CHAPTER ONE

1.0 INTRODUCTION

1.1 BACKGROUND OF STUDY

Prompt payment of staff salaries by management of an organization boosts the morale of

staffs and enhances productivity. Manual preparation of staff’s salaries is often associated

with lots of problems, which often time disrupt the morale of workers. The problems

ranges from arithmetic error in computation, delay in payment, underpayment or

overpayment and so on. In this project work, automated system shall be developed which

shall eliminate all the problems associated with the manual process.

The most common method of keeping the financial records of a company was manually.

A bookkeeper kept the journals, the accounts receivable, the accounts payable, payroll

and the ledgers in his best possible penmanship. In later years, an accounting machine,

which was capable of performing normal bookkeeping functions, such as tabulating in

vertical columns, performing arithmetic functions, and typing horizontal rows was used.

The billing machine, which was designed to typewrite names, addresses, and

descriptions, to multiply, to compute discounts, and to add net total, posting the requisite

data to the proper accounts, and so to prepare a customer’s bill automatically once the

operator has entered the necessary information, was used. Early accounting machines

were marvels of mechanical complexity, often combining a typewriter and various kinds

of calculator elements. The refinements in speed and capacity made possible by advances

in electronics and operating complexity of these machines. Many of the newer

“generations” of accounting machines are operated by a computer to which they are

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permanently connected. Because of the minute by minute change in finances, accurate

record keeping is critical. Computerizing a business’s general ledger, payroll, and other

accounting tasks increases office efficiency.

With the advent of computerization in accounting, Electronic spreadsheets were used to

compute payroll and perform other accounting routines in organizations. Electronic

spreadsheets allow you to do anything that you would normally do with a calculator,

pencil and columnar scratch pad. Spreadsheets were primarily designed for managers

who in the process of planning must do “what if” calculations and due to their flexibility;

electronic spreadsheets have found their way into businesses. It takes its name from the

accountant’s spreadsheet—a sheet of paper with rules for rows and columns—on which

such work was usually done. Spreadsheet programs are much faster, more accurate, and

easier to use than traditional accounting techniques. An example of electronic spreadsheet

is Microsoft Excel.

Early programs such as VisiCalc provided 254 rows and 63 columns for entering data and

formulas for calculations. VisiCalc was introduced by Robert Frankston, a young

computer programmer, and Dan Bricklin, a Harvard Business School student who was

looking for a way to use the power of a computer to simplify complex time-consuming

financial analyses. VisiCalc proved so useful in such applications that it provided an

entry for personal computers into the business world. In 1980, the Sorcim Corporation

introduced SuperCalc, a similar spreadsheet program for personal computers using the

CPM operating system. Some modern programs for computers with large memories

provide thousands of rows and hundreds of columns.

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A new generation of computer software for business began with integrated spreadsheet

programs, which can be used to prepare spreadsheets, create graphs, and manage data. In

such programs, for example, it is easy to display spreadsheet data in the form of a graph

or to transfer data from a data base to a spreadsheet. One of the first such programs was

Lotus 1-2-3, an immediate success following its introduction in 1983.

1.2 STATEMENT OF RESEARCH PROBLEM

Preparation of payroll manually as earlier said is a cumbersome and boring task

encountered by the account personnel in the account department of Kosofe Local

Government due to the calculations involved and its repetitive nature. After an extensive

interview with the account personnel on the existing payroll system, I discovered the

following problems within the system:

Calculating salaries through manual operation is burdensome and stressful.

Errors such as transposition of figures in the journal

Overpayment/Underpayment of salaries

Delay in payment of staff salaries because too much time is spent in

preparation of the payroll.

The use of paper to keep pay details about each employee which results in too

much paper work.

There is less security in the manual system.

1.3 AIMS AND OBJECTIVES

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The aim and objective of the project is to primarily automate the existing system. The

secondary aim is to:

offer access control to the payroll system;

avoid errors in the preparation of the payroll;

ensure prompt payment of accurate salaries;

reduce the administration time and overhead of personnel in the account section;

reduce the use of paper in record keeping;

keep records of employees secure;

make necessary information available to employees;

offer update and processing control to the payroll system; and

improve the working efficiency of the employees.

1.4 RESEARCH METHODOLOGY

This project work will be implemented in Java programming language. Microsoft Access

will be used to keep the database of the organization and employees biodata.Unified

Modeling Language (UML) will be used to model diagrams.

1.5 SIGNIFICANCE OF THE STUDY

Organizations which have very few employees may calculate payroll manually and find it

less cumbersome and accurate but larger business organizations find it boring and

cumbersome going through the same process due to the required record keeping and

repetitive nature of the calculations involved in payroll.

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A public sector (Kosofe Local Government) has been chosen as the litmus test for this

project work because it is one of the largest employers of labor and it has been

discovered that calculating the payroll of large organizations by manual process can be

more prone to errors, inaccurate and burdensome. Also, it has been discovered that the

development and use of an application is more cost effective than the manual system.

Therefore a secured application that will improve on the way employees are being paid

shall be developed for the Local Government.

1.6 SCOPE /LIMITATION OF STUDY

The scope of the study is limited to only computerization of payroll system of Kosofe

Local Government and the software developed will run on stand alone system.

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CHAPTER TWO

2.0 LITERATURE REVIEW

2.1 MEANING AND PURPOSE OF PAYROLL

Payroll according to David Weaver et al (1998) is referred to as the total earnings of all

employees for a certain pay period. It is one of a series of accounting transactions dealing

with the process of paying employees for services rendered, after processing of the

various requirements for withholding of money from the employee for payment of

payroll taxes, insurance premiums, employee benefits and other deductions

(Payroll,Wikipedia the free encyclopedia.htm,2006).

Payroll involves the calculation of amounts due the employee, such as hourly wages, a

salary consisting of a certain amount per calendar period, or pay to salespersons on

commission. In addition to these payments, there are often computed amounts of paid

vacation time and accrued sick leave which have been used or are available for use. All

of these monies credited to the employee are usually referred to as gross pay.

From these amounts that are credited to the employee, various debits are taken as

withholding, the most significant being income tax, then other taxes such as security.

There may also be additional deductions for health insurance, union dues, pension plan

contributions, repayment of prior salary, vacation or sick leave overpayments made in

error and other deductions. The amount left after deductions from gross pay is generally

the amount given in the employee's pay envelope, either as cash or a cheque. This amount

is known as net pay. If the employee has their net pay deposited to their bank account

(through a process known as direct deposit) then the employee may simply receive a pay

stub indicating this.

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The purpose of payroll is to calculate pay due employees, to print paychecks and to

maintain cumulative earnings records of all employees.

Generally, there are three main computations in the payroll namely:

Gross Earnings

Deductions

Net Pay.

