COMMITTEE OF THE WHOLE - Edwardsburgh/Cardinal...COMMITTEE OF THE WHOLE – PUBLIC WORKS,...

COMMITTEE OF THE WHOLE – PUBLIC WORKS, ENVIRONMENTAL SERVICES & FACILITIES

MONDAY, AUGUST 15, 2016 6:30PM

SPENCERVILLE MUNICIPAL OFFICE 1. Call to Order – Chair, Councillor Barrett 2. Approval of Agenda 3. Disclosure of Pecuniary Interest & the General Nature Thereof 4. Business Arising from Previous Public Works, Environmental Services &

Facilities Minutes (if any) 5. Delegations and Presentations a) Melissa Francis – Leeds and Grenville Immigration Partnership 6. Discussion Items a) Ontario 150 Grant Program 7. Action/Information Items a) Cardinal Water & Sewer Update (Information Item) b) Solid Waste Management Overview c) James St Reconstruction Progress Report (Information Item) d) Mary St Outfall Update (Information Item) e) Fill Disposal Policy f) Site Plan Control Agreement Amendment – Greenfield Ethanol – Air Liquide Canada g) Prescott Water Servicing Agreement (Information Item) 8. Councillor Inquiries/Notices of Motion 9. Mayor’s Report 10. Question Period 11. Closed Session 12. Adjournment

MINUTES COMMITTEE OF THE WHOLE -

PUBLIC WORKS, ENVIRONMENTAL SERVICES & FACILITIES MONDAY, JULY 18,2016

6:30PM SPENCERVILLE MUNICIPAL OFFICE

Present: Councillor Michael Barrett, Chair Mayor Pat Sayeau

Staff:

Deputy Mayor Peggy Taylor Councillor Karie Smail Councillor Gerry Morrell Hugh Cameron, Non-voting Advisory Member Mark Packwood, Non-voting Advisory Member

Debra McKinstry, CAO/Cierk Dave Grant, Director of Operations Mike Spencer, Manager of Parks, Recreation & Facilities Brian Moore, Interim Fire Chief Rebecca Williams, Deputy Clerk

1 . Call to Order

Councillor Barrett called the meeting to order at 6:30 p.m.

2. Approval of Agenda

Moved by: K. Smail seconded by: G. Morrell that Committee approves the agenda as presented.

Carried

3. Disclosure of Pecuniary Interest & the General Nature Thereof

Deputy Mayor Taylor declared an interest in item 7i) Mary Street Drain Project as she is related to Mr. and Mrs. Beach who own property adjacent to the Drain.

4. Business Arising from Previous Public Works, Environmental Services & Facilities Committee Minutes (if any)

Staff was asked if a thank you letter was sent to Mike Limburg for helping with the P&G Day of Caring. Members enquired if the dump cards have been made available at the Cardinal Public Library and when the Commercial Waste at Transfer Station will be discussed. Members requested an update next month with respect to the Arena Use Strategy and creation of new revenue streams.

Page 1 of 6 Public Works, Environmental Services & Facilities July 18, 2016

•'

Members requested a final copy of the Municipal Class EA Schedule C Phase 1 report. Members enquired as to any response from the Town of Prescott with respect to recent correspondence regarding the water agreement.

5. Delegations & Presentations

a) Dr. Paula Stewart, Medical Officer of Health - Safety for Wild Parsnip

Dr. Stewart, Medical Officer of Health, gave a presentation to Committee outlining the what wild parsnip is, how it grows and spreads across the area, how it can affect both humans and animals, how to react and treat the affected area if someone was to come into contact with the sap, and best practices to help control wild parsnip in the Township. Dr. Stewart noted that more public education is one of the best methods to help prevent the spread and consequences of the invasive plant. Dr. Stewart suggested the Township to review the best management practices outlined in detail by the Ontario Invasive Plan Council.

Committee thanked Dr. Stewart for her presentation and helpful information.

6. Discussion Items- None

7. Action/Information Items

a) Pittston & Scott Rd WDS Monitoring Report Summary

Jp2g Consultants Andrew Buzza and Patrick Judge were present to discuss the executive summaries for the Pittston and Scott Rd WDS Monitoring Reports.

Mr. Buzza reviewed the executive summaries, noting that the Pittston Road site is in compliance with the MOE Guideline 8-7, with the concentrations of leachate indicator parameters at all wells showing stable or decreasing long-term trends. As a result, less monitoring is required at the Pittston Road site. Jp2g will apply to amend the ECA to allow the placement of clean fill.

Mr. Buzza reminded the Committee that the Township must formalize a plan of how it will move forward with the Scott Road Transfer Station by October 2016. Mr. Buzza noted that they continue to monitor the Scott Road site yearly, with similar results from the previous years. Mr. Buzza commented on the wells that are located along the downgradient property lines of the contaminant zone, with some of the furthest wells exceeding the ODWS/OG, however they have been deemed to be compromised by natural influences. Mr. Buzza noted that capping the Scott Road site will reduce the leachate.

Members asked Mr. Buzza if the annual and semi-annual reporting can be reduced and how the MOE responds to the submitted reports. Members

Page 2 of6 Public Works, Environmental Services & Facilities July 18, 2016

confirmed that if the Scott Road site continues as a transfer station that the monitoring requirements remain the same. Members enquired about the original cost of the land for the transfer site. Members asked for clarification regarding the Drivers Creek and if the wayward garbage is a major concern. The CAO indicated a solid waste management report will be a part of the August 15th Committee agenda.

b) 2nd Quarter Fire Report (Information Item)

Members reviewed the 2nd Quarter Fire Report, noting the remarkable work that is done by a Fire Department that is comprised of volunteers. Members requested a moment of silence to honour Fire Fighter Patrick Pidgeon, member of the Loyalist Township Fire Department, who lost his life on July 16th after responding to an apartment fire.

Members congratulated Mark Bruce on becoming the new Captain, replacing Darren Thorpe who retired at the end of June.

Members asked for clarification with respect to the automatic aid provided to North Grenville. Members enquired about the 5 bum complaints and if the complaints took place when the burn ban was in place. Members discussed the "stand downs", and if the calls were for the 401-416. Members noted that the OAFC Provincial Advisory Committee work towards providing a general fee for the fire departments has been suspended for this year at MTO's request. Members asked the Interim Fire Chief if there is a report from OAFC that could be brought forward to Ministry representatives at the AMO conference.

