do? These issues are reviewed, again from the IBVS perspective. It is not only the literature of the past we need to discuss - there are challenges for the present and the future: new forms of publications hard to render into bib codes, and the data, or the areas between data and literature: VO events or nano publications.

ACNP and NILDE : essential tools for access to scientific research

Francesca Brunetti 1 ,

Orietta Bonora 2 , Gustavo Filippucci 2

1 INAF Osservatorio Astrofisico di Arcetri, Firenze, Italia 2 Università di Bologna, Italia

ACNP (The Italian Union Serial Catalogue), containing more than 190.000 journals in various disciplines, and NILDE (Network Inter Library Document Exchange), the online service that facilitates more than 800 libraries to request and supply documents in a reciprocal manner, are two services based on similar management models strictly connected with the users. ACNP and NILDE communities are forming the most important network for Italian libraries to share resources, services and professional practices. They represent a cooperation system working for the real access to scientific information, hampered by high costs and restrictive policies. The present talk illustrates both communities, focusing the attention on the informational needs of the astronomical community.

Open Source Software and Union Catalogues: A Case Study of Creating a Union Catalogue of FORSA Libraries at the National Level

Sanjay Dongare

National Centre for Radio Astrophysics, Pune, India

Scientific Serials are considered as a backbone for research in any field and hence it is imperative to know the availability of it. An attempt has been made to create union catalogue of scientific serials at various levels, but it found very difficult to keep the information up-to-date. The success of union catalogue depends on the currency of information contained in it. In this paper attempt has been made to create union catalogue with the help of open source software tools like MySql and PHP scripting language. This online catalogue has been simplified in such a way that individual libraries can keep their serials holdings up-to-date on a central server. The concept implemented in this project may become novel in the area of union catalogues.


Anais Oberto

, Soizick Lesteven, Mihaela Buga, Marianne Brouty, Chantal Bruneau , Catherine Brunet, Sebastien Derriere, Aline Eisele, Francoise Genova, Sylvain Guehenneux, Cecile Loup, Magali Neuville,

Emmanuelle Perret, Evelyne Son, Patricia Vannier, Philippe Vonflie, Marc Wenger, Fabienne Woelfel

Observatoire astronomique de Strasbourg - Centre de Donnees astronomiques de Strasbourg, France

The number of bibliographical references attached to one astronomical object in SIMBAD is continuously growing over the years. It is important for the astronomers to retrieve the most relevant papers, those which give important information about the studied object. And it this not easy since, for instance in November 2013, more than 15.000 objects where attached to more than 50 references, 550 to more than 500 and the Large Magellanic Cloud is attached to more than10.300 papers. As we have already shown (2003lisa.conf..243L), the location of the object's citations inside the paper and its number of occurrences are important criteria to extract the most relevant papers. Since 2008, thanks to the DJIN application (a semi-automatic tool to search object names in full texts) these information have been collected. For each article associated to one astronomical object, whichever of its name, we know where it is cited (title, keywords and abstract, but also subtitles, tables, figures, captions, …), how many times and with which acronym it appears. From September 2013, the user of SIMBAD web site can choose to put in front the most relevant references, depending on the location (title, abstract or keywords, but also in tables). The information about the presence of the object name in tables and figures indicate that data about the object is likely available in that paper. Another new sorting formula combining all locations, number of occurrences, total number of objects studied, year will be presented.

Journals and E-Books: The Present and Beyond

When the Past Becomes the Future: Where Will Our Print Collection Be in 2050?

Sally Bosken

US Naval Observatory, Washington , USA

We have a print collection from the 1400. I will follow the history of the printed astronomical book from each centery 15,16,17,18,19,20 and 21. We will see what happened to the printed book in the past 600 years and predict what will happen to those books in the next 100 years

A New Bibliographical Feature for SIMBAD : Highlighting the Most Relevant Papers for one Astronomical Object


Things Change, People Change, Libraries Go On

Francesca Martines

INAF – Osservatorio astronomico di Palermo “ Giuseppe Vaiana” , Italia

E-publications and e-contents are part of everyday (professional) life of librarians. This is especially true for astronomy librarians, that operate in a context with a high and massive presence of e-data: it is not always simple and obvious to manage new media and apply them traditional instruments and practices. This paper aims to show and analyze examples of the most common situations a modern astronomy librarian have to deal with, and how to try to find a solution in terms of buying, cataloging, lending and preserving digital publications, with special regard to e book management

Astronomy Libraries in Support of Scholarly Communication

Nishtha Anilkumar1,

Christina Birdie2,

1 Physical Research Laboratory, Ahmedabad, India 2 Indian Institute of Astrophysics Bangalore, India

The way we access information has changed drastically in the last decade. And this change is ongoing. Books gave way to e books. Journals gave way to e journals. The formats of the digital documents have changed too. The wordstar, wordperfect, word files metamorphosed into web compatible html files which later led to portable document format (pdf) files. Ebooks led to the development of e book readers which supported different ebook formats like MOBI, EPUB and AZW. Proliferating use of social media in personal as well as business life, use of tools like Hardware as a service (HaaS), and Software as a Service (SaaS), etc. have brought in irreversible changes in the way we produce and use information. Astronomers are not new to this metamorphosed information, rather they are the pioneers to some extent in bringing about the change in different forms of communication, as Astronomy as a science requires the rapid change. Can the libraries cope up to the present demand arising out of the change in research? This paper presents the result of the brief survey carried out to identify the trend of the scholarly communication from the producers and consumers of the scholarly publications ie the scientists and students of the astronomy research institutes in India. It also correlates the available resources within the astronomy libraries to the actual use of resources by the authors to produce the research papers. Are the libraries self-sufficient to meet this demand or have they extensively used the Interlibrary borrowing facility. It will also try to find whether pay per view model is taking over the traditional subscription model? Can the Open access journals in astronomy play a predominant role in this scholarly communication? Another objective is to find whether number of collaborative papers have increased over the years with new improved facilities in astronomy in India.

Enhancing Astronomy studies by using I.U.C.A.A Video lectures in students community

Nageswaran, Narayanasamy


Nirupama Bawdekar

Inter-University Centre for Astronomy and Astrophysics (IUCAA), Pune, India

IUCAA is the one among the best astrophysics and astronomy research institution in India which has collaborative research work with all over the world, while doing research and reviews it is found that the research beginners have difficulties to solve their quarries. The research beginners while attending lectures, seminars, workshops and conferences still their interaction with the resource persons are minimal. In the Current scenario Technology the especially internet use brings the information to the step doors, as per statistical reviews India stands third position in the world for users. Keeping these view in the mind IUCAA like to help the researchers. IUCAA decides to record some important lectures, seminars, workshops and conferences. Recorded videos are converted in smaller size file with original quality of audio/video. These files are stored in NAS server. This service was started at IUCAA from 2010 onwards. These services are extensively used by our IUCAA researchers as well IUCAA visitors and all around world.

