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COMMUNITY ENGAGEMENT
STANDING COMMITTEE
FINAL MINUTES
16 August 2017
FINAL MINUTES COMMUNITY ENGAGEMENT STANDING COMMITTEE WEDNESDAY 16 AUGUST 2017
MIN/16.08.2017 FOLIO 45605
Table of Contents
Folio Date Particulars
45606 16.08.2017 Community Engagement Standing Committee Minutes
45617 31.07.2017 Community and Client Services Monthly Review - July 2017
45659 30.06.2017 Community and Client Services Annual Review - July 2016 to
June 2017
Declaration of Potential Conflict of Interest
Nil.
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COMMUNITY ENGAGEMENT STANDING
COMMITTEE MEETING
MINUTES
1. COMMITTEE ATTENDANCE:
Crs F A Mann (nee Fordham) (Chairperson), J F Englert, L G Bonaventura, A J Camm,
R C Gee, and Mayor G R Williamson were in attendance at the commencement of the
meeting.
2. NON-COMMITTEE ATTENDANCE:
Also present were Cr M Bella, Cr R Walker, Cr K L May, Cr A Paton, Mr C Doyle
(Chief Executive Officer) and Mrs M Iliffe (Minute Secretary).
The meeting commenced at 9.00 am.
3. ABSENT ON COUNCIL BUSINESS:
Nil
4. APOLOGIES:
Cr K J Casey
5. CONFLICT OF INTEREST:
Nil
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6. CONFIRMATION OF MINUTES:
6.1 COMMUNITY ENGAGEMENT STANDING COMMITTEE
MINUTES - 19 JULY 2017
THAT the Community Engagement Standing Committee Meeting
Minutes dated 19 July 2017 be adopted.
Moved Cr Camm Seconded Cr Englert
CARRIED
7. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:
Nil
8. CORRESPONDENCE AND OFFICERS’ REPORTS:
8.1 COMMUNITY AND CLIENT SERVICES MONTHLY REVIEW 1-31
JULY 2017
Author Director Community and Client Services
Purpose
Attached is a copy of the Community and Client Services Monthly Review for the
period 1 - 31 July 2017.
Officer's Recommendation
THAT the Community and Client Services Monthly Review covering the month
of July 2017 be received.
As the Director Community and Client Services (DCCS) is unable to attend today's
meeting, the Chief Executive Officer (CEO) spoke to the report and provided a brief
overview of the directorates activities for the month of July 2017.
Cr Camm queried what support Council provided to the "Council and Community
Happenings" events listed, are they supported by in-kind funding, sponsorship or
general community events not supported by Council at all, etc.
CEO advised the listing is a capture of all events and not necessarily the ones Council
are involved in. Will take it on notice and request the DCCS provide information in
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future reports by inserting an additional column to make it clear what Council's role is
for each event.
Cr Camm advised this additional data would be welcomed.
Cr Bonaventura advised he attended the Responsible Pet Ownership Day held on 29
July 2017 and there was a large crowd and great atmosphere with a record attendance at
this event.
Cr Bonaventura advised the July 2017 Council in Community Day was held in the
North Coast and Beaches area with Cr Gee and himself as the Area Councillors. The
meeting with the local farmers was appreciated by all who attended, the large number
of residents who attended the Seaforth Community Catch Up was a great representation
of the local community and finally the visit to the Calen Depot was well received as it
gave staff the opportunity to talk with the elected representatives who they also work
for.
Cr Mann (nee Fordham) agreed in relation to the Calen Depot as it provided the
Councillors with useful information about road conditions locally.
The CEO advised all actions have been captured from the Council in Community Days
and assigned to the relevant department for their attention.
Cr Camm queried if the number of community enquiries could be disseminated further
into what type of enquiry it was.
The CEO advised this information is available and report back at the next committee
meeting with additional data for consideration and comment by the committee
members.
Cr Bonaventura queried why the Ness Street SES Facility Upgrade Project shows at
30% completed in the Community Engagement Standing Committee Monthly Report
but when compared to the Corporate Services Standing Committee Monthly Report for
the same project it shows the project is at 10% completion.
The CEO advised the Corporate Services Report the accountants prepare are basing the
result on spend whereas in the Community Engagement Report the result is based on
physical activity. He advised going forward Councillors will receive a very
comprehensive capital report on every line item and the committee monthly reports will
not be reporting financials or any detail, they will only show by exception. The new
monthly report will have every line item of every project, so there will only be once
source of information going forward.
