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Proposal Packet forMcKinney-Vento Homeless Assistance Act of 2001

Title X, Part C of the Elementary and Secondary Education Act

Closing Date: July 15, 2015

CONTENTS OF PROPOSAL PACKET

Pages

Information......................................................................................................................................2

Proposal Format ..............................................................................................................................5

Criteria for Review..........................................................................................................................6

Appendices and Forms

A. Proposal Cover Sheet and Assurances.......................................................................................9

B. Proposal Narrative Template…………………………………………………………………12

C. Budget Forms...........................................................................................................................20

D. Grant Contact Sheet ...............................................................................................................23

E. Examples of Authorized Activities with Measurable Outcomes.............................................25

F. Annual Report Form.................................................................................................................27

Education Program for Homeless Children and Youth Proposal Packet –

INFORMATION

What is the purpose of the McKinney-Vento Act?

The McKinney-Vento Act authorizes the West Virginia Board of Education to make grants to local education agencies for the purposes of facilitating the enrollment, attendance, and success of homeless children and youth in school.

What are the goals of the Act?

Provide immediate enrollment of homeless children who are not already enrolled. This includes reviewing and revising any laws, regulations, practices, or policies that may act as barriers to the enrollment, attendance, or success of homeless children and youth.

Provide school choice opportunities for students experiencing homelessness, including transportation to the student's school of origin, if the parent/guardian or unaccompanied youth prefer to remain in the school of origin and it is determined that such placement is in the student's best interest.

Provide opportunities for parent involvement in enrollment decisions.

Ensure that homeless students have equal access to the same free, appropriate public education, including a public preschool education, as provided to other children and youth.

Ensure that homeless students are provided services in such a way that they are not isolated or stigmatized.

Promote school (or GED) success and completion for homeless students.

Support collaboration between school districts and social service agencies serving homeless students.

What are the provisions of the Act?

Services may be provided through programs on school grounds or at other facilities (e.g., shelters and nonprofit community social service centers). Where services are provided through programs on school grounds, such services also may be made available to children or youth who are determined by the local educational agency to be at risk of failing or dropping out of school, except that priority for such services shall be given to homeless children and homeless youth. To the maximum extent practical, services shall be provided through programs and mechanisms that integrate children and youth experiencing homelessness with their housed peers. Activities undertaken must not isolate or stigmatize homeless children and youth. Services provided under this program are not intended to replace the regular academic program. Funds from this grant can be used to supplement existing services, but they cannot be used to supplant services which the school division has been providing through other means. Collaboration and coordination with other local and state agencies that serve homeless children and youth are required.

Who is eligible to apply?


All West Virginia local education agencies (LEAs) that meet the eligibility criteria based on the 2014-2015 school year “homeless” identified students as entered in the West Virginia Educational are eligible. LEAs may subcontract with other agencies; however, the local school system assumes responsibility for setting program goals and monitoring program accomplishments. The LEA will serve in the capacity of fiscal agent.

What is the funding?

Source : U.S. Department of Education, through the McKinney-Vento Homeless Assistance Act of 2001 (Title X, Part C of the No Child Left Behind Act, P.L. 107-110).

Amount Available : Awards will be dependent on receipt of the federal grant. Funding for 2015-2018 is estimated to be approximately $394.413./ 2015 and $433,546./2016

Size of Grants : Based on established need, grants are expected to be in the range of $10,000 - $25,000, annually for the three year period based on funding..

Grant Period : Authorization date to September 30, 2015; adjustment may be necessary based on reauthorization of the Elementary and Secondary Education Act.

Approved Activities: The grant may include both Primary Activities (direct educational services in the form of tutoring and teaching) and Related Activities (examples included in Appendix E). Applications that feature collaboration among homeless service providers and school personnel and direct services to children will be favored in the review process. Funds may be used to cover the excess cost of transportation to the school of origin; however, the budget for transportation cannot exceed 30 percent of the total budget for the proposed program, including Title I and other LEA financial support.

What are the requirements of the grant process?

The authorized representative for each applicant must sign the Statements of Assurances included with this proposal packet (Appendix A). This representative must have the authority to ensure that the local education agency making the application will fulfill all statutory and regulatory requirements for audit and monitoring purposes (usually the ranking administrator).

A meeting between school division coordinators and local service providers who will be collaborating in the implementation of grant activities with the purpose of discussing the focus of grant activities, identifying means of future communication and collaboration, and ensuring commitment by all participants to the program outlined in the grant proposal. Documentation is required and may include minutes of the meeting with a listing of attendees and their affiliations.

A representative for each grant recipient will be required to submit one annual report during each year of the project period. The Annual Report found in Appendix F will be used for reporting purposes.

All grant programs must maintain fiscal and program records for a minimum of 63 months or 5.25 years.


All project funds must be spent according to the approved project proposal.