Open Access and Open Science

ZENODO: A New Innovative Service for Sharing All Research Outputs

Lars Holm Nielsen

CERN, IT Department, Switzerland

The talk will present ZENODO, a new simple and innovative service to share and showcase multidisciplinary research results (data and publications) that have not found a home in existing institutional or subject-based repositories. ZENODO encourages data sharing and preservation by removing the pain and the barriers, accepting data in all its forms, of all formats and with all licences. ZENODO further ensures the citability of the research artifacts through assignment of DOIs, and encourages use and reuse through open APIs and harvesting. ZENODO was launched in May 2013 by the OpenAIREplus project, and is built on CERN’s own cloud service;; the data storage layer is being interfaced to CERN’s mass storage infrastructure in order to profit from the experience and scale of the multi-tier store used to preserve the 100 PB of LHC data.


416492 ORCID IDs and Counting: Uptake by the Astronomical Community

Jane Holmquist1,

James Damon 2, Christopher Erdmann3

1Princeton University, Princeton, USA 2Simmons Graduate School of Library and Information Science, Boston, USA

3Harvard-Smithsonian Center for Astrophysics, Cambridge, MA, USA

ORCID - an acronym short for Open Researcher and Contributor ID - is an international, interdisciplinary and community-driven effort to create and maintain a registry of persistent unique Identifiers for researchers and scholars. ORCID IDs are crucially important in the disambiguation of author names. They can also be embedded in key workflows, such as research profile maintenance, manuscript submissions and grant applications. Using several approaches to reach out to our users, we will report on ORCID ID uptake by the astronomical community

The Recent Italian Regulations About Open Access Availability of Publicly-Funded Research Publications, and the Documentation Landscape in Astrophysics

Monica Marra INAF – Osservatorio astronomico di Bologna, Italia

In October 2013 Italy enacted a law containing what can be considered as the first national regulations about the open-access availability of publicly-funded research results (publications). The new law prescribes maximum embargo periods before publicly-funded research publications are made available in open-access mode. This contribution examines how these new regulations match with the specific situation of that open-access pioneering discipline which is astrophysics.

Writing Data-Driven Open Science Articles with Authorea

Alberto Pepe

Harvard-Smithsonian Center for Astrophysics, USA

In this talk, I will present an innovative way to author data-driven articles in astronomy, articles that natively offer readers a dynamic, interactive experience with an article’s full text, images, data, and code. I will show

how the Authorea platform (http://authorea.com), a spin-off initiative of Harvard University and the Harvard-Smithsonian Center for Astrophysics, allows scientists to collaboratively write rich data-driven

manuscripts on the web in an Open Science environment.

Library and Information Services in Astronomy VII - Posters

A- Data librarianship. Research data curation and preservation

1- How documentalists update SIMBAD

Mihaela Carmen Buga, Caroline Bot, Marianne Brouty, Chantal Bruneu, Catherine Brunet, Laurent Cambresy, Aline Eisele, Francoise Genova, Soizick Lesteven, Cecile Loup, Magali Neuville, Anais Oberto, Francois Ochsenbein, Emmanuelle Perret, Arnaud Siebert, Evelyne Son, Patricia Vannier, Bernd Vollmer, Philippe

Vonflie, Fabienne Woelfel

Centre de Données astronomiques de Strasbourg, Observatoire astronomique de Strasbourg, France Université de Strasbourg, CNRS, Strasbourg, France

The Strasbourg astronomical Data Center (CDS) has been existing for more than 40 years. It develops a service called SIMBAD with over 280.000 bibliographic references for over 7 million astronomical objects (18 million object identifiers). The SIMBAD astronomical database provides basic data, cross identifications, bibliography and measurements for astronomical objects outside the solar system. SIMBAD brings to the scientific community a value-added content that is updated daily by a team of documentalists in strong interaction with astronomers and IT specialists. In this poster we will explain how CDS populates SIMBAD with object citations in the main astronomical journals as well as with astronomical data and measurements. We will also explain how the identification between the objects found in the literature and those already existing in SIMBAD is made. Therefore we show the steps followed by the documentalist team to update the database using different tools developed at CDS like the sky visualiser Aladin and the large catalogues and survey database VizieR. As a direct result of this team work, SIMBAD receives more than 400.000 queries per day and integrates almost 10.000 bibliographic references per year.

2- Adapting educational materials in data management for Astronomy graduate students

Dianne Dietrich

Cornell University, Ithaca, NY, USA The aim of this poster is to explore how existing data management training and tools can be adapted by Astronomy Librarians for use in a library instructional session. Many drivers have contributed to the growing interest in data management planning, including increase funder requirements for data management plans with grant applications and an increased interest in libraries and information centers in supporting data curation services. Instruction is one avenue for engagement and outreach, and fits in nicely with the established tradition of librarians providing information literacy and bibliographic instruction in scientific resources. First, I will conduct a survey of existing data management modules whose course materials are freely accessible. Next, I will pull out common themes and work with Cornell's Astronomy department to highlight which of these are most subject-appropriate. From there, the goal is to transform this work into a two session workshop for graduate students in Astronomy. Appropriate experts will deliver relevant sections of the workshops, including librarians. As a reflection, I will consider how best existing data management educational material can be used and adapted for the astronomy audience.


3- Revealing Value by Tracking Funding: A Foray into Bibliographic Data Science

Jeremy Guillette, Christopher Erdmann


In the spring and fall of 2013, "Data Scientist Training for Librarians" was offered at Harvard University as a professional development program for librarians and local Library and Information Science students. This poster discusses an example of the results of the course: a method for extracting funding information on a per-article basis from the Astrophysics Data System, as well the process of its creation.

4- Feedback on data archive at VO Paris Data Centre

Pierre Le Sidaner, Jean Guibert, Francoise Tajahmady, Albert Shih, Jacques Vetois, Jean Aboudarham, William Thuillot

Observatoire de Paris, Paris, France

VO Paris Data Centre ("VOPDC") is a collaboration between seven scientific departments of Observatoire de Paris, to promote the Virtual Observatory and develop data centre activities. Our mission is to share the data centre structure as well as the knowledge and competence in associated technologies for the benefits of the astronomical research community. As a Data Centre we are also building a sustainable data archive centre. In this contribution, we present here our effort on long time preservation of both data themselves and the metadata related to legacy archives. We will enlighten the contribution of the Astronomical Virtual Observatory ("IVOA") developments to the construction of such archives.We will focus on one of the critical points : the insurance that metadata related related to data in the archive will be stored in what is called "Archival Information Package". The Virtual Observatory goal is that data along with metadata will be distributed in a standard way with sufficient precision that you can automatically, with no human interference, compare these data with others coming from various data centres. This is a first level assuring the community the information essential for optimal scientific use of the data. However long time preservation has to face a future larger community interested with different and novel uses of the data. With VOPDC we are doing our best to store extra context metadata in a model description to meet also this requirement. One of our first cases is the VOPSAT ("VO-Paris Southern ATlas") legacy archive of Schmidt plates digitised with the MAMA microdensitometer and calibrated at the Observatoire de Paris Image Analysis Centre. Priority has been given to ESO-R, SRC-J, and POSS1-E surveys, but we are considering publication of plates taken in the context of the EROS-1 and DUO microlensing investigations digitized with the MAMA machine. Here, our metadata are related to conditions of observations, scanning detector specifications, data processing and calibration. Our aim is to build a XML model to organise this information in a hierarchical way, allowing taking other types of data into account by simple extension to new metadata. We would be of course interested in sharing our experience on this data preservation approach.


