Computers in educational administration Role of computers in educational planning

Satish Mishra,PGT CS,KV Tirumalagiri

Introduction

• PLANNING : Act or Process of making plans.• PLAN :Predetermined strategy ,detailed scheme for

achieving a target /objective .• Educational Planning : Process of decision making for

achieving targets with optimum use of resources .• For decision making we need voluminous amount of data

and need to process it .• Computers are best suited for data processing task ,

making decision making process easier .

Educational Planning :Types

• Centralized (e.g. 5 Years plan by planning commission )• Decentralized ( Guidelines from central ,planning at institution

Level)• Micro (Smallest viable unit for planning ,Block or Village)• Macro (Above micro level)• Strategic (Planning for the total org. over a longer period of time) • Operational (short to medium term , focus on immediate and

pressing problems…. Estimated expenditure prepared for approval from higher ups )

• Budget • Institutional (Most imp, lowest level, more realistic )

Process of educational planning Understanding

objectives

Problem definition

Data collection

Data Analysis

Set of alternative solution

Collect new data

Evaluation of solutions

Identify sub problem

Feasible

Implement

Advantages of use of computers in educational planning

• Huge data can be stored • Fast data processing creation of information• Helps in decision making• Reduction in number of manpower requirement and time • Secrecy of data can be maintained • Past data and current information can help in better long

term projections for strategic planning

MIS (MANAGEMENT INFORMATION SYSTEM)

• Computer based information processing system to record ,store ,process and retrieve data for decision making .

MIS structure

• Operating elements • Decision support system(programmed,non-

programmed,semi-programmed)• Management activity• Organizational Function

Levels of information handling

DSS(HMG)

MIS(MMG)

TPS(JMG)

OAS(Clerical)

Role of MIS in educational planning

• Application of MIS in education is not very popular in India

Information Network

• Two or more computers linked together for the purpose of Information sharing

• LAN,MAN,WAN

Use of computers in educational admn

• Payroll and financial accounting• Student attendance • Student admission details • Inventory management• Staff data recordkeeping• Library management system• Result analysis • Fee collection

Test admn

• Used for examinations involving large number of candidates .

• Can monitor amount of time each examinee took to answer a particular question

• Immediate results • Grade card preparation• On demand exam

Test scoring procedures

• OMR to database • MS –EXCEL • ICR (Intelligent character reader ) software's to convert

handwritten mark list submitted by evaluator to excel .

Question banking

• Question banks are large database of suitable questions coded by subject area ,instructional level, instructional objectives ,difficulty level.

• By using computer based question bank manual process of question paper setting can be avoided ,which is usually time consuming and tedious process .

Computers in open learning system

• OLS : system of education that does not follow traditional method which is very restricted in nature .

for e.g. admission restriction ,age restriction ,attendance restriction ,subject combination restriction etc.

* Extension of traditional system of education

Computers in open learning system

• Virtual mode : computers for complete cycle from registration to certification.

• Dual mode : Computers complement one or more operations .for example student shall opt for one or more computer based submission of assignment/exams or paper based.

• Mixed mode : both options exist .computer assisted methods not compulsory

Computers in open learning system

• Student centric approach • Students have a choice to pace their study according to

their own will ,time and pace.• Webcasts lectures • Digitized archives

Computers in open learning system-Problems

• Cost• Lack of student motivation• Slow internet• Human resistance to accept change

Case studies

Web based courses

• Web based courses offer a new way of delivering content to the intended audience .

• Interactivity makes a difference between courses that present information and those who actually train learners .

Web based courses –Design considerations

• 1. Accessibility• 2. Clarity• 3. focused• 4. Consistent interface design • 5. Ease of usability• 6.No broken links •

Web based courses –forms of interaction

• Synchronous – Chat, video conferencing • Asynchronous – E-mail, Bulletin boards