It is expected that projects will run September through June, but summer programs are allowable. All grant funds must be encumbered no later than September 30 of each year in the three-year grant period.

It is expected that grant recipients will follow reimbursement procedures and respond to all grant requirements in a timely fashion.

Application Procedures

The proposal should be completed using the template provided. The following format should be used to ensure that the reviewers can determine that all specifications have been met.

1. Application cover page and assurances with required signature(s) (see Appendix A)

2. Abstract (one page)

3. Proposal Narrative, using template provided (see Appendix B)

4. Completed Budget Forms – MUST USE THIS BUDGET (see Appendix C)

5. Completed Contact Sheet (see Appendix D)

The proposal must be received by 4 p.m. on July 15, 2015.

Send an electronic copy of your proposal (Word or a PDF version is preferred) to [email protected] signed assurances page may be faxed to 304-558-6268

Contact information:Rebecca Derenge, McKinney-Vento CoordinatorWest Virginia Department of EducationBldg. 6, Room 7281900 Kanawha Boulevard EastCharleston, West Virginia 25305-0330

Phone: 304-558-7805 x53204Fax: 304-558-6268E-mail: [email protected]


mailto:[email protected]

PROPOSAL FORMAT

I. Application cover page with the required signature(s):

The application cover page must include the following items: title of the proposal, amount of funding requested, submitting local education agency, Grant Application Contact Person (include mailing address, phone, fax number, and e-mail address), and signed assurances. The assurances should be signed and scanned or faxed to Rebecca Derenge (304-558-6268) to complete your application submission.

II. Abstract (one-page overview of the proposed project)

III. Proposal Narrative (use the template provided)

A. Statement of Need: This section should describe the specific need(s) that would be addressed by the project. Topics to address include:

1. Assessment of the size of the local homeless population. This should include an actual count of the LEA's homeless children and youth population (e.g., number of local shelters, students identified through student data system). Estimates of unserved/unenrolled children experiencing homelessness from the local education county census may be considered and used as a comparison.

2. Description of existing education and outreach programs serving homeless children and youth in the service area. Document all direct educational services provided to homeless students by the school division and by other agencies within the service area.

3. Identification of Specific Needs . Identify the specific need(s) that the proposed program is designed to address. Also, a description of how these needs were identified (e.g., a systematic needs assessment or identification of needs by a local service agency) and a description of how present services fail to meet the identified need(s) must be included.

B. Program Description: This section describes what the program or project is intended to do, and how it will be accomplished. The following two areas must be addressed:

1. Objectives: Specific statements of intended outcomes. Objectives should be directly related to the identified need(s).

2. Activities: Specific statements about how the objectives are to be accomplished. Activities should be directly related to objectives. Please refer to Appendix E for examples of authorized activities.

C. Program Administration and Management: This section describes how the proposed project or program will be managed and administered. Specifically, the following areas must be addressed:

1. Timeline and Responsibilities: A proposed timeline of activities with responsibilities clearly designated. This section outlines who will do what activities and when they will be accomplished. If subcontractors or external


agencies will be involved in the project, then their involvement must be specified in detail.

2. Data Collection for Evaluation . This section should address how the LEA will assess progress towards achieving the proposed program's objectives. Data collection should be both qualitative and quantitative (see Appendix E for suggestions). Information found in the annual program evaluation report form reflects a minimal level of expectation for program evaluation. Again, applicants are strongly encouraged to review the National Center for Homeless Education document, McKinney-Vento Data Standards and Indicators Guidebook (available at: http://www.serve.org/nche/downloads/st_and_ind_2006_rev.doc), to identify appropriate indicators of successful programs and suggestions for data collection.

D. Narrative Summary of Budget and Justification Statement for Proposed Activities: This section provides a detailed budget summary and rationale. Be sure to provide specific information to justify expenditures based on proposed activities. Include reserved Title I-A funds contributed from your Title I program. Include the Budget Form found in Appendix C.

E. Contact Information for Critical School Division Personnel and Partners: Complete the Contact Sheet found in Appendix D and include it with your proposal.


http://www.serve.org/nche/downloads/st_and_ind_2006_rev.doc

CRITERIA FOR REVIEW

The proposals will be evaluated using the following framework and weighting system:

Overview-10 percent

This criterion evaluates the proposed program or project as a total entity, and considers how the various parts of the proposal fit together. The correspondence of proposed expenditures, activities, objectives, and identified need(s) with each other, the purpose, goals, and provisions of the grant (listed on page three of this packet) will be evaluated. The following questions are important in evaluating this criterion:

Is the proposal consistent with the primary purpose of the grant - to provide direct services to ensure the enrollment, attendance, and success of homeless children and youth in school?

Are the various parts of the proposal consistent? Are the expenditures tied to activities, which are keyed to objectives, which are directly related to the identified need(s)?

