Community Improvement Plan Application

Town of Smiths Falls

77 Beckwith St. N.,

P. O. Box 695

Smiths Falls, Ontario K7A 4T6

Phone: (613) 283-4124

2018

TOWN OF SMITHS FALLS

77 Beckwith St. N., P. O. Box 695

Smiths Falls, Ontario K7A 4T6

Phone: (613) 283-4124

APPLICATION FOR

FUNDING THROUGH THE

COMMUNITY IMPROVEMENT PLAN

Section A - Applicant Information:

Name of Applicant:

Address (street number, name, apt; city; postal code)

Phone Number: Email:

Are you the registered owner of the property?: Yes No

If you are not the registered owner, please provide contact information for the owner of the lands.

Name:

Address: Phone Number:

Section B - Property Information:

Municipal Address of the lands:

Assessment Roll: 09-04- - -

Existing Use of the Property:

Are there any outstanding work orders associated with the property? Yes No

Approximate age of the building:

Is the property designated under the Ontario Heritage Act? Yes No

Are there any arrears on the property taxes? Yes No

Describe the current condition of the property:

Section C - Project Information:

Please identify which program you are applying for funding through1:

Program 1 – Façade, Landscape and Signage Improvement Grant

Program 2 – Building, Restoration, Renovation and Improvement Grant

Program 3 – Planning Fees, Building Permit Grant

Program 4 – Tax-Based Redevelopment Grant

Program 5 – Environmental Site Assessment Grant

Program 6 – Environmental Remediation Tax Assistance Program

Description of the work proposed (Please attach and reference a separate page if needed):

Total Value of the works to be completed:

Total Value of the grant requested:

Estimated Start Date: Estimated Completion Date:

Please describe how the proposed project complies with the Design Guidelines for the Downtown Core:

Please describe how the proposed project complies with the Community Improvement Plan Goals and Rationale:

Forward completed application Town of Smiths Falls, P.O. Box 695, 77 Beckwith St. North, Smiths Falls ON, K7A 4T6 to Karl Grenke, Senior Planner (613-283-4124) ext. 1116 or kgrenke@smithsfalls.ca)

1 For details regarding the nature of the specific funding streams, please consult the Community Improvement Plan at www.smithsfalls.ca

No Municipal Act?

Yes

Section D – Additional Documents to be Submitted:

Program 1 – Façade, Landscape and Signage Improvement Grant

Pictures of the current state of the property

Elevations showing the exterior of the building and the proposed changes

Three quotations for the cost of the proposed works

Program 2 – Building, Restoration, Renovation and Improvement Grant

Pictures of the current state of the property

Floorplans of the proposed renovation

Three quotations for the cost of the proposed works

Program 3 – Planning Fees, Building Permit Grant

Type of applicant:

Date of submission of application:

Name of applicant:

Total fees paid:

Program 4 – Tax-Based Redevelopment Grant

Pictures of the current state of the property

Elevations and floorplans depicting the proposed changes

Copy of the current tax bill

Have you applied for a tax rebate under the Municipality Yes

If so which one: No

Estimated Assessed value post construction:

Note: For Program 5 and 6 submission requirements please consult with staff prior to submission.

Section E - Signature and Declaration

I, , of the of

in the of solemnly declare that:

All of the above statements are true, and I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath.

Signature of Owner(s) or Authorized Agent

Dated at , this day of _, 20

Declared before me at the of in the

of this day of , 20

A Commissioner etc.....

OWNER’S AUTHORIZATION FOR PERMISSION TO ENTER PROPERTY

I/We, , am/are the owner(s) of the land that is subject of this application for parking relief and I/We authorize the Town of Smiths Falls staff, committee members, councillors or their assigns to enter the property for the purpose of their assessment of this application so long as the file remains active.

Signature of Owner(s) Date

Signature of Owner(s) Date

OWNER’S AUTHORIZATION FOR AGENT TO MAKE APPLICATION

(Must be Completed if Agent Appointed)

I/We, , am/are the owner(s) of the land that is subject of this application for parking relief and I/We authorize to make this application on my/our behalf.

