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SOURCES SOUGHT: Architect &Engineering Services -Conceptual Charrette ReportsHursey Gate Improvements

General InformationContract Opportunity Type: Sources Sought (Original)

All Dates/Times are: (UTC-08:00) ANCHORAGE, ALASKA, USA

Original Published Date: Sep 10, 2021 03:40 pm AKDT

Original Response Date: Oct 08 2021 11:00 am AKDT

ACTIVE Contract Opportunity

Notice IDFTQW_21-6000

Related Notice

Department/Ind. AgencyDEPT OF DEFENSESub-tierDEPT OF THE AIR FORCEMajor CommandPACAFOfficeFA5004 354 CONS PK

Original Response Date: Oct 08, 2021 11:00 am AKDT

Inactive Policy: 15 days a�er response date

Original Inactive Date: Oct 23, 2021

Initiative:None

ClassificationOriginal Set Aside:Product Service Code: C219 - ARCHITECT AND ENGINEERING- GENERAL: OTHER

NAICS Code: 541330 - Engineering Services

Place of Performance:Eielson AFB , AK 99702USA

DescriptionThis notice is a sources sought. The Sources Sought notice is a synopsis postedby a Government agency seeking possible sources for a project. This notice isnot a solicitation for work or a request for proposal. The purpose of this notice isto identify interested and capable vendors to perform the work described belowand to incorporate the results of this notice into the Government's MarketResearch Report. Please review the Government's dra� statement of work.Respond to this notice by emailing SSgt Lukas M. Anderson atlukas.anderson@us.af.mil stating your organization's interest in accomplishingthis e�ort.

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A-E CCR FTQW216000_Hu

rsey Gate Improvements

(2).docx

53 KB  Public Sep 10, 2021

Contact InformationContracting Office Address

CP 907 377 5207 2310 CENTRAL AVE STE 3

EIELSON AFB , AK 99702-2200

USA

Primary Point of Contact

SSgt Lukas M. Anderson   lukas.anderson@us.af.mil

  9073775371

Secondary Point of Contact

History

History

Sep 10, 2021 03:40 pm AKDTSources Sought (Original)

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General Services AdministrationThis is a U.S. General Services AdministrationFederal Government computer system that is "FOROFFICIAL USE ONLY." This system is subject tomonitoring. Individuals found performingunauthorized activities are subject to disciplinaryaction including criminal prosecution.

STATEMENT OF WORK

FOR

CONCEPTUAL CHARRETTE REPORTS

FTQW 21-6000

HURSEY GATE IMPROVEMENTS

EIELSON AIR FORCE BASE, ALASKA

4 AUGUST 2021

STATEMENT OF WORK

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4 August 2021 2

1.0 INTRODUCTION

This Statement of Work (SOW) defines requirements for A-E services to provide Conceptual

Charrette Reports for the improvements on Hursey Gate at Eielson AFB, AK. The Contractor shall

furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for,

and incidental to, the performance of work set forth herein.

Primary technical services shall be performed by individuals who are credentialed members of

architectural, planning, science, and engineering professions. Disciplines include, but are not limited

to, fire protection engineers, architects, landscape architects, interior designers, engineering

disciplines typically associated with design and construction, cost estimators, specification writers,

Computer Assisted Design and Drafting (CADD) technicians, publication writers/editors, technical

writers, graphic artists, Geographic Information System (GIS) analysts, planners, urban designers,

economists, and financial analysts. Personnel shall be registered in the state of Alaska and command

the necessary expertise and knowledge to perform the tasks identified herein.

1.1 PROJECT BACKGROUND INFORMATION

Currently the Hursey Gate entrance is non-compliant with UFC 4-022-01, UFC 4-022-02, UFC 4-

022-03, SDDCTEA Pam 55-15, SDDCTEA Pam 55-17 and SDDCTEA Bulletin 18-02, and has

several logistical and safety concerns. This project intends to establish an adequate staging area for

the commercial inspection point at the Hursey Gate entrance. Commercial traffic is forced to await

inspection in a traffic lane, obstructing oncoming traffic and posing a safety hazard. Once inspected,

commercial traffic is often required to que up at the gate, causing delays. The radius of the exit lane

is not sufficient for fifth-wheel vehicles pulling a trailer and does not meet design standards for

commercial truck traffic, which results in damage to the pavement, road base, and nearby utilities.

Exiting the base via the Hursey gate is often congested due to volume of vehicles exiting. Traffic

often backs up over a mile from the gate during the evening rush hour. These problems will be

exacerbated with the incoming F-35 personnel. Additionally, Flightline Avenue crosses into the

runway clear zone and lacks both active and passive barriers. The current barriers are not the

required distance from the entry control point on Flightline Avenue and should be re-positioned.