Need-30 percent

This criterion evaluates the identified need(s) as presented in the proposal's Statement of Need. The following questions are important in evaluating this criterion:

What is the size of the local homeless population and how many students will be served by the proposed program?

Is there evidence of a systematic needs assessment or documentation of identified needs with statistical or other data?

Are the identified needs appropriate to the purpose of the grant? Do the identified needs justify the proposed project or program? Does the proposed program or project supplement and not supplant existing efforts to

facilitate the enrollment, retention, and educational success of homeless children and youth?

Does the application reflect coordination with other local and State agencies that serve homeless children and youth?

Does the application describe how the applicant will meet the requirements of section 722(g)(3) of the McKinney-Vento Act?

Does the applicant's current practice and application exhibit commitment to education for all homeless children and youth?

Program Design-30 percent

This criterion evaluates the objectives and activities presented in the Program Description section of the proposal. Important questions include:

Do the proposed program objectives and activities address the identified needs? Are the major objectives important, attainable, and consistent with the purpose of the

grant? Are the activities identified important to the accomplishment of the stated objectives?


What types of services and intensity will be provided under the program? How are parents or guardians of homeless children and youth involved in the education

of their children? To what extent are homeless children and youth integrated within the regular education

program? To what extent are the services provided under this program coordinated with other

services available to homeless children and youth and their families? To what extent does the proposal ensure homeless students not living in shelters or

transitional housing are included in identification and service provision? To what extent will the LEA provide case management or related services to

unaccompanied youth? To what extent will the LEA provide case management or related services to preschool

age children experiencing homelessness, including coordination with the West Virginia public preschool and local Head Start programs?

Are professional development activities for LEA personnel and local homeless service providers described?

Program Administration-10 percent

This criterion evaluates the organizational elements presented in the Program Administration and Management section of the proposal. Important questions include:

Are timelines realistic, comprehensive, and useful as a management tool? Are the responsibilities of important staff members fully described? Are the proposed staffing and resources sufficient to complete the proposed objectives

and activities? Are the data collection and evaluation procedures objective and designed to produce both

qualitative and quantitative data? Does the program include specific means for communication, coordination, and

collaboration between the LEA and local homeless service providers? Is there a plan for scheduled meetings between the LEA administrator and homeless

service providers at least quarterly? Are current grant recipients in compliance with project evaluation requirements?

Budget-20 percent Can the budget effectively accomplish the intended objectives? Does the budget reflect efficient use of program funds? Does the budget describe how reserved Title I-A funds will be calculated and used to

support the education of homeless children and youth in the LEA? Do current grant recipients submit well-documented reimbursements on at least a

quarterly basis?

Bonus Points:


Special consideration will be given to programs that provide evidence of significant cost sharing, including Title I, Part A funds and other federal funds, as appropriate.

Special consideration will be given to programs that provide regional support across two or more school divisions in which one division takes responsibility as the fiscal agent.

Special consideration will be given to programs that provide specific activities to reach out to children experiencing homelessness who traditionally have not been enrolled in school programs, especially preschool children and unaccompanied youth.


Local Education Name (LEA) Calhoun County

APPENDIX A

APPLICATION COVER PAGE AND ASSURANCES


LEA Calhoun County

West Virginia School Division Application forMcKinney-Vento Education for Homeless Children and Youth (EHCY) Program

Grant Period July 2015 through September 2018

Title of Proposal Calhoun County Homeless Grant

Amount of Funding Requested per Year

25,000

Grant Application Contact

Mailing Address 540 Alan B. Mollohan Drive

Mt. Zion, WV 26151

Phone 304-354-7011, ext. 14

Fax 304-354-7420

E-mail Address [email protected]

ASSURANCES The school division assures: The program will be administered in accordance with all applicable statutes, regulations, program

plans, and applications; The LEA complies with or is using the funds to comply with the requirements set forth in paragraphs

(3) through (7) of section 722(g) of the McKinney-Vento Act; The LEA has implemented policies and procedures to remove barriers that hinder the enrollment of

children and youth experiencing homelessness and to ensure that activities will not isolate or stigmatize homeless children and youth;

Funds will supplement, but not supplant other Federal, State, and local funds that were previously used to provide services to homeless children and youth;

The LEA will cooperate in carrying out any evaluation conducted by or for the State Educational Agency (SEA), the Secretary, or other federal officials;

The LEA will ensure that funds are expended in accordance with the school division’s approved application or amended application and will retain control of these funds and title to any property acquired with these funds. In the event the school division needs to expend funds in any manner other than stipulated in the approved application, the plan must be amended using the amendment process provided by the West Virginia Department of Education. The application must be amended before funds can be expended for activities not approved in the original application.

The LEA will maintain records to assure the correctness and certification of such reports, including information relating to the educational effect on homeless children and youth.

The LEA will not exceed the school division’s maximum salary schedule for a specific job classification for personnel hired with program funds.


LEA Calhoun County

The LEA will maintain accurate time logs and documentation of services for personnel working in this program.

