Olivia Jean-Baptiste

Community Spirit Event Epsom and Ewell

The logo and strapline

Suggestion

The values

The charts

Olivia Jean-Baptiste

The logo and strapline

‘‘The event is an initiative to bring local communities together by organising events and raising the profile of local charities’’. The environment must remain inclusive to all no matter race, age or disability etc. The logo must promote these ethics, the colour scheme of the event is largely green as being eco friendly will help the environment of which we want to show our pride in. the 3 sticks figures of different sizes

represent families, the fourth stick figure is a wheel chair showing that the event will cater to everyone’s needs. The strapline ‘Bringing communities together with spirit’ is a clear statement that tells the public the aim of the event. We must pride ourselves in preserving our closely knit community in order to thrive. The event therefore will have cuisine from around the world, wheelchair access and Paralympic sport. Local businesses are welcome to be part of the event and promote their goods.

Olivia Jean-Baptiste

Suggestions

It is essential that all volunteers arrive at 9 am to set up the event, this gives time in case anything were to go wrong.All volunteers must be wearing uniform so to be distinguished from member of the public.The charities (Meru, Child’s trust, The Hub, The Sunny Bank Trust) must be set up by 10 am.All food will be healthy and cater to all needs including those who prefer gluten free and organic food. Everything will be marked with allergy warnings.The unsold food and drink will be given to the local homeless centre ‘Sanctuary Supported Living’.The sports will be instructed by local P.E. teachers and prizes will be handed out to the children for effort, sportsman ship and skill.Adults can register for a raffle for the mystery grand prize and there will be many opportunities for teenagers to sign up for charity orientated work experience.

Olivia Jean-Baptiste

The values

The values of the event are clear the event is modelled around the idea of Inclusivity as it caters to everyone's need no matter creed or colour etc. If we want to improve people’s wellbeing and overcome some of our biggest societal challenges we must have understanding and the event raises awareness of this understanding.‘communication leads to community, that is to understanding, intimacy and mutual valuing’. The strapline ‘Bringing communities together with spirit’ highlights that we want everyone to have fun as well as doing good. Teamwork, passion, responsibility, are essential. Our volunteers will be encouraged to promote this.

Olivia Jean-Baptiste

The charts

Chicken Drum sticksBritish Beef Burgers

British pork sausagesCorn on the cob

Vegetarian burgersQuorn sausages

Hula HoopsSandwich tray

Burger bunsHot dog rolls

£0.00 £5.00 £10.00 £15.00 £20.00

Food expenses

Prices

Fresh lemonade

Orange squash

Ribeana

Blackcurrant juice

Bottled water

Strawberry Milkshake

£0 £1 £2 £3

Drinks expenses

Prices

My food expenses are minimised by the fact all my food is cooked on a barbeque determining that the expense of hire is in fact worth it, in drink expenses I have decided to drop the fresh lemonades it will be expensive and time consuming to make.The Food and Drink is expected to sell well with a predicted 300 customers and a profit of £831.00.

Olivia Jean-Baptiste

The charts

Bunge

e Run

Boun

cy Ca

stle

Kareo

ke hir

e

Sport e

quipm

ent

Barbe

que h

ire£0

£100

£200

£300

£400

£500

£600

£700

PricesPredicted number of cus-tomersIncome

Attractions expenses

Party Bags Party Bags 48 Cupcakes0

20

40

60

80

100

120

Number of itemsItem price

Freebies expenses

From my charts I see that Barbeque hire despite having a high cost will maximise income to around £600. The food will cater to all needs therefore will have a high number of predicted customers. I also decided that I will no longer hire sports equipment as there will be opportunities to play in the play areas already built in Bourne Hall ParkAfter analysing the freebie expenses I decided no to purchase the cupcakes as for a small amount it will not increase revenue but cause loss in my predicted income, the party bags however are a great idea to attract families and young children.

Olivia Jean-Baptiste

Assumptions

• I will assume that at least 100 children will be at the event.• I will assume all volunteers will be punctual and in uniform so

that the event will be set up by 10am.• I will assume that condiments will be served with purchased

food free of charge• I will assume vegetarians will be catered for with the amount of

produce I have bought• I will assume children under 12 will be accompanied by an adult

over 18• I will assume the venue will allow barbeques on site.• I will assume that the majority of food and drink will be sold so

that profit targets will be reached.• I will assume the charities will set up their pitches with their

own resources• I will assume all entertainment will be child and eco friendly.