Overcoming Common DCP Goal Challenges

Enhancing Your TM Journey(Prepared by Johan Amilin ACS, ALB. Nov 2014)

206CP

Session Agenda

Review DCP Challenges you may be Facing

Suggest Ways to Overcome these Challenges

Things that You Can Do.

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Club Goals

COMPETENT COMMUNICATOR

8 New Members from the previous termOnly need half of them to complete their 10 speeches in

12 months

COMMON CHALLENGESMembers join but don’t deliver speeches until 3

months later and do speeches slowly (less than 12 months to complete CC)

Some members struggle. After CC3 or 4 they don’t come to club meetings anymore.

Members have difficulties in keeping the momentum and slow down after CC6 or 7

SHARE YOUR CLUB’S CHALLENGES IN GETTING MEMBERS TO COMPLETE THEIR CC’s (2 min) 2

COMPETENT COMMUNICATORSUGGESTIONSGoals. President & VPE to sit down and identify each

members (new & existing) reason for joining TM. What motivated them to join (help them achieve that goal), who inspired them to join (potential mentor)

Appoint a Mentor. Mentor to work together with VPE to ensure that mentee’s goals are being met and if mentee is facing any challenges and obstacles in TM journey.

Buddy System. Have the members going for CC pledge their goals to each other and to the club. Have them monitor and challenge each other.

SHARE YOUR CLUB’S BEST PRACTICES WITH US (2 min)

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ADVANCED COMMUNICATOR

4 New CC’s from the previous termOnly need half of them to complete their 10 advanced

speeches in 12 months

COMMON CHALLENGESNew CC’s want to take a break from delivering

speeches.Can’t decide on what advanced manuals to do. Members have difficulties in keeping the

momentum. Time commitment. Satisfied at having accomplished CC.

SHARE YOUR CLUB’S CHALLENGES IN GETTING MEMBERS TO COMPLETE THEIR AC’s (2 min)

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ADVANCED COMMUNICATORSUGGESTIONSPresident & VPE to revisit new CC’s motivations.

Identify and suggest Advanced Manuals to meet CC’s goals.

Visible List of AC Manuals. Clubs should have a full set of the advanced manuals for Members to peruse.

Create a AC Track. i.e. Plan and Suggest to CC”s who want to be Public Speaker “Speak to Inform” & “Specialty Speeches” for Managers “Speeches by Management” & “Interpersonal Communication”

SHARE YOUR CLUB’S BEST PRACTICES WITH US (2 min)

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LEADERSHIP

From All members Only need 2 of them to complete a Leadership award.

COMMON CHALLENGESNew CC’s forget to record their meeting role. VPE not able to track meeting roles well.Members don’t want to take up leadership roles. Members feel that they don’t have the time or skills

to be leaders. Satisfied at having accomplished CC & CL

SHARE YOUR CLUB’S CHALLENGES IN GETTING MEMBERS TO COMPLETE THEIR LEADERSHIP TRACK (2 min)

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LEADERSHIPSUGGESTIONSVPE & Secretary to record and monitor meeting roles.President, VPE & TME to remind role players to register

their completion of role at end of meetings.EXCO to identify Leaders. Actively use the CL Manual.

Identify members who do well when doing Project 6 (Organising & Delegating), 8 (Motivating People) and 10 (Team Building).

Actively Promote AL track. The AL track automatically encourages members to take up leadership roles.

Share your Leadership Story. Motivate and Inspire others to become leaders by sharing your story.

SHARE YOUR CLUB’S BEST PRACTICES WITH US (2 min)

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NEW MEMBERS

Need 8 every term.

COMMON CHALLENGESInvite but they don’t come.We don’t have enough guests. As an in-house club we can only recruit from withinGuests come but don’t join.People hear Toastmasters and immediately are

afraid of public speaking

SHARE YOUR CLUB’S CHALLENGES IN GETTING MEMBERS (2 min)

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NEW MEMBERSSUGGESTIONSHave members constantly think of inviting others. One

member brings one guest. Have recruiting material or info kit ready at the meeting. Have VPM and VPPR talk to guests. Promote Toastmasters not only as a Public speaking but

leadership, community, social activity. Share success stories. How members have benefitted from

Toastmasters. Have membership forms at hand, all the time. SHARE YOUR CLUB’S BEST PRACTICES WITH US (2

min)

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ADMINISTRATIVETLIAttend TLI twice per termCOMMON CHALLENGES

Can’t get full 4 EXCO to come let alone whole EXCO

REPORTSOfficer List is for the whole district to identify and know

who is leading your club.Paying Dues on time are ways to check that you are a

healthy club. COMMON CHALLENGES

No one wants to take up Leadership rolesDues paid late

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ADMINISTRATIVE

SUGGESTIONSTLI

Emphasise importance of TLIOpportunity to learn from and share with others.Opportunity to get to know like minded people who

believe in self development, better communication and being leaders.

REPORTSGroom leaders early.Collect for the whole year. SHARE YOUR CLUB’S BEST PRACTICES WITH US

(2 min)2

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Club Goals

EDUCATION TRACK

The Toastmasters education programIdentify members personal and professional education

goals

Suggest manuals and activities (roles, contests etc) for them

Create your club’s own AC Manual pairings.

Constantly review if their goals are the same and whether the goals are being met.

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CLUB LEADERSHIP

Club LeadershipUnderstand your Roles & Responsibility

Share your Leadership Stories and Learning

Encourage others to take up Leadership roles

Focus members on becoming DTM as part of the journey automatically requires them to take up Leadership roles.

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MEMBERSHIP RETENTION

Membership Retention“People don’t care how much you know, until they know

how much you care.”

Listen to your members. Ask them what are their goals, their motivations for joining TM.

Have efficient and productive meetings

Encourage by providing an environment where they do not fear failure.

Encourage the attendance to Conferences and Conventions

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TOOLS

TRAINING. Attend or participate in Club Officer Training or any other TM Training

PLAN. VPE to utilize spreadsheets to plan in advance, meeting role players and speech delivery dates for CC’s

RECORD. Secretary to keep track of role players via Program Element. Manage members TM journey. Suggest roles for them to take up to achieve awards

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Resources

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If You Want to Achieve Your Goals, Help Others Achieve their Goals.