2.1.1 Computation of Payroll Earnings

The amount an employee earns is known as the gross earnings. Various plans such as the

salary plan, hourly rate plan, incentive pay plan, are used to determine an employee’s

gross earnings.

A payroll deduction is an amount subtracted from gross earnings. Payroll deductions

include deductions required by law, such as the federal income tax, state income tax, and

social security tax. They may also include voluntary deductions, such as the life

insurance and hospitalization insurance premiums. In addition, some union contracts call

for union deductions such as initiation fees and dues to be withheld from the employee’s

earnings. The remainder after subtracting all deductions is known as net pay. Net pay is

the amount actually given to the employee and it is commonly referred to as the take-

home pay.

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Gross Wages ****

Less: Deductions

Taxes ****

Union Dues ****

Loan ****

Total Deductions - ****

Net Pay ****

2.1.2 The Payroll Process

According to David H.Weaver et al (1998), preparing the payroll involves the following

steps:

1. Journalizing the payroll

2. Posting to the employee earning’s records

3. Posting to the general ledger accounts

4. Recording and posting payroll taxes

5. Recording and posting payment of the payroll.

1. Journalizing the Payroll

The payroll journal is a special journal used to record payroll data for each pay period.

The payroll data for each pay period for all employees is recorded in the payroll journal.

After the data for each employee is entered in the payroll journal, the payroll is then

proved by adding and subtracting the columns.

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2. Posting to the Employee Earnings Records

After the payroll journal is totaled and proved, the payroll information from the payroll

journal are posted to the employee earnings records. An employee earnings record shows

the details of an employee’s earnings and deductions for the year.

3. Posting to the General Ledger Account

The totals of the payroll journal provide the data for posting the payroll to the ledger

account.

4. Recording and Posting Payroll Taxes

The federal and state laws require employees as well as employers to pay payroll taxes.

The payroll taxes also posted in the general ledger.

5. Recording a Payment of the Payroll

The records of salaries and wages that an employer must keep are called payroll records.

These records must provide several types of payroll data, including the following:

The amount of wages and salaries paid to the employees

The amount deducted from employees’ earnings

The classification of wage and salary expenses

The payroll taxes owed by the employer and the employees to the government

agencies.

When salaries are paid, the total amount of all the payroll cheques is entered in the cash

payments journal. The amounts are then posted from the journal to the ledger account.

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2.1.3 Methods of Paying Employees

The method for paying employees depends on whether an organization chooses to pay

their employees by cash, bank transfer, or cheque. Paying by cash involve the payroll

being paid in cash. Some organizations pay their employees by bank transfer. A bank

transfer is a method of transferring funds from one account to one or more other

accounts. In this method, the employer gives the bank a cheque for the total net pay and a

list showing the net pay for each employee.

Paying by cheque provides the employer with cancelled checks as proof that the

employees have been paid. It also avoids having a large amount of cash on hand on

paydays and sorting the cash into individual pay envelops.

Some employers use a voucher cheque for paying its employees. A voucher cheque

consists of two parts, one of which is a cheque. The lower part of voucher cheque is a

regular cheque. The upper (or voucher part) is the employee pay statement and is kept by

the employee as a record of gross earnings, deductions and net pay for the pay period.

2.2 COMPUTERIZED PAYROLL SYSTEM

Computerizing a payroll system can be beneficial to an organization because it reduces

time required for payroll work since payroll work requires performing wide range of

activities that involves a great deal of time in recording information, preparing forms, and

making calculations. A computerized payroll calculates and tracks employee salaries,

wages, bonuses, tax withholdings, and deductions. It prints employee paychecks,

provides reports to better manage employee pay records, and generates complete weekly,

monthly, quarterly, and annual payroll tax-related forms and reports.

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Computerized payroll can assure business accurately withholds taxes from employees

and pays mandatory fees such as Worker’s Compensation, once the initial information is

input into the system. It is also used in automating and providing timely and accurate

payroll processing for all types of employees. The computerized payroll is designed to

process all types of payroll transactions for the purpose of computing and paying

employees hence, computerization makes generating payroll a much simpler and quicker

process than if trying to perform these duties manually.

2.2.1 Functions of Computerize Payroll

Some of the functions commonly handled by payroll software include: Pay employees for work performed

Print payroll checks.

Provide a structured system of general guidelines for your organization, including

employee pay structure, pay frequency, and overtime definitions

Distribute wages and salaries to specific general ledger accounts.

Store relevant information on each employee, such as contact information, start

date, and wage and payment history.

2.2.2 The Advantages of Computerized Payroll

Some of the advantages of payroll system are undoubted speed and accuracy.

Computerized Payroll ensures accurate payment of employee’s pay and government

taxes.

It also holds many benefits for organization apart from time saving and accuracy already

mentioned, other advantages include:

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Reduced administration time by automating payroll calculation and printing of

paychecks

Eliminated tax penalties for inaccurate returns or late payments of amounts

withheld

Improved payroll accuracy with automatic tax and deduction calculations

Easily compensate employees for work performed

Improved organization with consolidation of all payroll related records and

reports

Increased speed in adjusting to regulations by receiving periodic updates and

effortlessly produce the required governmental reporting

Eliminated paper check security issues with direct-deposit capability

Increased accuracy of tracking payroll expenses to the proper general ledger

account or customer job

Reduction of administrative overhead

Automation of many manual processes

Provides timely payroll processing

2.2.3 Controls for Computerized Payroll Systems.

Computerized accounting system must have the same basic controls as manual

accounting systems in order to ensure accuracy, honesty, efficiency and speed. However,

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automated accounting systems also require special controls. This is because one major

disadvantage to computerized accounting systems is that there is a greater possibility for

fraud and dishonesty than with a manual system (David H.Weaver et al, 1998).

Some of the controls that organizations use to ensure that computerized records are not

tampered with, whether accidentally or for dishonest purposes includes:

Organizational controls: when a business sets up a computerized system, it can

organize the system in such a way to ensure maximum controls. For example, computer

equipments should be kept in a separate room that can be locked. Only employees who

are authorized to use the system and the equipment should be allowed into the room.

Another control is dividing responsibility for the tasks required by the system among a

number of employees. For example, the person who designs the system or the procedures

to be followed, the people who operate the computers and the people in charge of the

disks or tapes on which programs or back-ups are stored should all work separately from

each other.

Program controls: certain controls can be built into the program itself. For example

some programs require that a password is entered into the system before access can be

made to the program. This is usually a code that prevents others from having access to

the work that is being done. Password is a special word or combination of letters or

numbers. Passwords are used to protect confidential files or information. An example of a

password is the personal identification number (PIN), user login identification and

authentication.

An error report is a control in which computer is instructed not to process something. For

example, the computer can be instructed not to write a check for more than one hundred

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thousand naira. If a check request for one hundred and twenty thousand naira is

possessed, the computer will not issue the check. However, it will issue an error report

and refer the request to management. This report alerts management to possible

unauthorized attempts to use the program.