Members noted that Tanker #7 was repaired for $7,700.00 and confirmed the company that repaired the vehicle.

c) 2nd Quarter Facilities & Recreation Report (Information Item)

The Manager of Parks, Recreation & Facilities summarized the 2nd Quarter Report. Members requested that the 2nd Quarter Facilities & Recreation Report and the Ongoing Park Maintenance Report be brought forward to the Recreation Advisory Committee meeting in August for review.

d) Ongoing Park Maintenance -Wild Parsnip

Members reviewed the Park Maintenance report, noting the large amount of effort and work accomplished to help reduce the wild parsnip on Township property. Members discussed the possibility of spraying areas of the Township for a more aggressive approach to stop the wild parsnip and to speak with the Leeds, Grenville and Lanark Health Unit to make the wild parsnip educational information for readily available to the public. Members agreed that the caution


signage is needed at the present time to warn the public of the wild parsnip areas.

e) 2nd Quarter Operations Report (Information Item)

Members reviewed the report, noting the effectiveness of the roadside wild parsnip spraying efforts and the high quality standards recorded from the Cardinal WTP. Members reviewed the Operations Overview and asking for clarification as to what the Grade Crossing Regulations is and where Baguss/Brown drain is located. Members asked for clarification of the HPC acronym.

f) Cardinal Water & Sewer Revenue Update (Information Item)

Members reviewed the Cardinal Water & Sewer Revenue Update and asked for clarification on the consumption report. Members noted that the new rates do not have a full12 month impact for the 2016 year. Members mentioned that Rideau St. Lawrence is converting to monthly billing in January 2017.

g) ATV By-law Amendment

Members reviewed the A TV By-law Amendment item in depth, noting many concerns with various portions of roads that are being requested by the Johnstown A TV Club. Members asked staff if there is a traffic data count that would show the amount of traffic on the specific roads on the request list. Members discussed the map provided and agreed that more detail needs to be provided by the Johnstown ATV Club, including reference to the distance on each road or portion that they would like to use. Members agreed that the Johnstown A TV Club needs to supply Committee and staff better details before a recommendation comes before Council. Members suggested that the Johnstown A TV Club come as a delegation and present their request in detail before the Committee.

Moved by: K. Smail seconded by: G. Morrell that Committee recommends that Council:

1. 2.

Approve the additional requested municipal roads; and Direct staff to prepare the necessary by-law amendment to bring forth to Council.

Defeated

h) Source Protection Municipal Implementation Fund Flexibility Amendment

The CAO briefly summarized the SPM/F Flexibility Amendment.

Moved by: P. Sayeau seconded by: K. Smail that Committee recommends that Council consider a by-law to authorize the execution of the flexibility amendment

Page 4of6 Public Works, Environmental Services & Facilities July 18, 2016

of the agreement with the Province of Ontario for the Source Protection Municipal Implementation Funding.

Carried

i) Mary Street Drain Project

Deputy Mayor Taylor left the room and did not participation in discussions or vote on the matter.

Members reviewed two options provided by the engineering firm; one being open ditch and the other a 'piped' solution. Members discussed the requ ired septic system set back and if it could have been met when it was built. Members noted that on page 5 of the report provided by R.V Anderson Associates Limited "while the ditch has gotten wider, and closer to the septic bed, the minimum 15m separation has never been met and as such should not be the responsibility of the Township". Members noted that there are other problems in the Johnstown subdivision that need attention, and which have been delayed in order to work on this item.

Moved by: K. Smail seconded by: G. Morrell that Committee recommends that Council:

1. 2.

Approve design Option 1 for an open ditch concept; and Direct staff to prepare documents and issue tender for work to be completed in 2016.

Carried

8. Councillor Inquiries/Notices of Motion

Councillor Smail presented Committee with the correspondence from OPP Officer Beaton summarizing the Traffic Management/Speeding concerns in several areas of Edwardsburgh Cardinal. Councillor Smail made an inquiry with respect to the Township dump cards being made available in locations in Cardinal. Staff confirmed that they are being made available at the Cardinal library.

Deputy Mayor Taylor noted that there will likely be two Township residents contacted with respect to the Source Water Protection. Deputy Mayor Taylor requested $300 to cover the cost of her deductible to replace/fix her windshield which was damaged at during the drive from a consultation conference in Carleton Place. Committee briefly discussed the mileage and insurance coverage and agreed not to reimburse Deputy Mayor Taylor.

Councillor Morrell noted the letter from Mr. Henry Fischer which addressed various concerns. Members suggested that staff should follow up with a letter to Mr. Fischer.

Page 5 of6 Public Works, Environmental Services & Facilities July 18, 2016

9. Mayor's Report

Mayor Sayeau reported the following: • He has been in communication with HFI Pyrotechnics to discuss the

request to gate and close off a portion of Hands Road. This may not be a viable option but he may recommend fencing in the area.

• Ontario announced enhancements to the Ontario Community Infrastructure Fund, which will increase from $50 million per year to $300 million per year by 2018-2019. Staff was requested to bring forward the Ontario Community Infrastructure Fund information to the August Administration & Finance meeting.

• Ontario 150 grant application program, which has a September deadline -looking for ideas

10. Question Period

A question was raised regarding possible resources available for wild parsnip control on private property.

11 . Closed Session - None

12. Adjournment

Moved by: P. Taylor seconded by: G. Morrell that Committee does now adjourn at 8:52pm.

Carried

These minutes were approved in open Council this 251h day of July, 2016.

Chair


Leeds & Grenville Immigration Partnership

Township of Edwardsburgh Cardinal July 25, 2016

The Immigration Partnership is a collaborative of organizations working to make L&G an

attractive place for immigrants to live, work, study and invest in.

Leeds and Grenville wide focus 1 Council of 18 member organizations Funded by Immigration, Refugees and Citizenship

Canada, 6th year One of 68 Immigration Partnerships across Canada 1 full time and 1 part time staff Administered by the City of Brockville Located at the Employment and Education Centre

IMMIGRATION PARTNERSHIP COUNCIL • City of Brockville Economic

Development • Employment and Education Centre • The Works Events Canada Inc. • Upper Canada Leger Centre • Parks Canada/Parcs Canada • 1000 Islands Workforce Development

Board • Brockville & District Multicultural

Council • KEYS Job Centre • United Counties of Leeds & Grenville • Leeds & Grenville Small Business

Enterprise Centre

• Fulford Academy • Volunteer Centre of St. Lawrence-

Rideau • St. Lawrence College • CSE Consulting • Francophone Immigration Support

Network of E. ON • Chinese & Canadian Heritage

Cultural Association • Ontario Ministry of Agriculture

Foods & Rural Affairs • TR Leger Immigrant Services / TR

Leger Services aux Immigrants

WHY ARE IMMIGRANTS

IMPORTANT TO LEEDS & GRENVILLE?

SKILLED IMMIGRANT WORKERS STRENGTHEN THE LOCAL WORK

FORCE

• A critical skills and workforce shortage is looming, particularly for jobs requiring the most skills, training and education.

(1000 Islands Region Workforce Development Board, 2015)

• Newcomers in Canada are twice as likely as people

born in Canada, to have at least 1 university degree. (Statistics Canada)

• Immigrants are expected to be the main source of labour growth in the future.

(1000 Islands Region Workforce Development Board, 2014)

IMMIGRANT ENTREPRENEURS EXPAND THE LOCAL BUSINESS

COMMUNITY

Immigrant entrepreneurs:

• create local jobs • can open doors to overseas markets; • are natural risk takers; • are well-educated; • speak multiple languages and; • have fresh ideas about how to

succeed in business. (Maytree, 2011)

INTERNATIONAL STUDENTS ENRICH LOCAL COMMUNITIES – SOCIALLY AND ECONOMICALLY

445 students within the Upper Canada District

School Board

Economic benefit to Brockville alone: $2 400 000/year

(Upper Canada Leger Centre, 2015)

Social benefits: Cultural competency skills

Becoming equipped for life in a multi-cultural world

WHO ARE THE IMMIGRANTS OF THE

TOWNSHIP OF EDWARDSBURGH

CARDINAL?

