Common Measures How do we fit?. 2 Overview Common Measures, where did they come from? Common...
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Transcript of Common Measures How do we fit?. 2 Overview Common Measures, where did they come from? Common...
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OverviewOverview
Common Measures, where did they come from?
Common Measures Concepts
New Reporting Elements
Questions
Common Measures, where did they come from?
Common Measures Concepts
New Reporting Elements
Questions
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Key DimensionsKey Dimensions
During the coming transition year, application of Common Measures to HVRP and VWIP will be a work in progress
It will require partnership and dialogue between the National Office and the Field and those interactions begin today
It is the intent of the agency to accommodate this new framework While retaining those current measures that are
appropriate for HVRP and VWIP Without allowing the new measures to adversely
impact the delivery of services by these programs
During the coming transition year, application of Common Measures to HVRP and VWIP will be a work in progress
It will require partnership and dialogue between the National Office and the Field and those interactions begin today
It is the intent of the agency to accommodate this new framework While retaining those current measures that are
appropriate for HVRP and VWIP Without allowing the new measures to adversely
impact the delivery of services by these programs
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Where did it come from?
Where did it come from?
In 2001, the President announced a Management Agenda to improve the management and performance of the Federal Government.
As part of the initiative, programs with similar goals were to apply a consistent (common) set of measures in order to measure and report their performance.
In 2001, the President announced a Management Agenda to improve the management and performance of the Federal Government.
As part of the initiative, programs with similar goals were to apply a consistent (common) set of measures in order to measure and report their performance.
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Key Concepts Key Concepts
Participant Placement Exiter Exit Quarter Entered Employment Entered Employment Quarter Employment Retention Average Earnings Emp. Retention/Ave. Earnings Quarters
Participant Placement Exiter Exit Quarter Entered Employment Entered Employment Quarter Employment Retention Average Earnings Emp. Retention/Ave. Earnings Quarters
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ParticipantParticipant
An individual who is determined to be eligible to participate in the program
ANDReceives a service funded by the
program
A Participant is equivalent to an Enrollee in HVRP and VWIP
An individual who is determined to be eligible to participate in the program
ANDReceives a service funded by the
program
A Participant is equivalent to an Enrollee in HVRP and VWIP
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Placement into Employment
Placement into Employment
Eligible Participants who are placed into employment or otherwise obtain employment as a result of grantee services
Grantees are allowed to report and take credit for one (1) placement per enrolled eligible participant
Placement was previously called Entered Employment but that term now is defined differently under Common Measures
Eligible Participants who are placed into employment or otherwise obtain employment as a result of grantee services
Grantees are allowed to report and take credit for one (1) placement per enrolled eligible participant
Placement was previously called Entered Employment but that term now is defined differently under Common Measures
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ExiterExiter
A Participant who has not received a service for 90 days and is not scheduled for future services
This includes those placed in employment AND those who leave the program
Once Participants placed in employ-ment become Exiters, the sequence for tracking their outcomes is determined by the Exit Quarter
A Participant who has not received a service for 90 days and is not scheduled for future services
This includes those placed in employment AND those who leave the program
Once Participants placed in employ-ment become Exiters, the sequence for tracking their outcomes is determined by the Exit Quarter
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Exit QuarterExit Quarter
The Exit Quarter is identified retroactively as the quarter during which the Participant received the last service
Example: A Participant’s last date of service is during the 1st grant quarter. During the 2nd quarter it is determined that he/she qualifies as an Exiter, so the Exit Quarter is the 1st quarter but it is reported during the 2nd quarter
The Exit Quarter is identified retroactively as the quarter during which the Participant received the last service