An item count is a control in which the software is programmed to allow a specified

number of items to be processed. For example, in processing payroll checks, the

computer can be instructed to print out only a certain number of checks. As each is

printed, a count is made. If the number of checks requested is different than the number

of employees, the program issues an alert.

Application control: Application controls prevent or detect errors and irregularities

in an application system. They do this during input of data, during processing of data by

computer, and with outputs from processing.

Application controls in the payroll system is illustrated below:

Input: Completeness test ensures that program verifies the existence of employee name

and identification number.

Processing: Record count ensures that the program verifies the number of input

transaction records is equal to the number of output transaction records.

Output: Record count ensures the program verifies that the total amount of paychecks is

equal to the number of payroll transaction records.

Program also verifies that the total amounts of paychecks is equal to total debits and

credits on general ledger accounts.

2.3 PAYROLL REPORTS

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According to J.L Bookholdt (1999), Payroll systems produce three types of report: the

payroll register, control reports for pay checks, and various cumulative earnings reports.

Payroll register: Payroll systems produce a payroll register prior to printing payroll

checks. The register lists all employees for whom paychecks are due. For each employee,

it shows the gross pay, list all deductions, and show net pay. Producing the payroll

register is an important control practice because a payroll supervisor will have to review

the payroll register for errors before printing the paychecks. Then a clerk corrects error

prior to printing the checks. This avoids printing erroneous checks that could be stolen

and cashed.

Print checks control report: Because paychecks can easily be stolen or falsified,

the system must control their preparation. The print checks control report aids in

detecting missing or unauthorized checks. The computer program that prints checks also

produces this control report showing the number of checks printed and the total amount

of these checks. The data control group compares these control totals with the checks.

Cumulative earnings report: Employers are required to withhold taxes from

employees’ paychecks and send these taxes to government. Payroll systems aid in this

process by producing several kinds of cumulative earnings reports, which summarize the

gross pay and tax withheld for an employee.

2.4 REVIEW OF THE EXISTING SYSTEM

Manual Payroll systems maintain data in a filling cabinet about each individual

employee. Payroll clerks then use data in this file to calculate gross pay and to determine

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the amount of deductions. They also record in this file, cumulative earnings information

for individual employees.

Non computerized systems use a journal called payroll register, in which a payroll clerk

records the calculation for gross pay, deductions and net pay.

In the manual system, personnel department screens applicant, authorizes the employees’

initial pay rate, and creates the manual employment record and then sends a copy to the

payroll department. For salaried employees, this record authorizes a periodic paycheck.

There are seven departments in Kosofe Local Government namely:

Personnel

Finance

Work/Housing

Agriculture/Rural

Education

Budget/Planning/Statistics department

Primary Health Care

Other Units are under the chairman’s office in the Local Government and these include:

Audit

Information and the

Legal

All processes to compute the payroll to pay employees salaries in all these departments

are done manually in Kosofe Local Government.

The personnel department completes a series of activities prior to and at the beginning of

employment and forwards the information to the payroll department. Before the new

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employee begins work, certain personnel records must be completed. Generally these

records form the basis for deductions that will be made from the employee’s gross pay.

For a newly employed staff, a letter of appointment stating the grade level and step is

given to the new employee and a copy will be submitted in the personnel department,

after which the personnel department will send a copy of the appointment letter to the

finance department in care of the council treasurer. The council treasurer will minute on

the appointment letter to the officer in charge of salaries to open a personal emolument

record for the new employee.

The personal emolument record shows the name, address, the grade level and step of the

employee, the incremental date and the salary details (Gross pay, deductions and net pay)

every month for each employee for the year.

It is from the personal emolument record that salary details will be entered into the

payment salary voucher. The payment salary voucher contains total of salaries paid to all

employees in all departments in the Local Government, it is also from the payment salary

voucher that payment slips and checks are written out.

The payment slip and checks are dispatched to every staffs after they are written out. It is

after they have gotten their payment slip and checks that they can go to the bank to

collect their salaries.

For an existing staff, the process still remains the same as for a newly employed staff

except that while the old staff is leaving the former Local Government, he/she will go to

the new Local Government with the following documents:

Last Pay Certificate

Release letter

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Record of service

All the mentioned documents will be submitted to the Head of Department/Director of

the personnel department and the process continues the same way as for the newly

employed staff.

For a retiree, a letter is sent from the permanent secretary of local government service

commission to the chairman of the local government who minutes on it and sends it to the

head of personnel department.

The head of personnel department then sends it to the council treasurer, who sends it to

the officer in charge of salary with the order to stop payment of salary to the retiree after

three months from that date.

All this processing involved in paying salaries are done manually and all records are

stored in files which are eventually stored in a file cabinet.

All these manual processes have resulted in problems such as:

Missing records

Theft and fraudulent practices

Errors

Wastage of materials and

Lack of adequate information.

CHAPTER THREE

3.0 SYSTEM ANALYSIS AND DESIGN

3.1 INTRODUCTION

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According to Simon Bennett et al (2002), system analysis is defined as a process of

seeking to understand the organization, investigating its requirements and modeling them.

System analysis can also be referred to as the study of a business problem domain to

recommend improvements and specify the business requirements for the solution.

(Jeffrey.L.Whitten et al, 2001)

It is the result of this analysis activity that gives the specification of what the proposed

system will do based on the requirements.

System analysis is the study of a system and its component as a prerequisite to system

design. It is a problem solving technique that decomposes a system into its component

pieces for the purpose of studying how well those components work and interact to

accomplish their purpose. Contemporarily, System analysis is a term that collectively

describes the early phases of system development. There are many approaches to system

analysis and these include structured analysis, information engineering, discovery

prototyping, and object oriented analysis. For the purpose of this project, the object

oriented analysis will be used for the system analysis and design.

System analysis is a very important aspect of system development because during this

phase several fundamental decisions are made. During the analysis the system owner and

user are specified because the system analysis is driven by the business concerns of the

system owners and users, system analysis also reveals what the system would do and it

helps the stakeholders know whether the proposed system is technically, economically

and operationally feasible.

3.2 BRIEF REVIEW OF THE EXISTING SYSTEM

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Processes to compute the payroll in Kosofe Local Government are done manually.

Records and payment details about each employee is kept in a personal emolument card

and payment salary voucher, which are stored in files and eventually in a file cabinet.

The harmonized public service salary structure is used to determine the amount to be paid

to employees in the Local Government and this is based on employee’s grade level and

step.

The net pay for each employee is gotten after subtracting the total deductions from the

gross earnings.

