Community Career Center: Introduction to Cloud Storage (Dropbox, Google Drive, OneDrive)
-
Upload
keitaro-matsuoka -
Category
Technology
-
view
44 -
download
0
Transcript of Community Career Center: Introduction to Cloud Storage (Dropbox, Google Drive, OneDrive)
Introduction to Cloud Storage
Keitaro Matsuoka
For TodayBasics (What is Dropbox, Google Drive, OneDrive?)PricingEveryday useSecurityHow to get the most of each serviceHow to choose the best service for youResources
What is Cloud Storage?
Essentially, File Syncing ServicesIt is about storing files in the “cloud” and it has many advantages.
View files from any phone, tablet, or (public) computer connected to the internetPseudo back up of filesFree to inexpensive storage optionsEasily share your files or collaborate editing documents
Contenders
Dropbox (www.dropbox.com)Dropbox Basic accounts are free, but there is also a Pro version that offers 1TB for $10 a month. You can use it to store any type of file, share those files with others, and sync local files automatically. Dropbox has apps available for every major platform and smart phones.
Google Drive (drive.google.com)
Google Drive is free with a Google account, and the service also offers more storage, from 100GB to 30TB, for a monthly fee ranging from $2 to $300. You can use it to store any type of file, share those files with others, and use the Google Drive office suite that allows co-editing of documents, spreadsheets, forms, and presentations. Google Drive has apps available for Windows, OS X, Android, and iOS.
OneDrive (www.onedrive.com)
OneDrive, formerly known as SkyDrive, is a Microsoft service. You get 5GB free with a Microsoft account, but Office 365 subscribers have access to 1TB. Or, you can get 50GB by upgrading to OneDrive Basic, for $2/month. OneDrive lets you store any file type, and organizes them by file type for you. The service is also integrated tightly with Microsoft Office, and it’s built into Windows 8 and Windows 10. It’s available on Windows, Mac, Android, iOS, and Windows Phone.
Pricing
Pricing Comparison (2/2017)OneDrive Dropbox Google Drive
File size restrictions? 10GB10GB with website, none with Dropbox apps
5TB
Free storage? 5GB 2GB 15GB
Can I earn extra free storage? No Yes No
Paid plans $2/month for 50GB $10/month for 1TB $2/month 100GB $10/month for 1TB
OSes supportedWindows, Mac, Android, iOS, Windows Phone
Windows, Mac, Linux, Android, iOS, Windows Phone, BlackBerry, Kindle Fire
Windows, Mac, Android, iOS
Day to Day Use
How To Access ServicesCommon AccessCloud/WebDesktop AppMobile App
Unique FeaturesDropbox
Share files and folders via email invite or linkVersioning
Google DriveGmail attachmentUpload multiple files at onceGoogle Photos; Microsoft Office plug-in
OneDriveComes with WindowsIntegrated with Office OnlineEasy photo upload from smartphone
Show Instead of Tell
Security and Encryption
How To Secure Your ContentNothing is 100% secure, but you can plenty to secure your files.Step 1: Strong and unique passwords (use Lastpass)Step 2: Enable two-factor authentication
Step 3: Selectively enable 3rd party access to your cloud servicesStep 4: Encrypt files locally and upload them to the cloud (Boxcrypt0r; $48/year), Veracrypt (free), or use Spideroak (from $9/month)
Get The Most Out Of Services
BasicsFor each service
Sign up (www.dropbox.com, www.google.com, www.onedrive.com)Download and install desktop appsDownload and install mobile apps
For Google Drive, also download and install plug-in for Microsoft Office
Start Exploring!
Which Cloud Storage ServiceIs Right For You?
In A Nutshell…Pick Dropbox if ease of use is top priority
Pick Google Drive if you need collaboration and/or take a lot of photos
Pick OneDrive if you are a big league Microsoft Office user
Pros and Cons of DropboxPros
Operating system independent, so Dropbox works well equally on PCs, Macs, and smartphonesSimple and clean interfaceEasiest to understand
ConsDropbox’s website is not as robust as competition’sNot the cheapest
Pros and Cons of Google Drive
ProsIntegrates well with other Google services like GmailIntegrates well with Google PhotosWorks well with Microsoft Office and Google DocsEasy to collaborate on document editingRobust websiteMore storage per dollar
ConsLots to learn about all the features
Pros and Cons of OneDrivePros
Comes with Windows already set upMicrosoft account gives you access to OneDrive, Outlook, Xbox Live, etc.Easy and automatic photo upload to OneDrive from smartphone
ConsComes with Windows
My Setup•Dropbox for personal files (share with family)
•Google Drive for professional files (collaborate with colleagues)
•OneDrive for occasional Microsoft Office file sharing (sharing and presenting Office documents) and uploading photos from my iPhone
Resources
Referencewww.cnet.com/how-to/onedrive-dropbox-google-drive-and-box-which-cloud-storage-service-is-right-for-you/ lifehacker.com/file-syncing-showdown-google-drive-vs-dropbox-vs-one-1770094376lifehacker.com/use-dropbox-to-store-a-macs-settings-for-easy-configura-1791390546
Contact
[email protected] or (815) 306-2657
www.linkedin.com/in/keitarowww.slideshare.net/KeitaroMatsuoka