Signature of Authorizing Agent: Title of Authorizing Agent: Superintendent Calhoun County

Printed Name:Timothy Woodward

Date: 7/14/15


LEA Calhoun County

APPENDIX B

PROPOSAL NARRATIVE

INCLUDE A ONE-PAGE ABSTRACT SUMMARIZING THE PROPOSAL

Calhoun County Homeless grant funds will be used to implement an afterschool tutoring program for at-risk and homeless students in grades 5 th-8th and 9th-12th. The tutoring will be offered both during the day and after school. The curricular focus will be on reading and math skills by providing direct remediation as identified by the state assessment. The daytime tutoring structure will place tutors within classrooms to assist teachers with immediate remediation of skills. The grant will also allow us to have tutoring at middle school and high school during lunch time. The availability of tutoring at lunch allows students who are not able to stay after school the opportunity to receive help during the school day. The lunch time tutoring also allows students access to the school’s technology so that they can do research, complete assignments, and/or print papers. This is a very important resource even if students don’t need tutoring; the availability of technology and printers allows students to have the resources to be successful. This also allows students the opportunity to check Edline, an online grading program that our county uses to keep parents and students informed about their progress. In order to access Edline, students and parents need a computer and the internet. For some of our students and parents, this is not an option. By opening up the tutoring at lunch and providing technology, we can students to print off their Edline pages and take them home to parents. We often take for granted that everyone has the technology we enjoy, but this is not the case in Calhoun County, and a lot of our families live with no internet or extremely slow dial-up.

The after-school tutoring would allow students to receive remediation in reading and math as well as career exploration. Currently Calhoun County has no tutoring available at the Middle/High School. By offering the after-school tutoring to the middle/ high school students we can ensure that we are meeting all students’ needs. The focus will continue to be on reading, math and technology to assist students in meeting graduation requirements. By providing a time when students can access tutoring we believe we will reach more students in a timely manner. The after-school program will also be providing students who attend tutoring an evening meal. This evening meal is another way for us to


LEA Calhoun County

assist students and families in meeting basic needs from education to nutrition. The county currently pays for after school buses to run along the main roadways to take students home.

The day and evening tutoring would be for a total of four hours per day Monday through Thursday for 25 weeks.


LEA Calhoun County

Statement of Need

Enrolled Students Identified as Homeless in School Division

2011-12 43

2012-13 61

2013-14 35

Number of Low-Income Pupils in Entire School Division (as noted in Title I, Part A application)

615

Data from Other Agencies (Point in Time Counts, shelter counts, etc.)

Calhoun County Data from kidscount.org

Indicator 2009 Rate % 2010 Rate % 2011 Rate % 2012 Rate % 2013 Rate %

Percent of eligible children served by Head Start (ages 3-4)

N/A 73% 64.5% N/A 49.4%

Percent children approved for free and reduced-price school meals (K-12)

72.2% 67.7% 67.3% N/A N/A

Teen birth rate (ages 15-19)

60.9% 66.6% 72.2% 38.8% N/A

Percentage of births to unmarried teens (ages 10-19)

9.9% 13.8% 15.8% N/A N/A

Percent high school dropouts

20.4% 13.2% 9.7% 6.4% 6.0%

Percent births to mothers with less than a 12th grade education

21.1% 22.1% 19.8% 13.8% N/A

Non-proficient Reading (4th grade)

N/A N/A N/A 65.6% 47.4%

Child Abuse/Neglect

43.9% 46.5% 37.5% 36.8% N/A

Description of existing education and outreach programs serving homeless children and youth in the service area: Briefly describe direct educational services currently provided to homeless students by the school division and by other agencies within the service area.

Arnoldsburg School participates in a Save the Children-designed literacy program that uses reading


LEA Calhoun County

software and books during the school day and in their after-school program. Pleasant Hill School offered one-on-one tutoring on a limited basis, with no transportation provided. Currently, Calhoun Middle/High School has only the McKinney-Vento Title 1 set aside of $1000 which was used to purchase glasses and clothing for homeless students.

Identification of Specific Needs: Identify the specific need(s) that the proposed program is designed to address.

Standardized testing historically indicates deficits in both reading and mathematics. Studies have shown that additional time in small groups or one-on-one instruction enables students to close the gaps they have experienced because of the turmoil in their lives. We need to be able to offer students additional time, technology, and other resources in an after-school environment which includes hands-on activities designed for application and to generate increased interest in learning. Highly qualified teachers will be recruited to provide quality instruction in these deficit areas.

In addition, we want to make computers available on site for parents and caregivers to work with the students to increase parental involvement in the educational process.

Program Description

Specific statements of intended outcomes: Objectives should be directly related to the identified need(s).

This program seeks to increase student attendance, academic growth, and parental involvement. When students are more successful in school, their attendance improves. When parents are involved, both attendance and academic achievement improves.