Signature of Owner(s) Date

Signature of Owner(s) Date

Community Improvement Plan

Instructions and Eligibility

General Information and Instructions Checklist

Before filling out this application form, please read the Grant Eligibility

Guidelines and arrange for a pre-application meeting with staff. The Grant

Eligibility Guidelines on the following page describe the purpose and basic

terms and conditions of the Community Improvement Plan (CIP).

If the applicant is not the registered owner of the property please ensure that

the required authorization is completed and signed by the registered owner

as provided in Section E

If you find insufficient space on this form to respond to questions, please

provide additional information on a separate page and attach to your

completed application form.

Please attach all requested supporting documentation to the application.

Please ensure that the application form is complete and that all required

signatures have been supplied. The application must include a signature by a

commissioner of oaths in the Declaration section.

Please bring (black or blue ink) or type the information requested on the

application form.

The Applicant is responsible to complete all information. Incomplete

applications will be returned to the Applicant and will not be reviewed by the

CIP Committee until all information is submitted.

You may hand-deliver your application, email, or mail to:

The Town of Smiths Falls, Planning Department

Box 695, 77 Beckwith Street North, Smiths Falls, Ontario K7A 4T6

Email: kgrenke@smithsfalls.ca

For further information on this program please contact the Senior Planner,

Karl Grenke, at (613)-283-4124 ext. 1116 or via email.

Grant Eligibility Guidelines

1. A Council-appointed Evaluation Committee will review all applications

based on the eligibility requirements and the degree to which the project

implements the Official Plan, Downtown Revitalization Plan and Community

Improvement Plan (CIP). The final decision on any application will be made

by Council.

2. No improvements carried out prior to the approval of the application will

be eligible for funding. Only approved projects will be eligible for grants.

Applicants will be notified in writing that their project has been approved.

3. Grants are available to a property owner or business owner occupying an

assessed building in the Community Improvement Area upon satisfactory

completion of the project. Assistance granted under the financial incentive

program to a particular property is not transferable to any other property.

4. Façade Improvement Grants will be granted based on a primary grant for

visible façade of public space and landscaping.

5. Façade Improvement Grants will only be available for entire building

faces. Partial improvements to a portion of a building face will not be

eligible. However, one façade may be improved on buildings that have side

or rear façades that are also eligible for grants.

6. The building owner or business owner and the Town of Smiths Falls will be

required to enter into an agreement specifying the conditions under which a

grant is provided, the amount to be paid and the payment period. Where the

agreement is between a business owner and the Town, the building owner

must consent to the agreement in writing.

7. Properties and buildings shall not have any tax arrears, outstanding utility

charges or any other legal claim, lien or order that may affects the title of

the land.

8. The grant programs outlined in Appendix A of the CIP may be combined in

a manner that will permit more than one grant per property. Where this is

done, the total grant amount shall be based on the amounts listed in

Appendix A, however, the expenditure on each element of the grant shall be

flexible, subject to the approval of the Town.

9. Grants will be available to business or property owners on the basis of

one grant or combined grant (for example Improved Signage and Façade

Improvement) per assessed building

10. Grant applications will be evaluated against the Objectives in the

Community Improvement Plan and the Design Guidelines provided in the

Downtown Revitalization Master Plan.

11. The total of the grants made in respect of particular lands and buildings

under this CIP, and the tax assistance that is provided in respect of the lands

and buildings in this CIP shall not exceed the total cost of rehabilitating the

lands and buildings.

General Eligibility Requirements:

The following are General Eligibility Requirements that must be met by all

applications before being considered by the Evaluation Committee. The

General Eligibility Requirements must be read in association with the

program-specific eligibility requirements. Eligibility will be on a

discretionary basis and based on the merits of each application. Screening

criteria include:

Only eligible properties located within the boundary of the CIPA, as

defined in Section 5 of this Plan, are eligible for financial incentive

programs offered under this CIP;

Applications which are in default of any By-law of the Town of Smiths

Falls as well as applicants with any property tax arrears, or who are

involved in ongoing litigation with the Town will be screened from

further consideration, until such time as these defaults are remedied;

Under Section 28(7) of the Planning Act, eligible applicants must be

either a registered property owner, assessed property owner or a

tenant of a property to whom the owner has assigned consent to

receive assistance under the CIP.