UK (29.8%) USA(19.3%)

285 total immigrants

(4.1% of population)

Township of Edwardsburgh Cardinal

National Household Survery, 2011

WHAT DOES THE IMMIGRATION

PARTNERSHIP DO?

ATTRACT INTERNATIONAL STUDENTS, SKILLED WORKERS,

ENTREPRENEURS

WELCOME NEWCOMERS AND THEIR FAMILIES

RETAIN THESE INDIVIDUALS

TOOLS FOR NEWCOMERS & COMMUNITIES

• Immigration Portal www.leedsgrenvilleimmigration.ca

• List of volunteer translators; 18 languages

• Interactive online Leeds & Grenville settlement map

• Newcomer Welcome Kit

• Immigration Partnership Quarterly Newsletter • Language and settlement services (offered by TR Leger

Immigrant Services) • Support to local refugee settlement efforts

http://www.leedsgrenvilleimmigration.ca/

EVENTS FOR NEWCOMERS AND COMMUNITIES

• Cultural Diversity training – employers, community organizations,

individuals

• World Café – forum for newcomers to meet and learn from each other

• Local Multicultural Events - Brockville & Area Multicultural

Festival, Multi-cultural potlucks, Brockville Public Library Conversation Circles

• International student events - with the Upper Canada Leger Centre and Youth Volunteer Crew (EEC)

• Annual Immigrant Entrepreneur Award; 13 nominations in 2015

COMMUNITY FEEDBACK Community input and participation is critical to program success.

Melissa Francis Program Manager

613-498-2111

[email protected]

www.leedsgrenvilleimmigration.ca facebook.com/lgimmigration

@LGimmigration

mailto:[email protected]

http://www.leedsgrenvilleimmigration.ca/

TWP

• ca TOWNSHIP OF EDWARDSBURGH CARDINAL INFORMATION ITEM

Committee: Public Works, Environmental Service and Facilities

Date: August 15, 2016

Department: Administration

Topic: Ontario 150 Programs

Background: There are 3 funding programs being offered through the Ontario 150 Grant: Community Celebration Program, Partnership Program and Community Capital Program.

The Admin and Finance, Recreation Advisory Committee and Community Development Committees along with community organizations have all been consulted, seeking possible projects to apply for Ontario 150 grants. The following are suggested grant projects:

Community Celebration • Canada Flag Projection on the Port (Staff) • Spencerville Festive Bridge (CDC) • Barn quilting tour (A&F) • Fireworks Displays

Partnership • Leaders in Training (RAC) • Optimist Club and youth funding (A&F) • permanent by-law enforcement officer position (A&F) • Municipal Drug Strategy Program (A&F)

Community Capital • Cardinal Tennis Courts(RAC) • Cardinal ECBA Signage (CDC) • Riverside Memorial Walking Park (CDC) • Johnstown Pool Filter (A&F/CDC) • Outdoor exercise equipment along the waterfront (A&F/CDC) • Walking bridge between Cardinal and Iroquois (A&F)

Policy Consideration: Eligible organizations are permitted to submit 1 application per program, other than in the Community Celebration Program where 2 applications may be submitted.

Financial Consideration: There are no stacking limitations. This means other grant monies awarded (outside the Ontario 150 program) would be able to be applied to successful Ontario 150 projects.

Projects under the Community Celebration program are eligible for up to $70,000. Grant funding cannot exceed a 90% of the total cost.

Projects under the Partnership program are eligible for up to $100,000. Grant funding cannot exceed 75% of the total cost.

Projects under the Community Capital program are eligible for up to $500,000. Grant funding cannot exceed 50% of the total cost.

Municipal resources to cover the unfunded portion would require budget consideration if the application(s) are successful.

g;2 / ( Community Development Coordinator

Account Description

REVENUE

58-4210 Water Revenue

58-4220 Interest-Penalty

58-4299 Miscellaneous Revenue

Cardinal Water

YTD Budget to Actual

As of June 30,2016

2016

Budget

(553,590)

(3,000)

58-4710 Transfer from Reserve Fund

TOTAL REVENUE (556,590)

WATER TREATMENT EXPENSES

58-5102 Salaries and wages 134,130

58-5105 On Call wages 4,750

58-5111 Canada Pension Plan 5,035

58-5112 Employer Health Tax 2,980 58-5113 Employment Insurance 2,740

58-5114 Workers Compensation 1,700

58-5115 Group Insurance 12,335

58-5116 OMERS Pension 12,720

58-5725 Allocated Labour 4,000

58-5726 Machine Rental Township 1,500

58-5201 Heat 9,000 58-5202 Hydro 25,000

58-5204 Chemicals & supplies 16,000

58-5301 Stationery 500

58-5306 Materials 15,000

58-5307 Miscellaneous 500

58-5309 Telephone 2,500

58-5310 Bldg & Equip repa ir 25,000 58-5326 Contract fee 50,000

58-5327 Professional assoc 1,200

58-5329 Professional Development 6,000 58-5331 Postage & courier 200

58-5334 Insurance 21,465

58-5335 Lab testing 14,500

58-5336 Vehicle expense 4,000 58-5350 Property Tax 5,800 58-5727 Maintenance 20,000 59-5901 Capital replacement fund 53,535

TOTAL OPERATING EXPENSES 452,090

NET OPERATING EXPENSES (104,500)

Page 1 of 2

2016 2016 %

YTD Actual Variance variance

(203,830) 349,760 36.8%

0

(4 ,970) (1,970) 165.7%

0

(208,800) 347,790

78,725 (55,405) 58.7%

2,220 (2,530) 46.7%

3,143 (1,892) 62.4%

1,438 (1,542) 48.3%

1,701 (1,039) 62.1%

815 (885) 47.9%

6,869 (5,466) 55.7%

6,719 (6,001) 52.8%

3,179 (821) 79.5%

(1,500) 0.0%

3,894 (5,106) 43.3%

12,233 (12,767) 48.9%

8,406 (7,594) 52.5%

6 (494) 1.3%

280 (14,720) 1.9%

47 (453) 9.4%

1,715 (785) 68.6%

193 (24,807) 0.8%

24,134 (25,866) 48.3%

650 (550) 54.2%

3,504 (2,496) 58.4%

15 (185) 7.7%

20,473 (992) 95.4%

6,299 (8,201) 43.4%

1,473 (2,527) 36.8%

0 (5,800) 0.0%

10,269 (9,731) 51.3%

0 (53,535) 0.0%

198,402 (253,688)

(1 0,398) 94,102

Account Description

CAPITAL GRANTS

58-4113 WI P Carried forward

Total

CAPITAL EXPENDITURES

Water Tower

James Street

58-5950 Total

NET CAPITAL EXPENDITURES

NET CARDINAL WATER

CARDINAL WATER RESERVE

Opening as of January 1,2016

2016 Budgeted Interest

2016 Budgeted Transfer to Reserves

2016 (Deficit) Surplus

Closing balance as of December 31 ,2016

Cardinal Water


As of June 30,2016

2016

Budget

(95,000)