Adjustments included in this project are realigning Flightline Avenue to be outside the clear zone as

well as installing new passive/active barriers. This project also aims to add a new commercial

vehicle inspection point, a through lane for inspected vehicles, an additional exit lane for leaving

the installation, swing arm serpentines in the response zone, pedestrian improvements, lane

availability indicator lights and relocating any fencing or utilities as needed. This is intended to

establish an adequate staging area at Hursey Gate while mitigating current issues.

2.0 GENERAL PROJECT REQUIREMENTS

The A-E shall perform professional architectural and engineering services such as planning,

investigation, study, surveying and provide labor and materials to accomplish the work specified in

this contract. The A-E shall be responsible for all travel and lodging arrangements and expenses

involved in the performance of work under this contract. The A-E shall furnish the Air Force with

complete and usable products to include: planning documents, investigative reports, conceptual

charrette reports, design analyses, project concept drawings, conceptual equipment layouts, cost

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4 August 2021 3

estimate, and other documents required under this contract to provide complete engineering

investigation services for Eielson AFB, Alaska.

Work on the project may involve disciplines such as: A-E project management; architectural; civil,

structural, mechanical, electrical and fire protection engineering; possible limited geotechnical

engineering; drafting (AutoCAD); limited surveying; hazardous materials survey / testing and

abatement planning; contaminated soil remediation planning; cost estimating; and computer word

processing

2.1 ADMINISTRATION

The Eielson AFB Contracting Officer (CO) is responsible for the administration of the contract. No

change shall be made in the provisions of this contract without written authorization from the CO.

The Base Civil Engineer (BCE) monitors the work and services furnished, and evaluates the

performance of the A-E as the Contracting Officer’s Technical Representative (COTR). The COTR

is not a CO and has no authority to contractually bind the Government or modify the contract.

2.2 GENERAL DESIGN CRITERIA

The Air Force requires investigation services that can be used to produce complete and functional

design concepts that are appropriate for the sub-arctic environment of interior Alaska. The charrette

(as basis of subsequent design and construction) shall conform to the most recent issue of the

following standards and publications. The following shall be considered a partial list and not limit

the standards which may apply to the project.

American Association of State Highway and Transportation Officials (AASHTO) Standards

U.S. Dept. of Transportation Federal Highway Administration (FHWA) Standards and

Guidelines

State of Alaska Department of Transportation and Public Facilities (ADOTPF) Standards

National Fire Protection Agency (NFPA) – All codes and standards appropriate to project scope

National Fire Code (NFC)

AFM 88-3 – Air Force Design Criteria for Buildings

EM 385-1-1 – Safety and Health Requirements Manual

Occupational Safety and Health Agency (OSHA)

Air Force Occupational Safety and Health Agency (AFOSHA)

18 Alaska Administrative Code (AAC)

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National Electric Code (NEC)

National Electrical Safety Code (NESC)

International Building Code (IBC)

International Plumbing Code (IPC)

International Mechanical Code (IMC)

Uniform Mechanical Code (UMC)

Uniform Plumbing Code (UPC)

American Society of Heating, Refrigeration and Air-conditioning Engineers (ASHRAE)

Sheet Metal and Air-conditioning Contractors National Association (SMACNA)

Other applicable Air Force Engineering Technical Letters (AFETLs)

National Earthquake Hazard Reduction Program (NEHRP)

Americans with Disabilities Act (ADA)

American Petroleum Institute (API) - Specifications and standards as applicable

American Society for Testing and Materials (ASTM) - Specifications and standards as applicable

American Society of Mechanical Engineers (ASME) - Specifications and standards as applicable

Military Standard (MIL – STD) 130, Identification Marking of U.S. Military Property, Rev G,

1988

MIL – STD 161, Bulk Petroleum Products system Including Hydrocarbon Missile fuels, Rev F,

Notice 2

Unified Facilities Criteria (UFC)

Unified Facilites Guide Specifications (UFGS)

Underwriters Laboratories (UL) – All standards appropriate to project scope

Engineering Technical Letters (ETLs)

U.S. Green Building Council (USGBC) – All construction reference guides appropriate to

project scope

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Whole Building Design Guide – www.wbdg.org

Air Force Regulations, Technical Orders and Instructions

EAFB Civil Design Guide (appendix 1)

EAFB GIS, Survey and Drafting Standards (appendix 2)

EAFB USAF Metadata Profile (appendix 3)

EAFB Establishing Vegetation (appendix 4)

EAFB Architectural Compatibility Plan (appendix 5 & 5a)

EAFB Door Hardware Spec. Guideline (appendix 6)

EAFB Roofing Standards (appendix 7)

EAFB Overhead Door Standards (appendix 8)

EAFB Foundation Design Guide (appendix 9)

EAFB Utilidor Design Guide (appendix 10)

EAFB HVAC Standards (appendix 11, 11a & 11a attachments)

EAFB Supplemental Mechanical Guide Specs (appendix 12)

EAFB Insulation Guide (appendix 13)

EAFB Electrical Standards (appendix 14)

EAFB HBO Specs (appendix 15, 15a & 15b)

