Community Infrastructure Fund 2014 - 2015 · Plan Melbourne. The fund will ... delivery of...

METROPOLITAN GROWTH

INFRASTRUCTURE PROGRAM 2014 - 2015 Application Guidelines

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Community

Infrastructure Fund

2014 - 2015

The Community Infrastructure Fund (CIF) is an initiative of Plan Melbourne. The fund will deliver liveable communities and neighbourhoods, and drive the vision for Melbourne as a global city of opportunity and choice. The CIF is an investment towards integrated planning and delivery of innovative local community infrastructure and placemaking infrastructure in growing areas of metropolitan Melbourne.

Grant outcomes

• Integrate community infrastructure solutions that address public, private and community sector community infrastructure priorities

• Plan and deliver innovative models of integrated community infrastructure and/or placemaking infrastructure in areas experiencing significant growth

• Leverage investment across public, private and community sectors.

Application Guidelines

COMMUNITY INFRASTRUCTURE FUND

2014 - 2015 Application Guidelines

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About the Community

Infrastructure Fund

What is the What is the What is the What is the Community Infrastructure FundCommunity Infrastructure FundCommunity Infrastructure FundCommunity Infrastructure Fund? ? ? ?

The CIF is an initiative of Plan Melbourne, the Victorian Government’s Metropolitan Planning Strategy. Through delivering liveable communities and neighbourhoods, the CIF will help drive the vision for Melbourne as a global city of opportunity and choice. The CIF is a $9.3 million investment towards integrated planning and delivery of innovative local community infrastructure and placemaking infrastructure in growing areas of metropolitan Melbourne. The CIF is administered by the Department of Transport, Planning and Local Infrastructure (DTPLI). Grants will be negotiated with local government to achieve the following outcomes:

• Integrate community infrastructure solutions that address public, private and community sector community infrastructure priorities

• Plan and deliver innovative models of integrated community infrastructure and/or placemaking infrastructure in areas experiencing significant growth

• Leverage investment across public, private and community sectors.

Why is the Victorian Government funding these Why is the Victorian Government funding these Why is the Victorian Government funding these Why is the Victorian Government funding these

grants? grants? grants? grants?

Communities need facilities and services that are well located and support opportunity and choice. Integrated community infrastructure that is well planned, designed and delivered in areas where it is needed most, contributes to stronger, more prosperous, resilient and healthy communities. To ensure new communities in growth areas and urban renewal areas are properly supported, we need to attract services which respond to significant population growth. The CIF encourages the integration of public, private and community sector facilities to enable more efficient delivery of services to the community. The CIF recognises that some communities are affected by population growth and change more than others, and in some cases rapid growth is exceeding the supply of the community infrastructure required to achieve positive social and economic outcomes. It also recognises that some current community infrastructure is ageing or unable to respond to the needs of communities as they grow and change. The Victorian Government recognises the relationship between investment in local communities and better social and economic outcomes. International evidence supports the link between investment in innovation, skills development and enabling better access to services to improve social and economic outcomes in the community. Outcomes can include better physical and mental health, improved child development, success at school, better employment outcomes, building social cohesion, and enabling people to feel safe in their community.



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Who can applyWho can applyWho can applyWho can apply? ? ? ?

These guidelines apply to projects supporting Melbourne metropolitan communities only. Grants will be negotiated with local government and targeted to precincts experiencing or likely to experience significant population growth. Other agencies or organisations such as a state government department, not for profit community organisation or property developer may be identified by the relevant council as a partner and in some cases a more suitable holder of funds. While local government is the applicant it can negotiate with DTPLI for a partner to be the holder of funds and/or manage the project.

Criteria

Projects must align with the following criteria: location, type of delivery model and funding model.

LocationLocationLocationLocation

Priority will be given to projects in the: • Six growth agrowth agrowth agrowth areas reas reas reas and three iiiinterfacenterfacenterfacenterface councils: Cardinia, Casey, Hume, Melton, Whittlesea, Wyndham, Nillumbik, Mornington Peninsula and Yarra Ranges. Note: Mitchell Shire is eligible for funding from the Regional Growth Fund.