(95,000)

199,500

199,500

104,500

0

Page 2 of 2

2016

YTD Actual

0

6,274

6,274

6,274

(4,125)

$374,320.43

$7,500.00

$53,535.00

$4,124.59

$439,480.02

2016 %

Variance variance

95,000 0.0%

95,000

(193,226) 3.1%

(193,226)

(98,226)

(4,125)

Account Description

REVENUE

56-4210 Sewer charges

56-4299 Mise Revenue

Cardinal Wastewater


As of June 30,2016

2016

Budget

(551,227)

(3,000)

56-4710 Transfer From Reserve Fund

TOTAL WASTEWATER REVENUE (554,227)

WASTEWATER EXPENSES

56-5102 Salaries and wages 137,390

56-5105 On Call wages 4,750

56-5111 Canada Pension Plan 5,170

56-5112 Employer Health Tax 3,055

56-5113 Employment Insurance 2,805

56-5114 Workers Compensation 1,740

56-5115 Group Insurance 12,665

56-5116 OMERS Pension 13,065

56-5201 Heat 18,800

56-5202 Hydro 60,000

56-5204 Chemicals & supplies 14,500

56-5301 Stationery 500

56-5306 Materials 4,000

56-5307 Miscellaneous 500

56-5309 Telephone 4,000

56-5310 Building & Equip. repair 35,000

56-5321 Legal 2,500

56-5326 Contract fee 45,000

56-5327 Professional assoc 500

56-5329 Professional Development 5,000 56-5331 Postage & courier 300

56-5334 Insurance 24,397

56-5335 Lab testing 20,500

56-5336 Vehicle expense 4,000

56-5337 Sludge removal 10,000 56-5350 Property Tax 1,700 56-5725 Allocated Labour 3,000 56-5726 Machine Rental Township 1,000 56-5727 Maintenance 50,000 56-5901 Transfer to Reserve Fund 1,670 TOTAL OPERATING EXPENSE

487,507 NET OPERATING REVENUE

(66,720)

Page 1 of 2

2016 2016 %


(203,116) 348,111 36.8%

(1 ,675) 1,325 55.8%

(204,791) 349,436

70,144 (67,246) 51.1%

2,205 (2,545) 46.4%

3,177 (1,993) 61.5%

1,453 (1,602) 47.6% '

1,719 (1,086) 61.3%

859 (881) 49.3%

6,728 (5,937) 53.1%

6,782 (6,283) 51.9%

9,614 (9,186) 51.1% '

33,036 (26,964) 55.1%

3,899 (10,601) 26.9%

506 6 101.2%

659 (3,341) 16.5%

55 (445) 11.0%

2,915 (1,085) 72.9%

12,182 (22,818) 34.8%

0 (2,500) 0.0%

25,416 (19,584) 56.5%

265 (235) 52.9%

3,509 (1,491) 70.2% '

28 (272) 9.5%

23,271 (1,126) 95.4%

10,315 (10,185) 50.3%

2,084 (1,916) 52.1%

4,884 (5,116) 48.8% '

0 (1,700) 0.0%

4,477 1,477 149.2%

0 (1,000) 0.0%

19,440 (30,560) 38.9%

(1,670) 0.0% '

249,620 (237,887)

44,829 111 ,549

Account Description

CAPITAL GRANTS

56-4113 Provincial OCIF grant

56-4790 WIP carried forward

TOTAL

CAPITAL EXPENDITURES

56-5950 James Street

Total

NET CAPITAL EXPENDITURES

Cardinal Wastewater


As of June 30,2016

2016

Budget

(47,200)

(75,000)

(122,200)

188,920

188,920

66,720

NET CARDINAL WASTEWATER SYSTEM 0

CARDINAL WASTEWATER RESERVE

Opening as of January 1,2016

2016 Budgeted Interest

2016 Budgeted Transfer to Reserves

2016 (Deficit) Surplus

Closing balance as of December 31 ,2016

Page 2 of 2

2016 2016 %


(47,176) 24 99.9%

75,000 0.0%

(47, 176) 75,024

(188,920) 0.0%

0 (188,920)

(47,176) (113,896)

(2,347) (2 ,347)

$316,747.09

$7,000.00

1,670.00

2,347.07

$327,764.16

\b

• ca

Township of Edwards burgh/Cardinal

Solid Waste Report

August 2016

Solid Waste Report 2016 Township of Edwardsburgh/Cardinal

1.0 Purpose The primary objectives of this report are to:

• Improve understanding of the current solid waste activities undertaken in the Township

• Address and improve system efficiency and environmental impacts

• Initiate the development of a solid waste management plan that addresses future growth and establishes solid waste management priorities

2.0 Background The management of solid waste is expensive and requires individual and community buy-in to be successful. Awareness and education are important components in developing an integrated solid waste management plan. However, prior to developing a plan forward we need to understand the current activities and practices as a basis.

Before we analyze current solid waste activities in the Township, a couple of reports are referenced to provide a broader understanding of solid waste production.

In a 2014 report prepared by Giroux Environmental Consulting entitled "State of Waste Management in Canada" for the Canadian Council of Ministers of Environment, Canada was listed as having a poor record on waste as they ranked 17th out of 17 in a recent international ranking of the OECD (Organization of Economic Cooperation and Development) countries. Nationally, the amount of non-hazardous total waste (residential and non-residential) sent for disposal in 2010 was 25 million tonnes or 729kg per person.

An integrated waste management plan prepared by AECOM for the Township of North Frontenac referenced studies conducted in Canada and United States that placed the amount of waste generated per day in the range of O.SSkgjperson to 2.Skg/person depending on community size.

The majority of this report is limited to Residential non-hazardous waste. Residential nonhazardous waste disposal will be defined as solid waste produced by all residences and includes waste that is picked up by the municipality (in-house or contract), and waste from residential sources that is self- hauled to transfer stations. The report excludes waste generated from industrial, construction and demolition and large commercial.

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3.0 Residential Waste Generated

Table 1 below provides an overview of total, diverted and disposed of waste over an eight year span for the Township. Excluding 2012 and 2013 which appear to be anomalies, the Township diversion rate is comparable to the average municipal group diversion rate for south rural collection at 31%. However, the data indicates straight line trending instead of improved diversion. By improving our diversion rates we will in return decrease disposal costs and increase subsidies from the Waste Diversion Ontario Blue Box program.

