Final Report TemplateStage 3

1 Final Report Template 2016. ©Teach A Man To Fish

IMPORTANT: HOW TO COMPLETE AND SUBMIT YOUR FINAL REPORT

This template should be completed by students with the support of teachers. Please use the format provided as this is aligned to our marking scheme. There are 3 Parts to the Final Report template.

- Part 1: Final Report Narrative. Please answer ALL questions. - Part 2: Financial Reporting. Please answer ALL questions in Sections A-F. Sections G-H

are optional. - Part 3: Our Monitoring and Evaluation. Please answer ALL questions in Section 1-4,

question 5 is optional. You may use extra pages. However, please try and keep your submission to 20 pages

maximum. The numbers in brackets e.g. (10) indicates the highest number of points that can be

awarded for that question. The example answers after each question are just a summary of what an answer might be.

You should answer the questions in more detail! Follow our top tips to score high points and increase your chances of winning a prize! You can also earn bonus points by including supporting documents in the Appendix! When you are ready to submit your completed business plan to us, please follow these

instructions (Please note the file size limit: 5MB):-- Log in to your account at: www.schoolenterprisechallenge.org/login - Click on ‘Submit a Document’ on the left hand side. - Click on ‘Add your Stage 3 Submission!’ - Choose your file and upload your completed Final Report Template. Click SUBMIT!

Contact the School Enterprise Challenge team at:-

E-mail: info@schoolenterprisechallenge.org Blog: http://schoolenterprisechallenge.wordpress.com Website: www.schoolenterprisechallenge.org

?Any Questions

***Our Monitoring ***Strongly disagree

Disagree Neither Agree nor disagree

Agree Strongly agree

STUDENTS should answer questions 1-4

1. Participating in the school business made us want to come to school more.

1 2 3 4 5

2. Participating in the school business provided us with relevant life skills.

1 2 3 4 5

3. After participating in the school business we feel confident that we could plan and set up our own business in the future.

1 2 3 4 5

4. After participating in the school business we felt better able to identify problems and come up with alternative solutions.

1 2 3 4 5

Ask your TEACHER to answer questions 5 - 6

5. As a result of participation in the School Enterprise Challenge I have set up my own business

Yes No

6. As a result of participation in the School Enterprise Challenge I plan to set up my own business in the future

Yes No

Please circle ONE Number in each row. Thinking back over your participation in your school business: Do you strongly agree (5), agree (4), neither agree nor disagree (3), disagree (2) or strongly disagree (1) with each of the statements below. There are no right or wrong answers here. There are no marks for this section but your answers will help us to develop the School Enterprise Challenge for the future.

Your School Detailsa. School Name

Maharaja Agarsain Public school , Ashok Vihar Delhi 110052

b. CountryINDIA

c. Business Name Fun Mun The Shake Station

d. Business Activity Milk Shakes

e. Main product / service Fruit Milk Shakes

f. Brief description of your school business Preparing fresh and healthy milk shakes with fruits and nuts in recess hour to provide essential nutrients to children.

g. Number of students in business team Boys 06

Girls02

Total08

h. Number of students in whole school Four Thousand

i. Your school business social media links

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(Face book page, Twitter Blogs, etc.) Maps Face book pageSchool Website link

Financial SummaryYou will be able to complete this section AFTER you have completed Sections A-F from the Financial Plan

on Page 6. This section is really important as it gives the judges a quick overview of your Finances. Please note this section should be filled in in US Dollars.

Estimated in Business Plan (Stage 2)

Actual

Budget Period of Financial Plan 3 Months 3 MonthsStart-Up Costs (Actual) Insert answer from Section A 0 0Total Income (Actual) Insert answer from Section B 2000 4000Total Direct Costs (Actual) Insert answer from Section C 1100 2000Gross Profit (Actual) Insert answer from Section D 1800 2000Total Indirect Costs (Actual) Insert answer from Section E 0 0Net Profit (Actual) Insert answer from Section F 1800 2000

PART ONE: FINAL REPORT NARRATIVESection A: Main Achievements

1. Please tell us the top five things that your school has achieved in the School Enterprise Challenge programme. There are no marks for this question; however, your answers to this question help us to understand your school business better.