• Metropolitan Activity CentresMetropolitan Activity CentresMetropolitan Activity CentresMetropolitan Activity Centres: Dandenong, Footscray, Fountain Gate / Narre Warren, Epping, Sunshine, Ringwood, Broadmeadows, Box Hill and Frankston.

Other project proposals will be considered if significant forecast population growth is evident in the following areas as identified in Plan Melbourne:

• health and education precincts

• national employment clusters

• urban renewal sites including transit-oriented development

• activity centres.

Type of delivery modelType of delivery modelType of delivery modelType of delivery model

Innovative models that incorporate planning and/or delivery of integrated public spaces and community facilities/hubs that provide for programs and activities, not for profit service delivery and shared governance. Priority will be given to projects that link to other state government community infrastructure priorities such as schools, health centres, sports centres and libraries as well as projects that support education, skills and training. Delivery models may also provide opportunities for private sector participation.



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Type of funding modelType of funding modelType of funding modelType of funding model

Fit-for-purpose procurement, mixed funding and finance models may include the Growth Area Infrastructure Contribution, Sport and Recreation Victoria’s Community Facility Funding Program and the Local Government Victoria’s Living Libraries Infrastructure Program as well as other state and commonwealth funding for community infrastructure and service planning.

Contributions can include land, development contributions, private sector contributions, and tenant contributions through leasing arrangements with service providers.

What types of projects might be

funded?

Community Infrastructure PlanningCommunity Infrastructure PlanningCommunity Infrastructure PlanningCommunity Infrastructure Planning

Successful community infrastructure is based on effective planning. This ensures that facilities and precincts are developed based on a sound methodology that assesses demand, are well designed, meet shared needs, demonstrate efficient and effective use of resources, and are viable.

Grants from this category can be used for: • strategic community infrastructure planning eg precinct, local government area wide, subregional or regional

• precinct master planning with a focus on integration of community infrastructure, public spaces and connections

• integrated services planning linked to a facility or facilities within a precinct or across an LGA

• facility planning eg options and locations, functions and uses, designs and architectural plans

• Integrated governance, management models, shared-use agreements governing the use of facilities and across precincts or local government areas.

Community Infrastructure DeliveryCommunity Infrastructure DeliveryCommunity Infrastructure DeliveryCommunity Infrastructure Delivery

The Victorian Government will invest in quality and accessible, integrated multi-use community infrastructure. Shared community facilities that are integrated within precincts provide places and spaces for a variety of activities such as improved service provision, community meetings, participation in activities and events, learning, job skilling and volunteering. Facilities should support a range of integrated services and activities in the one place. Successful projects must:

• create integrated facilities that are shared and multi use enabling increased participation in activities and access to services

• create shared governance and networked models for future management and governance of facilities

• incorporate principles of effective design including features that promote sharing, universal design, environmental sustainability, and safety eg Crime Prevention through Environmental Design

• ensure appropriate location of infrastructure particularly in relation to a growing population, access to public transport and proximity to other services, facilities and programs

• incorporate not-for-profit service delivery.



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PlacemPlacemPlacemPlacemaking Infrastructureaking Infrastructureaking Infrastructureaking Infrastructure

The connections and spaces between where people live and where they access services and facilities are just as important as the facilities themselves. Effective place making in public spaces contributes towards civic pride and improved perceptions of community safety. It draws people to and from community infrastructure destinations and activates public spaces effectively while connecting people. The most effective public spaces are utilised by several different groups of people for a variety of uses simultaneously. This enables the community to access and utilise public spaces for recreation, relaxation, learning and creativity. Successful projects must:

• demonstrate quality and innovation in public space and open space improvements eg improved thoroughfares and connections, installations that contribute to place identity and activation of spaces by the community

• provide attractive, safe and integrated interfaces between community facilities and public spaces within a growing precinct or activity centre

• ensure appropriate location of infrastructure particularly in relation to a growing population, access to public transport and proximity to other services, facilities and programs.

Priority projects and pPriority projects and pPriority projects and pPriority projects and precinctsrecinctsrecinctsrecincts

Visit www.dtpli.vic.gov.au/community-infrastructure-fund for additional information about priority projects in the Growth Area Local Government areas as examples of the type of precinct development where integration and innovation will be prioritised.