Table 1· Residential Waste Generation 2008-2015

Total Waste Diverted Waste Disposed Waste Municipal

Year Township Group Diversion Diversion

Tonnes kg/person Tonnes kg/person Tonnes kg/person Rate Rate

2015 1604.08 229.51 569.64 81.51 1034.44 148.01 36% pending

2014 1554 223 550 79 1004 144 35.40% 34.30%

2013 1182 170 137 20 1045 150 11.60% 32%

2012 1114 160 128 18 986 142 11.47% 34%

2011 1499.62 215.49 541.5 77.81 958.12 137.68 32% 31.60%

2010 1410.27 227.68 444.03 71.69 966.24 156 28% 29.50%

2009 1367.61 220.8 447.06 72.18 920.55 148.62 29% 29.70%

2008 1506.82 243.27 404.51 65.31 1102.31 177.96 23% 27%

Avg 1404.8 211.22 402.72 60.69 1002.08 150.53 25.81 31.16

Note: Municipal Group- Class 7: Rural Collection South

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Solid Waste Report 2016

4.0 Financial Overview

REVENUE Blue Box Recycling Grant (WDO)

Ontario Tire Stewardship Landfill Tipping Fees

Garbage Bag Sales Recycling (Scrap Metal) WIP Carry Forward (Scott Rd WDS Closure) TOTAL REVENUE

EXPENSES Labour Garbage Bags and Miscellaneous Supplies Contract Collection - Bins Contract Collection - Curb-side Engineering (Sampling, Monitoring, Reporting)

Site Maintenance Pitch-in Program Advertising Insurance Property Tax OPERATING & MAINTENANCE EXPENSE SUBTOTAL

CAPITAL EXPENSES Scott Rd WDS Closure

TOTAL EXPENSES

Township of Edwardsburgh/Cardinal

2016 Budget $ 50,000.00 $ 300.00 $ 16,000.00 $ 180,000.00 $ 2,500.00 $ 87,000.00 $ 335,800.00

$ 34,395.00

$ 20,000.00

$ 20,000.00

$ 296,000.00

$ 38,000.00

$ 33,000.00

$ 1,500.00

$ 500.00

$ 16,460.00

$ 50.00

$ 459,905.00

$ 87,000.00

$ 546,905.00

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Solid Waste Report 2016 Township of Edwards burgh/Cardinal

5.0 Solid Waste Management Practices

5.1 Collection Activities

5.1 a) Domestic Solid Waste and Recyclables Curb-side Collection

Current: Domestic curb-side pickup is provided to all residents of the Township.

Analysis: The Township entered into a seven year agreement with Progressive Waste Solutions for curb-side collection of household solid waste and recyclables as per By-law 2015-11. The agreement expires in February 2022. The collection route is divided into 5 sections.

Progressive Waste Solutions collects household waste each week under the following conditions:

• All garbage must be in Township bags • Maximum weight is 40 lbs. per bag • Maximum 5 bags per week • All bags must be securely closed

A curb-side recycling program is available to residents at no charge. Recyclable products are divided into two categories ("green" box and "blue" box) and are collected on alternating weeks.

Accepted "Green" box recyclables items include paper products such as newspapers and flyers (glossy or plain), fine paper such as writing paper and computer paper, magazines and telephone directories, corrugated cardboard and boxboard. Boxes should be flattened and placed in the recycle bin. Large boxes may be flattened and placed under the bin.

Non-Accepted Green" box recyclable items include waxed or coated boxes, plastic bags or hardcover books are not recyclable.

Accepted "Blue" box recyclable items include cans, bottles and plastics. Items must be empty and rinsed clean and can include glass bottles and jars, metal food and beverage cans, aluminum pie plates and foil, rigid foil containers and trays, and plastic containers marked on the bottom with the recycling symbol.

Non-Accepted "Blue" box recyclable items include ceramics, pottery, window glass, frozen juice cans, mirrors, light bulbs, Pyrex, drinking glasses, metal pots, foil with paper or plastic lamination, or Styrofoam.

Recycling boxes are available for purchase at the municipal office in Spencerville and at the Cardinal Library. However, the contractor will pick items up from any container (including a CLEAR bag) so long as the content is correct.

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Recommendations:

• The Township should increase promotional efforts to educate residents on acceptable recyclable curb-side items.

• The Township should increase promotional efforts to educate residents to utilize the curbside program and avoid disposing at transfer station.

• Township should set a diversion goal of 50% by 2025.

5.1 b) Brush and Leaf Collection (Organics)

Current: Curb-side collection of brush and leaf is provided twice a year in the built up areas of Cardinal, Johnstown, New Wexford and Spencerville.

Analysis: Since 1994 municipalities greater than 5000 people are required to collect leaf and yard waste. Advertising is placed in local newspaper and social media to advise residents of criteria and pickup dates. The material is collected by in-house staff and transported to transfer site for separation and burning. This service is being provided at no charge to the resident.

Areas in Township where curbside collection of brush/leaf does not take place are able to drop off the material at the transfer station on Saturday's. A $5.00/per load charge applies. During the 2016 spring curb-side collection period, the $5.00 charge was waived at the transfer station.

The Scott Rd waste disposal site Certificate of Approval expires at the end of October 2016 and permits opening burning on the site. However, the new Environmental Compliance Approval does not permit open burning on the site.

The Township has moved away from promoting the use of and providing rear yard com posters to residents at a reduced cost. The majority of the rural areas in the Township have sufficient property to engage in yard-waste composting at home. The built-up areas of the Township have reduced land setbacks and composters present increased potential complaints from odour andjor improper use.

Recommendations:

• The Township should seek to amend the Scott Rd transfer station ECA to permit burning of clean wood products similar to the previous CofA for the waste disposal site or locate another suitable municipally owned location for burning.

• The Township should accept brush and leaf at transfer station free of charge during curbside collection times for consistency.

• The Township should promote the use of rear yard com posters in the rural areas of the Township.

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• The Township should explore alternative options for yard waste disposal in the built-up areas of the Township.

5.1 c) Christmas Tree Collection

Current: An annual curb-side collection of natural cut Christmas trees is done for villages/hamlets where open burning is restricted to campfires.

Analysis: Advertising is placed in local newspaper and social media to advise residents. In-house staff, during the first two weeks of January, collects and transports the trees to the Scott Rd transfer station for either burning or storage until the community bonfire held in Cardinal as part of the community winter activities in February.

The Scott Rd waste disposal site Certificate of Approval that expires at the end of October 2016 permits opening burning on the site. However, the new Environmental Compliance Approval does not permit open burning on the site.

Recommendations:


• The Township should continue to participate in the collection of natural Christmas trees.

5.1 d) Collection User Fees

Current: Domestic household waste placed out for curb-side collection must be placed in clear plastic bags affixed with the Township logo.

Analysis: Purchased bags or bag tags are widely used in Ontario as a method of collecting user fees and also curbing waste production. When required to pay for each bag individually, residents become more aware of the amount of garbage they produce and have some control to limit their costs. This awareness has also been shown to increase the quantities of recycling collected.

The Township currently charges $1.75 per bag and institutes a 5 bag limit restriction as per Bylaw 2015-10. Table 2 provides a range of bag fees and restrictions prescribed by local area municipalities. The review indicates that current township charges and restrictions are comparable with neighbouring municipalities.

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Table 2 - Bag/Bag Tag Charges Municipality $/bag Notes Elizabethtown/Kitley 1.20

South Dundas 1.25 first 2 bags free also have a small bag at

Prescott 1.50 $0.75

Edwards burgh/Cardinal 1.75 max of 5 bags

North Grenville 1.75

Mallorytown (FOY) 1.75 Town of Gananoque 2.00

North Stormont 2.50 max of2 bags

Brockville 3.00 1 free bag

Average 1.86

Recommendations:

• The Township should establish a benchmark goal of full cost recovery of curb-side collection operations through user fees by 2020.