Eligibility will be on a first come-first served basis. In addition, the

decision to fund and the amount of funding will generally are

determined through the application of minimum criteria which measure

each application based on the quality of the proposed property

enhancement and/or development project. Such criteria will be

determined by the Evaluation Committee, based on this CIP, and

adjusted from time to time as required. The development of these

criteria and their use in evaluation of applications which have

successfully passed the screening will be at the sole discretion of the

Evaluation Committee in performing its mandate under this Plan.

Recipients of program assistance from the Town of Smiths Falls who

are deemed by the Town to be in default of the requirements of the

program for ongoing program support, will, at the discretion of

Council, receive notice of intention to terminate program

assistance. At the discretion of Council, applicants will be provided

with the opportunity to remedy the default. Should such remedy

not be forthcoming within a period stipulated by Council, program

assistance will be terminated.

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Community Improvement Plan Boundary

Program Requirements

PROGRAM 1: FAÇADE, LANDSCAPE AND SIGNAGE IMPROVEMENT GRANT PROGRAM

Commercial, commercial mixed-use (commercial-at-grade)

multi-unit residential projects located within the CIPA; are

eligible Former residential buildings now used, in part or in whole, for

commercial use in located within the CIPA; are eligible

This program excludes single-family owner-occupied residential dwellings.

This program reimburses private property owners for costs associated with materials, labour, equipment and

professional fees related to external building works specifically for façade improvement or signage development

and implementation or street front landscape improvements. Eligible façades include both the front and side façades (the

latter only in cases where the side of a property is facing a street or public park or public gathering space). Rear façade

improvement is excluded except in cases where the rear of a property is facing a street or public park or public gathering

space or parking area that is accessible to the general public. In all cases, rear façades are secondary for purposes of

allocation of funding under this program.

The General Eligibility Requirements outlined in Section 8.3 of the CIP also apply.

PROGRAM 2: BUILDING RESTORATION, RENOVATION AND

IMPROVEMENT PROGRAM

This program is applicable to commercial, commercial mixed-use

(commercial-at- grade) and multi-unit residential projects within

the Downtown and Waterfront Areas CIPA; Former residential buildings now used, in part or in whole, for

commercial use within the Downtown and Waterfront Areas CIPA are also eligible for financial assistance.

For those applications which pass the application screening

process, eligibility will be determined through the application of criteria, developed and adjusted from time to time by the

Evaluation Committee. These objectives will seek to relate each application to the goals and objectives of the CIP. In general

terms, the following criteria will be used as a basis for

determining the amount of funding:

o Location and scale of the property;

o Long-term viability of the property (long term use versus shorter term use);

o Highest and Best use of the site; o Quality and extent of submitted plans, cost schedules, and,

in the case of additional development, business case rationale, if any provided;

o Existence or otherwise of professional quotes from multiple contractors (minimum 3) operating at arm’s length from the applicant;

o Estimated timing of works to be completed. o Final criteria will be determined by the Evaluation

Committee upon commencement of the CIP. o The General Eligibility Requirements outlined in Section 8.3

of the CIP also apply.

PROGRAM 3: PLANNING FEES AND BUILDING PERMIT GRANT

PROGRAM

This program is applicable to commercial, commercial mixed-use

(commercial-at-grade) and multi-unit residential projects within the Downtown and Waterfront Areas CIPA.

Former residential buildings now used, in part or in whole, for

commercial use within the Downtown and Waterfront Areas CIPA are also eligible for financial assistance.

This program excludes single-family owner-occupied residential

dwellings.

Eligibility will be determined through the merits of each individual application and generally on the basis of likelihood of development to

occur and in a manner which is consistent with the goals and

objectives of the CIP. With specific regard to cost of building permit fees, preference will be

given to those projects most likely to result in the highest increase in assessment, as determined by the Evaluation Committee in its sole

discretion. Grants do not absolve an applicant of the responsibility for funding

studies and site technical reviews, or other executing actions in order to remove conditions of approval as may be required by the Town.

The General Eligibility Requirements outlined in Section 8.3 of the CIP also apply.

PROGRAM 4: TAX-BASED REDEVELOPMENT GRANT (TIG) PROGRAM

Tax Increment Grant available for commercial, commercial mixed-use (commercial at-grade) and multi-unit residential properties/projects

within the Downtown and Waterfront Areas CIPA. Former residential buildings now used, in part or in whole, for

commercial use within the Downtown and Waterfront Areas CIPA are also eligible for financial assistance.