3.3 DESCRIPTION OF PROPOSED COMPUTERISED SYSTEM

Details from the personal emolument card and payment salary voucher will be used to

create a database in the computerized system to keep the records and payment details of

all employees in all departments in the Local Government. Computation of each

employee’s earnings will be based on the provisions made on the harmonized public

service salary structure.

In the proposed system, three access options will be provided, where you either login as a

staff, salary officer or payroll administrator. For the staff, one will only be able to view

report/paycheque. As a salary officer, one will be able to compute net pay, view and print

reports and pay cheques but won’t be able to edit employee’s records. The payroll

administrator will be the only one who has the access right to edit records, basic salaries

and specify percentages that will be used to compute payments. Staffs, Salary officers

and Payroll Administrator at the login interface will have to enter their username and

password in the text fields as contained in the database. If username and password are

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valid for respective users as contained in the database, the system welcomes them and

takes them to the menu interface as related to individual users.

For the staffs, the system takes them to the menu where they will be able to view reports

and paycheque while for the salary officer, the system opens the menu interface where all

payroll processes are contained. In the payroll module, the salary officer after entering

key details about the employee, the program will automatically call other payments from

the database and display the net pay for the pay period.

The payroll administrator will be granted access to the database where records can be

modified, edited and updated.

The output that will be generated from the proposed system will be the paycheque, staff’s

report and management report needed at different levels. The computerization of the

existing system will help to address problems such as missing records, theft and

fraudulent practice, arithmetic errors, wastage of materials, lack of adequate information,

e.t.c in the system.

3.4 SYSTEM DESIGN

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System design is the specification or construction of a technical, computer-based solution

for the business requirements identified in a system analysis (Jeffrey.L.Whitten et al,

2001)

System design is concerned with establishing how to deliver the functionality that was

specified in analysis while at the same time, meeting non-functional requirements that

may sometimes conflict each other. System design is focused on making high-level

decisions concerning the overall structure of the system. It also involves establishing

protocols and standards for the design activities. (Simon Bennet et al, 2002).

System design is divided into stages:

Logical (implementation independent): This is concerned with those aspects of

the system that can de designed without knowledge of the implementation

platform.

Physical (implementation dependent): This is concerned with those aspects of

the system that are dependent on the implementation platform that will be used.

In the object oriented analysis and design, Unified Modeling Language will be used to

model the system. A model is the act of drawing one or more graphical representations of

a system. Modeling is the process of abstracting and organizing significant features of

part of the real world.

The following UML diagrams will be used to model the system:

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Use-Case diagram

Activity diagram

Sequence diagram

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3.5 DATABASE DESIGN AND DESCRIPTION

A database can be defined as a body of information held within a computer system using

the facilities of a database management system. (Myrvin F.Chester, Avtar

k.Athwall,2002) A database can also be defined as an organized collection of data. There

are many strategies for organizing data to facilitate easy access and manipulation.

Database management systems allow for access and storage of data without concern for

the internal representation of data. A database management system provides mechanisms

for storing and organizing data in a manner consistent with the database’s format. There

are several types of database management systems. They can be classified according to

the way they structure records.

“Early database management systems organized records in hierarchies or networks

implemented with indexes and linked list. But today, most successful database

management systems are based on relational technology.” (Jeffrey Whitten et al, 2001)

A relational database is a logical representation of data that allows data to be accessed

without consideration of the physical structure of the data. A relational database stores

and implements data in a series of two-dimensional tables that are related to one another

via foreign keys. Each table are sometimes called relation consists of named columns

(fields or attributes) and any number of unnamed rows (records).

A data manipulation language is used to create, read, update and delete records in the

database and to navigate between different records. The data manipulation language of

most relational database is called SQL. It supports complete database creation,

maintenance, and usage. It also provides basic commands such as (SELECT, FROM,

WHERE, INSERT, UPDATE, DELETE, e.t.c) to access data in tables.

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The structured query language can be used in two ways: interactively or embedded inside

another program. It is used interactively to directly operate a database and produce the

desired results.

The second way to execute a SQL command is by embedding it in another language such

as COBOL, BASIC, Visual Basic, C or Java. The result of the embedded SQL command

is then passed to the variables in the host program, which in turn will deal with them.

This application is implemented by combining structured query language (SQL) together

with a high level language (JAVA) which allows the creation of user interfaces and

database access in one application.

To design the illustration above, it would commence with the database design which

would reveal all the necessary component, entities and attribute that would be needed

through out the course of our implementation. The database design includes three major

tables which would serve as the basis of discussion for the requirement of the system.

The tables (records) used are listed below as applied within the program listing.

The following shows the payroll database and its schema:

1. Personnel (StaffId, StaffName, StaffAddress, GradeLevel, Step, Sex, Department,

BasicSalary, Overtime, TransportAllowance, MonthlyTax, UnionDues, Netpay)

2 MonthlyBasicSalary (GradeLevel,Step1,Step2,Step3,Step4,Step5,Step6…Step15)

3 Users (UserName ,Password, Status)

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CHAPTER FOUR

4.0 SYSTEM IMPLEMENTATION

4.1 INTRODUCTION

Implementation is the process by which a system developed is utilized and made

functional or the process of converting a new system design into operation. It is the

delivery of the system into production. This is the phase where all the requirement

analysis and system design is put to test to ensure effective delivery of the system.

4.2 SYSTEM REQIUREMENTS

4.2.1 Hardware Requirement

This is the aspect concerned with the physical components of the computer needed for the

effective operation of the new system. The software will run well with under listed

hardware specification:

Intel® Pentium® III 500 MHz or compatible

512 MB RAM (recommended minimum)

768 MB RAM (recommended)

560-760 MB hard disk space minimum (depending on features installed)

4GB Hard disk(recommended)

A SVGA color monitor with high resonance

A power surge

U.P.S

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4.2.2 Software Requirement

This aspect specifies the various events the proposed system would be able to perform

from the user’s perspective in order to ensure a good and working system. The following

are the software needed for the smooth running of the package:

JRE(Java Runtime Environment)

J2SE 1.4,J2EE and J2ME

Microsoft® Windows® XP, 2000 or NT 4.0

Microsoft SQL Server.

4.3 MODULES DESCRIPTION AND IMPLEMENTATION.

Below are the description and implementation of each frame (module) and dialogs (sub

modules) in class salaries as contained in the program:

Welcome Module: This module allows users to login and have access options in

order to be able to access other modules as related to individual user. The payroll

administrator login his/her username as contained in the database in order to be able to

edit records in the database, In this same module the salary officers and the staffs also

login their username and password in order to be able to view and print reports/

paycheques and compute net pay respectively. To login, click on the username and

password text field and type in the username and password respectively, then click on the

ok button to login. See interface in appendix 2.

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Menu Module: This is the module for users who login as salary officers and this is

where the actual payroll computation is done. When users login in this module, they will

be able to perform different tasks such as viewing and printing of reports and paycheques

and computing of the salaries. This module contains sub modules such as the file and

payroll sub modules. See interface in appendix 2.