5.2 Recycling Activities

5.2 a) Household Hazardous Waste

Current: The Township participates in residential household hazardous waste drop off days made available to all residents.

Analysis: The United Counties of Leeds and Grenville and the Towns of Gananoque and Prescott organize joint residential hazardous drop off days throughout the County annually. There is no charge for residents to drop off the hazardous products on these specified days. The 2016 drop off days will be held on August 20th at the County Patrol Garage in Frankville and South Leeds County Patrol Garage near Lansdowne between 8:30am and 2:00pm; or September 24th at South Grenville Patrol Garage (8:30am-11:30am) and North Grenville Patrol Garage (1:00pm to 4:00pm).

In 2015, 202 households from the Township dropped off HHW accumulating 12.6 tonnes. The program is successful at diverting a large portion of hazardous products from entering landfills or being improperly disposed of.

Recommendations:

• The Township should investigate expanding the program to twice a year to provide increased accessibility to residents and further mitigate the quantity of HHW stored for extended periods of time.

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5.2 b) Scrap Metal

Current: The Township provides scrap metal drop-off to all residents at the Scott Rd transfer station and Eastern Ontario Boneyard (2085 Wynands Rd).

Analysis: The Township entered into an agreement under Bylaw 2013-67 with J&D Enterprises oja The Eastern Ontario Boneyard as part of an enhanced metal recycling program. The term of the agreement is three years and comes up for renewal In November 2016. The agreement has an automatic renewal clause.

The general structure of the agreement is a 50/50 split of proceeds from the sale of scrap metal, at current market value, generated through Township resident drop-off. The Eastern Ontario Boneyard site is open to Township residents Monday to Saturday during normal business hours in comparison to the Scott Rd transfer site which is only open on Saturday's between 8am and noon.

Recommendations:

• The Township should not automatically renew agreement with J&D Enterprises for 3 years.

• The Township should work with J&D Enterprises to extend the agreement for 1 year to allow adequate time to determine the scope and operation of the Scott Rd transfer Station.

5.2 c) Ontario Tire Stewardship (OTS) - Used Tire Program

Current: The Township has an agreement with OTS as a registered collector location for used tires.

Analysis: Prior to 2009, only 50% of the used tires in Ontario were recycled. The program goal is to ensure used tires are responsibly recycled and diverted from landfills, burning or illegal dumping and used to create new high value products. Today, over 95% of used tires in Ontario are recycled into a variety of new rubber products.

The Township as a registered collector, receives a used tire allowance of $0.88 per passenger or light truck tires and $3.05 per Medium Truck and OTR tires. Collectors are provided with no-charge pick up for used tires greater than 50 PTE Passenger Tire Equivalent by a registered hauler.

Tires can be dropped off at either the Scott Rd transfer station or Eastern Ontario Boneyard at no cost to residents. A $15.00 charge does apply if the tire is still on the rim. It is unclear to what extent this program is known in the general public as tires are still picked up along the ditches.

Recommendations:

• The Township should promote the availability of free used tire drop-off at the Scott Rd transfer station and Eastern Ontario Boneyard.

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Solid Waste Report 2016 Township of EdwardsburghjCardinal

5.3 Waste Disposal Sites

5.3 a) Pittston Rd WDS

Current: The site was closed on March 23, 2002 and has not accepted waste since its date of closure.

Analysis: Post closure monitoring and reporting has been completed annually since 2002. In October of 2011, MOECC agreed to a transition from annual reporting to biennial (once every two years). In January 2016, MOECC agreed to remove the summer sampling event for the surface water monitoring program. Should anomalies arise during the spring or fall sampling events, the summer sampling would be reinstated.

Recommendations:

• The Township should continue to monitor and review ground and surface water trends for opportunities to remove some sampling parameters.

5.3 b) Scott Rd WDS

Current: The site has reached final capacity and has been going through final closure procedures.

Analysis: On July 15, 2015 Notice No.3 was issued to the ECA (Environmental Compliance Approval) detailing required site closure activities and the operation of the temporary transfer station. All closure activities are required to be completed by October 31, 2016.

Recommendations:

• The Township should complete all closure activities by the October 31, 2016 deadline

• The Township should continue to monitor and review ground and surface water trends for opportunities to reduce sampling frequency and/ or remove some sampling parameters.

5.4 Waste Transfer Station

Current: The Township has been operating a temporary transfer station at the Scott Rd WDS since 2014.

Analysis: Our temporary waste transfer station is operated in-house on Saturday mornings between Sam and noon. Waste collected during this period is loaded into bins or placed in a designated area. The waste is then picked up and removed by Limerick Environmental, typically on the Monday or Tuesday following. The temporary operation has been successful from a cost and

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Solid Waste Report 2016 Township of EdwardsburghjCardinal

efficiency perspective. However, residents complain about the limited material being accepted at the site. There currently exists an imbalance of keeping costs down and meeting the residents' needs. Expanding in-house operations does not appear to be a cost effective approach with the

added labour and capital cost investment required.

Table 3 below provides a comparison of Township hours of operation and accepted materials with other local area municipalities. Three days a week appears to be the average that sites are open to the public. This is a sharp contrast to our transfer site being open for a four hour window on Saturdays. In addition, upon initial review there are several locations in the area that accept construction waste at their site.

Table 3 -Transfer Station I Active landfill Site Operations

Accepted Items Municipality Days/Hours of Operation General Bulky

Waste Items Appliances Construction

Elizabethtown/Kitley M, W, F, S (8am- 3:30pm) YES YES YES YES Matilda: W, F (8am - 1pm), S (1pm

South Dundas - 4pm) YES YES YES YES Williamsburg: T, TH (8am- 1pm), S (9am - 12) YES YES YES YES

Prescott N/A NO NO NO NO

Edwards burgh/Cardinal S (8am- 12) YES YES YES NO

North Grenville T, F, S (9am- 4pm) YES YES YES YES

Mal!orytown fFOY) T, TH fllam - Spm), S f9am- Spm) YES YES YES NO

Town of Gananoque N/A NO NO NO NO M, T, W, TH, F (8am- 4pm), S (8am

North Dundas - 11:30am) YES YES YES YES North Augusta: TH, F, S (9am-

Augusta Spm) YES YES YES YES

Maynard: T, TH, S (9am- Spm) YES YES YES YES

The Township is required to submit the preferred methodology to operate the permanent transfer station to MOECC by the end of October 2016. The choice is between developing a more full scale model transfer site across the road from the existing WDS site or to develop a smaller scale model within the footprint of the existing WDS. Based on the temporary transfer site volumes and potential capital savings; the preferred choice would be to develop the more permanent transfer operation on the current site.

Recommendations:

• The Township should select to create the permanent transfer station on the existing Scott Rd WDS and submit required documents to MOECC by the October 2016 deadline

• The Township should explore alternative delivery methods for transfer station operation that will potentially expand hours of operation and materials received.