1. Our business plan has developed confidence in we challengers ( students)2. We have learnt and developed skills for successfully running our business.

3. We have achieved recognition and appreciation from our school authorities, teachers and students.

4. We are proud that we are able to write our business plan, generate good profit that

we could invest in paper recycling plant in school and also help pay a need y student the tuition fee.

5. We have learnt to follow collaboration, communication and creativity in our business for enhanced growth.

Section B: Business ImplementationTOP TIP!

These questions will give you the chance to show us how you actually implemented your school business. Please refer back to your Business Plan template if you need help to answer these questions.

2. Operational Plan: How did you actually produce your product/service? Please explain clearly your production process. (10)

The biggest challenge was how to work as a team and distribution of roles. To start with we had a business plan meeting. In this meeting we first discussed the various roles to be performed by us by preparing the checklist and assigning the roles to all the members. One of the members from the team was elected a team leader. A list of required materials was also prepared and the material was arranged.

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First we take milk as per required orders in

a container.

Then we add sugar to it accordingly and blend it.

Then we put it in the glasses and add crushed nuts and tuttifrutti to it. Then we add fruit crush to it accordingly and again blend it.

Our shake is ready.

Flow chart on recipe

-

3. Marketing & Sales: Did you actually sell your product/service to the customers identified on your Market Research? If not, why? Who was your Target Market? (10)Yes we did sell our product. Our customers are our school mates, Honourable Management members, Respected Principal Madam Incharge Madam, Teachers and above all our Home School Partnership members that is our parents.

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Please tell us about your 4 P’s (Product, Price, Place, Promotion) now that you actually started your school business.

a. P roduct – What was your product? Fruit Milk Shakesb. P rice – What price did you sell it at? Rupees twenty as its pocket friendly and in reach of

children.c. P lace – Where did you sell your product? During recess hour near our resource room and in

the main courtyard during annual, interschool and intraschool events and Parent’s teacher meetings.

d. P romotion – How did you promote your product? E.g. Did you hold any launch event?

1. By serving our Honourable guests during annual events, serving parents during parent’s teacher meetings, serving during interschool and intraschool events to students and teachers.

2. By using flyers and posters as means of advertisement.3. Student’s discussion about the product during assembly.4. Sharing preparation techniques with other class students to train them.

Flyers and posters Interaction during assembly

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4. Evidence: Please include here any evidence that shows you actually implemented your school business; such as examples of records kept, press releases (if any), one-two photos from the launch event (if any), one-two photos of the team running the business. You can get 5 points if you answer to this question. Note: at the end of this Narrative section you will find an Appendix for any other additional information you want to add

Section C: Challenges and SolutionsTOP TIP!

Your answers to these questions will test your innovation and creativity in setting up your business. Don’t be afraid of writing about your problems or things that went wrong with your business. Recognising and

addressing problems are key skills for entrepreneurship.

5. What were the biggest challenges you faced when planning, running and/or implementing your business and how did you overcome them? Please give us some evidence of your innovation and creativity when solving these challenges (300 words max). (10)

The biggest challenge was how to work as a team and distribution of roles. To start with we had a business plan meeting. In this meeting we first discussed the various roles to be performed by us by preparing the checklist and assigning the roles to all the members. One of the members from the team was elected a team leader. A list of required materials was also prepared and the material was arranged. The next day during preparation of milk shakes we observed some confusion, anxiety about the jobs and the technique to follow to prepare the shakes and faced difficulty in managing the students. So a meeting was called up again to do discuss the positive, negative and interesting points of the day.

At the business meeting we shared all our positive, negative and interesting points during the preparation time that is the recess hour. Everyone then in turns came up with their valuable suggestions for scope of improvement and manage the chores clearly and specifically like making a copy of checklist, giving colour code to product service, prepare action planning chart and the role of all members will defined on chart paper. It was also decided to have two meetings within the week to overcome any such issues. After implementing this system we could manage our jobs effectively with proper communication and responsibility. Team spirit and creativity was visible among all the team members. We could now well manage our accounts and generate good profit.

Sale Item or

ServiceHow is it made or provided?

What equipment is needed?

What raw materials are needed?

What knowledge or skills are needed?