This program support excludes single-family owner-occupied residential dwellings.

Minimum of $300,000 of renovation/rehabilitation or new construction. Eligible renovation and rehabilitation costs will be determined as final

by the Town of Smiths Falls by reference to the submitted schedule of development related costs.

Final eligibility will be determined through the demonstrated success of

the project through all stages of application (as required) for planning approval, building permit issuance and building code compliance,

construction, occupancy, financial viability (as evidenced by the capacity of the owner to pay all required property taxes on the

property) and finally revaluation by the Ontario Municipal Property Assessment Corporation (MPAC).

The General Eligibility Requirements outlined in Section 8.3 of the CIP also apply.

In addition, where payments to contractors remain outstanding and the withholding of payment if not agreed to by the contractor or

otherwise where liens exist on the property for unpaid services, the tax increment grant will not be payable.

PROGRAM 5: ENVIRONMENTAL SITE ASSESSMENT (ESA) GRANT PROGRAM

Sites with land-uses prescribed under Regulation as requiring a Phase

II ESA; as well as properties that are either known to be contaminated and or are perceived to be contaminated. Otherwise, unless Council

identifies redevelopment sites of precedence, properties fitting the aforementioned description are considered priority candidates for this

program.

Al sites within the Downtown and Waterfront Areas Community Improvement Project Area are eligible for program support. In all instance, requirements of Regulation 153/04, as amended by

Regulation 511/09, to the Environmental Protection Act apply. Program support excludes single family owner-occupied residential

property.

Property must have an existing Phase I ESA with requirement for Phase II ESA and subsequent Remedial Action Plan in order to be

eligible for grant. The General Eligibility Requirements outlined in Section 8.3 of the CIP

also apply.

PROGRAM 6: ENVIRONMENTAL REMEDIATION TAX ASSISTANCE

PROGRAM

All sites within the Downtown and Waterfront Areas Community

Improvement Project Area are eligible for program support.

Properties with an existing Phase II ESA which indicates that site conditions do not meet the standards (under the Environmental

Protection Act) necessary to permit filing of a Record of Site Condition in order to enable building permits to be issued for approved

development. The General Eligibility Requirements outlined in Section 8.3 of the CIP

also apply.

Community Improvement Plan

Evaluation Criteria

By-law 8811-2015

Schedule "A"

DOWNTOWN CORE DESIGN GUIDELINES

1.0 INTRODUCTION

1.1 Purpose and Application The purpose of the Town of Smiths Falls Design Guidelines is to provide a cohesive vision for urban design in specific neighbourhoods within the Town.

Guidelines are to be interpreted loosely as "Best Practices" and are not intended to be stringent and unaccommodating to designs that are complementary and exhibit principles of "good design".

By i llustrating a range of storefront design possibilities, these guidelines should assist merchants and owners with:

I. Renovating their storefronts;2. More snccessfully attracting consumer spending; and,3. Realizing the potential each fa9ade possesses.

1.2 Goals

1.3

The overall goals of these guidelines are to: I. Encourage high quality storefronts which respect the architectural elements of the

buildings they reside in;2. Achieve consistent, high quality signage and fa9ade treatments;3. Conserve and restore upper storey facades, including significant architectnral

details; and,4. hnplement the City's downtown design policies, which specify that the

Downtown Core shall evolve into a high quality, traditional Main Street design.

Objectives 1. To promote development that will enhance and reinforce the recognized or planned scale and

character of the street

2. To promote development that is compatible with, and complements its surroundings

3. To achieve high-quality built form and strengthen building continuity along TraditionalMainstreets

4. To foster compact, pedestrian-oriented development linked to street level amenities

5. To accommodate a broad range of uses including retail, services, commercial uses, offices,residential and institutional

1.4 Official Plan and By-Law Direction The purpose of these guidelines is to provide urban design guidance at the planning application stage in order to assess, promote and achieve appropriate development along Traditional

Rationale and Goals of the Community Improvement Plan

This Community Improvement Plan (Section 2 of CIP, 2017) is intended to

promote long-term economic viability and quality of life in Smiths Falls’

Downtown core which has experienced a history of retail leakage and

declined building investment which challenges its growth as the commercial

core of the Town.