TimingTimingTimingTiming

All projects must be ready to proceed within three months from the time the funding application is submitted. All projects must be completed within one year for Community Infrastructure Planning projects and three years for Community Infrastructure Delivery and Placemaking Infrastructure Projects.



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What will not be funded?

The CIF will not fund the following: • activities that are the primary focus of other government programs

• projects nominated by local governments that have failed to comply with the terms and conditions of previously provided grants funded by the Victorian government

• the purchase of land (any underlying asset created by a funded activity is to be owned by the federal, state or local governments)

• routine or ongoing maintenance activities

• repair of facilities damaged by vandalism, fire or other natural disasters where the damage should be covered by insurance

• activities that could have a negative impact on existing business and services or that will operate in competition with other local commercial interests (refer to the state government’s competitive neutrality policy for current advice on this policy go to www.dtf.vic.gov.au and search ‘competitive neutrality’)

• activities that have already started • where duplicate services are in operation or planned for in a targeted community

• recurrent operating costs, for example rent and utility costs, and/or activities establishing expectations of ongoing funding

• activities or organisations that receive revenue directly from electronic gaming machines.

What are the funding details?

The table below shows the funding that is available and funding ratios that apply (ie the expected ratio of DTPLI funding support to contributions from other sources). Applicants are required to make a contribution toward the cost of the activity. This can be financial or in-kind. Grant allocations will generally be distributed in accordance with the funding ratios shown in the table below. Adjustment of the funding ratio, level of funding or replacing funding from other sources with in-kind contributions may be considered in exceptional circumstances. Applicants must discuss any requests for adjustment with the DTPLI program area. In-kind support can be included as well as funding support. Up to 50 per cent of an applicant’s contribution to a project can be sourced via in-kind. It is recommended that applicants review the guidelines regarding financial and in-kind contributions at www.dtpli.vic.gov.au/community-infrastructure-fund. Note that if some contribution will be in-kind, an in-kind support information form must be completed and supplied with the application. While integrated investments with other state government programs are encouraged, it is expected that other co-contributions will include support from non-state government sources.

Type of ActivityType of ActivityType of ActivityType of Activity Funding available*Funding available*Funding available*Funding available* Funding ratios for coFunding ratios for coFunding ratios for coFunding ratios for co----contributionscontributionscontributionscontributions

Community Infrastructure Community Infrastructure Community Infrastructure Community Infrastructure PlanningPlanningPlanningPlanning

Up to $30,000 (negotiable depending on the number of planning activities and the scope of planning work being undertaken)

Established areas of Melbourne DTPLI $1: $1 other

Growth area and interface councils DTPLI $1.5: $1 other

Community Infrastructure Community Infrastructure Community Infrastructure Community Infrastructure DeliveryDeliveryDeliveryDelivery

Up to $1,000,000 Established areas of Melbourne

DTPLI $1: $3 other

Growth area and interface councils

DTPLI $1: $2 other

PlacemPlacemPlacemPlacemaking Infrastructureaking Infrastructureaking Infrastructureaking Infrastructure Up to $200,000 Established areas of Melbourne

DTPLI $1: $3 other

Growth area and interface councils

DTPLI $1: $2 other

* Please note: Requests for grants under $10,000 will not be considered.



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What is the application process?

There are some important steps to consider before you are invited to submit an application to the CIF. Project proposals need to be well developed before an application will be invited. Applicants should consult with the department before submitting a project proposal.

Step 1: Check eligibilityStep 1: Check eligibilityStep 1: Check eligibilityStep 1: Check eligibility

Check the detailed information contained in this guide to see if your proposed activity is eligible. Other important information about the CIF and the application process can be found at www.dtpli.vic.gov.au/community-infrastructure-fund.

Step 2: Step 2: Step 2: Step 2: Talk to the program areaTalk to the program areaTalk to the program areaTalk to the program area

You must discuss your activity idea with the program area within DTPLI. Contact the Grants Information Line on 1300 366 356 who will put you in contact with the program area. They can:

• provide advice on whether the activity closely aligns with the CIF criteria or requires further development

• help develop the activity idea if required • refer you to a DTPLI broker who may be able to help develop the activity idea further.