5- TWIKI : a collaborative space of internal documentation, an efficient way to work together

Evelyne Son, Aline Eisele, Emmanuelle Perret, Marianne Brouty, Chantal Bruneu, Catherine Brunet, Michela Buga, Francoise Genova, Sylvain Guehenneux, Soizick Lesteven, Cecile Loup, Miguel Laurent, Magali Neuville, Anais Oberto, André Shaaff, Patricia Vannier, Bernd Vollmer, Philippe Vonflie, Fabienne Woelfel

CDS, Observatoire astronomique de Strasbourg, Universite de Strasbourg, Strasbourg, France The documentalists at Strasbourg astronomical Data Center (CDS) treat publications to include data in the SIMBAD and VizieR databases. The publication treatment is quite complex and astronomy as well as the databases and tools they use evolve with time. The ingestion process needs to be described, it requires precise knowledge and mutual supports among the documentalists in interaction with computer engineers and astronomers. That's why the documentalists at CDS have thought of an adapted way to organize and enrich their internal documentation. The wiki collaborative tool is an efficient framework to do so. For more than a decade, the CDS has been developing a “TWiki” collaborative space. Recently, a working group has been created to examine from all aspects the existing documentation and to reorganize and complete it if needed. From this we get a new collaborative space, which regroups shared problems/solutions, with better organization, clarity and functionalities, and which can be visited and completed by all users more easily. Now it provides an organization “per topics” with different sections : organization of the bibliographic team, astronomical knowledge, computer aspects, CDS tools and useful links. The result is a tool for sharing, preserving and enriching the common knowledge of the whole staff. It will continue to grow in the future with the contribution of all and thus be more and more useful.

B- Metrics and visualizations

1- Quantifying the CV: Adapting an Impact Assessment Model to Astronomy

Kayleigh Bohémier

Yale University, New Haven, USA In July 2013, the Becker Medical Library at Washington University in St. Louis held a workshop for librarians on the Becker Model, a framework developed by research assessment librarians for quantifying medical researchers' individual and group outputs. Following the workshop, the Becker Model was analyzed for content to adapt it to the physical sciences. This poster presents the process and results of applying their model to the curriculum vitae of a Yale University astronomy professor.

2. A Bibliometric Analysis of Canadian Astronomers

Crabtree, Dennis

National Research Council Canada A database of all astronomers with permanent positions based in Canada has been created. This database contains demographic data such as gender, year of Phd, institute and country of PhD. In addition, the database contains various bibliometric indicators such as number of papers, citation counts, h-index and other metrics. In this talk I present an analysis of this data and show strengths and weaknesses in Canadian astronomy


3- Planetary Nebulae Scientific Production in Mexico 1900-2013

María Elena Jimenez-Fragozo

Universidad Nacional Autónoma de México. Instituto de Astronomía, Sede Ensenada, Mexico Research on Planetary Nebulae has a longstanding tradition in Mexican Astronomy. We present a study about the bibliometric behavior of the scientific production in Mexico about this field, from 1900 to 2013. The ISI Web of Knowledge Science Citation Index Expanded database was mainly consulted. In addition, indicators and mathematical models are used to characterize the scientific communication of Mexican astronomers with the international community, related to in this field of research.

4- Productivity of Indian Telescopes: Impact Analysis through Scientometric methods

Bunglow M. R. Meera, Madalingaiah Manjunatah

Raman Research Institute, Bangalore, India Indian Astronomical studies dates back to 1500 B C. Astronomy was considered as “Auxiliary discipline” with the study of Veda (Knowledge base originated in ancient India comprising of large body of text). Original application of astronomy was religious and later this had Greek influence during 4th century. “Aryabhata” is one of the earliest astronomers in 6th century who popularized this as science in Ancient India. There has been number of records to substantiate that “Astronomy” was studied during early period. “Astronomy” as a field of study has continuously flourished in India. Early studies do not indicate the usage of any instruments and naked eye observations were the earliest to record events. This was followed by gnomon, a vertical stick and water clock, Clepsydra as instruments. Maharaj SwaiJai Singh during 17th century was the first king to make reference of building telescopes in his kingdom. However, it was during Mughal rule during 18th century European telescopes were gifted to emperors and they were used to conduct astronomical observations. With this prologue the present study aims to identify the different telescopes that are installed in India in the Modern astronomy context. India is the seventh largest country in the world, with a total area of 3,166,414 square kilometers. In this vast land as of now there are about 14 major telescopes, the first being Madras observatory founded in 1786. India with its long tradition of optical telescopes has recently completed the world’s highest optical telescopes in Hanle in the Himalayas. Remarkable work has been done in radio astronomy also and thus making world class contribution in Astronomy and astrophysics. This paper aims to study the productivity of these telescopes in terms of number of papers published from each of them. The data regarding the publications is extracted from NASA-ADS database and also from the Institutional repositories of the observatories wherever possible. Publications data thus extracted are analyzed with respect to various scientometric parameters. Astronomical data observed through these telescopes which gets transformed into research papers and further gets used by their peers and gets cited is the actual impact.

5 Astronomy Research in IUCAA: A Scientometric study of the paper published by IUCAA Academics during 1993-2013

Viajy Kumar Rai,1, Dr. K. P. S. Sengar2

1Inter-University Centre for Astronomy and Astrophysics, Pune, India 2 CSIR-Institute of Microbial Technology, Chandigarh, India


The study analyses the publications output of Inter-University Centre for Astronomy and Astrophysics, Pune, India, published during 1993-2013 and assess how Astronomy and Astrophysics research at IUCAA India has progressed over the time. The publication output has been analyzed using quantitative and qualitative indicators, such as the number of papers published journals and proceedings during the 1993-94 to 2012-13, normalised impact factor per paper, citations received per paper, subject-wise areas of research distribution, international collaboration with the other countries and characteristics of the highly productive authors of the institute. Data collected from the institute annual reports and output analyzed with the help of ADS.

6- Research Performance of Indian Astronomers in the Period of 1993–2012: A Scientometric Study over the past 20 years

Vijay Kumar Rai1

Sandeep K. Pathak2 , K. P. S. Sengar3

1 Inter-University Centre for Astronomy and Astrophysics, Pune, India 2 Indian Institute of Science Education and Research, Bhopal, India

3 CSIR-Institute of Microbial Technology, Chandigarh, India (Astronomy) the scientific study of the universe and the objects in it, including stars, planets, nebulae, and galaxies. Astronomy deals with the position, size, motion, composition, energy, and evolution of celestial objects. Astronomers analyze not only visible light but also radio waves, xrays, and other ranges of radiation that come from sources outside the Earth's atmosphere. Astrophysics is the branch of astronomy that deals with the physics of stellar phenomena. Objective: To investigated the development of astronomy and astrophysics research productivity in India in terms of publication output and their impacts as reflected in the science citation index for the period 1993-2012. Methods: The ISI Web of Knowledge was searched for articles on astronomy and astrophysics published between 1993 and 2012 using appropriate terms. Articles were characterized each year by publication type and journal type. Results: The search yielded 10571 astronomy & astrophysics publications, of which 9162 (87%) published in form of articles in reviewed journals. A cubic increase in the number of publications over time was observed. 458 articles published in the year 1993 and in 2012 it was 931 published. Most of these publications were published in high-impact astronomy and astrophysics journals, including Physics review D (2243, 21.218%), Monthly Notices of the Royal Astronomical Society (966, 9.138%) and Astronomical Journal (855, 8.088%). In global scenario, USA produced 40.539% of all articles followed by the Germany with 13.168% and England with 9.476%. Authors from USA have contributed maximum number of papers compared to other countries and India stood 13th in the ranked list and having 2.751% share of papers in the world .The number of astronomy and astrophysics publications associated with a given country correlated with melanoma incidence and Growth Domestic Product (GDP) per capita of that country. Conclusion: The number of scientific publications in the field of astronomy and astrophysics has increased significantly over the past 20 years in India. USA, Germany, England and France have dominated the field of astronomy and astrophysics.