Goals and objectives of this Community Improvement Plan are synergistic

with those of the Master Plan project (see next pages) and serve to

complement plans for long-term public realm improvements via the

provision of a range of finance incentives to stimulate concurrent investment

in private properties in the Downtown. Both projects constitute a

comprehensive strategy for the revitalization of the core as a healthy,

vibrant, attractive Downtown where people live, work, play and shop.

Specifically, financial incentive programs as outlined in this CIP support the

following:

o Improve over time the overall quality of life in Smiths Falls through

ensuring the vitality and viability of Downtown as well as its key anchors

which comprise a range of civic, retail/commercial and institutional uses;

o Promote investment in the private building stock of Downtown as a

complement to public investment in streetscape and other public realm,

recreation, and other municipal capital facilities in and around Smiths Falls;

and

o Business attraction and retention which is critical to ensure growth in

local employment in a commuter town such as Smiths Falls;

o Support appropriate infill and redevelopment (particularly along

Beckwith Street and the Waterfront area) bringing underused or abandoned

sites and Brownfield properties back into productive use;

o Encourage private sector reinvestment in existing infrastructure and

services in the Downtown; supporting the longevity of the existing building

stock, businesses and services in the area;

o Support a mix of new commercial/retail and residential development in

the Downtown and revitalization of existing commercial and mixed-use

buildings;

o Support the development of multi-unit residential and mixed-use

development in the shoulder areas to Downtown which takeadvantage of a

range of services accessible on foot to residents of the Downtown

neighbourhoods;

o Enable Downtown to become a commercial, social and tourist

destination for residents and visitors. In so doing, help to create a retail and

service mix that ensures its long-term viability and relevance to the

community, and which provides an attractive and long-term investment yield

for existing and prospective commercial landlords. This will require the

support of appropriate anchor tenants, brands and local investment in

business and real estate as supported by programs of this CIP.

The aforementioned goals reflect a range of objectives/principles for which

municipal and provincial economic development and land use planning

policies are in full support.

Design Guidelines According to the Waterfront Master Plan

4.2 Streetscape Design

4.2.1 General Guidelines

Well-designed and attractive streetscapes will reinforce Smiths Falls’ road

system while enhancing the community’s quality of life. These streetscapes can provide enhanced circulation, movement, way finding and orientation of

both vehicular and non-vehicular traffic, provide public gathering places for the community to interact and socialize, and will promote the image of

Smiths Falls as a vibrant and attractive community. This section of the report will provide general guidelines for all streets

within the downtown and waterfront areas of Smiths Falls, discuss various

streetscape elements that are an essential part of the street character, and present guidelines for the primary north south road within the community,

Beckwith Street - the provincial connecting link through Smiths Falls, as well as gateway treatments, located at a number of the identified influence

areas. The purpose of these streetscape guidelines is to create pedestrian-oriented, attractive and coordinated design that is complementary and

compatible with the adjacent land uses and built form.

4.2.3 Beckwith Street

Character:

• Commercial interface;

• Comfortable for people - shade, wind protection and shelter;

• Sustainable growth environment for trees - large high quality stock, ease of maintenance, sufficient tree rooting area;

• Active pedestrian environment.

Guidelines:

• Design, materials, colours and styles shall be consistent with the adjacent

architecture; and,

• Consistent building signage.

4.3 Built Form Guidelines 4.3.1 Existing and Heritage Buildings

The following guidelines for existing and heritage buildings are intended to provide a strong framework for the further creation of a sense of place, identity and attractive character for the Town of Smiths Falls that reflects

the heritage themes of the Town. These guidelines will describe the

recommended built form for the downtown core area within Smiths Falls, along Beckwith Street and the shoulder areas, to reinforce the commercial

core as the main service centre for the Town.