Fruit Milk Shakes Using Fresh Raw Materials

ContainersBlenderSpoonsGlassesStrawsTissue papers

MilkSugarFruit CrushTutti-FruttiNuts

Preparation techniqueSkills of EstimationHandling of electrical

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equipments

STAFF ROTAS CHART

Time Period Finance and Budgeting

Research Selling Agricultural Work

Advertising and Promotions

Other Areas of the Business

3 Months Mayank Dharya Harshit ----- Sanya SrishtiDharya Mayank Ayush ----- Tanisha VanshikaDhruv Dhruv Vanshika ----- Ayush Akshara

ACTION PLANNING CHARTTASK SUB-TASK DEADLINE PERSON RESPONSIBLE

FRUIT MILK SHAKE MILK DAILY MAYANKSUGAR MONTHLY

30/08/2016DHRUV

NUTS MONTHLY30/08/2016

DHARYA

TUTI FRUTI MONTHLY30/08/2016

HARSHIT

FRUIT SYRUP DAILY DHARYASPROUT CHAAT GREEN GRAM MONTHLY

30/08/2016DHRUV

ONION AS PER DAY ALLOTED IN MENU

MAYANK

POTATO AS PER DAY ALLOTED IN MENU

DHRUV

TOMATO AS PER DAY ALLOTED IN MENU

DHARYA

LEMON AS PER DAY ALLOTED IN MENU

HARSHIT

CORN CHAAT CORNS AS PER DAY ALLOTED IN MENU

DHARYA

CHAAT MASALA MONTHLY30/08/2016

SANYA

BLACK SALT &PEPPER MONTHLY 30/08/2016

TANISHA

Complete Accounts Record

Daily Expenditure and profit

At the end of every Month

Mayank, Dharya and Dhruv

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Section D: Outcomes6. How have the students benefitted from the running of the school business? Please provide

specific examples on each of the following areas. (5)a. Aspirations: Aspirations are defined as a young person’s ambitions and realistic goals of the future

for themselves and their family/wider community.They are now the upcoming entrepreneurs who have developed the skills of accounting,communication, creativity and collaboration. Technological and Time management skills are also enhanced. For example they maintain their all financial account records from taking orders, keeping track of expenditure and generating profit.

b. Knowledge Skills: Knowledge Skills are defined as the facts, information, and abilities acquired through experience or education.They are more confident, ready to accept challenges and able to make decisions and solve their problems. For Example for upcoming event the meet and decide regarding the products to serve. We have developed good team relationships and also learned skills in communicating effectively with our customers. We have also learnt how to maintain records of stock levels through checklist along with delivery notes.

c. Attitudes: Attitudes are defined as a manner of thinking, feeling or behaving that reflects a state of mind or disposition; the way a person views something or tends to behave towards it.

Definitely a positive attitude with acceptance to suggestions and criticism. Always looking forward for sharing and welcoming new ideas involving innovation and creativity with simplicity. They always take feedback for their efforts done. If ever the sales fall low, then our market research team has learned skills in conducting customer survey for new product to be served. These reviews help in maintaining the success of our station and our customers happy. All of us have also learnt how to work safely and handling food hygienically while preparation of the same.

Feed back collage7. How has the school benefitted from the running of the business? Please provide specific

examples. (5)Our school has really benefitted from the running of Fun Mun the Shake station. Our children are definitely learning huge range of skills which will help them in future life. The success of our business is being appreciated by our Respected Principal Mam, In charge Mam,Teachers, students and specially our Parents. From the profit generated a part of it was used for running one more new business in the school-Paper Recycling Plant Unit.We are able to serve our Honourable guests, students, teachers and Parents during annual events,

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parent’s teacher meetings and during interschool and intraschool events.A part of the profit was used for paying the academic fee for a deserving and needy student.

Section E: People, Profit, PlanetTOP TIP!

Remember your business needs to address all 3 People, Profit, Planet criteria to win our Top Global prize. Extra points will be awarded to the most innovative answers in this section.

8. People: How did people benefit from your business? 1. Learnt new recipes and shared their innovative and healthy recipes, Encouraged Home –school

partnership and learned to prepare and introduce new products.