EAFB Comm and Info Sys Standards Guide (appendix 16)

Engineering Technical Letter 02-12 (appendix 16a)

EAFB Fire Alarm Standards (appendix 17)

EAFB Fire Protection Design Guide (appendix 17.5)

354 CES Utility Metering Requirements (appendix 18 & 18a)

EAFB Restoration Site Map (appendix 19)

EAFB Asbestos Management and Operations Plan (appendix 20)

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EAFB Fugitive Dust Emissions Plan (appendix 21)

DD Form 1354 (appendix 22)

Fillable 1354 – Check List (appendix 22a)

AF Catcodes (appendix 22b)

AFI 32-9005 Real Property Accountability (appendix 22c)

Eielson Hazardous Material Management Plan (appendix 23)

Eielson Dewatering MFR (appendix 23a)

Dewatering Concept Drawing (appendix 23b)

Eielson AFB Dewatering Specifications (appendix 23c)

American Railway Engineering and Maintenance-of-Way Association (AREMA)

Alaska Railway Corporation (ARRC) Standards

Air Force Instruction (AFI) 32-1032 Planning and Programming Appropriated Fund

Maintenance, Repair, and Construction Projects

Other pertinent industry standards. Ensure modified systems will meet applicable State

Department of Environmental Conservation and EPA requirements.

Applicable Federal, DoD and AF regulations and policies

2.3 REFERENCES

All Air Force Manuals, Publications, and Guide Specifications will not necessarily be furnished. The

A-E may acquire them from the Defense Printing Service Detachment Office, Standardization

Document Order Desk, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or other Federal

agencies. The Special Assistance Desk phone number at Defense Printing Service is (215) 697-2664.

Many references and standards are available via the following websites: www.wbdg.org and

www.afcec.af.mil/library/index.asp. The A-E may review any Air Force Manual or publication

available at the Base Civil Engineering offices. The Eielson AFB design guides are attached as

appendices to this statement of work.

2.4 GOVERNMENT DOCUMENTATION

Because only the A-E can be expected to know exactly which record drawings will be useful for this

investigation, the A-E should expect to spend some time in Eielson's Civil Engineering drawing

storage vault locating drawings he might need. The A-E should not expect Government personnel to

perform a drawing search for him. "As-built", shop drawings, and operation and maintenance manuals

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that the Government may have are not guaranteed to be either accurate or complete. It shall be the A-

E’s responsibility to verify any information or data that is given to them by the Government.

2.5 GOVERNMENT FURNISHED MATERIALS

The government shall furnish the A-E with the following:

A. A description of the specific requirements for the investigation of this project. See Sections 1 and

3 of this Statement of Work.

B. An estimated construction cost range (to be verified by the A-E in the charrette)

C. Pertinent Eielson AFB Design Guides

D. Digital as-builts for Hursey Gate and access to existing drawings of facilities as needed to perform

the investigation

E. Pertinent Contaminated Soils Data

F. Utilities Maps

G. Air Force Sustainability Requirements Scoresheet (for information purposes)

2.6 WORK SITE COORDINATION

Coordinate work site activities to ensure the protection of human health and the environment; the

prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of

work interruptions.

The Contractor must conduct work in compliance with the installation environmental policy, in

accordance with installations EMS, and respective to the installation's significant aspects and

environmental action plans (EAPs). The Contractor must comply with Occupational Safety and

Health Administration (OSHA) safety and health regulations and local safety office requirements.

The Contractor is required to provide the CO copies of any OSHA report(s) submitted during the

duration of this contract.

The Contractor shall coordinate work site activities with applicable existing base and/or area

operations.

2.7 SPATIAL DATA (MAP) REQUIREMENTS

All products associated with this contract that provide a map representation of the location of

installation features (historical, existing, or planned) including installation maps, site plans, area

development plans, walls-out as-built depictions, or other related overhead (plan) views of an

installation (partial or entire) must adhere to the following requirements. (NOTE: This requirement

does not currently involve walls-in facility floor plans or interior renderings.)

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All maps and associated data must comply with the latest version of Spatial Data Standards for

Facilities, Infrastructure, and Environment (SDSFIE) available from the SDSFIE web site. The

SDSFIE web site address will be provided under separate cover at the task order level. These data

will be organized using the current version of the standard approved by the Headquarters Air Force

Geo Integration Office (HAF GIO) as the functional lead for installation mapping and visualization.

The SDSFIE will determine file and feature class identification and definition, attribution and valid

domain values. When any geospatial information collected as a result of the contract includes

information identified in the Common Installation Picture (CIP) or recognized Mission Data Set

(MDS) the contractor will deliver data consistent with the established requirements for the data and

will ensure functionality with the receiving system. Information must be collected at no less than

1:1200 scale for base cantonment areas and 1:4800 scale for larger undeveloped base areas. Spatial

data will meet or exceed National Map Accuracy Standards at those scales. Metadata will be provided

and will use Federal Geographic Data Committee (FGDC) Content Standards for Digital Geospatial

Metadata (CSDGM) for organization.