Activities: Activities should be directly related to objectives. Refer to Appendix E for examples of authorized activities.

After-school tutoring in reading and/or math Technology training and availability for students and parents/caregivers Career exploration activities, utilizing math and reading skills Periodic evaluation using Renaissance Learning’s STAR assessments


LEA Calhoun County

Program Administration and Management

Timeline and Responsibilities: A proposed timeline of activities with responsibilities designated. This section outlines who will do what activities and when they will be accomplished.

The LEA will advertise the program using a variety of methods and will employ highly qualified teachers (one to provide tutoring and instruction and to evaluate student progress. This process will begin upon receipt of grant award notification and will continue for the duration of the school year.

Calhoun County’s Assistant Superintendent will oversee the project and assure that the program is carried out in a timely manner. One teacher will be employed to deliver instruction in mathematics, one in reading/English/Language Arts, and one in career exploration. All of the teachers will be responsible for assessing student progress toward goals and for keeping attendance records.

All Calhoun County staff will be responsible for referring students who need additional assistance beyond the regular classroom instruction and for recommending that students participate in the after-school program. Students and parents can also request participation in the program.

Data Collection for Evaluation: This section should address how the LEA will assess progress towards achieving the proposed program's objectives. Data collection can be qualitative and quantitative (see Appendix D for suggestions). Information in the annual program evaluation report reflects a minimal level of expectation for program evaluation. Current subgrantees should provide summative evaluation data to show program efficacy.

All students complete a benchmark evaluation at the beginning of the school year using Renaissance Learning’s STAR assessments in reading and math. This will serve as the baseline data. Periodic reassessment using the same instrument will provide data toward progress.

Other data normally collected by each school shall be used as well, i.e. attendance records, report cards, teacher conferences, satisfaction surveys, and parental feedback.


LEA Calhoun County

Narrative Summary of Budget for Proposed Activities

This section provides a detailed budget summary. Expenditures must be based on proposed activities. Include reserved Title I-A funds contributed from your Title I program. Be sure to attach the Budget Form found in Appendix C.

The Coordinator will be hired at the rate of $16.50 per hour, 8.8% fringe benefits for two hours a day for four days a week for 25 weeks. Two teachers to provide after-school tutoring in math and reading will be hired at the rate of $16.50 per hour, 8.8% fringe benefits for 2 hours a day for 4 days a week for 25 weeks. Two additional teachers will be hired for career exploration after-school tutoring at the rate of $16.50 per hour, 8.8% fringe benefits for two hour an evening for four hours an evening for 25 weeks. Tutors to provide small group remediation to students will be hired at the rate of $7.25 per hour for four days a week for 25 weeks with 8.8% fringe benefits average of 4 tutor hours per day.

Supplies purchased will include printing, paper, folders, office supplies, and basic materials for project based learning activities such as poster board, markers, and glue.The program will consist of a coordinator, teachers and tutors. The desired qualifications for the coordinator would be a Bachelor’s Degree in Education with a minimum of three years’ experience working in an educational setting. The desired qualifications for the teachers would be content certified in areas of need. The desired qualifications for tutors would be college students working toward teaching certification.

The Coordinator’s duties will include: Provide tutoring and supervise the tutors during the day and evening tutoring times. Developing and providing training for tutors including the creation and distribution of

forms and handbooks for tutors. Coordination of tutor functions with Glenville State College Identification and scheduling of tutoring with LEA Maintenance of records related to the grant Becoming familiar with the grant and the requirements for homelessness Accept referrals from SAT (Student Assistance Team), teachers, students, and/or parents Periodic review of grade reports to identify students in need of tutoring Attend SAT meetings or follow-up with a representative of the team Make referrals to the anger management group

The Coordinator will advertise the program using a variety of methods. The Coordinator will receive referrals from teachers, parents, or students for any of the core subject areas and will meet with the classroom teacher to schedule the student with a place, time and tutor. The Coordinator will also maintain a database of all students enrolled in the program and will be responsible for keeping accurate and complete records pertaining to the program. Upon enrollment of the student, academic documentation from the classroom teacher will be recorded as well as an assessment of the teacher’s perspective on the child and any comments from parents. Parents will be contacted regarding their child’s referral and given an opportunity to assess the child’s problems and express any concerns, which shall be noted in the child’s file. A notice will be sent to the classroom teacher and the parents regarding an opportunity to assess the child’s problems and


LEA Calhoun County

express any concerns, which shall be noted in the child’s file. A notice will be sent to the classroom teacher and the parents regarding the assignment of tutoring services and times.

The Coordinator will refer students at-risk for violent behavior to the anger management group provided by KVC Behavioral Health Care, Minnie Hamilton Health care Intensive Therapist.