Example: A Participant’s last date of service is during the 1st grant quarter. During the 2nd quarter it is determined that he/she qualifies as an Exiter, so the Exit Quarter is the 1st quarter but it is reported during the 2nd quarter
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Entered EmploymentEntered Employment
The status of those Participants who are employed (earning wages) in the first quarter after the Exit Quarter
This is the most significant definitional change for HVRP and VWIP under the Common Measures because it measures Entered Employment at the point in time at which HVRP and VWIP are accustomed to measure 90 Day Retention
The status of those Participants who are employed (earning wages) in the first quarter after the Exit Quarter
This is the most significant definitional change for HVRP and VWIP under the Common Measures because it measures Entered Employment at the point in time at which HVRP and VWIP are accustomed to measure 90 Day Retention
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Entered Employment Quarter
Entered Employment Quarter
The Entered Employment Quarter is the quarter AFTER the Exit Quarter
By extending the point of measurement for Entered Employment by one quarter the Common Measures also extend by one quarter the points of measurement for 90 Day and 180 Day Employment Retention
The Entered Employment Quarter is the quarter AFTER the Exit Quarter
By extending the point of measurement for Entered Employment by one quarter the Common Measures also extend by one quarter the points of measurement for 90 Day and 180 Day Employment Retention
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Employment RetentionEmployment Retention
Employment (earnings) in both quarters after the Entered Employment Quarter
Does not have to be the same employer or continuous employment but the Participant must have had some employment in both quarters after the Entered Employment Quarter
Employment (earnings) in both quarters after the Entered Employment Quarter
Does not have to be the same employer or continuous employment but the Participant must have had some employment in both quarters after the Entered Employment Quarter
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Average EarningsAverage Earnings
Based on earnings during the two quarters after the Entered Employment Quarter
Includes only those Participants who meet the Employment Retention criteria
A Participant who Entered Employment but did not meet the Employment Retention criteria would NOT be included in the Average Earnings
Based on earnings during the two quarters after the Entered Employment Quarter
Includes only those Participants who meet the Employment Retention criteria
A Participant who Entered Employment but did not meet the Employment Retention criteria would NOT be included in the Average Earnings
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Employment Retention and Average Earnings QuartersEmployment Retention and Average Earnings Quarters
The Employment Retention and Average Earnings Quarters are the two quarters after the Entered Employment Quarter
Those two quarters provide the basis for measuring both Employment Retention and Average Earnings
The Employment Retention and Average Earnings Quarters are the two quarters after the Entered Employment Quarter
Those two quarters provide the basis for measuring both Employment Retention and Average Earnings
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A Four Quarter SequenceA Four Quarter Sequence
Quarter 1: A Participant is placed or terminated or drops out and the quarter of that event becomes the Exit Quarter
Quarter 2: A Participant is employed in the quarter after the Exit Quarter and that quarter becomes the Entered Employment Quarter
Quarters 3 & 4: A Participant is employed in the two quarters after the Entered Employment Quarter and those two quarters become the Employment Retention/Average Earnings Quarters
Quarter 1: A Participant is placed or terminated or drops out and the quarter of that event becomes the Exit Quarter
Quarter 2: A Participant is employed in the quarter after the Exit Quarter and that quarter becomes the Entered Employment Quarter
Quarters 3 & 4: A Participant is employed in the two quarters after the Entered Employment Quarter and those two quarters become the Employment Retention/Average Earnings Quarters
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What is Changing?What is Changing?
This Year
Participants
Placements
Exiters
Entered Employment
90 Day Emp. Retention
180 Day Emp. Retention
Average Earnings
This Year
Participants
Placements
Exiters
Entered Employment
90 Day Emp. Retention
180 Day Emp. Retention
Average Earnings
Last Year
Enrollments
Entered Employment
N/A
90 Day Emp. Retention
180 day Emp. Rete
N/A
Average Hourly Wage
Last Year
Enrollments
Entered Employment
N/A
90 Day Emp. Retention
180 day Emp. Rete
N/A
Average Hourly Wage
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How are we going to get it?
How are we going to get it?