7- A Scientometric study of Research Papers Published by Visiting Associates of IUCAA, Pune (India) during 2003-2013

Vijay K. Rai1,

K. P. S. Sengar2, Sandeep K. Pathak3

1 Inter-University Centre for Astronomy and Astrophysics, Pune, India 2 CSIR-Institute of Microbial Technology, Chandigarh, India

3 Indian Institute of Science Education and Research, Bhopal, India The Inter-University Centre for Astronomy and Astrophysics (IUCAA) is an autonomous institution set up by the University Grants Commission (UGC) of India to promote the nucleation and growth of active groups in astronomy and astrophysics at Indian universities. It was established in 1988 at Pune, India. IUCAA aims to be a centre of excellence within the university sector for teaching, research and development in astronomy and astrophysics. To highlight IUCAA Associates program and associates output during their tenure as an associate, we decided to study its academic scientific output of IUCAA Associates during 2003-2013. This paper is an Informetric analysis of 1009 papers published by IUCAA associates from 2003 to 2013, downloaded from the institute’s website, annual reports and ADS. There is no doubt that collaboration is a common phenomenon in research. This paper examined the collaborative strength and patterns of authorship among IUCAA associates, covering a period of 10 years. The results of the data were analyzed based on the number of articles published per year, pattern of authorship and the collaborative degree and strength of authors. The study shows that majority of the associates preferred to publish research papers in joint authorship. Out of 1009 articles, 950 (93.32%) are joint works while only 68 (6.68%) are single authored works The degree of author’s collaboration was also calculated to be 0.93, while the mean numbers of single authored and joint authored article are 6.68 and 93.32 respectively. Further, the study investigated highly prolific authors and highly preferred journals by the IUCAA associates during the study period.

8- Kavalur to Hanle: Performance Metrics

Neelamraju Kameswara Rao - Christina Birdie, Indian Institute of Astrophysics, Bangalore, India

Vainu Bappu Observatory (VBO), the main centre for observational astronomy of the Indian Institute of Astrophysics (IIA), is located at Kavalur in the Eastern Ghats, Tamil Nadu, South Eastern India. This observatory, established in the year 1968 is situated amidst the sandal wood ( Javadhu ) (which no longer exist) forest with a view to get access to most of the southern sky. There are optical telescopes of various sizes housed in this observatory. The pride of the observatory is the 2.34 meter indigenously built telescope, presently the biggest optical telescope in the country and named after the founder of the observatory, Vainu Bappu. This telescope is an important milestone in the history of IIA and more important for science in India, as this led to the beginning of the development of sophisticated major facilities for observational astronomy, and experimental science in the country. It started functioning effectively from late 1980s, as the primary facility at IIA's night time astronomy leading to several research papers and Ph.d theses and many international collaborative projects. The growing need at IIA and in the country to have a large telescope in a site which could also provide optimal conditions for infrared astronomy led to the location of the Indian Astronomical observatory (IAO) on a peak at Hanle in Ladhak at a height over 14000 feet. This remote site in the dry high altitude desert provides very low atmospheric water vapour content and good seeing with large number of clear nights. Indian Astronomical Observatory is the second highest observatory in the world located at 4500 metres above mean sea level to the north of Western Himalayas, atop Mt. Saraswati in the vast Nilamkhul Plain in the Hanle Valley.


The cloudless skies and low atmospheric water vapour make it one of the best sites in the world for optical, infrared, sub-millimetre, and millimetre wavelength observations. As a first step towards building major astronomical facilities, a 2-m aperture optical-infrared telescope, the Himalayan Chandra Telescope (HCT) was installed i n the year 2000. Major efforts were made to develop the infrastructure necessary to establish a sophisticated scientific facility in this remote and high altitude location, and its physical operations is a big challenge due to thin air. This telescope is operated remotely and the data is acquired via a dedicated satellite link established at CREST, a facility of IIA, close to Bangalore. In the last decade the facilities at IAO have been improved and augmented with additional two telescopes one for optical time variable phenomenon and the other, HAGAR, a six dish array for gamma-ray astronomy (Cerenkov radiation). In this paper we attempt to present the major efforts put in the development of these facilities and assess the science that has so far realised through these two astronomical facilities in the country both belonging to Indian Institute of Astrophysics. The path of development and experience gained over the years in building and using the instruments available within these facilities is measured from the research output and the metrics which helps for future potential growth.

9. Swift publication statistics and the comparison with other major observatories

Sandra Savaglio2 Uta Grothkopf1, ,

1European Southern Observatory (ESO), Garching bei München , Germany

2Max-Planck institute for Extraterrestrial Physics (MPE), Garching bei München, Germany

Swift is a satellite aiming at detecting gamma-ray bursts (GRB), the most energetic stellar explosions. Launched at the end of 2004 and funded until2016, it is equipped with γ-ray, X-ray, and optical-UV instrumentation and discovers, localizes and collects data for more than hundred GRBs per year. We studied the bibliometrics produced with Swift data and found that it is one of the most successful medium-size missions ever. The production in 2005 was 24 papers, and has steadily increased to 328 in the year 2013, surpassing Keck. If this trend continues, Swift may soon be approaching the publication numbers of XMM-Newton and Chandra. Also the number of citations shows a great success for Swift. The Swift users community publishes mostly in ApJ/S (almost 50% of the papers) as well as A&A and MNRAS (approx. a quarter each). In the years 2005-2013, 47 papers (2.7%) were published in the high-impact journals Nature and Science.

10- Publications Based on Gemini, Subaru, and Keck Telescope Time Exchange – An Update

Xiaoyu Zhang1, Emiko Tsang2, Peggi Kamisato3

1 Gemini Observatory, Hilo Hawaii, USA 2 Subaru Telescope, Hilo Hawaii, USA

3 W.M. Keck Observatory Hilo, Hawaii, USA Gemini Observatory, Subaru Telescope and Keck Observatory operate five 8-10 meters telescopes on the summit of Mauna Kea on the Island of Hawaii and Cerro Pachon in Chile. The three institutions began a telescope exchange program in 2005 to expand the range of backend instruments available to each observatory, whereby one observatory’s user can apply for time from the other two observatories through the time exchange program. Publications resulted from such collaborations would be a good measure of the success of the program. We collect exchange time based publications from 2005 to 2013 and perform bibliometric analysis with the resulting publications as a way to measure the productivity and impact of the


exchange programs. This is an enhanced and updated version of the paper presented at the IAU Commission 5 working Group Libraries session in Beijing, 2012.