The Calhoun County Board of Education will advertise for the positions needed to implement the program. The Assistant Superintendent in collaboration with the school administration will be responsible for providing supervision and guidance to the program participants. All employment procedures and guidelines used in hiring program participants will be on a contractual basis and contingent upon the availability of funding. The project coordinator will be responsible for the completion and submission of evaluations and reports needed to monitor the program’s progress.


LEA Calhoun County

APPENDIX C

BUDGET FORMS


Form MKV-2012WEST VIRGINIA DEPARTMENT OF EDUCATION

BUDGET SUMMARYTitle X, Part C (McKinney-Vento Homeless Education Assistance Act)

County Code: _________ Project/Grant No.: _________ (Projected dollar amount of funds required for administration and program implementation)

OBJECT CODE

EXPENDITURE ACCOUNTS AMOUNT OF FUNDSMcKinney-Vento

Funds Title I Set Aside OTHER LEA In-Kind

TOTAL AMOUNT

11111

INSTRUCTION

Instruction $22,300.00 $1000,00 $23,300Temporary part-time professional staff581/582Travel (Staff/Administrative) $739.60 $739.60

11111

EMPLOYEE BENEFITSFixed Charges (Administrative and Instruction)

211 Health and Accident_______218 OPEB_________221 Social Security_________231 Defined Benefit Plan (1)___________261 Workers Compensation_____

Total next column $____________

$1,960.408.8%

$1,960.40

11119

PURCHASED/CONTRACTED SERVICES

112 Professional Personnel Supplemental SalariesExtended day/extended year

Other

12711

SUPPORT SERVICESPupil Transportation (no more than 30% of grant) Other $6000 $6000

76191

OTHER CHARGES

911 Indirect Cost $2500 $2500

Other

12211

ADMINISTRATIVE

Administrative Instructional

8000

MATERIALS AND SUPPLIES

Equipment for Instruction $2500 $2500

All Other Equipment $11,000 $37,000

TOTAL PROJECT BUDGET $25,000 $1000.00


EXPENDITURE ACCOUNTS DESCRIPTIONS

These accounts are for recording expenditures of the education agency for activities under its control. Below are definitions of the major expenditure categories. The descriptions provided are examples only. For further clarification on the proper expenditure of funds, contact your Department of Education, or refer to the appropriate federal act.

OBJECT CODE DEFINITIONS

11111 INSTRUCCTION K-12 – All compensation for the direct labor of persons in employment of the local government. Salaries and wages paid to employees for full- and part-time work, including overtime, shift differential, and similar compensation. Also includes payments for time not worked, including sick leave, vacation, holidays, and other paid absences (jury duty, military pay, etc.) which are earned during the reporting period.

2000 EMPLOYEE BENEFITS – Job related benefits provided employees are part of their total compensation. Fringe benefits include the employer's portion of FICA, pensions, insurance (life, health, disability income, etc.) and employee allowances.

3000 PURCHASED/CONTRACTED SERVICES – Services acquired from outside sources (i.e., private vendors, public authorities or other governmental entities). Purchase of the service is on a fee basis or fixed time contract basis. Payments for rental and utilities are not included in this account description.

4000 INTERNAL SERVICES – Charges from an Internal Service Fund to other functions/ activities/elements of the local government for the use of intragovernmental services, such as data processing, automotive/motor pool, central purchasing/central stores, print shop, and risk management.

5000 OTHER CHARGES – Includes expenditures that support the program, including utilities (maintenance and operation of plant), staff/administrative/consultant travel, office phone charges, training, leases/rental, Indirect Costs, and Other.

NOTE: Indirect costs cannot be claimed against capital outlay and equipment.

6000 MATERIALS AND SUPPLIES – Includes articles and commodities which are consumed or materially altered when used and minor equipment that is not capitalized. This includes any equipment purchased under $5,000, unless the LEA has set a lower capitalization threshold. Therefore, computer equipment under $5,000 would be reported in “materials and supplies.”

8000 CAPITAL OUTLAY – Outlays that result in the acquisition of or additions to capitalized assets. Capital Outlay does not include the purchase of equipment costing less than $5,000 unless the LEA has set a lower capitalization threshold.


APPENDIX D

GRANT CONTACT SHEET


McKinney-Vento Grant Contact Sheet

School Division

Homeless Liaison

Kelli Whytsell

Calhoun County Board of Education

540 Alan B. Mollohan Drive

Mt. Zion, W.V. 26151

[email protected]

304-354-7011 Fax 304-354-7420

Central Office Contact Person/Grant Coordinator

Kelli Whytsell

Calhoun County Board of Education

540 Alan B. Mollohan Drive

Mt. Zion, W.V. 26151

[email protected]

Phone 304-354-7011 Fax 304-354-7420

Administrative Contact Person/Project Assistant

(name)

mailing address e-mail address

phone fax

Field Contact (community partners, additional person in school division working on project)

(name)

mailing ad e-mail address

phone fax

Financial Contact Person

Daniel Minney

Same as above [email protected]

Phone 304-354-7011 Fax 304-354-7420


APPENDIX E

EXAMPLES OF AUTHORIZED ACTIVITIES

WITH MEASURABLE OUTCOMES


The following are examples of measurable outcomes derived from the Authorized Activities of Local Education Agency grants, under Section 723(d).