General Guidelines:

• Encourage strong architectural tradition upon the original character that the core area was built;

• Encourage consistent design in facades and visual relatedness, to accomplish an integrated and cohesive Beckwith Street;

• Encourage consistency in design and signage while recognizing the importance of creativity and diversity;

• Natural materials in signs with external lighting are preferred, and signs

that enhance the architectural characteristics of the building are

encouraged;

• Promote the removal of materials such as vinyl or aluminum siding and the restoration of original brick, block or wood facades. Where restoration is not

possible, the use of siding of natural materials is encouraged to ensure the form and scale of the original façade is maintained

4.3.2 New Development

Any new development that occurs in Smiths Falls, especially within the Downtown core or waterfront area shall be compatible with existing built

form, respect the local scale and character and promote a comfortable

pedestrian environment. These guidelines utilize the commonly applied 45º visual angular plane. The angular plane is taken from the mid-point of the

right of-way (30 metres on Beckwith Street). The application of these guidelines allow for buildings that provide good sunlight access throughout

the day by minimizing shadowing and maximizing sky views.

General Guidelines: • Maintain minimum sidewalk widths;

• Contribute to a pedestrian scale, by balancing width of street with height

of new buildings;

• Minimum 2 storey street wall shall be established;

• Respect existing and historic built form, on Beckwith Street and on commercial streets in the shoulder areas, by establishing a step-back above

a 2 storey podium at the street to help preserve a town atmosphere. 3 storey buildings will not require a 2nd storey step-back at the street wall;

• New infill buildings shall respect and be harmonious with the existing massing and height of the streetscape;

• Along the length of Beckwith Street a minimum of two to a maximum of five storeys is recommended.

4.4 Sustainability Guidelines and Considerations

Human Health and Well-Being Criteria

• Promote equitable site development by ensuring that project provides economic or social benefits to local community during construction and end

use;

• Interpret on-site features and processes to promote the understanding of sustainability in ways that positively influence user behaviour on site and

beyond;

• Protect and maintain cultural and historical locations, attributes and artifacts to enhance a site’s sense of place and meaning;

• Provide for optimum site accessibility, safety and way finding of outdoor

spaces;

• Provide on-site opportunities that encourage outdoor physical activity to

improve human health;

• Provide visual and physical connections to the outdoors to optimize the

mental health benefits of site users;

• Provide outdoor gathering spaces of various sizes and orientations to

accommodate groups to build community and improve social ties;

• Reduce light pollution by minimizing light trespass on site to reduce sky-

glow, increase nighttime visibility and minimize negative effects on nocturnal environments and human health;

Operations and Maintenance Criteria

• Prepare a site maintenance plan outlining long-term strategies and short-

term actions to achieve sustainable maintenance goals;

• Provide for storage and collection of recyclables in outdoor areas to reduce

waste generation;

• Select energy-efficient outdoor fixtures and equipment to reduce energy

consumption and costs;

• Use electricity from renewable sources to reduce greenhouse gas emissions associated with site operations and minimize air pollution, habitat

destruction, and pollution from fossil fuel based energy production;

• Minimize generation of greenhouse gases and exposure to localized air

pollutants during landscape maintenance activities; and,

• Promote the use of vehicles that have reduced emissions and / or high fuel efficiency to reduce pollution and land development impacts from automobile

use.

Current Evaluation Matrix for Committee

Criteria Disagree = -1 Neutral = 0 Somewhat

Agree = 1 Agree = 2 Strongly Agree = 3

This project exhibits good design principles

-1 0 1 2 3

The design is generally aesthetically pleasing

-1 0 1 2 3

The property will be drastically improved by these suggested modifications

-1 0 1 2 3

A pedestrian-friendly environment is created

-1 0 1 2 3

The improvements preserves heritage features

-1 0 1 2 3

The design fits the neighbourhood context (alongside the design guidelines)

-1 0 1 2 3

The proposed grant and/or loan fits the context of the project

-1 0 1 2 3

There are local employment

opportunities created through the development

-1 0 1 2 3

The applicant has demonstrated need for the improvement/development

-1 0 1 2 3

Quality materials were proposed -1 0 1 2 3

There is the recycling of residential buildings to commercial development

-1 0 1 2 3

The project will contribute to an increase in assessment value (the value of a building increases providing a positive impact on the local economy)

-1 0 1 2 3

Total: /36

If New Development:

Likelihood of the development is high -1 0 1 2 3

It would not have been made without the incentive

-1 0 1 2 3

Total: /6

Bonus Categories:

The project accommodates accessibility needs

-1 0 1 2 3

New greenspace is provided -1 0 1 2 3

Total: /6

Score Total

Comments: