CONCLAVE 2017 DEADLINE June 19, 2017 Nichols College August 4 – 6, 2017 Phoenix Chapter is once again attending Massachusetts Conclave August 4th – 6th at Nichols College. Transportation will be by bus. We usually leave around 11 AM on Friday from the New Bedford Masonic Building in order to ensure we are there for registration at 2 PM. Registration Fees: Abraham H. Howland, Jr. Lodge normally sponsors the chapter members to attend at the early registration price. Because of this sponsorship, we need to get all of our registration papers from the chapter members by June 19th. Deposits: Each Chapter member is required to give a $50 refundable deposit to attend Conclave. $20 is for a room key deposit, which is returned on Sunday when their room key is returned. $30 is a registration deposit, which is returned on Friday when they arrive at Conclave. If you register but do not attend conclave, you forfeit you entire $50 deposit. Family and friends are invited to attend the Annual Worship Service and public installation of State Officers and lunch that takes place on Sunday, August 6th. Lunch is $15 and registration is required. Please let us know you need assistance in registering for the Sunday Installation & lunch.

2017 DeMolay Conclave – THINGS TO BRING

Please mark your name on your personal property

Required Items: Medications (show to an Advisor)

Day pack for carrying stuff around

Hat or baseball cap (must be

removed when entering buildings)

Water Bottle

Ritual Book (if you have one)

Obligation Card (if you have one)

Suit coat (preferable in a clothes bag

for hanging)

Dress Pants, Dress Shirt & Tie

(required)

Dress shoes (required)

Socks & clean underwear

sneakers

jeans

gym shorts

DeMolay T-Shirts (you get 1 at

Conclave)

DeMolay Polo Shirts (you get 1 at

Conclave)

Bed Linens (sheets or sleeping bag)

and pillow

Bath Towels (showers available in the

rooms)

Toilet Articles (toilet paper, tooth

brush & paste, comb or brush, body

soap)

Optional items: Frisbees

Playing Cards

Chess or board game

Video games / TV

Computer

Snacks and Drinks

Extra money for the Conclave Store

(tee shirts/Polo shirts) and Snack Bar

You are responsible for any items that you bring.

Remember to bring any chargers or adaptors.

Be sure to have breakfast before

meeting to go to Conclave.

If you are unable to bring any required items on this list, please contact an advisor and we can assist you.

We will meet at the

New Bedford Masonic Lodge

Friday the 4th of August at

10:30 AM.

The bus leaves at 10:45 AM sharp for Conclave.

Produced by Massachusetts DeMolay • 186 Tremont Street, Boston, MA 02111-0195 • 617-426-6040 x4231

www.mademolay.org

Directed by Alexander W. Dyer, State Master Councilor - Based on a original screenplay by Dad Jonathan Caliri

DON’T MISS THE GREATEST EVENT OF THE DEMOLAY YEAR!

The 2017 Massachusetts DeMolay Conclave will be held on August 4TH – 6TH at Nichols

College. Cost for the weekend is only $100.00 per person.

Highlights of the weekend include:

DeMolay Brotherhood!!

Six Meals and Two Nights Housing

Preceptor’s Competition

Movies and Computer Games

Track and Field Events

DeMolay Education

Recreation Facilities

Flower Talk Competition

Election of State Officers

State Chapter Meeting

Worship Service (non-denominational)

Advisor’s Program

Chapter Competition

Volleyball Competition

Tug of War Competition

Workshops and Seminars

DeMolay Store

Entertainment

Installation of State officers

…and much, much more!!!

Where else can you get so much for so little? Plan now to attend. Registration forms are available on line at

www.mademolay.org. Plan to have at least 5 Members and Advisors in attendance from your Chapter!

The public is invited to attend the Annual Worship Service and Installation of State Officers on Sunday. Invite

your family, friends, sponsors, Rainbows…

REGISTER BY JULY 21, 2017

Conclave 2017 – BE THERE!

Massachusetts DeMolay | 186 Tremont Street, Boston, MA 02111-0195 | 617-426-6040 x4231 | www.mademolay.org

DIRECTIONS TO NICHOLS COLLEGE CAMPUS

Nichols College, 124 Center Road, Dudley, Massachusetts 01571

From Points North: Take I-290 to Auburn, where I-290

becomes I-395 South.* Follow to Exit 4B (Sutton

Road/Oxford center). Turn right off ramp and stay in the

right lane. Go straight through the light at Oxford center

(Cumberland Farms on right). Follow straight past light for

0.8 miles and take a left onto Dudley Road (produce stand

is on the right). Follow this road for 3.7 miles, staying

straight through a four-way stop sign. Dudley Road

becomes Dudley/Oxford Road at the town line. Bearing

right at the fork (pond on your right), continue on

Dudley/Oxford Road for 2 miles through two stop signs,

then straight onto the Nichols campus.

From Points East & West: Take the Mass Pike to Exit 10

in Auburn and get on 395 South. Follow directions from

above*.

From Points South: Take I-95 North to I-395 North to

Exit 2, (Webster) and turn left off the ramp. Go through the

first set of traffic lights. Follow Route 12 South (Route 12

will turn left through Webster center). Continue through

Webster center. After the railroad tracks, continue straight

into Dudley. You will come to a set of lights with

Schofield Avenue on your left. Route 12 will bear off to

the left, but stay straight on Route 197 - do not turn left.

Route 197 is also Main Street in Dudley. Stay straight on

Main Street (Rt. 197) until you reach a set of lights next to

Cumberland Farms. Turn right directly after Cumberland

Farms onto Airport Rd. Follow Airport Road and bear right

at the Webster-Dudley Golf Course. Take the first left onto

Center Rd and proceed directly onto the Nichols campus.

REGISTRATION:

Registration is open from 2:00 until 6:00 P.M. on Friday, August 4th.

PAYMENT:

All Conclave Registrations should be paid in full in advance of Conclave by July 21, 2017 $100.00 per person.

Late Registration (after July 21) is $130.00. Walk-in Registration at Conclave is $200.00.

KEY DEPOSITS:

There is a $20.00 key deposit (payable in cash). The money will only be refunded when the key is returned

during check-out after the Sunday banquet.

Housing will be two or three persons to a room. There are private bathrooms in each room.

LINEN:

We will NOT be providing linens, towels, or toiletries. Please bring your own sheets, pillows, pillow cases,

blankets, towels, etc. How about a sleeping bag?

Massachusetts DeMolay | 186 Tremont Street, Boston, MA 02111-0195 | 617-426-6040 x4231 | www.mademolay.org

THINGS TO BRING:

• Suit coat, tie, dress shoes (required)

• Casual clothes, socks, sneakers, jeans, gym shorts, DeMolay T-Shirts, etc.

• Linens, towels and toilet articles including deodorant, shampoo, soap, toothbrush and toothpaste.

• Frisbees, cards, chess, video games, etc.

• Radios, IPods, XBoxes, Wii’s, MP3 players, TV’s, Computers are OK (all at your risk)

Should I bring extra money?

Yes, there will be a DeMolay Store and Snack Bar. It will be open throughout the weekend.

Meals:

Six meals are included: Friday night dinner, three meals on Saturday (as well as Saturday night ice cream

sundaes too!) and two meals on Sunday (includes the banquet). Conclave concludes on Sunday following the

banquet and check-out (1:10 P.M.)

PLAN ON:

Saturday afternoon- full athletic facilities, basketball, volleyball, track & field, softball, tug-of-war and more!

Workshops and seminars on Saturday morning… entertainment, movies and awards on Saturday night.

The dorms and most of the meeting facilities are air-conditioned and wireless internet exists all over campus.

SUNDAY PROGRAM:

Sunday’s program is open to the public. Advisors, DeMolays, parents, siblings, etc. and others who have not

registered for Conclave but wish to join us for the Sunday program may join us at beginning of with the

Worship Service. They may stay for the entire Sunday program including the banquet. The tickets for the

Banquet are $15.00 ($10.00 for under 18 or for active DeMolays and Rainbow members) and may be purchased

through the office by calling 617-426-6040 x4231 or email conclave@mademolay.net. A lunch swipe ticket is

required to enter the dining hall.

Massachusetts DeMolay 186 Tremont Street, Boston, MA 02111-1095 617-426-6040 x4321 www.mademolay.org

Page 1 of 2

CONCLAVE MEDICAL RELEASE FORM Please complete both sides of this form. Participant: _____________________________________________ DOB: ___________________

Address: _________________________________________________________________________

City: _____________________________________ State: ________________ Zip ___________

Home Telephone: ( ) _______ - ____________

Other Numbers: ( ) _______ - ____________ Cell Work

( ) _______ - ____________ Cell Work

Emergency Contact Name: _________________________________ Phone: ________________

Relationship: __________________________________________

Health History The Conclave Staff should be aware that the participant has experienced health problems with the following:

Appendicitis Ear Trouble Headaches Rheumatic Fever Convulsions Epileptic Seizures Heart Disease Sinus Trouble Cramps in Water Fainting Hernia Throat Infection Diabetes Other:

Allergies:

____________________________________________________________________________

Current Medications:

__________________________________________________________________

Insurance Information DeMolay provides only SECONDARY health insurance on each participant; please indicate your family insurance and policy number: ____________________________________ ___________________________________ Name of Insurance Carrier Policy Number

Page 2 of 2

Parental Permission Required if participant is less than 18 years of age. As the Parent or Legal Guardian of the participant named above, I hereby give my permission for the staff of Massachusetts DeMolay to enter the above named person in a hospital of their choosing. They may also obtain medical treatment by a physician, if, in their opinion, the above person needs medical attention. I also realize that the DeMolays attending the Conclave will be engaged in strenuous activities and other physical activities related to the Conclave program. To the best of my knowledge, there is no reason why the above named person should not be allowed to participate in the activities of the Conclave. I also agree, upon notification from the Conclave Director or his designee, to pick up the above named person, if in the opinion of the Conclave Director it is necessary that he be removed from the site of the Conclave. I understand that the participant may be asked to leave and that no reason is required for such action. In addition, I agree on behalf of the above named person that their room may be entered and searched it if is deemed necessary by the Conclave Director, and the search shall be conducted by two members of staff. In consideration of Massachusetts DeMolay accepting this registration, I shall indemnify and hold harmless Massachusetts DeMolay, Nichols College, their agents and designees from and against all penalties, losses, costs, damages, suits, judgments, claims, demands, expenses, and liabilities of any kind or nature whatsoever, arising directly or indirectly out of or in connection with the participant’s attendance at Conclave. Name of Parent or Guardian: ________________________________________________________ In case of emergency, I can be reached at the following number: _________________________ Parent or Guardian Signature: __________________________________ Date: _____________ Participant’s Indemnification I hereby promise to conduct myself in a reasonable manner and abide by the DeMolay rules and regulations, remembering that the future welfare of DeMolay in Massachusetts is in my hands and to follow all Conclave rules and regulations. If I do not, I will be subject to being returned home immediately at my own expense. In consideration of Massachusetts DeMolay accepting this registration, I shall indemnify and hold harmless Massachusetts DeMolay, Nichols College, their agents and designees from and against all penalties, losses, costs, damages, suits, judgments, claims, demands, expenses, and liabilities of any kind or nature whatsoever, arising directly or indirectly out of or in connection with the participant’s attendance at Conclave. Participant’s Signature: _______________________________________ Date: ______________