Step 3: Submit a proposalStep 3: Submit a proposalStep 3: Submit a proposalStep 3: Submit a proposal

Complete a project proposal summary (available from the program area) to determine the eligibility of your idea and gain early advice on its merits.

Step 4: Review feedbackStep 4: Review feedbackStep 4: Review feedbackStep 4: Review feedback

Review the feedback provided by the department. The program area will:

• help develop the project proposal further to achieve greater integration, innovation and leveraging opportunities if required

• advise whether the proposal should proceed to application stage or not proceed.

How will applications be assessed?

Eligibility does not guarantee that your project proposal will proceed to the application stage. The CIF involves a targeted and negotiated process and may have many proposals seeking funding. Proposals will be considered on an ongoing basis. If your proposal aligns closely with the CIF criteria you will be invited to submit an application for a grant and advised how to apply. The length of time to receive notification of grant outcomes will vary depending on grant size and complexity. Recommendations on funding will be approved by the Minister for Planning on the advice of the department.

What are the assessment criteria?

Percentage weightings are provided as a guide to the relative importance of different criterion in the assessment process. Applications should address all relevant criteria and provide relevant supporting documents as set out in the next section.



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WhatWhatWhatWhat will the project achieve? 30will the project achieve? 30will the project achieve? 30will the project achieve? 30 per centper centper centper cent

The application demonstrates the extent to which the project:

• outlines a clear scope and objectives and strongly achieves the CIF proposed outcome areas: � integrate community infrastructure solutions that addresses state, local and commonwealth government, private and community sector community infrastructure priorities

� plan and/or deliver innovative models of integrated community infrastructure and/or placemaking infrastructure in areas experiencing significant growth

� leverage investment across public, private and community sectors

• explains how the project benefits will be sustained once the funding ceases.

WhyWhyWhyWhy is the project needed? 30 per centis the project needed? 30 per centis the project needed? 30 per centis the project needed? 30 per cent


• is strongly supported at a community level and consistent with shared priorities and local plans (ie through community plans, structure plans, policy documents, business cases)

• addresses existing gaps in community and/or placemaking infrastructure and indicates proposed population and geographic catchments

• responds to evidence of significant forecast population growth and is located within an identified growth precinct or area.

HowHowHowHow will the project be delivered? 20 per centwill the project be delivered? 20 per centwill the project be delivered? 20 per centwill the project be delivered? 20 per cent


• is ready to proceed, is investment ready and supported by a clear approach and realistic time frames

• is financially viable, based on sound cost estimates and represents value for money

• is based on plans consistent with the Urban Design Charter, incorporating principles of universal design, environmental sustainability,

and safety while complying with anti-discrimination legislation (Community Infrastructure Delivery and Placemaking Infrastructure proposals only)

• provides supporting documentation that is required by DTPLI.

WhoWhoWhoWho is involved? 20 per centis involved? 20 per centis involved? 20 per centis involved? 20 per cent


• is a collaborative approach with a range of partners, outlines the proposed funding contributions from partners, roles and responsibilities of these partners, and the commitment to integrated and shared outcomes within an agreed timeframe

• demonstrates capacity to implement and/or source expertise to manage the delivery of the project.



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Information you will need to

provide as part of your application

Please submit the following documents as required, with your application. All AAll AAll AAll Applicationspplicationspplicationspplications

� A response to the assessment criteria set out on page 8 of the CIF guidelines [include this for larger or more complex applications where responses to the assessment criteria are not included in the online form]

� Completed project plan

� Cost estimates/quotes

� If another body will be managing the grant on your behalf, include written advice from that organisation that they have sighted the application and agreed to manage the grant and/or hold the funds

� Letters of support from all project partners that clearly defines their involvement with the project

� Completed in-kind support information form (where this is being included)

� Evidence confirming other funding sources and that the project is ready to commence within a three month timeframe (local government report confirming contribution and timelines).

Community Infrastructure PlanningCommunity Infrastructure PlanningCommunity Infrastructure PlanningCommunity Infrastructure Planning

� Draft project/consultants brief.