Please ask a teacher, a student, a parent and a customer what they think about your school business and how it has made an impact on their lives. Please include their quotes here (please try to keep them short). (5)

9. Planet: What difference has your business had on the environment? How has your business improved the environment around you? Please be clear and specific and include one or two pictures (if you have any). (5)

All the enthusiastic team members have developed a positive attitude, confidence and good team relationships. More challengers are coming up to learn and share their ideas. The entrepreneurs are becoming good trainee mentors by training the juniors. All of us have also learnt how to work safely and handling food hygienically while preparation of the same.

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Teacher’s quote: Their work is the presentation of their hard work, abilities and confidence.

Student’s quote: We are all working together as a team and learning new skills to do better.

Parent’s quote: They have exhibited the ability to learn and translate that learning into action.

Customer’s quote: Always searching for innovation, bringing change and respond to it.

10. Profit: How did you raise your start-up capital? What approaches did you take to maximize your profits? What would you do with your profits? (5)

By selling old news paper and paper scrap. Introduction to new flavours and conducting customer survey for new product to be served. From the profit generated a part of it was used for running one more new business in the school-Paper Recycling Plant Unit.We are able to serve our Honourable guests, students, teachers and Parents during annual events, parent’s teacher meetings and during interschool and intraschool events.A part of the profit was used for paying the academic fee for a deserving and needy student.

Section F: Business Development and SustainabilityTOP TIP!

A sustainable business is one that demonstrates the ability to continue for an indefinite period of time.11. Business Development - What are your future plans for your enterprise? Please provide specific

examples (200 words max). As an example, think about what other products you want to develop, etc. (5) We will continue with the same business till end of the school year. Training the other students of junior classes, conducting customer survey for new product to be served. Introduction to sprouts and corn chat that is rich in nutrients and fibre. Introduction to new flavours is also in pipe line. Setting up of a new station to overcome the demands of growing customers for our business. Roping in new members to manage various tasks.

12. Operational Planning - How are you planning to run the business next year? Will new students be involved in the programme? Please tell us the steps you will take next year to keep your business running and continue developing it (200 words max). (5)

Same business but with introduction to new flavours and products to keep our customers happy after conducting surveys and knowing their view points and taste. Yes definitely because our business is growing and expanding. As we have earned good profit, it will help to sustain our business financially by introducing innovative, creative and healthy food items. We will go ahead with more of advertising campaign like posters and flyers. We can put the menu on the display boards. We can have more interactive sessions during morning assembly regarding our products. We will try to collaborate with other schools during their events. Encouraging more of home school partnership .Creating websites and taking online orders and coming up with some healthy interschool and interschool competitions for fetching innovative ideas

SEC MEETING Students survey graph

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FUN – MUN THE SHAKE STATION

MENU DETAILS DAY MENU IMAGE AMOUNT

MONDAY SHAKES RS 20.

TUESDAY LEMONADE

RS 10.

WEDNESDAY CORN CHAAT

RS 20.

THURSDAY LEMONADE

RS 10.

FRIDAY SHAKES RS 20.

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Appendix (OPTIONAL Bonus Points)You can use this space to paste any additional items which support your business implementation, e.g.

examples of how you kept the team motivated, examples of how the business has been incorportated to the curriculum, team rotas, photos (3 photos MAX), etc.

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Annual function, interschool and intraschool event pictures

PART TWOFinancial Reporting (20)

Please note that this Financial Report is showing what you actually spent money on and what you actually sold. Your numbers may be different to the original Financial Plan you submitted at Stage 2.

TOP TIPYou may complete your Financial Report using your local currency. Please tell us what this is, E.g. Indian Rupees. In the report we will ask you to convert your TOTALS into US $. You can use this website to do this: http://www.xe.com. Remember to write down the exchange rate you are using in the box below!

Please add any extra rows to the tables where necessary. Local Currency used (E.g. Indian Rupees) INDIAN RUPEES

Exchange Rate to US Dollars (E.g. 1 US $ = 63.52 Indian Rupees)

1USD = 66.56 INR

Period of time budgeted for (E.g. 3 months) 3 MONTHS

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Please note you may use your own financial plan template however you MUST still complete the financial summary provided at the beginning of this Final Report Template. Section A: Start-Up Costs (Actual) / Business Development Costs (Actual)

TOP TIP Your Start-Up Costs or Business Development Costs are the costs of the Equipment and Supplies that you used

to start your business. If you already had the products that you needed to start up your business please list them here and put 0 as the Unit cost.