C. Preservation of astronomical heritage

1- New demand and new use for heritage images of astronomy : the example of Paris

Observatory

Emilie Kaftan

Observatoire de Paris, Paris, France The Paris Observatory’s library preserves a large collection of images on various media (photographs, engravings, paintings, advertisements…) which were witnesses to the history of astronomy, its subjects of study, its areas and its operators. For several years, an important work of identification and numbering has been conducted and a lot of original iconographic documents were detected, in particular around 14 000 photographic plates. Nowadays, images are ever present in society, and the demand grows. This is why the Paris Observatory's library has begun to broadcast this collection, whose interest goes beyond the mere scientific realm. After drawing up an overview of this rich collection, we will present projects aimed at publishing images on line under Creative commons licence, Paris observatory’s coedition policy and finally some examples of original uses of the pictures by artists.

2- Cosmic ink : fragments from the past on journal pages

Agnese Mandrino1, Mauro Gargano2; Antonella Gasperini3

1INAF Osservatorio astronomico di Brera, Milano, Italia 2INAF Osservatorio astronomico di Capodimonte, Napoli, Italia

3INAF Osservatorio astrofisico di Arcetri, Firenze, Italia This contribution describes an editorial project created in 2012 to enhance the cultural heritage of the Italian observatories: a regular column “Cieli di inchiostro” (Cosmic ink) devoted to valorizing the astronomical historical archives and published in the “Giornale di astronomia”, a journal of the Società Astronomica Italiana (The Italian Astronomical Society). In every issue of the journal, a significant bygone fragment is presented and described. A letter, a diary page, a photograph, a map, a drawing, etc... is pulled out from the archival folders to bring to light its history. Not only science, instruments, discoveries and observations are made known, but also people, travels, public and private relationships, etc. all important scientific and human aspects an historical archives is able to offer. Furthermore, the aim of this project is to raise awareness of activities of reordering, inventorying and valorization of the historical archives belonging to the Istituto Nazionale di Astrofisica (INAF) and the Department of Physics and Astronomy of the Bologna University. One additional reason for this column is to invite historians, amateurs and students to search and use the documents kept in the archives of the observatories.


3- A Case of Racial Discrimination: Azeglio Bemporad, astronomer poet

Angela Mangano

INAF- Osservatorio Astrofisico di Catania, Italia The stories from our archives do not only speak of scientific progress, tools and data, but also of the events of the astronomers as men, and the intertwining of their work and private, political and social life. In the case of Azeglio Bemporad, who worked at Catania Astrophysical Observatory until 1938, year of purge against Jews in Italy, the painful history of Fascism enters fully our scientific institutions, changing the life of a person who had never dealt with politics.

4- Images manipulation in the ancient books: the case of Sacrobosco’s De sphaera mundi

Emilia Olostro Cirella1, Anna Rinaldi2

1 INAF-Osservatorio astronomico di Capodimonte, Napoli, Italia 2 CNR-Istituto per la Storia del Pensiero Filosofico e Scientifico Moderno, Napoli, Italia

Since the time of the discovery of the print, ancient texts were graced by rich iconographic collections. These illustrations have a twofold role: both decorative and explicative. However, the symbolic meaning of these images could not escape at the watchful eye of the Counter-Reformation. All science texts that were bringing new truths were often censored indeed. However it should be noted that not only the texts were censored. Some time also their images were subject of such a repressive actions and in some cases they were modified and disfigured. A famous example can be found in the Cosmographia universalis, written by Sebastian Münster and published in 1550. In this paper we describe a different case. There were books that although they pleased the dictates of the Chatolic Church about Ptolemaic theory, their illustrations were considered licentious and contrary to public morals, therefore they were censored. One example, discussed in this work, is the well known “De sphaera mundi” by Johannes de Sacrobosco, preserved in the library of the Astronomical Observatory of Capodimonte. The wood table that accompanies the work is unique in the world due to the mutilated image of Urania.

5- The rare books collection of Capodimonte Astronomical Observatory will be shortly on the web: the ancient science is affordable to everyone

Emilia Olostro Cirella – Giovanna Caprio

INAF-Osservatorio Astronomico di Capodimonte, Napoli, Italia

The library of the Capodimonte Astronomical Observatory was started by the astronomer Federigo Zuccari in 1812, when the Observatory was founded. Currently, 38,000 volumes are conserved and about 10% of this heritage is formed by ancient books of great historical and scientific value, which are hardly found in Campania and, generally, in the Southern of Italy. Thanks to a dedicated project, supported by the Campania Region through European funds, the Capodimonte Astronomical Observatory has started a project aimed at preserving this collection and to make it accessible to a broad user base. The project is particularly devoted to restoring and digitizing the monographs and serials of the XV-XIX centuries. The project is expected to be completed on March 2014 with the publication of a bibliographical catalog, addressed to specialized users (historians of science and bibliophiles) and specifically dedicated to books of the fifteenth and sixteenth centuries: 1 incunable and 39 Cinquecentine. This project, characterized by innovative contents, is fully consistent with the purposes of Campania POR FESR 2007-2013 and it is in line with the goal 1:10 "Culture as a resource". It is based on the use of new technologies aimed at the national and international valorization and promotion of local heritage.


D. Tools, techniques and skills

1- The Library Treasure Hunt – Reach for the Stars

Introducing first year students to the landscape of scientific information

Carina Enestarre1, Eva Jurlander2, Cajsa Andersson3, Kristina Holmin Verdozzi1, Nina Reistad4

1The Physics and Astronomy Library, Lund University, Sweden

2Lund Observatory, Lund University, Sweden 3Library of Chemistry and Chemical Engineering, Lund University, Sweden

4 Nina Reistad, The Department of Physics, Lund University, Sweden Our aim is to present the Physics and Astronomy Library and its resources in a useful and amusing way for new students at the start of their studies. This is a challenge because we compete with many other introductory activities, such as making new friends, becoming acquainted with the subject, the department, the city, parties and other social arrangements. The traditional lecture or showing large groups of students around the library just wasn’t working. So, for some years we have therefore tested this radical new way of introducing students to the library - the Library Treasure Hunt. The students are divided into small groups which are carrying out various tasks at stations in the participating libraries. When each task has been completed, a report is made to the librarian. The students have the possibility to ask questions before going on to the next task. The hunt takes about two hours and a treasure waits for them at the end. The reward is a bag with various things, such as an apple (of knowledge), sweets, a pencil, a key chain and information brochures about the library services. The evaluation polls show that the Treasure Hunt is highly appreciated by the students. They become familiar with the librarians and get to know essential aspects of the library resources. The students also get the chance to practice teamwork in new constellations. The Treasure Hunt is important in the students’ later studies as it opens up for further development of their information retrieval skills. A crucial factor to make it work well is the cooperation with committed lecturers, who integrates the hunt into their introductory program. The most advantageous is if the hunt can be a compulsory activity. An important and positive effect is the expanded collaboration between librarians and lecturers. The Library Treasure Hunt is a success – learning by doing and having fun at the same time.


2- The Unified Astronomy Thesaurus:

Bringing Together People, Terms, and Organizations to Classify Infinity... and Beyond!