File Sub Module: From the file sub module, the salary officer is able view and print

report/pay cheques. To view and print reports/paycheque, click on file, open, and then

click on the report/paycheque that is to be viewed or printed and click print. See interface

in appendix 3.

Payroll Sub Module: This is contained in the menu module. This is where the actual

payroll process takes place. To compute salaries, click on paydetail, payroll and then the

payroll page comes up. In the payroll page, enter key details such as the satffId, grade

level and employee step, then click on compute button to generate net pay for the pay

period. See interface in appendix 2.

Payroll Administrator Module: Only the payroll administrator has access into

this module and this is where records can be edited and updated. When the payroll

administrator login his/her username and password in the login menu, the program

automatically brings the administrator to this admin module and it is from this module

that other sub modules such as Personnel Adjustment, Percentage Allocation, and Update

Basic Salaries can be viewed and worked on. See interface in appendix 2.

Personnel Adjustment Sub Module: It is from this module that the payroll

administrator will be able to add the records of new employees search and delete existing

record of employees. To add the record of a new employee, enter data into the text fields

31

and click on new button, to delete an existing record, enter the staffId and click on search

button to bring out details of the particular employee to be deleted and then click on

delete button to delete the record. See interface in appendix 2.

Percentage Allocation Sub Module: This is interface where changes in

percentage used on basic salary will be entered into the percentage table in the database.

To change the percentages used, click on activate button to activate the fields and then

enter into the fields the new percentages and click on save to reflect changes in the

percentage table in the database. See interface in appendix 2.

Update Basic Salaries Sub Module: This interface is made available in order to

make the system flexible in that when changes are made to the basic salaries, it will be

reflected from this interface and then saved into the database as the new basic salary

value for all grade levels and steps. To update basic salary table, click on activate button

to activate the fields and then enter into the fields the new values for the basic salaries,

then click on the update button to update the basic salary table in the basic salary table in

the database. See interface in appendix 2.

Staffs Module: This is the module that allows staffs to be able to view their report

/paycheque. To view report/paycheque, enter staffid, staff name, grade level and step and

then click on search button to view records as pertaining to the indicated staff. See

interface in appendix 3.

ConnectDB Modules: This is the database class that connects all the programs with

the database.

32

4.4 CHOICE OF PROGRAMMING LANGUAGE

Java programming language is used for the implementation of this application and this is

because of its rich features and these include the following among others:

Has many in built functions

Easy manipulation

Flexibility

It is a high programming language

It is an object oriented programming language

It supports network and web applications

It is a cross platform programming language

Its functions and controls are designed to easily facilitate programming

It supports multi-programming

33

CHAPTER FIVE

5.0 SUMMARY, RECOMMENDATION AND

CONCLUSION

5.1 SUMMARY

Developing a system requires the system developer to meet the user requirements of the

proposed system and as a result of this, the developer must fully understand what the

problems are, understand the people for whom he/she is designing the system for in order

for the system to communicate effectively.

5.2 RECOMMENDATION

Considering the rate of technological development in our society today, any organization

that want to remain in the forefront of today’s competitive market is left with no choice

than to computerize the manual system that are operational in their organization.

Other recommendations include:

Putting in place computers and other peripherals that would allow the usage of the

system.

Installation of Java 2 Software Development Kit (J2SDK1.4.1) and

PAYMASTER software with Microsoft SQL server engine.

A good training background for the users of the system in order to familiarize

with the software.

A recovery/back up must be in place.

34

Lastly, adequate environmental security must be provided for the confidentiality

of information.

5.3 CONCLUSION

The development of this application software is to help solve problems associated with

the existing system and this has been achievable to an extent. The merits of the new

system outweigh the advantages (if any) of the existing system. It does not only provide

automation, it has also replaced the traditional cabinet file storage method that deals with

a lot of paper work thereby, allowing ease in the storing, handling and retrieval of data in

a dynamic way.

In concluding this project, I would like to highlight areas for future development and

these include:

Reviewing of this project work to see what has been done and then look out for

what the project should have accomplished that has not been implemented in it for

those who desire to continue on this project.

Furthermore, certain features must be included in the system in order to justify

improvements on the current version and this include putting in place a multi-user

system that allows for use in a network environment so that information can be

made available in all other Local Governments as well other parts of the

organization under study.

35

REFERENCES

1. Jeffrey L.Whitten, Lonnie D.Bentley and Kevin D.Dittman (2001). System

Analysis and DesignMethods. New York, Irwin/McGraw-Hill, Fifth Edition,

pp13, 479.

2. Simon Bennet, Steve McRobb and RayFarmer (2002). Object Oriented Systems

Analysis and Design Using UML, Maiden: McGraw-Hill, Second Edition,

pp301, 321.

3. J.L.Boockhdt (1999) Accounting Information Systems-Transaction Processing

and Controls. United States of America, Irwin/McGraw-Hill, pp 673-674.

4. David H.Weaver, Edward B. Bruner, James.M.Smiley and Virginia A. Rose

(1988). Accounting Systems and Procedures. United States of America,

McGraw-Hill, Fifth Edition, pp 443-449.

5. Gregory E.Anders, Emmajo Spiegel berg and Sally Nelson (2002).

Microcomputer Accounting-Tutorial and Applications. United States of

America, Glencoe/McGraw-Hill, pp196-197.

6. Mark Priestley (2003) Practical Object-Oriented Design With UML. New York.

McGraw-Hill. Second Edition, pp330-333.

7. Myrvin F. Chester, Avtar.K. Athwall (2002). Introduction to Basic Information

Systems Analysis and Design .New York. McGraw-Hill, pp 212.

8. Payroll, Wikipedia the free encyclopedia.htm, 2006. www.alltheweb.com.

36

APPENDIX 1

FLOWCHART DIAGRAMS

37

38

39

40

APPENDIX 2

INPUT DESIGN

41

FIG 5 LOGIN INTERFACE

42

FIG 5 LOGIN INTERFACE

43

FIG 6 PAYROLL ADMINISTRATOR INTERFACE

44

FIG 7 PERSONNEL ADJUSTMENT INTERFACE

45

FIG 8 PERCENTAGES /FIXED ALLOCATION INTERFACE

46

FIG 9 BASIC SALARY INTERFACE

47

FIG 10 MENU INTERFACE

48

FIG 11 PAYROLL INTERFACE

49

APPENDIX 3

OUTPUT DESIGN

50

FIG 12 OPEN REPORT/CHEQUE INTERFACE

51

FIG 13 GENERAL PAYROLL SUMMARY

52

FIG 14 STAFF REPORT

53

APPENDIX 4

PROGRAM LISTINGS

54

package salarys;

import java.sql.*;import javax.swing.*;

public class ConnectDB { private Connection connection; private Statement statement; private ResultSet resultset; private String jdbcDriver="sun.jdbc.odbc.JdbcOdbcDriver"; private String databaseUrl="jdbc:odbc:NIYI";

public ConnectDB() {

}

public ConnectDB(String driver,String database) { jdbcDriver = driver; databaseUrl = database; }

public void setDriver(String driver) { jdbcDriver = driver; }

public void setDatabase(String database) { databaseUrl = database; }

public Statement connect() { try { Class.forName(jdbcDriver); connection = DriverManager.getConnection(databaseUrl); statement = connection.createStatement(ResultSet.TYPE_SCROLL_INSENSITIVE,ResultSet.CONCUR_READ_ONLY); } catch(Exception e) {