Supplemental Data may be used to establish employment and retention
Approved Supplemental Data include: Surveys of participants (pay stubs) Contacts with employers (letter)
Supplemental Data and methods must be documented and are subject to audit
Obtaining quarterly pay stubs from Exiters who still are in touch with the grantee would be a good standard procedure to employ
Supplemental Data may be used to establish employment and retention
Approved Supplemental Data include: Surveys of participants (pay stubs) Contacts with employers (letter)
Supplemental Data and methods must be documented and are subject to audit
Obtaining quarterly pay stubs from Exiters who still are in touch with the grantee would be a good standard procedure to employ
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Current MethodCurrent Method
Quarter (Cumulative) 1 2 3 4 5 6
Enrollments 100 200 300 400 ---- ----
Entered Employment 62 124 186 248 ---- ----
Entered Employment Rate
62% 62% 62% 62% ---- ----
90 Day Retention ---- 40 80 120 160 ----
180 Day Retention ---- ---- 36 72 108 144
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Common MeasuresCommon Measures
Quarter (Non-Cumulative)
1 2 3 4 5 6 7
Participants 100 100 100 100 ---- ---- ----
Placements 62 62 62 62 ---- ---- ----
Exiters (not receive svc for 90 days)
ExitQtr
100Reported
100 100 100 ---- ----
Entered Employment ---- 44 44 44 44 ---- ----
90 Day Emp. Retention ---- ---- 36 36 36 36 ----
180 Day Emp. Retention
---- ---- ---- 34 34 34 34
Average Earnings ---- ---- ---- $___ $___ $___ $___
*** VOPAR will do the Entered Employment and Retention RATE calculations!
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Some Exiter TechnicalitiesSome Exiter Technicalities
Those Participants experiencing a gap in service of 90 days or more due to:o Delay before the beginning of trainingo A serious health/medical conditiono Temporary departure from the area
such as for National Guard/Reserve duty
may be temporarily exempted from being exited for a portion of the grantee’s period of performance
Those Participants experiencing a gap in service of 90 days or more due to:o Delay before the beginning of trainingo A serious health/medical conditiono Temporary departure from the area
such as for National Guard/Reserve duty
may be temporarily exempted from being exited for a portion of the grantee’s period of performance
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More Exiter TechnicalitiesMore Exiter Technicalities
The general rule is that ALL Participants are to be exited by the conclusion of the grantee’s period of performance
The two conditions that could exempt certain Participants from exiting are:o A serious health/medical conditiono Temporary departure from the area such
as for National Guard/Reserve dutyo But NOT due to delay awaiting training
The general rule is that ALL Participants are to be exited by the conclusion of the grantee’s period of performance
The two conditions that could exempt certain Participants from exiting are:o A serious health/medical conditiono Temporary departure from the area such
as for National Guard/Reserve dutyo But NOT due to delay awaiting training
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The Carry-in ControversyThe Carry-in Controversy
The general rule to exit all Participants helps to clarify the appropriate approach to carry-ins:o All Participants during a grantee’s one-year
period of performance should be exitedo For those who were exited because the
grantee’s period of performance ended while they were still active Participants (i.e. they were not placed, were not terminated and did not drop out), the grantee may choose to re-enroll all, some or none of those exiters in the next period of performance
The general rule to exit all Participants helps to clarify the appropriate approach to carry-ins:o All Participants during a grantee’s one-year
period of performance should be exitedo For those who were exited because the
grantee’s period of performance ended while they were still active Participants (i.e. they were not placed, were not terminated and did not drop out), the grantee may choose to re-enroll all, some or none of those exiters in the next period of performance
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Entered Employment RATE
Entered Employment RATE
(Remember that “exit” is retroactive to the previous quarter. So, for quarterly reporting, the Entered Employment Rate is the percentage of those employed in the current quarter out of those who exited during the prior quarter.)
*** VOPAR will do the calculations!
(Remember that “exit” is retroactive to the previous quarter. So, for quarterly reporting, the Entered Employment Rate is the percentage of those employed in the current quarter out of those who exited during the prior quarter.)
*** VOPAR will do the calculations!
Number Employed in the Entered Employment Quarter
Number of Exiters during the Exit Quarter
divided by
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Employment Retention RATEEmployment Retention RATE
***VOPAR will do the calculations!
***VOPAR will do the calculations!
Number Employed in Both Quarters After the Entered Employment Quarter
Number who Entered Employment in the Entered Employment Quarter
divided by
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Average EarningsAverage Earnings
Grantees must verify, and document in the participant case management files, wages from the participants.
Grantees must verify, and document in the participant case management files, wages from the participants.
Total earnings for those Participants who are employed in both of the Employment Retention/Average Earnings Quarters
The number of participants who are employed during both of the Employment/Average Earnings quarters
divided by