Geospatial data must be delivered in a geo-referenced Geographic Information (GIS) format (feature-

based file structures with one-to-one cardinality between spatial records and attribute records) which

would include Environmental Systems Research Institute’s (ESRI) shapefile and geodatabase

formats. All attribute data as specifically outlined in the task order contract must be included either

in the GIS data file or as a separate table with a SDSFIE key variable that may be used to relationally

join the separate table with the GIS data file. All geospatial data must be delivered in the North

American Datum 1983 (NAD83) projection, State Plane Coordinate System, using feet or metric

coordinate units. Further guidance on mapping units, coordinate systems and projections is available

from the Installation GIO.

Mapping- or Survey-Grade Global Positioning Systems (GPS) or comparable traditional survey

methods will be used to collect geospatial data. The use of mapping- or survey-grade GPS will depend

on the precision requirements of the product data. In the case of contracts involving utility

construction, location and attribute data will be obtained at the time of excavation. Further

information about precision requirements should be obtained from the installation GIO.

Source data and product data remain the property of the US Government. The contractor may be

required to explain and demonstrate the company's process for protecting all geospatial data,

including but not limited to geometry, attributes, metadata, topologies, and relational database

schemas and operations used in association with this SOW. The contractor may be required to sign a

non-disclosure agreement attesting to the same before source data are released. Further information

about security and nondisclosure requirements should be obtained from the installation GIO. Some

installation map data, source and/or product, may be considered by the government to be “sensitive,

but unclassified.” The intent of this clause is to prevent intentional or unintentional dissemination of

“sensitive, but unclassified” information to include unauthorized access to the source and product

data by any entity wishing to do harm to the USAF or U.S. Government while the data resides on the

contractor's computer network. The contractor is not authorized to release this information to any

third party without the explicit consent of the Headquarters Air Force Office of the Civil Engineer

(AF/A7C) or its involved installation. All source information must be returned to the government

POC or destroyed upon completion of the project.

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3.0 PROJECT OBJECTIVE REQUIREMENTS

3.1 CONCEPTUAL CHARRETTE FOR HURSEY GATE IMPROVEMENTS

A. This Statement of Work (SOW) describes the Government’s requirement for a Conceptual Charrette

Report and investigation of the proposed upgrades and repairs to the layout of the Hursey Gate

entrance. This delivery order for investigation services is necessary to develop a basis for design

requirements for the proposed upgrade which shall include, but not be limited to the following:

1. The A-E shall prepare and consider 3 Courses of Action (COAs) for the referenced project.

A Simplified Analysis of Alternatives (SAoAs) shall be prepared for each of the COAs

analyzed in the LCCA performed in the paragraph above. This shall be formatted per current

Air Force guidance.

2. A project charrette cost estimate will be prepared for each COA considered. Additionally, a

draft project DD Form 1391 and parametric cost estimate will be prepared for the

recommended COA for each project.

3. The A-E will prepare a detailed CCR providing analysis and a recommended COA for design

and construction for each project. This report shall incorporate the findings and results of all

the surveys and analysis

4. The reports shall follow UFC, FAA, DoD, Air Force, and Eielson AFB requirements and

codes with respect to airfield pavements. The A-E shall provide 3 hard copies of each CCR

and 3 CDs containing each CCR in Adobe Acrobat (.pdf) and Word (.docx) formats.

5. Provide a preliminary cost estimate submittal (PCE) using the most recent standard

Construction Specification Institute (CSI) format. The PCE shall show totals of each CSI

divisional breakdown with subtotals, and below cost markups, as required. Additionally, the

Contractor shall have a summary sheet illustrating all CSI divisions and an individual sheet

per applicable CSI divisions, including at a minimum, a Description of Item, Quantity, Unit

of Measure (e.g., Ea, SF, LF), Unit Price, and Subtotals.

6. Provide updated cost estimates with the appropriate level of detail as required by that

particular submittal. Reviews of design submittals may result in significant impacts to the

PCE. When this occurs, submit a revised PCE and price validation within 14 days of the

receipt of those comments or the review conference, whichever occurs first. The final

parametric cost estimate shall also include the Construction Cost Estimate in CSI format.

Lump sum estimates must be limited to only minor items.

B. An investigation, sample testing, and a report for presence of hazardous materials such as soil

contamination, asbestos, lead based paint, PCBs, mercury, etc. shall be included in the within the

charrette report of this project.

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1. It is possible that hazardous materials such as lead-based paint (LBP) and asbestos containing

materials (ACM) are present. No LBP or ACM surveys are available.

a. The A-E shall perform LBP, ACM and other hazardous materials surveys as required to

produce a charrette report upon which construction documents that are easily bid by

Contractors may be created.

b.The Government anticipates the presence of local soil contamination. Any sample testing

shall be included in the report.