Katie Frey1, Chris Erdmann1, Alberto Accomazzi2, Norman Gray3, Chris Biemesderfer 4

1John G. Wolbach Library, Harvard-Smithsonian Center for Astrophysics, Cambridge, MA, USA

2 SAO/NASA Astrophysics Data System, Harvard-Smithsonian Center for Astrophysics, Cambridge, MA, USA

3 University of Glasgow, UK 4 American Astronomical Society, USA

The Unified Astronomy Thesaurus (UAT) is an open, interoperable and community-supported thesaurus that unifies the existing Astronomy & Astrophysics thesauri into a single, freely-available open thesaurus for astronomical objects and concepts. This poster introduces the UAT to the Astronomy Librarian community and describe the unique combination of conditions that lead to its development, as well as the people, organizations and tools involved in its construction. Because astronomy and astrophysics are fast-moving fields (terms such as ‘exoplanets’ and 'dark energy' were relatively unknown 10 years ago), the poster will also describe the ways that the UAT will leverage expertise from astronomers, physicists and librarians to keep the thesaurus both current and accurate. One of the primary drivers behind the creation of the UAT is the wish to support semantic enrichment of astronomy literature and databases. We anticipate it will be used as a common language across publishers and platforms, to connect articles and data sets. We also hope this unified vocabulary will inspire a new range of cross-silo data sharing. The UAT began as a collaboration between the American Institute of Physics (AIP) and Institute of Physics (IOP), which donated their collection astronomy of terms to the AAS. SPIE has also donated their astronomy terms towards the effort. Our plans include providing a community supported mechanism for reviewing, discussing, and evaluating the continuous evolution of terminology in astronomy and astrophysics.

3- Enabling Meaningful Affiliation Searches in the ADS

Carolyn S. Grant, Donna M. Thompson, Roman Chyla, Alexandra Holachek, Alberto Accomazzi, Edwin A.

Henneken, Michael J. Kurtz, James Luker, Stephen S. Murray

Harvard-Smithsonian Center for Astrophysics, Cambridge, MA, USA For many years, users have wanted to search affiliations in the ADS in order to build institutional databases and to help with author disambiguation. Although we provide this capability to those who ask, it cannot be used reliably, primarily because of the lack of uniform representation of the affiliation data. In an effort to make affiliation searches more meaningful, we have begun a collaboration with the high-energy physics community. Inspire literature service in order to take advantage of the work they have already done creating well-formatted institutions. It is our intention to provide the capability of searching the ADS both by canonical affiliation name and original affiliation string, as well as to enable auto-suggest as a means of helping to disambiguate author identification. Much of this requires manual work, and we encourage interested librarians to assist us in standardizing the representation of their institutions in the affiliation field.


4- Space Mission -Learning Astrophysics through Mobile Gaming

Pietro Massimino1, Alessandro Costa1, Ugo Becciani1, Mel Krokos2, Catia Petta3, Costantino Pistagna1,

Simone Riggi1, Eva Sciacca1, , Fabio Vitello1

1INAF – Osservatorio astrofisico di Catania, Italia 2University of Portsmouth, UK

3Università di Catania, Italia Space Mission is a mobile application (iOS) offering hands-on experience of astrophysical concepts using scientific simulations. The application is based on Vi- sIVO which is a suite of software tools for visual discovery through 3D views generated from astrophysical datasets.

E. Changing Practices in Library Work

1- The IUCAA library as a central resource facility in A&A for the Indian Universities : Showcasing the impact

Nirupama Bawdekar, Shashikant Mirkute, Narayanasamy Nageswaran, Vijay K. Rai , Hemant K. Sahu

Inter-University Centre for Astronomy and Astrophysics, Pune, India

The Inter-University Centre for Astronomy and Astrophysics (IUCAA), Pune was set up in 1988 as an autonomous centre of excellence to help initiate and nurture, research and developmental activities in Astronomy and Astrophysics in the University sector. A critical component to help achieve this objective has been the provision of excellent library facilities. The poster showcases the development of the library facility on one hand along with the support/services provided to academics, both, in-house as well as from the universities and colleges from the beginning till date. The poster also presents an analysis of a user survey w.r.t. the library facilities and concludes with details of on-going library initiatives as well as new initiatives planned as per feedback received from users. This abstract has been submitted for consideration under the Topic: Use and access of astronomical literature.

2- The library : worksite and laboratory. The example of Paris Observatory

Laurence Bobis

Observatoire de Paris, Paris, France Within some astronomical libraries, as just within other libraries, there are collections which we could qualify as of “the border zone”. The most representative of these “border collections” are doubtless the patrimonial one. The challenges which they put among are of many kinds : scientific, legal, economic, political … They also put forward the scientific status of the libraries because it is not any more simply necessary to meet the needs of astronomers but it becomes important of defining a field, in brief of becoming "an influencer". From this point of view, the library is a worksite and a laboratory, the librarians, project managers and researchers.


3- Creating an astronomical library for a small community. The TNG experience.

Mave Martín Rodríguez1 - Antonio Magazzù2 ,

1Fundación Galileo Galilei 2INAF Istituto Nazionale di Astrofisica, Italia

In this contribution we describe the library located in the sea level office of the Telescopio Nazionale Galileo in La Palma (Canary Islands), after two years since its creation. We point out and discuss the reasons for building a physical library for scientific telescope operations, a choice that may seem anachronistic when entering a virtual/digital era. Statistics on the collection and usage of our library are also presented.

4- The Adapting Library

Claudia Toniolo, Antonello Satta, Valeria Zanini

INAF – Osservatorio astronomico di Padova, Italia The astronomical libraries are, among the several types of libraries, those which more than others have had to adapt over the years their own functions, locations and services to the profound changes imposed by technological progress and changing needs of the users. The Padua Astronomical Observatory’s Library “Giovanni Santini” is an example of this ability to adaptation and transformation (also physical) through the succession of its periodical displacements inside the Specola and the Carrarese Castle. This Poster highlights the various structural solutions, track of the library’s changing role during its secular history until the current accommodation that underlines its twofold nature: to provide services for researchers and to preserve the historical memory of astronomy in Padua.

F. Use and access of astronomical literature

1- Management of catalogs at CDS and support to project

Gilles Landais, Thomas Boch, Marianne Brouty, Sylvain Guehenneux, Francoise Genova, Francois Ochsenbein, Pierre Ocvirk, Emmanuelle Perret, Francois-Xavier Pineau, Anne-Camille Simon,

Patricia Vannier

CDS, Observatoire astronomique de Strasbourg, Université de Strasbourg, Strasbourg, France VizieR provides access to the most complete library of published astronomical catalogues (data tables and associated data) available on line and organized in a self-documented database (11769 catalogues in november 2013). The VizieR search engine use indexation based on several criteria which needs the expertise of scientists and documentalists to ingest each catalog. These metadata go with an efficient position search engine adapted to big data (Gaia simulation catalog has more than 2billions of objects).


Informations in VizieR tables are well described, and can be retrieved easily. The search process gives a good visibility to catalogs with tools and protocols to disseminate data to the Virtual Observatory and thus to give the scientists data reusable by dedicated tools (e.g.: image visualization tools).