ACTIVITIES MEASURABLE OUTCOMES

1. Tutoring, supplemental instruction, and enriched educational services.

Pre/post test score improvement. Classroom teachers provide positive assessments of participants. School success, seen in grade and score improvement. Participation and performance on Standards of Learning Tests. High school or GED completion.

2. Expedited student evaluations, including gifted and talented, special education, and limited English proficiency.

Evaluations are made and records are transferred in a timely manner. Increased percentage of homeless children accessing education services for which

they are eligible (e.g., Title I, special education, LEP services).

3. Professional development for educators and other school personnel.

Increase in numbers of public school personnel who are aware of and sensitive to the needs of homeless children and youth.

Increase in awareness and sensitivity training opportunities for school personnel and community.

4. Referrals for medical, dental, other health services, and social services.

Increase in percentage of families referred for services. Increase in percentage of homeless children who are immunized. Increase in percentage of pregnant homeless teens receiving prenatal care.

5. Defraying excess cost of transportation. Increase in percentage of homeless children and youth attending school regularly. Increase in the percentage of homeless children and youth attending the school of

origin, with the approval of the parent/guardian. Decrease in number of days homeless students cannot attend school due to lack of

transportation.

6. Provision of developmentally appropriate early childhood education programs, not otherwise provided.

Increase in the enrollment and attendance of homeless preschoolers in local preschool programs such as Even Start, Virginia Preschool Initiative, and Head Start.

7. Provision of services and assistance to attract, engage, and retain homeless children and youth and unaccompanied youth in public school programs.

Documentation of identification procedures and support services provided. Increase in the percentage of homeless youth completing school.

8. Before- and after-school, mentoring, and summer programs with a teacher or other qualified individual.

Increase in hours of education programs for homeless children and youth, during non-school time.

Improved school performance of participants as based on testing, grades, teachers’ assessments, etc.

9. The payment of fees and other costs associated with tracking, obtaining, and transferring records necessary to enroll homeless children and youth.

Decrease in amount of time used to obtain records of homeless children and youth. New schools of former LEA program participants receive information on students

promptly; students are tracked into future schools and communities.

10. Provision of education and training to parents of homeless students about educational rights and resources that are available.

Brochures, newsletters, posters, etc., distributed to parents and providers, on the rights of homeless children to an appropriate education.

Increase in homeless parent and youth calls regarding rights and resources. Increase in percentage of homeless families involved in school enrollment decisions.

11. Coordination between schools and service agencies. Increase in numbers of agencies participating in school programs. Increase in number of homeless families and youth receiving case-managed services

from collaborating agencies.

12. Provision of pupil services (including violence prevention counseling) and referrals for such services.

Documentation of referrals and participation rates.

13. Addressing needs of homeless children and youth arising from domestic violence.

Increase in education services (such as tutoring, adaptation of space for studying) for children at domestic violence shelters.

14. Adaptation of space, purchase of supplies for non-school facilities.

Increase in number of shelters with homework rooms, libraries, and tutorial supplies.

15. School supplies for distribution at shelters and temporary housing facilities.

Increase in percentage of homeless children with supplies needed to attend school.

16. Extraordinary or emergency assistance to enable homeless children to attend school.

Increase in percentage of homeless children and youth attending school ready to learn.

Decrease in barriers that keep homeless children from attending school.


APPENDIX F

ANNUAL REPORT FORM

(This report may be revised based on the requirements of the U.S. Department of Education.)


Project HOPE - VirginiaEDUCATION FOR HOMELESS CHILDREN AND YOUTH PROGRAM

Annual Report for McKinney-Vento Subgrants 2014-15 School Year

Submit data via online system by October 1, 2012: http:**to be determined**

1. School Division:_________________________________________ Report Date:_______________

Name and Title of Person Completing Report: _________________________________________

_________________________________________________________________________________

Phone:___________________ E-mail Address: ________________________________________

Name and Title of Homeless Education Liaison: _______________________________________

_________________________________________________________________________________

2. Provide the number of students experiencing homelessness in your school division during the 2011-12 school year according to grade level. Note that grade level enrollment data will be compared with data reported to the Virginia Department of Education through the Student Record Collection.

a. Column A: Provide the number of students enrolled in your school division during the 2011-12 school year according to grade level.

b. Column B: Provide the number of students experiencing homelessness, by grade, served by your subgrant.