Cr Bonaventura queried what information the "Requests Completed in Given Date
Range" graph on page 39 of the report was trying to convey as he was unable to work
this out.
The CEO advised he would take this on notice and request the DCCS to provide an
explanation to this graph to all Councillors.
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The Mayor advised it was pleasing to see the progress report on the Better Community
Building Fund and the update included in the report, and that so many of the funded
programs announced several months ago, have commenced. He also queried if there
was any report on one of the largest funding grants to Western Suburbs Rugby League
Club of $250,000, which was connected to a Federal fund which was to be announced
this month. Has any advice been received from the Federal Government in relation to
this funding.
The CEO advised Council has not received any correspondence from the Federal
Government in relation to this funding to date.
Cr Camm advised the Federal Government has not yet made any decision in relation to
the funding for Western Suburbs Rugby League Club.
Cr May commented that the collaborative project between Rio Tinto, Sarina
Community Bank and Council was very successful. She particularly wanted to mention
Council's Community Development Officer, Tracey Heathwood, who did a fantastic
job in a lot of the coordination of the event.
Cr Mann (nee Fordham) advised discussions have taken place the DCCS as to what else
Council may be able to facility in that community strengthening, this will be reviewed
so that it is ongoing rather than a one off because it was so well received by the
community.
Cr May advised a debrief meeting has been held and Bendigo Community Bank and
Rio Tinto are committed to undertaking something similar in applying into Rio Tinto's
next round of funding which opens toward the end of October and likewise with Sarina
Community Bank.
The CEO advised the senior group has seen the first draft of the Community
Development Strategy and provided feedback to DCCS on some amendments required.
This is expected to be released to the Councillors with a briefing very shortly.
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Committee Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Englert Seconded Cr Bonaventura
Cr Englert advised the landmark event Shake and Stir's Dracula performance attracted
the highest patron numbers of any drama production held at the MECC over the past
seven (7) years with 800 plus patrons including 350 school students. The relationship
between Mackay Regional Council, Bendigo Bank and Rio Tinto produced an
outstanding three (3) day event and worth pursuing for the future.
Cr Mann (nee Fordham) advised the huge success the Festival of the Arts was this year
and congratulated the events team for their efforts.
CARRIED
8.2 COMMUNITY AND CLIENT SERVICES ANNUAL REVIEW JULY
2016 TO JUNE 2017
Author Director Community and Client Services
Purpose
Attached is a copy of the Community and Client Services Annual Review for the
financial year 2016-2017.
Officer's Recommendation
THAT the Community and Client Services Annual Review covering the period
July 2016 to June 2017 be received.
As the Director Community and Client Services (DCCS) is unable to attend today's
meeting, the Chief Executive Officer (CEO) spoke to the report and provided a brief
overview of the directorates activities for the 2016/2017.
Cr Bonaventura commented that it was pleasing to see Council had made 13
enforcements in relation to illegally dumping waste less than 2,500L by an individual
and 39 enforcements had been issued in relation to individuals depositing litter.
Cr Camm congratulated the Vector Control Team for the work they carried out during
the year to ensure the residents health is protected through their mosquito control work.
She also commended the directorate on their safety statistics for the last 12 months.
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Cr Mann (nee Fordham) commented that the establishment of the Mayor's DV Forum
which she feels is very important and a major highlight for her. Tropical Cyclone
Debbie impacted all areas of Council but is this is still ongoing for this directorate with
lots of work still being undertaken along with the business as usual work. The
directorate should be recognised for the volume of work they have achieved in the last
12 months.
Committee Resolution
THAT the Officer's Recommendation be adopted.
Moved Cr Englert Seconded Cr Camm
CARRIED
9. TENDERS:
Nil
10. CONSIDERATION OF NOTIFIED MOTIONS:
Nil
11. PUBLIC PARTICIPATION:
Nil
12. LATE BUSINESS:
Nil
13. CONFIDENTIAL REPORTS:
Nil
14. MEETING CLOSURE:
The meeting closed at 9.26 am.
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15. FOR INFORMATION ONLY:
Nil
Confirmed on Wednesday 20 September 2017
………………………………………
CHAIRPERSON
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APPENDIX / ATTACHMENTS
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