2. HAZARDOUS MATERIALS: The following guidance shall be used for managing

hazardous materials:

a. Asbestos containing materials (ACM), lead base paint (LBP), polychlorinated

biphenyls (PCBs), contaminated soils, and other hazardous materials may be present

in and around the work site and Hursey Gate. The A-E shall anticipate the potential

presence of hazardous materials in the investigation and sub-contract with firms who

perform testing for hazardous materials and prepare project documents for their

remediation. The goal of any follow-on design is that technical provisions shall be

developed such that all requirements for handling, worker protection, and

environmental protection at the work site are referenced to OSHA, EPA, and ADEC

regulations as well as pertinent Eielson AFB requirements.

b. When construction requires special demolition procedures to protect personnel from

exposure to excessive levels of hazardous materials, these requirements shall be

specified and coordinated with the Eielson AFB project engineer and the Eielson

AFB Environmental Element of the Asset Management Flight. These procedures

shall not be less stringent than Federal OSHA and EPA requirements. Mitigation of

hazards to workers shall be included in this investigation.

c. The following items are a minimum of what shall be included in the project

documents when dealing with hazardous material remediation. Project drawings

shall denote the location of hazardous materials and provide sufficiently detailed

information for their remediation, to include accurate quantities.

C. The A-E is expected to include drawings and photographs with the body of each submittal of the

CCR as necessary to adequately describe the work involved. Drawings associated with each

submittal shall be of a sufficient size so that details and notes are easily readable. Drawings

11"x17" or smaller shall be bound with the report.

3.1.1 SCOPE OF WORK

A-E investigation services shall include activities such as participation in the Pre-Charrette meeting

and submission of meeting minutes, the planning, study, field reconnaissance, materials testing, site

survey and investigation, and work required to obtain the engineering information and data necessary

for the accomplishment of this contract. The A-E shall determine the condition and type of existing

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utility services, structures, pavements, and soils involved in the project design. The A-E shall place

particular emphasis on making an accurate estimate of the location and quantity of hazardous materials

affecting the project design. The A-E shall perform topographic surveys (as necessary for developing

a cost estimate of required work); prepare documents showing existing conditions; conduct fact finding

investigations; collect and review project data and records; create alternative design concepts;

parametric estimates of construction cost and construction timelines; a project programming planning

study based on project programming requirements of AFI 32-1032 and the UFCs referenced by that

AFI to help the Government determine if renovation costs are below the threshold that would dictate

an economic analysis and possible new construction in lieu of renovation; and prepare and present a

written draft charrette report and final charrette report.

3.1.2 PLANNING CHARRETTE MEETINGS

The A-E and Government representatives will meet to discuss the objectives and requirements relating

to the charrette. The A-E will have the opportunity to interview appropriate government personnel and

request any assistance that may be required. The A-E shall record the proceedings of the meeting, and

submit a written summary report (meeting minutes) to the CO. The A-E shall attend and/or support

meetings and teleconferences as required by the Contracting Officer’s Representative (COR) with the

customer and/or government representative(s). The purpose of the meetings include, but are not limited

to, progress reviews, project scoping, planning, design reviews, planning/programming charrette

activities, project definition charrette activities, project status, and the general exchange of information

concerning current and future activities. The Contractor shall participate in and/or facilitate on-site

meetings and shall take meeting minutes for each on-site meeting. The Government anticipates three

on-site meetings, the CCR Kick-off, the Pre-final CCR Review and the Final CCR Review meeting.

Additional on-site meetings may be scheduled as necessary

3.1.3 COST AND SCHEDULE ESTIMATE

A preliminary construction timeline and cost estimate shall be included with the charrette report. The

A-E shall develop initial cost estimates and estimates of construction timelines and submit for each

alternative considered. Provide a Final Conceptual Charrette Cost Estimate with the appropriate level of

detail in CSI format which provides costs for each applicable CSI Division. The amounts for each

Division will include Material, Labor, Other Direct Costs, Profit, and G&A. The overall construction

cost shall include the totals for all CSI Divisions and the Bond. In addition, provide a detailed cost report,

which illustrates costs associated within each of the CSI Division elements. Lump sum estimates must

be limited to only minor items. Separate costs into those for new work, repair and maintenance/upgrade

work. Cost estimates shall be broken down into line items by individual task and grouped into major

construction categories such as architectural, civil, structural, mechanical, electrical, contractor

mobilization(s), general contractor requirements, etc. showing labor (man-hours), material costs and

equipment costs. Cost estimates shall be marked “FOR OFFICIAL USE ONLY”. Cost estimates shall

be prepared using accurate data reflecting construction costs in the Fairbanks, Alaska area. The estimates

shall also reflect accurate costs associated with the particular requirements of constructing on Eielson

AFB. Any minor construction costs (new work as defined by the Air Force) in the project has a limit

and therefore must be tracked separately. The A-E shall separate the cost of minor construction work

for ease of tracking. The cost estimates shall be prepared assuming construction in Spring - Summer

2024. If the estimated construction cost differs significantly from the range shown in the Contract, or

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exceeds the statutory limit (if one exists), or exceeds the Programmed Amount (PA), the A-E shall notify

the CO as soon as practical.

3.1.4 CONCEPT DRAWINGS

For the selected COA, the Contractor shall be prepare drawings to show existing site conditions, general

layout of facilities, and the extent, type, and detailed requirements of the work to be performed. The A-

E shall provide a detailed schedule of drawings. Separate drawings shall be prepared to cover all needed

phases of architectural, hazmat, civil, structural, mechanical, fire suppression, fire alarms and mass

notification systems, electrical, telecommunications, etc. work to be accomplished. Each drawing shall

have a graphic scale. The A-E shall use a standard sheet format and fonts conforming to Eielson’s

Drafting Standards. Lettering shall be large enough to ensure legible half-size reduction. Each

discipline’s group of drawings shall contain a detailed legend defining all applicable symbols appearing

on that discipline’s sheets. The legend shall appear on the first sheet of each group. Standard building

material indicators, and symbols for architectural items and for mechanical and electrical equipment

shall be used to the greatest extent possible. All drawings shall be boldly marked on each sheet “FOR

ENGINEERING INVESTIGATION REVIEW ONLY, NOT FOR CONSTRUCTION”. The preferred

full scale drawing size for Eielson AFB is ANSI D (22”X34”), but other drawing sizes may be accepted

upon prior approval of the CO. In addition to hard copy drawings, the A-E shall provide electronic

copies of the drawings on CD-ROMs in the Government’s most recent version of AutoCAD (version

2012 or later) and in read-only Adobe Acrobat Reader (.pdf file) format.

3.1.5 DRAFT CHARRETTE REPORT

The A-E shall prepare a draft charrette report detailing the findings of the investigation and submit it to

the CO for approval. The cover sheet of the report shall be boldly marked with the date submitted.

Included in this report shall be all assumptions, analysis, calculations, discussion, recommendations,

options, site plans, concept drawings, photographs, hazardous materials surveys and test results,

description of existing conditions, inspection results, engineering data, cost and construction estimates,

product literature, technical data, and programming planning study, etc. required to perform the

requested engineering services. Report shall also cite specific code references, assumptions, calculation

sources, data sources, etc. The report shall include recommendations for design and estimated design

and construction schedules. After review of the draft report by the CO, the A-E shall present the draft

report at a pre-final CCR review meeting at Eielson AFB. Changes resulting from the review meeting

shall be incorporated into the final charrette report submittal.

A. Project Programming Planning Study: The project programming planning study shall be based on

the project programming requirements of AFI 32-1032 and the UFCs referenced by that AFI to

help the Government determine if renovation costs are below the threshold that would dictate an

economic analysis and possible new construction in lieu of renovation. Note: The economic

analysis will not be the A-E’s responsibility. The Project Programming Planning Study shall be

submitted as a separate document from the rest of the charrette report.

1. Programmed Amount (PA) [current programmed amount of construction cost] for the proposed

renovation is $9,500,000.

2. Estimated building value / cost:

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a. Plant Replacement Value (PRV) is $98,111,990.

b. Estimated MILCON Project Replacement Cost (PRC) is $137,356,790.

3. Programming Thresholds: The depth of the scope of the renovation as determined by the

Charrette Report, and the Project Programming Study determination of whether or not

renovation can occur without an Economic Analysis shall be determined by the

aforementioned AFI and the following thresholds:

a. 30% PRC ($41,207,037) - Seismic Rule (per UFC 3-310-04)

b. 50% PRC ($68,678,395) – Seismic Rule (per UFC 3-310-04), Fire Protection Rule (per

UFC 3-600-01 & AFI 32-10141), and Sustainability Rules (per UFC 1-200-02)

c. Major Project (renovating at least 50% of facility area) - Fire Suppression Rule (per UFC

3-600-01)

d. 50% PRV ($49,055,995) - Antiterrorism Rule (bring entire bldg. into compliance with UFC

4-010-01)

e. 75% PRC ($103,017,593) – Economic Analysis (EA) Rule and Repair vs. Replace Rule

B. Design Analysis: The A-E shall prepare an accurate design analysis to support the project

investigation (as the basis of design of the construction). Each sheet of the design analysis shall be

sequentially numbered and shall carry the title of the project, date of analysis, and the designer’s

name. The analysis shall be bound and prepared (typed or legibly printed) on 8-1/2”x11” bond

paper or standard company form, with 1” left and right margins. The design analysis shall cite

specific code references, assumptions, calculation sources, data sources, etc. Calculations and data

shall be presented in a neat and logical progression. The analysis shall include elements such as: a

brief description of the desired project outcome, anticipated construction schedule, description of

existing conditions, site descriptions, existing facility features such as age and type of construction,

utilities location and access, photos as necessary or required, electrical-load and lighting-level

calculations, structural computations, foundation determinations, plumbing and HVAC

calculations, fire hydrant flow tests (Government furnished for this phase of the charrette /

planning study) and fire suppression hydraulic calculations, fire protection features such as: egress,

fire alarm, fire rated construction, life cycle cost analysis, facility energy analyses, computer

modeling, etc.

1. For facilities projects UFC 3-600-01, para. 1-7.2.1 states a fire protection design analysis and

life safety plans are required for all Major Projects The fire protection and design analysis and

life safety plans shall be as required by UFC 3-600-01.

3.1.6 PRE-FINAL CCR REVIEW MEETING

At the meeting the attendees will discuss the pre-final report, consider design alternatives, and give

technical guidance for proceeding with the design. The A-E shall attend the charrette review meeting at

Eielson AFB, take attendance and minutes, and answer review comments. The charrette review meeting

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shall be scheduled through the CO. The meeting will be attended by the Government’s project engineer,

engineering staff, representatives of the reviewing and using agencies, interested parties, and shall be

attended by the A-E’s project manager and necessary staff. Reviewers will submit written comments on

the charrette prior to the charrette review meeting. The A-E shall provide responses to the comments at

the charrette review meeting.

3.1.7 FINAL CHARRETTE REPORT

The final charrette report shall include the agreed upon changes identified in the draft charrette report

phase.

3.1.8 TASKS

A. The Conceptual Charrette shall be divided into two tasks. The Contracting Officer shall issue a

Notice to Proceed for each task. The Government will neither approve payment for a task nor issue

Notice to Proceed for the subsequent task until all work under the task is complete and the A-E has

provided all of the listed Contract Deliverable Items applicable to the task (except draft meeting

minutes which may not yet be complete).

B. Pre-charrette and review meetings shall be scheduled by the Contracting Officer and be held at

Eielson AFB. They will be attended by the Government's Project Engineer, engineering staff,

representatives of the reviewing agencies, invited interested parties, and the A-E's project manager

and necessary staff. Reviewers will submit written comments on the charrette. Comments will be

provided to the A-E for response. The A-E may make a presentation at each meeting. The A-E shall

record the proceedings of each meeting and submit a written summary report (minutes) of those

proceedings to the Contracting Officer for written approval. Draft minutes for each meeting,

including the responses to each reviewer's comments shall be submitted to the Contracting Officer

within three (3) working days following each meeting.

C. All contract deliverable items for each task (except draft meeting minutes) shall be submitted to the

Contracting Officer at the same time. Approval from the Contracting Officer shall be obtained prior

to the submission of contract deliverable items separately.

D. TASK I: Task I includes, but is not limited to attending the Charrette Kick-off Meeting, Pre-final

Meeting, and submitting Pre-final CCR Submittal; investigating the project site and applicable

existing documents; interviewing appropriate facility users and maintenance personnel;

investigating options; investigating design concepts; producing the required Pre-final CCR Submit;

submitting these documents to the Contracting Officer for review; attending the Pre-final CCR

Review Meeting; and submitting draft meeting minutes of the Pre-final CCR review meeting to the

Contracting Officer.

1. Pre-final CCRs Review Meeting: The A-E and Government representatives will meet to discuss

the objectives and requirements relating to the charrette. The A-E will have the opportunity to

interview appropriate government personnel. The A-E shall record the proceedings of the

meeting, and submit a draft meeting minutes to the Contracting Officer within 3 working days

for approval.

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2. Data Acquisition and Field Investigation: The A-E shall complete the necessary investigative

field work and submit a Pre-final CCR Submittal to the Contracting Officer. The report

produced shall include discussions of all aspects of the work required under the various options

investigated -- identify each item of work and discuss any potential difficulties, alternatives to

proposed work items, recommendations, construction cost estimate for each concept presented,

etc.

3. Cost Estimate in the Pre-final CCR Submittal: The A-E shall prepare investigation cost

estimates for the project with sufficient accuracy to ensure a basis of accurate planning and

sufficiently large contingency to ensure that costs do not increase if the design proceeds. The

cost estimates shall be in both hard copy and electronic format. Electronic format shall be in

Excel.

4. Draft Project Programming Planning Study: The project programming planning study for the

upgrades and repairs to the layout of Hursey Gate shall be sufficient to allow the Government to

determine whether or not the various programming thresholds in AFI 32-1032 and the UFCs

referenced in that AFI (i.e. 30% PRC Seismic Rule; 50% PRC Seismic, Fire Protection, and

Sustainability Rules; 50% PRV Antiterrorism Rule; Major Project Fire Suppression Rule; and the

75% PRC Economic Analysis and Repair vs. Replace Rules) will allow the renovation or drive

an Economic Analysis and potential Milcon project to replace the building. The Draft Project

Programming Planning Study shall be submitted as a separate document in the Draft Charrette

Report package.

