Communicating with Senior Leaders With Powerful Presentations

2nd Annual CANTO (Caribbean National Telecommunications Organization)

HR/Training Best Practices Conference

July 17-18 2008

Nassau Bahamas.

3 M’s

Message - Content

Logical Development of Materials Have an objective:

Informative Prove or disprove an idea Build appreciation

New product Motivate audience to act/action

Determine Your Audience

Consider knowledge base of the audience

Audience attitude to subject Various ways to present new info

Using props

Selecting Material

Exercise restraint Be selective Develop a theme Choice of words

Arrange Presentation

Employ topical arrangement Give an example of topical arrangement

Cause and effect Commence discussion by identifying the

situation (the effect)

Organize Presentation

Current problems and solutions Chronological order Use relevant materials

Simplicity

Simple and direct Make sure main ideas are obvious

Accuracy of Statements

Substantiate facts and sources The conclusion should harmonize with

factsTry to anticipate questionsHave a concrete understanding of the

material

Effective Conclusion

Do not undervalue its significance Primary purpose for the conclusion:

Show the audience what is require Should be mobilize to the point of action

Method

1 – 7 – 7 Rule

One concept per slide 7 lines of text 7 words per line

Effective use of Visual Aids

Use thought-provoking pictures Ensure visual aids can be seen from a

distance Make certain audience can understand

writing from the back of room Use Visual aids to reinforce ideas and

not to entertain

Use before and after pictures

Background Colour

What to use What not to use

Font Styles, Sizes and Colours

Employ styles that have maximum effect on audiences Keep it simple

Avoid certain font sizes and Colour

Slide Animation and Sounds

Simple is best

Presenting Numbers

Graphs Pie Chart

Effective Use of Questions, Illustrations and Examples

Use to introduce important thoughts To reason on a subject To add emphasis Use as a lead up to an important point

Messenger - You

Prep for delivery

Do not start at the PC Understand clearly what you need to do Sketch out the idea Use of “sticky stories” or attention grabbers Find the necessary time to prepare

Fluent Delivery

Be well prepare Do not read from “Q” Card Be Natural

Conversational/ interactive Express viewpoints with conviction Employ pausing The power of non-verbal communication

Connect with your audience

Visual contact Voice quality and volume Room movement

Limit movement Pace of movement

Ask questions to promote interaction Ensure comfort group is comfortable

Gestures & Facial Expressions

Limit Movement: Hands & Shoulders Body Head

Types: Descriptive Emphatic

Does and Don'ts

Never read from slides or “Q” cards Avoid nervous pacing Avoid “phone booth pose” Turn off cell phone Do not hide behind the podium Do not lean on the podium Do not add addition materials unless it drives

home an important point. Be aware of slang

Don’t put every word on the slide Make sure to check spelling and

grammar Avoid excessive bulleting Avoid over crowding slides with numbers

and data Do not point at your audiences Do not turn your back on audience Keep it simple and to the point

Presentation Applications

Flash Key Notes for OS 10 ISpring Free PowerPoint to flash converter

Websites of Interest

www.istockphoto.com Images for presentation

www.presentationzen.com Website by Garr Reynolds

http://www.vizthink.com/blog/2008/06/18/webinar-creating-powerful-presentations-with-nancy-duarte/ Info by Nancy Duarte of Duarte Design