CommCommCommCommunity Infrastructure and Placemunity Infrastructure and Placemunity Infrastructure and Placemunity Infrastructure and Placemaking aking aking aking InfrastructureInfrastructureInfrastructureInfrastructure

� Planning and/or building permits

� Floor/site plans for what will be built

� A joint use agreement or a completed notification of intent to enter into a joint use agreement form, including a letter of endorsement from the relevant Department of Education and Early Childhood Development regional office, for those projects located on school land.

For grants over $200,000For grants over $200,000For grants over $200,000For grants over $200,000

� Copy of land title with a letter indicating the owners consent

� Schematic plans for the project

� Quantity surveyor estimates.

Conditions that apply to

applications and funding

Funding agreementsFunding agreementsFunding agreementsFunding agreements

Successful applicants must enter into a funding agreement with DTPLI.

• Funding agreements establish the parties and their commitments and obligations to each other and set out as the general terms and conditions of funding. It is recommended that you view the DTPLI standard terms and conditions. These are accessible at www.dtpli.vic.gov.au/community-infrastructure-fund

• Different terms and conditions apply to different types of grants and grant recipients. These terms and conditions are not negotiable

• For each activity, an activity schedule is negotiated. It sets out the: � activity details � funding amounts � agreed actions and payments � activity budget � reporting requirements � acknowledgement / publicity requirements � other activity specific requirements � notices.

Acknowledgments Acknowledgments Acknowledgments Acknowledgments

Successful applicants need to acknowledge the Victorian Government’s support through the provision of a grant from the Community Infrastructure Fund. Promotional guidelines form part of the funding agreement and include the requirement that all activities acknowledge Victorian Government support through logo presentation on any activity related publications, media releases and promotional material; and/or placing a Victorian Government endorsed sign at the site of infrastructure activities. Successful applicants must liaise with the program area to coordinate any events or announcements related to the activity. Successful applicants may



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be required to contribute information on activity outcomes for use in CIF evaluation reviews or the department’s communications materials.

PaymentsPaymentsPaymentsPayments

Advance payments will be made in stages as long as:

• the funding agreement has been signed by both parties

• grant recipients provide reports as required, or otherwise demonstrate that the activity is progressing as expected

• other terms and conditions of funding continue to be met.

For all grants, 10 per cent of the total funding is paid in arrears on evidence of satisfactory completion of the activity.

PrivacyPrivacyPrivacyPrivacy

Any personal information about you or a third party in your application will be collected by the department for the purpose of grant administration. This information may be provided to other Victorian Government bodies for the purposes of assessing your application. If you intend to include personal information about third parties in your application, please ensure that they are aware of the contents of this privacy statement. Any personal information about you or a third party in your correspondence will be collected, held, managed, used, disclosed or transferred in accordance with the provisions of the Information Privacy Act 2000 (Vic) and other applicable laws. DTPLI is committed to protecting the privacy of personal information. You can find the DTPLI privacy policy online at http://www.dtpli.vic.gov.au/privacy. Click on the privacy statement link at the bottom of the page and then click on the department’s privacy policy. Enquiries about access to information about you held by DTPLI should be directed to the department's Freedom of Information Unit by phone (03) 9208 3112 or email to: [email protected]

Resources and additional informationResources and additional informationResources and additional informationResources and additional information

Visit www.dtpli.vic.gov.au/community-infrastructure-fund for a range of resources and publications that may be useful in applying, planning for and delivering activities for the CIF.

Local Infrastructure Department of Transport, Planning and Local Infrastructure 1 Spring Street Melbourne Victoria 3000 April 2014 Authorised and published by the Victorian Government 1 Treasury Place Melbourne Unless indicated otherwise, this work is made available under the terms of the Creative Commons Attribution 3.0 Australia licence. To view a copy of this licence, visit http://creativecommons.org/licences/by/3.0/au It is a condition of this Creative Commons Attribution 3.0 Licence that you must give credit to the original author who is the State of Victoria. Accessibility If you would like to receive this publication in an accessible format, such as large print or audio, please contact the Grants Information Line on 1300 366 356, or email [email protected].

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