5. Pre-final CCRs Review: The meeting for discussing the pre-final CCR Submittals will be

scheduled by the Contracting Officer following receipt of the Draft Charrette submittal, and

will be held at Eielson AFB. The meeting will be attended by the Government's Project

Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties,

and the A-E's project manager and necessary staff. Reviewers will provide the A-E with written

review comments regarding his report for his response and action. The A-E may make a

presentation at the meeting. The A-E shall record the proceedings of the meeting and submit

draft minutes to the Contracting Officer for written approval. The draft minutes shall include

the responses to each reviewer's comments and shall be submitted within three (3) working days

following the meeting.

6. Contract Deliverable Items: The following items are deliverable as part of Task I:

1. The Draft Pre-Charrette Meeting minutes shall be submitted to the Contracting Officer by

email within three (3) working days after the Pre-Charrette meeting. Corrections to the

meeting minutes may be required by the Government.

2. Seven (7) hard copies of the Pre-final CCR Submittal. This report shall include alternative

design concepts, analysis, recommendations, construction cost estimates, the Charrette Kick-

off Meeting minutes and the Project Programming Planning Study. These requirements shall

be submitted to the Contracting Officer for review and for presentation / discussion at the

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Meeting. Hard copy format shall be as described in TASK II below. (Concept drawings may

be half-size, but only if all details are legible.)

3. Six (6) copies of the entire draft charrette report on CD. Format of report on CD shall be as

described in TASK II below.

4. The draft charrette review meeting minutes shall be submitted to the Contracting Officer by

email within three working days of the charrette review meeting. Corrections to the meeting

minutes may be required by the Government.

E. TASK II: Task II includes, but is not limited to producing the final CCR Submittal; incorporating

changes requested in approved review comments and submitting the required documents to the

Contracting Officer.

Contract Deliverable Items: The following items are deliverable as part of Task II:

1. Seven (7) hard copies of the final CCR Submittal. This report shall include final alternative

design concepts, analysis, recommendations, construction cost estimates, approved Pre-final

CCRs Review Meeting minutes and the Final Project Programming Planning Study and shall

meet requirements specified in this Statement of Work. The final charrette report shall

include all changes that were deemed appropriate during the review of the draft report.

▪ The Final CCR Submittals shall be bound and shall be printed on double-sided 8-1/2 x 11

bond paper (except drawings shall not be 8-1/2x11 nor double sided). All pages shall be

numbered consecutively. The Final Project Programming Planning Study shall be

submitted as a separate document from the rest of the Final Charrette Report.

▪ Concept drawings may be half-size, but only if all details are legible.

▪ Six (6) copies of the entire Final Charrette Report on CD.

▪ Provide the entire final charrette report in a single .pdf file.

▪ Also provide the entire final charrette report (and separate final project programming

planning study in their original file formats. The design concepts, analysis,

recommendations shall be provided in Microsoft Word format. The cost estimate shall be

provided in Microsoft Excel format. Meeting minutes can be provided in .pdf. The concept

drawings shall be delivered as AutoCAD files and in PDF format. AutoCAD drawings

shall be developed to be plotted at desired scale on ANSI D (22”x34”) paper when scale

of “1:1” is selected during the plotting function. If specific plot assignment files or fonts

were used in the creation of the AutoCAD drawings these files shall be included on the

CDs. Provide all x-refs utilized with the drawing files. All x-refs shall be bound to the

appropriate drawing files. The separate final project programming planning study shall be

in Microsoft Word format.

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2. Final CCRs Review Meeting: The meeting for discussing the Final CCR Submittals will be

scheduled by the Contracting Officer following receipt of the Draft Charrette submittal, and

will be held at Eielson AFB. The meeting will be attended by the Government's Project

Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties,

and the A-E's project manager and necessary staff. Reviewers will provide the A-E with written

review comments regarding his report for his response and action. The A-E may make a

presentation at the meeting. The A-E shall record the proceedings of the meeting and submit

draft minutes to the Contracting Officer for written approval. The draft minutes shall include

the responses to each reviewer's comments and shall be submitted within three (3) working days

following the meeting. If required, the Contactor shall update the Final CCR Submittal and

resubmit contact deliverables.

3.1.8.1 SUBMITTAL SCHEDULE

Charrette Kick-off Meeting 1 Calendar Day

Pre-final CCR Submittal 56 Calendar Days

Government Review 14 Calendar Days

Pre-final CCRs Review Meeting 1 Calendar Days

Final CCR Submittals 21 Calendar Days

Government Review 14 Calendar Days

Final CCRs Review Meeting 1 Calendar Days

Updated Final CCR Submittal 7 Calendar Days

TOTAL 115 Calendar Days

3.1.9 ATTACHMENTS

A. Appendixes – Eielson AFB Design Guide

B. Hursey Gate As-builts

C. Hursey Gate Contaminated Soils Information

D. Utility Maps

E. Air Force Sustainability Requirements Scoresheet

END OF STATEMENT OF WORK