55

statement = null; } finally { return statement; }

}

public int disconnect() { int result=1; try { if(statement!=null) statement.close(); if(connection!=null) connection.close(); } catch(Exception e) { result = 0; } finally { return result; } }

public String getDriver() { return jdbcDriver; }

public String getDatabase() { return databaseUrl; }

public ResultSet setQuery(String query) { try { resultset=statement.executeQuery(query); } catch(SQLException sqle)

56

{ JOptionPane.showMessageDialog(null,query+"\n"+sqle.toString()); resultset=null; } return resultset; }

public int setUpdate(String query) { int result; try { result=statement.executeUpdate(query); } catch(SQLException sqle) { JOptionPane.showMessageDialog(null,sqle+" Funny Error"); result=0; disconnect(); } return result; }

}

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package salarys;import java.sql.*;import javax.swing.*;import java.awt.*;import com.borland.jbcl.layout.*;import java.awt.event.*;import javax.swing.event.*;import com.borland.dx.sql.dataset.*;import com.borland.dbswing.*;import com.borland.dx.dataset.*;import javax.swing.border.*;

/** * <p>Title: </p> * <p>Description: </p> * <p>Copyright: Copyright (c) 2006</p> * <p>Company: </p> * @author not attributable * @version 1.0 */

public class Payroll extends JDialog { String stepNo,gradeNo,STAFFID; ConnectDB condb=new ConnectDB(); String query,query1,query2; ResultSet rs, rs1,rs2; int overtime, rentallow, shift, transport, vehicleallow, courseutility, hazard, monthlytax, rentdeduct, uniondues, thrift, vehiclededuct, housing, typist, namm,BASIC,totalgross,totaldeduction,totalnetpay;

JPanel panel1 = new JPanel(); XYLayout xYLayout1 = new XYLayout(); JLabel GRADELEVELLabel1 = new JLabel(); JTextField gRADELEVELTextField1 = new JTextField(); JLabel STEPLabel1 = new JLabel(); JTextField sTEPTextField1 = new JTextField(); JLabel STAFFIDLabel1 = new JLabel(); JTextField sTAFFIDTextField1 = new JTextField(); JLabel STAFFNAMELabel1 = new JLabel(); JTextField sTAFFNAMETextField1 = new JTextField(); JPanel jPanel1 = new JPanel(); XYLayout xYLayout2 = new XYLayout(); JButton jButton1 = new JButton(); JLabel VEHICLELOANLabel2 = new JLabel(); JLabel BASICSALARYLabel2 = new JLabel(); JTextField hOUSINGLOANTextField1 = new JTextField();

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JLabel RENTDEDUCTLabel2 = new JLabel(); JLabel TGPLabel2 = new JLabel(); JLabel OVERTIMELabel2 = new JLabel(); JLabel NANNMSLabel2 = new JLabel(); JLabel TRANSPORTLabel2 = new JLabel(); JLabel RENTLabel2 = new JLabel(); JTextField tOTALNETPAYTextField1 = new JTextField(); JTextField tOTALDEDUCTIONTextField1 = new JTextField(); JTextField mONTHLYTAXTextField1 = new JTextField(); JTextField tYPISTLOANTextField1 = new JTextField(); JLabel MONTLYTAXLabel2 = new JLabel(); JLabel HAZARDLabel2 = new JLabel(); JTextField rENTTextField1 = new JTextField(); JLabel TDLabel2 = new JLabel();

JLabel TYPISTLabel2 = new JLabel(); JLabel NPLabel2 = new JLabel(); JLabel HOUSINGLabel2 = new JLabel(); JLabel SHIFTLabel2 = new JLabel(); JLabel VEHICLELabel2 = new JLabel(); JTextField uTILITYTextField1 = new JTextField(); JTextField hAZARDTextField1 = new JTextField(); JTextField sHIFTTextField1 = new JTextField(); JTextField bASICTextField1 = new JTextField(); JTextField tRANSTextField2 = new JTextField(); JLabel UTILITYLabel2 = new JLabel(); JLabel DEDUCTLabel2 = new JLabel(); JTextField nAMMSASSOCIATIONTextField1 = new JTextField(); JTextField oVERTIMETextField1 = new JTextField(); JTextField tHRIFTTextField1 = new JTextField(); JTextField tOTALGROSSTextField1 = new JTextField(); JLabel EARNINGSLabel2 = new JLabel(); JLabel THRIFTLabel2 = new JLabel(); JTextField rENTTextField2 = new JTextField(); JTextField uNIONDUESTextField1 = new JTextField(); JTextField vEHICLEALLOWTextField1 = new JTextField(); JLabel jLabel2 = new JLabel(); private JButton COMPUTEButton2 = new JButton(); Statement stmt;

int result; //ConnectDB condb;

String sql; JTextField vEHICLELOANTextField1 = new JTextField();

59

public Payroll(Frame frame, String title, boolean modal) { super(frame, title, modal); try { jbInit(); pack(); this.setSize(1000,1200); this.setVisible(true); } catch(Exception ex) { ex.printStackTrace(); } }

public Payroll() { this(null, "", false); }

public void actionPerformed(ActionEvent e) { COMPUTEButton2_actionPerformed(e); } }); vEHICLEALLOWTextField1.addActionListener(new java.awt.event.ActionListener() { public void actionPerformed(ActionEvent e) { vEHICLEALLOWTextField1_actionPerformed(e); } });

void sTAFFIDTextField1_actionPerformed(ActionEvent e) {

}

void UTILITYTextField1_actionPerformed(ActionEvent e) {

}

void COMPUTEButton2_actionPerformed(ActionEvent e) {

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String stepNo = sTEPTextField1.getText(); int gradNo= Integer.parseInt(gRADELEVELTextField1.getText()); float OVERTIME,RENTALLOW,VEHICLEALLOW,HAZARD,SHIFT,COURSEUTILITY,TRANSPORTALLOW; float MONTHLYTAX,RENTDEDUCT,THRIFT,VEHICLEDEDUCT,HOUSINGLOAN,TYPISTLOAN,UNIONDUES,NAMMASSOCIATION; float TOTALGROSS,TOTALDEDUCTION,TOTALNETPAY; String qry="select STEP" +stepNo+ " from MONTHLYBASICSALARY where GRADELEVEL = "+gradNo; JOptionPane.showMessageDialog(null,qry); rs=condb.setQuery(qry); try { if(rs.next()) { BASIC=Integer.parseInt(rs.getString("STEP"+stepNo));