1. Please list all your actual Start Up OR Business Development Costs Start Up OR Business Development Equipment

Quantity Unit Cost Total Costs of your Equipment (Quantity x Unit Cost)

Mixer 01 0

Blender 01 0

Start Up OR Business Development Supplies

Quantity Unit Costs Total Costs of your Supplies/ Expenses (Quantity x Unit Costs)

Milk5 Kg 50 250

Sugar2 Kg 50 100

Fruit Syrup3 Kg 100 300

Nuts250 gm 1000 250

Total Start Up Costs OR Business Development Costs (Add your Total Costs Together)

Local Currency 900

In US Dollars $ 13.4 D

Section B: Income (Actual)2. Please list all the products or services that your business sold. Please tell us the amount you sold

and the price at which you sold your products/service for.Name of Product or Service

Quantity Sales Price Sales Income (Quantity x Sales Price)

Fruit Milk Shakes 50 20 1000

Sprouts Chat 40 20 800

Chocolate Shake 50 20 1000

Lemonade 60 20 1200

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Total Income (Add all the ‘Sales Income’ together)

Local Currency 4000

In US Dollars $ 60.9 D

Section C: Direct Costs (Actual)

TOP TIP Direct Costs refer to materials, labour and expenses related to the production of a specific product or service. Don’t forget that the direct costs from your Start-Up Supplies/Expenses in Section A should be included here

too. Please add extra rows if you need to.3. Please list all of the items you bought in order to make or provide each product or service.

Name of Item Quantity Unit Cost Total Costs (Quantity x Unit Cost)

Product/Service 1 Please tell us what this product or service is here:

Milk 5 Kg 50 250

Sugar 2 Kg 50 100

Fruit Syrup 3 Kg 100 300

Nuts 250 gm 1000 250Product/Service 2 Please tell us what this product or service is here:

Green Gram 500 gm 100 50

Potato 500 gm 20 10

Onion 500 gm 30 15

Tomato 500 gm 50 25Product / Service 3 Please tell us what this product or service is here:

Milk 5 Kg 50 250

Sugar 2 Kg 50 100

Chocolate Syrup 400 ml 800 400

Nuts 250 gm 1000 250Total Direct Costs (Add up all the Total Costs)

Local Currency2000

In US Dollars $30.4 D

Section D: Gross Profit (Actual)4. Please calculate your Gross Profit in your Local Currency and then convert it to US Dollars $.

Calculation Local Currency US Dollars $

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Total Sales Income4000 60.09 D

Total Direct Costs2000 30.04 D

Gross Profit (Total Sales Income – Total Direct Costs) 2000 30.05 D

Section E: Indirect Costs (Actual)

TOP TIP Indirect costs are items that you need to spend money on to run your business. However, they are not related

to the making of your product or service. E.g. Marketing or transportation costs involved in getting your product to market.

5. Please list all of your Indirect Costs.Name of item Quantity Unit Cost Total Costs (Quantity x Unit

Cost)

Total Indirect Costs (Add up all the Total Costs)

Local Currency

In US Dollars $

Section F: Net Profit (Actual)6. Please calculate your Net Profit in your local currency and convert this to US Dollars.

Calculation Local Currency US Dollars $

Gross profit2000 30.05 D

Total Indirect Costs0 0 D

Net Profit (Gross Profit – Total Indirect Costs) 2000 30.05 D

Questions 7, 8 and 9 are optional!

Section G: Return on Investment (OPTIONAL)Please answer 7a. If you are on the NEW BUSINESS TRACK and setting up a business for the first

timeOR

Please answer 7b. If you are on the BUSINESS GROWTH TRACK and have an existing business.7. a. Please calculate your Return on Investment (Optional) - If you are on the NEW BUSINESS TRACK

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Net Profit

Total Start Up Budget

Net Profit / Start Up Budget x 100 = Return on Investment (%)

%

OR 7b. Please calculate your Return on Investment (Optional) - If you are on the BUSINESS GROWTH TRACKTotal investment before 2016

Total Business Development Budget 2016

Net Profit 2016 / (Total Investment before 2016 + Total Business Development Budget ) = Return on Investment

%

Section H: Product and Profitability (OPTIONAL)8. Please use the following Product Profitability Worksheet for each Product or Service you are selling.

