Conference Assistant Job Description
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JOB DESCRIPTION: CONFERENCE ASSISTANT Location: Calgary AB Reports to: Executive Director Duration: 9 month contract: September 2010 to May 2011 Our Vision : A free and democratic Canada where conservative principles are well articulated, understood, and implemented. Our Values : Individual freedom, worth, and responsibility Free markets, freedom of choice, and limited government Canada’s cultural, religious, and democratic traditions Strong families and communities Principled and prepared leadership An informed, deliberative citizenry Grassroots, democratic participation and decision-making Our Mission : To equip the next generation of political leaders, particularly those who share our conservative values, with the ideas, skills, and networks necessary to serve the best interests of Canadians. This job requires the ability to provide administrative support at an executive level. The individual requires strong initiative and sound judgment, with the ability to work independently. Excellent interpersonal skills and a demonstrated ability to collaborate effectively with a broad range of individuals and groups is a must. Role & Responsibilities: Reporting to the Executive Director, and responsible to the Conference Planner, the Conference Assistant will have the following roles and responsibilities: Page | 1 Job Summary
Transcript of Conference Assistant Job Description
JOB DESCRIPTION: CONFERENCE ASSISTANT
Location: Calgary ABReports to: Executive DirectorDuration: 9 month contract: September 2010 to May 2011
Our Vision: A free and democratic Canada where conservative principles are well articulated, understood, and implemented.
Our Values: Individual freedom, worth, and responsibility Free markets, freedom of choice, and limited government Canada’s cultural, religious, and democratic traditions Strong families and communities Principled and prepared leadership An informed, deliberative citizenry Grassroots, democratic participation and decision-making
Our Mission: To equip the next generation of political leaders, particularly those who share our conservative values, with the ideas, skills, and networks necessary to serve the best interests of Canadians.
This job requires the ability to provide administrative support at an executive level. The individual requires strong initiative and sound judgment, with the ability to work independently. Excellent interpersonal skills and a demonstrated ability to collaborate effectively with a broad range of individuals and groups is a must.
Role & Responsibilities:
Reporting to the Executive Director, and responsible to the Conference Planner, the Conference Assistant will have the following roles and responsibilities:
Manage business schedule and calendar, including arranging meetings, conference calls and appointments.
Act as a central point of coordination for conference planning and management. Organize all details for executive travel for Conference Planner, including flight and
accommodations. Monitor email, voicemail and other correspondence and help respond when
appropriate. Type, format and create documents including meeting notes and follow up. Create and maintain digital and physical filing systems. Reconcile and submit monthly expenses.
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Job Summary
On-site assistance in Ottawa to the Conference Planner during the days preceding and including the conference, April 28 – 20, 2011.
A high level of proficiency is required in MS Word, Excel and PowerPoint, to perform the varied duties of this position. Experience with Apple computers, Google Apps, project management software, and Salesforce is a plus.
Must have a minimum of one to two year of experience in an office environment, project management experience is a definite asset; professionalism, maturity and sound judgement are required to successfully manage the challenges of this position.
Demonstrated ability to maintain confidentiality and handle issues of a sensitive nature with tact and discretion.
Excellent interpersonal skills and demonstrated ability to collaborate effectively with a broad range of individuals and groups.
Strong record of achievement; an entrepreneurial, hands-on approach. This position requires a high level of organizational skill; excellent attention to detail;
the ability to work closely and intensely with the various planning committees. Must be able to make educated and informed decisions; prioritize conflicting needs;
handle matter expeditiously; follow through on projects to successful completion, often with deadline pressures and conflicting priorities; handle sensitive and confidential information with discretion and work with minimal supervision.
Familiarization and experience with the vision and values of the Manning Centre.
Please submit your application and resume by email to the attention of Bethe Andreasen, Operations Manager, Manning Centre, [email protected].
Deadline for application is September 3, 2010.
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Qualifications and Scope of Position