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6.0 Summary of Recommendations

Domestic Solid Waste and Recyclables Curb-side Collection

• The Township should increase promotional efforts to educate residents on acceptable recyclable curb-side items.

• The Township should increase promotional efforts to educate residents to utilize the curbside program and avoid disposing at transfer station.

• Township should set a diversion goal of 50% by 2025.

Brush and Leaf Collection (Organics)

• The Township should seek to amend the Scott Rd transfer station ECA to permit burning of clean wood products similar to the previous Co fA for the waste disposal site or locate another suitable municipally owned location for burning.

• The Township should accept brush and leaf at the transfer station free of charge during curb-side collection times for consistency.

• The Township should promote the use of rear yard composters in the rural areas of the Township.

• The Township should explore alternative options for yard waste disposal in the built-up areas of the Township.

Christmas Tree Collection


• The Township should continue to participate in the collection of natural Christmas trees.

Collection User Fees

• The Township should establish a benchmark goal of full cost recovery of curb-side collection operations through user fees by 2020.

Household Hazardous Waste

• The Township should investigate expanding the program to twice a year to provide increased accessibility to residents and further mitigate the quantity of HHW stored for extended periods of time.

Page 12


Scrap Metal

• The Township should not automatically renew the agreement with J&D Enterprises for 3 years.

• The Township should work with J&D Enterprises to extend the agreement for 1 year to allow adequate time to determine the scope and operation of the Scott Rd transfer Station.

Ontario Tire Stewardship (OTS)- Used Tire Program

• The Township should promote the availability of free used tire drop-off at the Scott Rd transfer station and Eastern Ontario Boneyard.

Pittston Rd WDS

• The Township should continue to monitor and review ground and surface water trends for opportunities to remove some sampling parameters.

Scott Rd WDS

• The Township should complete all closure activities by the October 31, 2016 deadline

• The Township should continue to monitor and review ground and surface water trends for opportunities to reduce sampling frequency and/or remove some sampling parameters.

Waste Transfer Station

• The Township should select to create the permanent transfer station on the existing Scott Rd WDS and submit required documents to MOECC by October 2016 deadline

• The Township should explore alternative delivery methods for transfer station operation and that will potentially expand hours of operation and materials received.

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7.0 Conclusion

This solid waste report was generated as a starting point and to generate discussion on developing an integrated solid waste management plan. The solid waste management plan will address future

growth and establish solid waste management priorities.

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TWP Ec· • ca

Committee:

Date:

Department:

Topic:

TOWNSHIP OF EDWARDSBURGH CARDINAL INFORMATION ITEM

Public Works/Environmental Services/Facilities

August 15th, 2016

Operations

James Street Reconstruction Progress Report

Background: At the August 2nd on-site construction meeting, Cornwall Gravel indicated they were caught up and back on their original schedule after some minor delays early in the project.

Cornwall Gravel expected to be placing concrete sidewalk and curb starting August 1oth with paving to take place the week of August 22nd to 26th_ Since then, there has been a 5 day setback with the water main testing process. Initial reports now indicate that paving will be pushed back to the following week, August 29th to September 2nd.

This project was under a very tight timeline to have the school section completed prior to the new school year commencing. At this stage, we are still optimistic to achieve this, barring any other unforeseen delays.

lWP

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Committee:

Date:

Department:

Topic:

TOWNSHIP OF EDWARDSBURGH CARDINAL INFORMATION ITEM

Public Works, Environmental Services & Facilities

August 15th, 2016

Operations

Mary Street Outfall Update

ld

Background: At the July 18th Committee meeting, committee approved the open ditch design concept and directed staff to prepare documents and issue tender for the work to be completed in 2016.

Staff and RV Anderson and Associates are finalizing the tender documents for issue on Tuesday August 16th with a closing date of August 30th, 2016.

A recommendation will come forward at the Administration and Finance committee meeting scheduled for September 6th, 2016.

Page 1 ofl

lWP

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Committee:

Date:

Department:

Topic:

TOWNSHIP OF EDWARDSBURGH CARDINAL ACTION ITEM

Public Works, Environmental Services & Facilities

August 15, 2016

Operations

Fill Disposal Policy

Purpose: To recommend revising current fill disposal policy

Background: On October 20th, 2014 Council adopted a fill disposal policy to provide direction on the proper disposal of fill acquired by the municipality through clearing of ditches, land development and other similar activities.

The policy direction for acquired fill was hauling and stockpiling at a secured site within the Township to be used at a future date as needs arise. In addition, any fill acquired by Township forces was not to be sold or given free of charge to residents.

The preferred location for stockpiling this material was within the attenuation zone at the closed Pittston WDS. MOECC has since indicated that an amendment to the existing ECA is required to temporarily stockpile fill at this site and part of the stipulation includes having a planned use for the material within a 2 year window. These stipulations carry with them some operational issues for ongoing roadside maintenance.

Since the adoption of the policy, many property owners within the Township have approached crews during our excavations and have requested to receive the excess soils from our operations.

Consideration of the MOECC barriers, limited available storage locations and interest from local residents receiving the excess material have led staff to review the policy from an operational efficiency perspective.

Potential for Property Damage

Property damage by Township equipment has been a noted concern. While there are risks associated with this type of activity that may involve heavy trucks entering private property to unload material , this risk could be mitigated by the development of a mutually agreeable understanding between the two parties, perhaps with a document

Page 1 of 2

which could be developed in house that clearly states the Township's intentions and is acknowledged by the owner's signature of acceptance. Also, conducting prior thorough inspection of any receiving sites between Township management and any involved property owners would greatly lessen potential for damages to occur.

Perceived Favouritism

The Township could also develop a communication strategy with social networking and on line announcements that could work in conjunction with PW to announce potential areas of excavation that may be in proximity of residents who require and would be able to receive any excess soil generated.

Potential Contamination

The risk of any residents receiving contaminated soil is minimal. Our excavations are primarily existing road bed and approximately 1 OOmm depth of ditching material. Anything outside of that scope of work is assessed on a case by case situation. If necessary, testing could be performed by a qualified person to ensure quality if there were concerns.

Developing a policy that mitigates the concerns of contamination, favouritism and private property damage would provide greater flexibility to staff to complete roadside maintenance operations in an efficient manner.

Policy Implications: By-law 2014-61, a by-law to adopt a fill disposal policy would require amendment or repeal and a new by-law adopted with respect to fill disposal. A submission is being prepared to MOECC for approval to store excess fill material on a temporary basis.

Financial Considerations: The current by-law as it stands does create added cost to the operation with longer hauling distance and limited storage locations. The additional costs include manpower, equipment, wear & tear and fuel to complete the task. Some of these resources may be better deployed elsewhere.

Alternatives: The Township can elect to keep the fill disposal policy in its current form.

Recommendation: Committee recommends that Council direct staff to prepare a revised fill disposal policy that allows greater flexibility in the disposal of excess material and bring forth a new bylaw to Council for consideration.