} } catch(SQLException sqle) { JOptionPane.showMessageDialog(null,"Error! "+sqle); }

OVERTIME =overtime/100*BASIC; RENTALLOW =rentallow/100*BASIC; VEHICLEALLOW =vehicleallow/100*BASIC; HAZARD =hazard/100*BASIC; SHIFT =shift/100*BASIC; TRANSPORTALLOW =transport/100*BASIC; COURSEUTILITY =courseutility/100*BASIC; MONTHLYTAX =monthlytax/100*BASIC; RENTDEDUCT =rentdeduct/100*BASIC; THRIFT =thrift/100*BASIC; VEHICLEDEDUCT =vehiclededuct/100*BASIC; HOUSINGLOAN =housing/100*BASIC; TYPISTLOAN =typist/100*BASIC; NAMMASSOCIATION = namm/100*BASIC; UNIONDUES =uniondues/100*BASIC; TOTALGROSS=BASIC+OVERTIME+RENTALLOW+SHIFT+TRANSPORTALLOW+VEHICLEALLOW+COURSEUTILITY+HAZARD;TOTALDEDUCTION=MONTHLYTAX+RENTDEDUCT+UNIONDUES+THRIFT+VEHICLEDEDUCT+HOUSINGLOAN+TYPISTLOAN+NAMMASSOCIATION;

61

TOTALNETPAY = TOTALGROSS - TOTALDEDUCTION; //CONVERTING VARIABLES TO TEXT SO AS TO SET THEM AS TEXT IN STRING CLASS String STROVERTIME = Float.toString(OVERTIME); String STRBASIC = Float.toString(BASIC); String STRRENTALLOW = Float.toString(RENTALLOW); String STRVEHICLEALLOW = Float.toString(VEHICLEALLOW); String STRCOURSEUTILITY = Float.toString(COURSEUTILITY); String STRHAZARD = Float.toString(HAZARD); String STRSHIFT = Float.toString(SHIFT); String STRMONTHLYTAX = Float.toString(MONTHLYTAX); String STRRENTDEDUCT = Float.toString(RENTDEDUCT); String STRTHRIFT = Float.toString(THRIFT); String STRVEHICLEDEDUCT = Float.toString(VEHICLEDEDUCT); String STRHOUSINGLOAN = Float.toString(HOUSINGLOAN); String STRTYPISTLOAN = Float.toString(TYPISTLOAN); String STRNAMMASSOCIATION = Float.toString(NAMMASSOCIATION); String STRUNIONDUES = Float.toString(UNIONDUES); String STRTOTALDEDUCTION = Float.toString(TOTALDEDUCTION); String STRTOTALGROSS = Float.toString(TOTALGROSS); String STRTOTALNETPAY = Float.toString(TOTALNETPAY);

bASICTextField1.setText(STRBASIC); oVERTIMETextField1.setText(STROVERTIME); rENTTextField1.setText( STRRENTALLOW); vEHICLELOANTextField1.setText(STRVEHICLEALLOW); uTILITYTextField1.setText(STRCOURSEUTILITY); hAZARDTextField1.setText(STRHAZARD); sHIFTTextField1.setText(STRSHIFT); mONTHLYTAXTextField1.setText(STRMONTHLYTAX); rENTTextField1.setText(STRRENTDEDUCT); tHRIFTTextField1.setText(STRTHRIFT); vEHICLELOANTextField1.setText(STRVEHICLEDEDUCT); vEHICLELOANTextField1.setText(STRVEHICLEALLOW) ; hOUSINGLOANTextField1.setText(STRHOUSINGLOAN); tYPISTLOANTextField1.setText(STRTYPISTLOAN); nAMMSASSOCIATIONTextField1.setText(STRNAMMASSOCIATION); uNIONDUESTextField1.setText(STRUNIONDUES); tOTALDEDUCTIONTextField1.setText(STRTOTALDEDUCTION); tOTALGROSSTextField1.setText(STRTOTALGROSS); tOTALNETPAYTextField1.setText(STRTOTALNETPAY);

STAFFID=sTAFFIDTextField1.getText(); query2="INSERT INTO PERSONNEL(BasicSalary,Overtime,HazardAllowance,RentAllowance,VehicleAllowan

62

ce,ShiftAllowance,TransportAllowance,CourseUtilityAllowance,MonthlyTax,RentDeduct,Thrift,VehicleLoan,HousingLoan,TypistLoan,NammAssociation,UnionDues,TotalGrosspay,TotalDeduction,TotalNetpay) VALUES ('"+BASIC+"','"+overtime+"','"+ hazard+"','"+rentallow+"','"+vehicleallow+"','"+shift+"','"+transport+"','"+courseutility+"', '"+monthlytax+"','"+rentdeduct+"','"+thrift+"','"+vehiclededuct+"','"+housing+"','"+typist+"','"+namm+"','"+uniondues+"','"+totalgross+"','"+totaldeduction+"','"+totalnetpay+"') WHERE StaffId='"+STAFFID+"'"; result=condb.setUpdate(query2);

}

void vEHICLEALLOWTextField1_actionPerformed(ActionEvent e) {

}

}

class Payroll_jButton1_actionAdapter implements java.awt.event.ActionListener { Payroll adaptee;

Payroll_jButton1_actionAdapter(Payroll adaptee) { this.adaptee = adaptee; } public void actionPerformed(ActionEvent e) { }}

class Payroll_STAFFIDTextField1_actionAdapter implements java.awt.event.ActionListener { Payroll adaptee;

Payroll_STAFFIDTextField1_actionAdapter(Payroll adaptee) { this.adaptee = adaptee; } public void actionPerformed(ActionEvent e) { }}

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package salarys;import java.sql.*;import javax.swing.*;import java.awt.*;import com.borland.jbcl.layout.*;import java.awt.event.*;import javax.swing.event.*;import com.borland.dx.sql.dataset.*;import com.borland.dbswing.*;import com.borland.dx.dataset.*;import javax.swing.border.*;/** * <p>Title: </p> * <p>Description: </p> * <p>Copyright: Copyright (c) 2006</p> * <p>Company: </p> * @author not attributable * @version 1.0 */

public class PayAdmin extends JFrame { //private String name="Update.jpg"; private Icon icon = new ImageIcon(salarys.PayAdmin.class.getResource( "pix1.jpg")); String stepNo,gradeNo; ConnectDB condb1=new ConnectDB(); String query1,query2,query3,query4; ResultSet rs1,rs2; String USERNAME,PASSWORD,CATEGORY,STAFFID,STAFFNAME,STAFFADD,SEX,GRADELEVEL,STEP,DATEEMP,INCREAMENTALDATE;

public PayAdmin() { try { jbInit(); this.setSize(500,700); this.setVisible(true); } catch(Exception ex) { ex.printStackTrace(); } }

void jbInit() throws Exception { DELETEButton1.setFont(new java.awt.Font("Dialog", 1, 11));