2- Preservation of Print Astronomical Literature in the Digital and Network Age

Jian Zhang, Wen Shi

Purple Mountain Observatory, Chinese Academy of Sciences , Nanjing, China In recent years the academic journals, conference proceedings and series of books published at home and abroad were published and distributed in two kinds of forms, electronic and paper. The electronic version of some of the books and journals have gone back to the first volume of more than a hundred years ago. It has been quite convenient that the researchers consult the science and technology data, so when librarians subscribe to books and journals they consider ordering two version if possible , that is e+p . But in many cases, because of a lack of funds and the low rate of paper use, the library just orders an electric version (e only). So the library services of the digital and network have gradually replaced the traditional print services in the ways and means. The print document is getting less and less attention, so it hastens the demise of its potential. This paper proposes some opinions on this question, and we hope that the librarians can pay attention to and keep the published astronomical literature. It is a precious historical and cultural heritage in the astronomical community we must hand down from generation to generation.

G. Journals and E-books: the present and beyond

1- E-books acquisition in the Astronomy Libraries of the Universidad Nacional Autónoma de Mexico (UNAM)

Beatriz Juárez, Beatriz Santamaría,

Universidad Nacional Autonoma de México. Instituto de Astronomia, México, D.F., Mexico The high costs of e-books and the low budget in the Astronomy Libraries of the Universidad Nacional Autónoma de México, make us to participate in the Group of Libraries of Sciences of UNAM since 2011. The Group was formed from the needs to acquire sets of books from major publishers such as Springer and Elsevier, Cambridge and Oxford University Press, World Scientific, as well as societies as Astronomical Society of the Pacific, so we took the task of working on e-books lists to avoid duplication and each library to allocate part of their budget allocated for the purchase of books to combine economic resources. It is through the joint purchases that the Astronomy libraries of the three campus: Ciudad Universitaria, Ensenada and Morelia have been benefited in the acquisition of electronic books published in 2010-2013 in the astronomy area. In this paper we will present the group's working methods and policies to be followed in regard to the selection and acquisition of e-books, and the benefits obtained.


2- The evaluation of periodicals at the Paris Observatory Library

Amélia Laurenceau , Christophe Brocquet

Observatoire de Paris, Paris, France In 2012, the Paris Observatory Library subscribed to 932 papers and online journals (including backfiles) and offered to the researchers and students of the Observatory substantial documentation resources in astronomy, astrophysics and related matters. Subscriptions represent the lion's share of the library acquisition costs. These subscriptions have steadily increased over time and the library is now faced with the challenge of maintaining its documentation acquisitions to the level required by the research activity of the Observatory. We will present how we try to limit our subscriptions budget by carrying out regular assessments of our collection of periodicals and also by building a subscription policy which aims to meet the needs of our researchers. We have created a working group, composed of librarians and astronomers, to carry out this analysis and to build a policy based; firstly, on regular surveys on the use of periodicals as well as on the needs of the researchers, and secondly, on the analysis of our downloadable statistics. 3- Enhancing access to audio and video collection of Raman Research Institute Library through

digitization

Mulukunte N. Nagaraj1., Vrinda J. Benegal1, Mudakappa K. Bhandi2

1Raman Research Institute, Bangalore, India 2Mangalore University, Mangalore, Karnataka, India

The digitization of library non-book materials has become essential as it enhances accessibility through internet. Library of Raman Research Institute (RRI) took digitization of audio and Video (AV) collection in the year 2000. The main intention is to enhance the access to inaccessible resources. As such retaining AV documents in their original format has problems of storage since they are vulnerable to usage and climatic changes. Due to frequent change in the physical format of AV materials, it becomes unreadable because of non-availability of reading devices. This is to show how different measures have been adopted to circumvent various problems. Initially metadata was created to provide access through library catalogue. Since, it was not enough to get full content of resources; library went for converting AV collection to CD format. CD is vulnerable to scratches and multiuser access is restricted. To resolve these problems, library at RRI has adopted digitization of multimedia documents. This is to illustrate how digitized AV collections are showcased on RRI intranet and the web for wider accessibility.


4- Building and Managing of Electronic Resources in Digital Era in India with Special Reference to IUCAA and NIV, Pune: A Comparative Case Study

Hemant K. Sahu1, Surya Nath Singh2

1Inter-University Centre for Astronomy and Astrophysics, Pune, India 2National Institute of Virology (ICMR), Pune, India

Introduction: This paper discusses and presents a comparative case study of two library of Inter-University Centre for Astronomy and Astrophysics (IUCAA) and Information Centre and Library (ICL)of National Institute of Virology (Indian Council of Medical Research) (NIV-ICMR). It covers the processes for acquiring/subscribing various e-resources, get access under E-UGC-Infonet Digital Library Consortium/Electronic Resources in Medicine (ERMED), including free databases available and developing e-resources in form of own preprints/ own publications/institutional repository/own videos lectures archives with help of open sources software and managing by trained library professionals and providing e-resources access altogether via single point search facility for all e-resources in campus (via IP based) and out of campus (via EZproxy) of all type of ere sources for scientists/users in the field of Astronomy/Astrophysics and Virology/Biomedicine. Need: The need for electronic services in form of E-Resources (E-journals, E-Books, Scholarly Information, own preprint archive, video lectures archive) to the scientists/users are also growing and becoming very essential in fast changing digital era and required trained library professionals to manage the e-resources. Methodology: Case study method has been used however descriptive method has been use to support the data. Result and Discussion: The study finds out how it is difficult to manage a electronic resources from the printed resources in developing country like India. However result also point out that there are more uses of e-resources than printed with proper and pinpoint management of library and information services. Suggestions: The various suggestions have been made to cope with the problem came during implementation phase. Conclusion: It concludes that building an electronic resource collection is a dauting function but with the comprehensive coverage and systematic approach the various problems can be solved and usages will be enhanced.

H. Open access and open science

1- Database for comet spectroscopy

Irakli Simonia

Ilia State University, Tblisi, Georgia

New initiative in creation of the database of cometary spectral data was proved by commission 15 of International Astronomical Union (IAU) . In the present paper various aspects of cometary spectral data problem will be presented. All aspects of potential discussions in this field and possible structure of the database will be presented.

Library and Information Services in Astronomy VII- List of Participants

Abrami Laura INAF Osservatorio Astronomico di Trieste Italy [email protected]

Accomazzi Alberto Harvard Smithsonian Center for Astrophysics USA [email protected]

Akerholt Line Nybakk University of Oslo Norway [email protected]

Anilkumar Nishtha Physical Research Laboratory India [email protected]

Arora Aswani Government Post Graduate College India [email protected]

Benegal Vrinda Jagadeesh Raman Research Institute India [email protected]

Bennet Samantha South African Astronomical Observatory (SAAO) South Africa [email protected]

Bentahar Youness Universite hassan 2 mohammedia-casablanca Morocco [email protected]

Bhandi Mudakappa Mangalore University India [email protected]

Blank Elisabeth Max-Planck-Institut für Astrophysik / MPI für Extraterrestrische Physik Germany [email protected]

Bobis Laurence Observatoire de Paris France [email protected]

Bohemier Kayleigh Yale University USA [email protected]

Bosken Sally US Naval Observatory USA [email protected]

Broquet Christophe Observatoire de Paris France [email protected]

Brouty Marianne Centre de Données astronomiques de Strasbourg – CNRS France [email protected] Brown David Specola Vaticana Vatican City [email protected]

Brown Josh ORCID Belgium [email protected]

