Communicating Effectively Communicating Effectively through PowerPoint through PowerPoint

Communicating Effectively Communicating Effectively through PowerPoint through PowerPoint

Guidelines for Clear Communication Guidelines for Clear Communication

Keep it simpleKeep it simple

The 1000-word pictureThe 1000-word picture

Avoid excessive detailAvoid excessive detail

Be consistentBe consistent

Elements of Good Design: Elements of Good Design:

CCoolloorrElements of Good Design: Elements of Good Design:

CCoolloorr

Color CombinationsColor Combinations

Hot CoolWarm

A combination of warm and cool colors A combination of warm and cool colors creates a balanced color schemecreates a balanced color scheme

Template design: Pick 3 or 4 colors tops

The Color WheelThe Color Wheel

Using Color for EmphasisUsing Color for Emphasis

Color can direct attention to the most important informationColor can direct attention to the most important information

Darker colors tend to recede while the lighter colors Darker colors tend to recede while the lighter colors appear to jump outappear to jump out

Choosing Colors for SlidesChoosing Colors for Slides

Use medium to dark backgroundsUse medium to dark backgrounds

Use light color textUse light color text– In general In general whitewhite, , yellowyellow, , greengreen, and, and cyancyan appear appear

brightestbrightest

– RedRed is not as effective as you think!is not as effective as you think!

Use bright, saturated colors for graphicsUse bright, saturated colors for graphics

Elements of Good Design:Elements of Good Design:

TextTextElements of Good Design:Elements of Good Design:

TextText

Fonts – Less is moreFonts – Less is more

– Use one font for your titles and one Use one font for your titles and one for your body text for your body text

– SerifSerif vs. Sans Serif vs. Sans Serif

– Avoid ALL CAPSAvoid ALL CAPS

– Keep Bullets simpleKeep Bullets simple

feet no feet

Tips for Formatting TextTips for Formatting Text

Avoid “widows”… this sentence is a Avoid “widows”… this sentence is a widowwidow

Give attention to how phrases break Give attention to how phrases break at the end of a line (especially titles)at the end of a line (especially titles)

Make use of the line spacing functionMake use of the line spacing function

Elements of Good Design:Elements of Good Design:Elements of Good Design:Elements of Good Design:

Using Graphics and IllustrationsUsing Graphics and Illustrations

Increases retention of informationIncreases retention of information

Helps explain complex topicsHelps explain complex topics

Adds variety to your presentationAdds variety to your presentation

Placing GraphicsPlacing GraphicsPositions in a field are perceived differently

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1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

EastWestNorth

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Section 1 2 3 4

East 20 27 90 20

West 31 39 35 32

North 46 47 45 44

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1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

EastWestNorth

Fiscal Quarter

Section 1 2 3 4

East 20 27 90 20

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Placing GraphicsPlacing GraphicsPositions in a field are perceived differently

Formatting Bar Graphs… Before Formatting Bar Graphs… Before

1993 1994 1995 19960.0

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1.0

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TNF-bIgFHER2TPO

Year

Sale

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million

sRemove excess tick marks and labels

Remove grid lines

Reformat legend

Colorize for on-screen

Formatting Bar Graphs… After Formatting Bar Graphs… After

1993 1994 1995 19960

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Sal

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ions

)TNF- IgFHER2TPO

Formatting Tables… BeforeFormatting Tables… Before Incidence All Grades

N %Any adverse event 275 87Body as a wholeFever 154 49Chills 102 32Asthenia 49 16Headache 43 14Throat irritation 19 6Abdominal pain 18 6

Cardiovascular systemHypotension 32 10

Digestive systemNausea 55 18Vomiting 23 7

Hemic and lymphatic systemLeukopenia 33 11Thrombocytopenia 25 8Neutropenia 21 7

Metabolic and nutritional systemAngioedema 41 13

Musculo-skeletal systemMyalgia 21 7

Nervous systemDizziness 23 7

Respiratory systemRhinitis 25 8Bronchospasm 24 8

Skin and appendagesPruritus 32 10Rash 31 1024

Reformat table into 4 columns

Remove extra lines in table

Increase font size

Remove bold

Change background color

Formatting Tables… AfterFormatting Tables… After Incidence All Grades

N %

Any adverse event 275 87

Body as a whole Fever 154 49Chills 102 32Asthenia 49 16Headache 43 14Throat irritation 19 6Abdominal pain 18 6

Cardiovascular system Hypotension 32 10

Digestive system Nausea 55 18Vomiting 23 7

Hemic and lymphatic system Leukopenia 33 11Thrombocytopenia 25 8Neutropenia 21 7

Metabolic and nutritional system Angioedema 41 13

Musculo-skeletal system Myalgia 21 7

Nervous system Dizziness 23 7

Respiratory system Rhinitis 25 8Bronchospasm 24 8

Skin and appendages Pruritus 32 10Rash 31 10Urticaria 24 8