GRADE LEVEL

COLUMN A COLUMN BNUMBER OF STUDENTS

ENROLLEDIN DIVISION’S PUBLIC

SCHOOLS

NUMBER OF STUDENTS SERVED BY SUBGRANT

Ages 3-5 (not K)

K

1

2

3

4

5

6

7

8

9

10

11

12

2. Total homeless students reported

Hard copy FOR REVIEW ONLY

Homeless Education Program Data Collection 2014-15 School Year

3. Of the total number of homeless children and youth (including preschoolers), who were enrolled in your school division, provide the numbers who had the following as their primary nighttime residence at the time of initial identification as homeless. It is the responsibility of the local liaison to record the type of primary residence at the time of identification. The data counts regarding residence should correspond with data counts recorded for the number of homeless children and youth enrolled. The total number of students should match the total in item #2 (shaded box).

Type of HousingShelter (including

transitional housing, awaiting foster care)

Doubled-up (i.e., living with another family)

Unsheltered (e.g., cars, parks, campgrounds, etc.) Hotels/ Motels

Directions for Identifying Primary Nighttime Residence of Homeless Children and Youth1

The definition of “Primary Nighttime Residence” is the type of residence (e.g. shelter, hotel, doubled-up in the home of a relative or friend) where a homeless child or unaccompanied youth was staying at the time of enrollment or the type of residence where a currently enrolled child or youth was staying when he or she was identified as homeless. Shelters are defined as supervised publicly or privately operated facilities designed to provide

temporary living accommodations. Transitional Housing is temporary accommodation for homeless individuals and families, as a step

to permanent housing. Residents of transitional housing continue to be considered homeless until they move into permanent housing.

Doubled-Up: The McKinney-Vento Act defines this term as “sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason” [725(2)(B)]. This classification particularly requires a case-by-case determination, keeping in mind the determining factor is whether the accommodation is a “fixed, regular, and adequate nighttime residence.”

Unsheltered includes cars, parks, campgrounds, temporary trailers, abandoned buildings and substandard housing. Substandard housing may be determined by local building codes, community norms, and/or a case-by-case determination as to whether the accommodation is a “fixed, regular, and adequate nighttime residence.”

4. Provide the number of students experiencing homelessness identified for each of the following categories in 2011-12. Students may be identified in more than one category. All data will be run in parallel with data reported to the Virginia Department of Education through the Student Record Collection.

SUBPOPULATIONSNUMBER OF

HOMELESS CHILDREN AND YOUTH ENROLLED

NUMBER OF HOMELESS CHILDREN AND YOUTH SERVED BY SUBGRANT

Unaccompanied Youth

Migrant (must have certificate of eligibility – COE)

Children with Disabilities (IDEA)

Limited English Proficient Students (LEP)

1 National Center for Homeless Education. (2010). Federal data collection guide for the education of homeless children and youths program. Greensboro, NC: National Center for Homeless Education at SERVE. Hard copy FOR REVIEW ONLY


5. Academic progress of homeless students: Children and youth experiencing homelessness must have access to education and other services needed to ensure opportunities to the State’s challenging academic standards.

Instructions: Aggregate students by their grade level, not by type of test administered. DNA = Data Not Available If assessment is required and data is not available for reporting, indicate DNA. Do not leave the cell blank and do not use a zero to indicate the lack of data.

a. Provide the number of homeless children and youth enrolled by the McKinney-Vento subgrant LEA included in statewide assessments in reading and mathematics; and

b. Provide the number of homeless children/youth who met or exceeded the State’s proficiency level or standard.

Reading

School Grade Levels

Column A Column BNumber of homeless children/youth

taking reading assessmentNumber of homeless children/youth

who met or exceeded state proficiencyGrade 3

Grade 4 Grade 5

Grade 6 Grade 7 Grade 8

Grade 9-12

Academic progress of homeless students, continuedMathematics

School Grade Levels

Column A Column BNumber of homeless children/

youth taking mathematics assessment

Number of homeless children/youth who met or exceeded state proficiency

Grade 3

Grade 4 Grade 5

Grade 6 Grade 7 Grade 8

Grade 9-12

6. Approximately how many times per year do LEA and shelter staffs meet to discuss student and program issues?

formally: _____________________________________________________________

informally: ___________________________________________________________



7. Has the designated homeless education liaison provided and/or ttended training (liaison workshops or annual seminar)? _____ Yes _____ No

If so, list the most recent year of attendance. ___________________________________

8. Are rights of students experiencing homelessness posted in schools and registration areas, where families will see them? _____ Yes _____ No

§722(g)(6)(A)(v) public notice of the educational rights of homeless children and youths is disseminated where such children and youths receive services under this Act, such as schools, family shelters, and soup kitchens;…

9. What outreach and awareness activities were conducted for division personnel and/or the community at large?

10. What particular success have you experienced in providing services during this reporting period?

11. What particular problems have you encountered in providing services during this reporting period?

12. Attach your sub-grant goals and objectives with an update on current status of activities.

Additional Comments: (attach additional pages, if necessary)


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