Brunetti Francesca INAF – Osservatorio Astrofisico di Arcetri Italia [email protected]

Buga Mihaela Carmen Observatoire Astronomique de Strasbourg France [email protected]

Burkhardt Gernot Astronomisches Rechen-Institut / Zentrum Astronomie / Universität Heidelberg Germany [email protected]

Cava Paola Springer [email protected] Coetzer Glenda Lorraine HartRAO South Africa [email protected]


Crabtree Dennis National Research Council Canada Canada [email protected]

Damon James Harvard-Smithsonian Center for Astrophysics USA [email protected] Denotti Franca INAF – Osservatorio astronomico di Cagliari Italy [email protected] Depoortere Denise Pontificia Universidad Catolica de Chile Chile [email protected] Dietrich Dianne Cornell University USA [email protected]

Dongare Sanjay National Centre for Radio Astrophysics India [email protected] Egret Daniel Observatoire de Paris France [email protected]

Eisele Aline Centre de Données astronomiques de Strasbourg – CNRS France [email protected]

Enestarre Carina Lund University, Sweden Sweden [email protected]

Erdmann Christopher Harvard-Smithsonian Center for Astrophysics USA [email protected]

Ferrucci Marco INAF – Osservatorio Astronomico di Roma Italy [email protected]

Frey Katie Harvard-Smithsonian Center for Astrophysics USA [email protected]

Gargano Mauro INAF – Osservatorio Astronomico di Capodimonte Italy [email protected]

Gasperini Antonella INAF – Osservatorio Astrofisico di Arcetri Italy [email protected]

Gomez Monique Instituto de Astrofisica de Canarias Spain [email protected] Grothkopf Uta European Southern Observatory (ESO) Germany [email protected]

Gunn William Mendeley/Elsevier [email protected]

Hanisch Robert Space Telescope Science Institute / US Virtual Astronomical Observatory USA [email protected]

Hardt Christiane Max-Planck-Institute for Astrophysics Germany [email protected] Henneken Edwin Smithsonian Astrophysical Observatory USA [email protected]

Henri Agnes EDP SCIENCES France [email protected]

Holl Andras Konkoly Observatory, MTA / Library and Information Centre, MTA Hungary [email protected]


Holmquist Jane Princeton University USA [email protected]

Isaksson Eva University of Helsinki Finland [email protected]

Jiménez-Fragozo Maria Elena Universidad Nacional Autónoma de México. Instituto de Astronomía Sede Ensenada México [email protected]

Juarez Santamaria Beatriz Universidad Nacional Autonoma de Mexico. Instituto de Astronomia México [email protected]

Jurlander Eva Lund University Sweden [email protected]

Kern Barbara University of Chicago USA [email protected]

Kroffe Kerry Institute of Physics Publishing USA [email protected].

Lagerstrom Jill Space Telescope Science Institute USA [email protected] Landais Gilles Centre de Données astronomiques de Strasbourg – CNRS Strasbourg [email protected]

Lapôtre Raphaelle Ecole Nationale Supérieure des Sciences de l’Information et des Bibliothèques France [email protected] Laurenceau Amelia Observatoire de Paris France [email protected]

Lesteven Soizick Centre de Données astronomiques de Strasbourg – CNRS France [email protected]

Lintott Christopher John University of Oxford United Kingdom [email protected] Magistrelli Elisa Springer [email protected] Malaver Lucina Pontificia Universidad Católica de Chile Chile [email protected] Mandrino Agnese INAF – Osservatorio Astronomico di Brera Italy [email protected] Mangano Angela INAF – Osservatorio Astrofisico di Catania Italy [email protected] Marra Monica INAF – Osservatorio Astronomico di Bologna Italy [email protected] Martin Rodriguez Mave INAF – Fundacion Galileo Galilei Spain [email protected] Martines Francesca INAF – Osservatorio Astronomico di Palermo Italy [email protected] Massimino Pietro INAF – Osservatorio Astrofisico di Catania Italy [email protected] Meakins Silvia European Southern Observatory Germany [email protected]


Meera Bunglow Madhavarao Raman Research Institute India [email protected] Nagaraj Mulukunte Narayana Raman Research Institute India [email protected] Nagpal Manpreet Singh Government Post Graduate College India [email protected] Narayanasamy Nageswaran Inter-University Centre for Astronomy and Astrophysics India [email protected] Nielsen Lars Holm CERN Switzerland [email protected] Oberto Anais Centre de Données astronomiques de Strasbourg – CNRS France [email protected] Oderychev Riikka Toiminimi Riikka O Finland [email protected] Ojala Stina Finland [email protected] Olostro Cirella Emilia INAF- Osservatorio Astronomico di Capodimonte Italy [email protected] Paul Celina INAF – Osservatorio Astrofisico di Arcetri Italy [email protected] Pepe Alberto Authorea USA [email protected]

Perez Prieto Jorge Andrés Instituto de Astrofisica de Canarias Spain [email protected] Perret Emmanuelle Observatoire astronomique de Strasbourg France [email protected] Prosser Sian Royal Astronomical Society United Kingdom [email protected] Rai Vijay Kumar Inter-University Centre for Astronomy and Astrophysics India [email protected] Robertson Ann Kathleen Institute for Astronomy, University of Hawaii USA [email protected] Romanyshyn Allison SPIE USA [email protected] Rots Arnold Harvard-Smithsonian Center for Astrophysics USA [email protected] Rubin Louise Harvard-Smithsonian Center for Astrophysics USA [email protected] Sahu Hemant Kumar Inter-University Centre for Astronomy and Astrophysics India [email protected] Santagati Luigia INAF – Osservatorio Astrofisico di Catania Italy [email protected] Sardar Md Abu Sayed National University Bangladesh Bangladesh [email protected]


Schiavone Luisa INAF – Osservatorio Astrofisico di Torino Italy [email protected] Simoneau Anne EDP SCIENCES France [email protected] Soldanova Katerina Astronomical Institute, Czech Academy of Sciences Czech Republic [email protected] Son Evelyne Observatoire Astronomique de Strasbourg France [email protected] Steffen Julie American Astronomical Society USA [email protected] Sulistialie Elyani Bosscha Observatory, FMIPA-ITB Indonesia [email protected] Svaskova Radoslava Astronomical Institute, Czech Academy of Sciences Czech Republic [email protected] Takacs Cecile Laboratoire atmospheres, millieux, observations spatiales France [email protected] Thies Marcel Leibniz-Institut für Astrophysik Potsdam Germany [email protected]

Thompson Donna Smithsonian Astrophysical Observatory USA [email protected] Toniolo Claudia INAF – Osservatorio Astronomico di Padova Italy [email protected] Walmsley Malcolm INAF – Osservatorio Astrofisico di Arcetri Italy [email protected] White Molly University of Texas at Austin USA [email protected] Zabana Wingi Yolande Higher Institute of Computer, Analysis and Programming Democratic Republic of Congo [email protected] Zhang Jian Purple Mountain Observatory, Chinese Academy of Sciences China [email protected] Zhang Xiaoyu Gemini Observatory USA [email protected] Zoulias Manolis Research Center for Astronomy of the Academy of Athens Greece [email protected] Zubairi Ahmed Institute of Space Technology, Islamabad Pakistan [email protected]

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