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Compatible Units Offer New Ways to Plan, Design, and Create Work Orders with SAP ERP
Gero BieserIBU Utilities, SAP AG
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© SAP 2007 / Page 3
1. What are Compatible Units?
2. Work Management with Compatible Units2.1 Compatible Units2.2. CU Work Order2.3 CU Designs2.4 Construction Measures2.5 Interfaces to external Systems
Agenda
© SAP 2007 / Page 4
What are Compatible Units?
CUs are used to simplify, standardize, and automate the planning, estimating, and cost accounting of construction work.
CUs combine standardized and repetitive units of work for a certain technical object, for example Install, Repair, Replace “Pole, Douglas Fir” Install, Replace “Transformer”
Compatible units can also represent other entities, such as services (for example paving).
CUs are predominantly used by utilities, but not exclusively.
© SAP 2007 / Page 5
What are Compatible Units?
CUs are a Combination of Labor: What should be done, who should do it,
what‘s the required qualification, how long does it take
Materials Tools Costs Resources External / Internal Legal (e.g. FERC) Accounting Rules (account
codes, standard costs)
© SAP 2007 / Page 6
Why do Companies use Compatible Units?
Planning Reasons Minimization of time for work estimates More transparent estimation versions
Reporting Reasons Better comparison of unit work performance Across industry efficiency comparison
Legal Reasons Higher accuracy and consistency of associated costs Accurate accounting of asset base value Statistical proof of investments in nets required by FERC (Federal Energy
Regulatory Committee)
Historical Reasons Long tradition of using CUs at T&D companies Work Management process is based on CU library
© SAP 2007 / Page 7
1. What are Compatible Units?
2. Work Management with Compatible Units2.1 Compatible Units2.2. CU Work Order2.3 CU Designs2.4 Construction Measures2.5 Interfaces to external Systems
Agenda
© SAP 2007 / Page 8
Process Overview:Work Management with CUs
CU Design alternative 1
CU based Work Order
CapitalProjects
CustomerRequests
Maint.Requests
Replace-ments
Update inFI / CO / HR
Unitizationof assets
Update ofas-built design
GraphicalDesign
Tool
CU Design alternative 2
CU Designalternative 3
…………
Initiate Design Execute Close
CU Library
Construction Measure
© SAP 2007 / Page 9
Process Overview:Work Management with CUs
CU Design alternative 1
CU based Work Order
CapitalProjects
CustomerRequests
Maint.Requests
Replace-ments
Update inFI / CO / HR
Unitizationof assets
Update ofas-built design
GraphicalDesign
Tool
CU Design alternative 2
CU Designalternative 3
…………
Initiate Design Execute Close
CU Library
Construction Measure
© SAP 2007 / Page 10
Material
The Data Object “Compatible Unit”
Compatible UnitClassificationTechnical Object
(template)
Settlement Rule
Task List Material, Labor Time
Work Center/Activity Type
Production Resource/Tool
…
© SAP 2007 / Page 11
Compatible Unit Screen
Classification
Technical Object
Task List
© SAP 2007 / Page 12
Multilevel Hierarchies of CUs
Multilevel CU
CU 1CU 2
CU3CU4
CU5CU6
CU3CU7
© SAP 2007 / Page 13
Process Overview:Work Management with CUs
CU Design alternative 1
CU based Work Order
CapitalProjects
CustomerRequests
Maint.Requests
Replace-ments
Update inFI / CO / HR
Unitizationof assets
Update ofas-built design
GraphicalDesign
Tool
CU Design alternative 2
CU Designalternative 3
…………
Initiate Design Execute Close
CU Library
Construction Measure
© SAP 2007 / Page 14
CU Work Order
CU Work Order = Standard Work Order + additional features
© SAP 2007 / Page 15
Operation Level Costing for CU Work Orders (planned to be offered by SAP Custom Development)
Costs and settlement rule on operation level
© SAP 2007 / Page 16
Process Overview:Work Management with CUs
CU Design alternative 1
CU based Work Order
CapitalProjects
CustomerRequests
Maint.Requests
Replace-ments
Update inFI / CO / HR
Unitizationof assets
Update ofas-built design
GraphicalDesign
Tool
CU Design alternative 2
CU Designalternative 3
…………
Initiate Design Execute Close
CU Library
Construction Measure
Data Objects and Transactions
CU Master Data Work Order
CU Master Data Design Docum.DESIGN
Work OrderDESIGN
Design Templ.
Work Order
IW31
CU Master Data Design Templ.DESIGN
DESIGN
IW31 = Standard transaction „Create Work Order“
DESIGN = CU Design Builder
© SAP 2007 / Page 18
The Design Builder
Header Data(can be minimized)
CUs that correspond to search criteria
Selected CUs:• Hierarchy view• List view
© SAP 2007 / Page 19
Virtual CUs
A Virtual CU allows to group several CUs and work order operations can be linked to a technical object during order creation
© SAP 2007 / Page 20
Process Overview:Work Management with CUs
CU Design alternative 1
CU based Work Order
CapitalProjects
CustomerRequests
Maint.Requests
Replace-ments
Update inFI / CO / HR
Unitizationof assets
Update ofas-built design
GraphicalDesign
Tool
CU Design alternative 2
CU Designalternative 3
…………
Initiate Design Execute Close
CU Library
Construction Measure
© SAP 2007 / Page 21
Construction Measure
A construction measure defines a job groups together CU designs and
associated documents relevant for the job
can contain multiple versions of a CU design. This allows
users to compare different versions
release control can be allocated to a master
work order, notification or WBS element
© SAP 2007 / Page 22
Design n
CU Objects: Possible Relationships
ConstructionMeasure
NotificationMasterOrder
Design 1
Order 1
Design 2
Order 2 Order n
Design n
ConstructionMeasure with
Release control
NotificationMasterOrder
Design 1
Order 1
Design 2 XX
Order X Order Y
© SAP 2007 / Page 23
Process Overview:Work Management with CUs
CU Design alternative 1
CU based Work Order
CapitalProjects
CustomerRequests
Maint.Requests
Replace-ments
Update inFI / CO / HR
Unitizationof assets
Update ofas-built design
GraphicalDesign
Tool
CU Design alternative 2
CU Designalternative 3
…………
Initiate Design Execute Close
CU Library
Construction Measure
© SAP 2007 / Page 24
Interface to External Systems
Outbound: “Get CU List” and “Get CU Detail”:
Allows transfer of CU master data “Simulate Creation of a CU Order”:
Provides general costing information without creating a new work order
Inbound: “Create Construction Measure” “Maintain CU Design Doc.” and “Get
Detail CU Design Doc.” “Create CU Order”
SAP ERP Design Tool
CU LibraryCU Library
CU DesignCU Design
ConstructionMeasure
ConstructionMeasure
CU OrderCU Order
CU Order CostsCU Order Costs
© SAP 2007 / Page 25
Summary
Compatible Unit Management is a Work Management concept used by many utilities in the US, UK and Ireland drives consistent use of standard materials, standard designs and thus standard
maintenance procedures
SAP’s Compatible Unit Management introduces a new, CU based work management process in SAP ERP includes the new data objects Compatible Unit, Design, and Construction Measure is integrated with SAP’s PM component (from SAP ERP 6.0 EhP2 on)
Conclusion “Deployment of CU Functionality in 2007 will be an industry leading best practice.”
PG&E at ASUG 4/2007
“The compatible unit functionality provides ROI by providing more efficient and standardized material & labor selections.” PG&E at ASUG 5/2008
© SAP 2007 / Page 26
Thank you!