64

DELETEButton1.setText("DELETE"); DELETEButton1.addActionListener(new PayAdmin_DELETEButton1_actionAdapter(this)); this.getContentPane().setBackground(Color.pink); this.setTitle("PERSONNEL ADJUSTMENT"); USERNAMELabel1.setText("USERNAME"); uSERNAMETextField1.setText(""); PASSWORDLabel1.setText("PASSWORD"); passwordTextField1.setText("");

ADDButton1.setFont(new java.awt.Font("Dialog", 1, 11)); ADDButton1.setText("ADD"); ADDButton1.addActionListener(new java.awt.event.ActionListener() { public void actionPerformed(ActionEvent e) { ADDButton1_actionPerformed(e); } });

SEARCHButton1.setFont(new java.awt.Font("Dialog", 1, 11)); SEARCHButton1.setText("SEARCH"); SEARCHButton1.addActionListener(new PayAdmin_SEARCHButton1_actionAdapter(this));

void uSERNAMETextField1_actionPerformed(ActionEvent e) {

}

void passwordTextField1_actionPerformed(ActionEvent e) {

}

void DELETEButton1_actionPerformed(ActionEvent e) { //STAFFID=sTAFFIDTextField1.getText(); STAFFNAME=sTAFFNAMETextField1.getText(); STAFFADD=sTAFFADDTextField1.getText(); GRADELEVEL=gRADELEVELTextField1.getText(); STEP=sTEPTextField1.getText(); DATEEMP=dATEEMPTextField1.getText(); INCREAMENTALDATE=iNCREAMENTTextField1.getText(); SEX=sEXTextField1.getText();

query4="DELETE FROM PERSONNEL (StaffName,StaffAddress,Sex,GradeLevel,Step,DateEmployed,IncreamentDate) WHERE StaffId='"+ STAFFID +"'"; result = condb.setUpdate(query4);}

65

void ADDButton1_actionPerformed(ActionEvent e) {

STAFFID=sTAFFIDTextField1.getText(); STAFFNAME=sTAFFNAMETextField1.getText(); STAFFADD=sTAFFADDTextField1.getText(); GRADELEVEL=gRADELEVELTextField1.getText(); STEP=sTEPTextField1.getText(); DATEEMP=dATEEMPTextField1.getText(); INCREAMENTALDATE=iNCREAMENTTextField1.getText(); SEX=sEXTextField1.getText(); query1="INSERT INTO PERSONNEL(StaffId,StaffName,StaffAddress,Sex,GradeLevel,Step,DateEmployed,IncreamentDate) VALUES ('"+STAFFID+"','"+STAFFNAME+"','"+STAFFADD+"','"+SEX+"','"+GRADELEVEL+"','"+STEP+"','"+DATEEMP+"','"+INCREAMENTALDATE+"')"; result = condb.setUpdate(query1);

USERNAME= uSERNAMETextField1.getText(); PASSWORD= passwordTextField1.getText(); CATEGORY= cATEGORYTextField1.getText(); query2="INSERT INTO USERS(USERNAME,PASSWORD,CATEGORY)VALUES('"+USERNAME+"','"+PASSWORD+"','"+CATEGORY+"')"; result = condb.setUpdate(query2); } void jButton1_actionPerformed(ActionEvent e) {

Open open = new Open();

jLabel1.setIcon(icon);

}

void SEARCHButton1_actionPerformed(ActionEvent e) { //STAFFID=sTAFFIDTextField1.getText(); STAFFNAME=sTAFFNAMETextField1.getText(); STAFFADD=sTAFFADDTextField1.getText(); GRADELEVEL=gRADELEVELTextField1.getText(); STEP=sTEPTextField1.getText(); DATEEMP=dATEEMPTextField1.getText(); INCREAMENTALDATE=iNCREAMENTTextField1.getText(); SEX=sEXTextField1.getText(); query3="select StaffName,StaffAddress,Sex,GradeLevel,Step,DateEmployed,IncreamentDate from PERSONNEL where StaffId='"+ STAFFID +"'";

66

try { rs=condb.setQuery(query3);

if(rs.next()) { STAFFID=rs.getString("StaffId"); STAFFNAME=rs.getString("StaffName"); STAFFADD = rs.getString("StaffAddress"); SEX=rs.getString("Sex"); GRADELEVEL = rs.getString("GradeLevel"); STEP = rs.getString("Step"); DATEEMP=rs.getString("DateEmployed"); INCREAMENTALDATE=rs.getString("IncreamentDate");

} } catch(SQLException sqle) { JOptionPane.showMessageDialog(null,"Error! "+sqle); }

}

}

class PayAdmin_DELETEButton1_actionAdapter implements java.awt.event.ActionListener { PayAdmin adaptee;

PayAdmin_DELETEButton1_actionAdapter(PayAdmin adaptee) { this.adaptee = adaptee; } public void actionPerformed(ActionEvent e) { adaptee.DELETEButton1_actionPerformed(e); }}

class PayAdmin_SEARCHButton2_actionAdapter implements java.awt.event.ActionListener { PayAdmin adaptee;

PayAdmin_SEARCHButton2_actionAdapter(PayAdmin adaptee) { this.adaptee = adaptee; }

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public void actionPerformed(ActionEvent e) {

}}

class PayAdmin_ADDButton1_actionAdapter implements java.awt.event.ActionListener { PayAdmin adaptee;

PayAdmin_ADDButton1_actionAdapter(PayAdmin adaptee) { this.adaptee = adaptee; } public void actionPerformed(ActionEvent e) { adaptee.ADDButton1_actionPerformed(e); }}

class PayAdmin_jButton1_actionAdapter implements java.awt.event.ActionListener { PayAdmin adaptee;

PayAdmin_jButton1_actionAdapter(PayAdmin adaptee) { this.adaptee = adaptee; } public void actionPerformed(ActionEvent e) { adaptee.jButton1_actionPerformed(e); }}

class PayAdmin_SEARCHButton1_actionAdapter implements java.awt.event.ActionListener { PayAdmin adaptee;

PayAdmin_SEARCHButton1_actionAdapter(PayAdmin adaptee) { this.adaptee = adaptee; } public void actionPerformed(ActionEvent e) { adaptee.SEARCHButton1_actionPerformed(e); })

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