We have provided you with one worksheet, however please add additional sheets if necessary. For this section ‘Product’ refers to the Product or Service that you are selling. Working out your product profitability is important as it can give you an idea of how you can increase the profitability of your business.

Product / Service 1Name of product

Sales price of product

Amount of Units Sold

Total Sales Income of product (Sales Price x Amount)

Direct Costs Quantity Unit Cost Total Cost

Total Direct Costs for Product 1

ProfitabilityDirect Cost per Product item (Total Direct Cost for Product ÷ Amount produced of Product)Gross Profit of Product item (Total Sales Income for Product – Total Direct Costs for Product)

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Percentage Profitability (Gross Profit of Product item x 100 ÷ Sales Price)

9. How will you use the information from the product profitability to develop your business in the future?

Additional Comments: If you have any additional comments about your Financial Report please put them in here:

PART THREE Our Monitoring and Evaluation

Your feedback is essential to help us to improve and develop The School Enterprise Challenge in 2016. Please answer honestly, your answers to this section will not impact your score and will be separated from your Final Report for marking purposes. This section is really important to us and should only take you about 5 minutes.

1. Business Summary a. Did you receive support (printed resources,

financial support, advice) from a NGO or an organisation to plan and run your business?

Yes No

b. If you answered yes to question 1a, please provide the organisation’s name and contact details.

NGO/Organisation name:

Contact details (if available): c. What type of school is your school? Mixed

SchoolBoys School Girls School

d. What is the average age of students involved in the Business?

13-14 year

e. What is the average number of hours per week a student participated in the business?

e.g. six hours per week per student

f. How was time allocated to plan and run the business?

It was run as an after school club It was run at lunchtimes It was run in free periods It was integrated into our existing lessons/curriculum Other Please specify:

g. How many external people were employed by your business?

h. Please tell us how you spent or plan to spend your profits? Please tick as many as apply.

School running costs Tuition fees for students Local community projects Trips and activities for students Reinvested back into the business Started a new business Others Please specify:

i. Did you work with another school to run your school business and/or donate any of your profits to another school?

Yes No

j. If you answered yes to question 1k, please School name:

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provide the school’s name and the email address of your contact there (if possible). Contact details (if available):

2. Parental and Community Involvement a. Did you talk to parents explaining the

importance of the school business? For example you could have held an information evening, or visited parents at home.

Yes No

b. If you answered yes to question 2a, how many parents did you talk to?

1-50 parents 51-100 parents 101-150 parents 151-200 parents More 200 parents

c. Did you hold any events? For example a launch event, sales events, an event for Global Entrepreneurship Week?

Yes No

d. If you answered yes to questions 2c, how many people attended this/these events?

1-50 people 51-100 people 101-150 people 151-200 people 200-500 people 500-1000 people More than 1000 people

3. Training and Educational Resources a. How many teachers and school staff were

involved in the School Enterprise Challenge? b. Which of the following educational resources

did you use? (Please tick as many as apply)School Enterprise Challenge Weekly Guides Additional Resources (e.g. Social Media Guide, Community Engagement Pack) Primary Enterprise Curriculum Secondary Enterprise Curriculum

c. Were there any areas of business planning/implementation that you would have liked more support on? If yes, please specify.

4. Communicationsa. How did you access information about the

School Enterprise Challenge? Our Weekly Emails Our Website Our Facebook page Our Twitter page Our Blog SMS Printed Paper Resources

5. Feedback (OPTIONAL)Your feedback is really important, we want to know what you thought about the School Enterprise

Challenge so that we can continue to grow and develop the programme next year.a. How can we improve the School Enterprise Challenge for you next year? Please provide specific

examples.

b. What did you most enjoy about being involved in the School Enterprise Challenge? Please provide specific examples.

CONGRATULATIONS on writing your Final Report! You have completed Stage 3 and the School Enterprise Challenge programme 2016! Submit NOW!

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