Director of Operations

Page 2 of 2

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TOWNSHIP OF EDWARDSBURGH CARDINAL ACTION ITEM

Committee: Public Works, Environmental Services & Facility

Date: August 15, 2016

Department: Planning

Topic: Site Plan Control Agreement Amendment- Greenfield Ethanol

Background: An application has been received to amend the existing site plan control agreement at 141 Commerce Drive, owned by Greenfield Ethanol. The purpose of the application is to permit a guest facility on the property, which will be run by a company called Air Liquide.

Air Liquide will be constructing a facility that will take the expelled C02 from the existing Greenfield plant, and turn it into liquid gas to sell to other industries. The new development will employ approximately 3 workers.

Policy Consideration: Under the Zoning By-Law the property is zoned Highway Commercial/Industrial Park, and the current and proposed use is permitted. The property is under site plan control and the agreement requires an amendment in order to permit construction of the new facility.

The application, site plan drawings and other materials have been extensively reviewed by the Township's engineer of record to ensure that any impacts on services, storm water management and traffic have been identified and appropriately managed. The engineer's recommendations have been forwarded to Air Liquide and to Greenfield. Greenfield Ethanol, as owner of the property, is responsible for the implementation of the plans created and submitted by Air Liquide.

Normally applications for site plan control amendment are reviewed by Community Development Committee. In this case the engineer's final comments were not received until August 8 which was too late for CDC. In an effort to expedite the project, staff requests that Committee of the Whole review the application and make a recommendation to Council.

Financial Consideration: The required application fee for the site plan control agreement amendment application has been received. The review by JL Richards has been billed to the applicant.

Page 1 of2

Recommendation: That Committee recommends that:

1. Council amend By-law to By-law 2007-10 to include a new Schedule "D" (plans) showing lands to be developed under lease to Air Liquide;

2. Notwithstanding the value stated in Clause 15 of the existing Site Plan Control Agreement with GFSA, the municipality requires $5m of liability insurance coverage from Air Liquide with the Township as a named insured.

Page 2 of2

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August 12, 2016 Our File: 25114-24

VIAE MAIL

Ms. Debra McKinstry Chief Administrative Officer/Clerk Township of Edwardsburgh/Cardinal PO Box 129, 18 Centre Street Spencerville ON KOE 1 XO

Dear Ms. McKinstry:

Re: Review of Municipal Water Servicing Charges

Jt\ J. L .. Richards

ENGINEERS · ARCHITECTS · Pt.ANNER$

Township of Edwardsburgh/Cardinal Johnstown Industrial Park Proposal

Purpose

J.L. Richards & Auodates Limited 864 lady Ellen Place Ottawa, ON Canada K1Z5M2 Tel: 613 728 35-71 Fax: 6'13 728 601 Z

The purpose of this letter is to provide a technical review of the Capital Cost Recovery calculations proposed in a letter titled "Municipal Water and Wastewater Servicing Charges" (the Letter) addressed to the Town of Prescott, prepared by WSP, April27, 2016 for the Johnstown Industrial Park (copy of letter attached for reference).

Background

On July 11 , 2016 a meeting was held between the Township of Edwardsburgh/Cardinal (Township), the Town of Prescott, WSP Canada Inc. (WSP) and J.L. Richards & Associates Limited (JLR) to discuss renewing the current potable water agreement that services the Hamlet of New Wexford and the Johnstown Industrial Park. At the meeting, the Town of Prescott presented a letter to the Township entitled "Municipal Water and Wastewater Servicing Charges" dated April27, 2016 prepared by WSP (Letter). This Letter generally outlined the rational that the Town of Prescott is using for capital cost recovery of municipal infrastructure (water treatment and water storage reservoir) and associated water servicing costing specific to the Township.

Following this meeting, the Township requested that JLR complete a technical review of the Letter. For the Township's review and consideration, the following summarizes our findings, which is organized to follow the same layout as the Municipal Water and Wastewater Servicing Charges Letter.

The following documentation was consulted to assist with JLR's review:

1. Report entitled "Township of Edwardsburgh/Cardinal Communal Potable Water System Class Environmental Assessment Phase 1", prepared by JLR, May 6, 2016.

2. Report entitled "Giant Tiger Distribution Centre- Johnstown, Ontario- Servicing Report", prepared by Novatech, revised May 30, 2016.

3. Technical Memorandum entitled "Municipal Water and Wastewater Servicing Charges", prepared by Genivar Inc., November 4, 2013.

~Y>BEST

MANAGED ~COMPANIES

August 12, 2016 Our File: 25114-24

-2-

Ms. Debra McKinstry, Township of Edwardsburgh/Cardinal

J.L.Richards ENGINEERS · ARCHITECTS· PLANNERS

4. Letter entitled "Prescott Water Rates and revised Water Agreement", prepared by the Corporation of the Town of Prescott, March 18, 2008.

5. Letter entitled "Prescott Water Agreement" , prepared by the Corporation of the Town of Prescott, January 19, 2009.

6. The Corporation of the Town of Prescott By-Law Number 12-2014 "Being a By-Law to establish water and sewer unit calculations and associated fees and charges in the Town of Prescott".

7. The Corporation of the Township of Edwardsburgh/Cardinal By-Law No. 2008-22 "A By-Law to authorize the Mayor & Clerk/Planning administrator to execute an agreement with the Corporation of the Town of Prescott for provision of potable water".

Water Servicing Agreement between Edwardsburgh/Cardinal

The current water servicing agreement between the Township and the Town of Prescott was established in 2008 under the Town of Prescott's By-law No. 08-2008 and Township By-Law No. 2008-22.

Currently, the Township pays per volumetric consumption as indicated in Schedule 'B' of ByLaw No. 08-2008. The rates outlined in Schedule 'B' are summarized as follows:

Table 1: Water Use Rates

Water Usage Cost Surcharge (25%) Total First 1 ,400 mj $5,833.33/month $1 ,458.33/month $7,291 .66 /month 1 ,401 mj to 25,000 mj $0.525 /mj $0.131/mj $0.656 /mj

In the letter titled "Prescott Water Agreement" (Town of Prescott, January 19, 2009), the maximum allowable volume of water supplied to the Township was decreased from 25,000 m3/month to 6,000 m3/month as the Ethanol Plant did not require 600 m3/d as initially expected. Also, an additional 1 ,000 m3/month of water is available to the Township charged at 1.5 times the Town of Prescott's current volume rate. Should the total monthly water demand exceed 7,000 m3/month, then a new water agreement should be entered into with the Town of Prescott.

No supporting documentation is available to review the rationale for determining the water use rates or the capacity limits. Over the last three years (2013-2015), the Township has used an average of 3, 786 m3/month (Communal Potable Water System Class EA Phase 1 Report, JLR May 6, 2016), which remains within the current 6,000 m3/month water service agreement. This average monthly water consumption is sl ightly more than the two years of average water consumption indicated in the Letter at 3,577 m3/month.

The Township's average monthly payment to the Town of Prescott is summarized in the following Table based on the current agreement, the Town of Prescott By-law No. 08-2008 described above and an average monthly water consumption of 3,786 m3/day.

August 12, 2016 Our File: 25114-24

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J.L.Richards ENGINEERS • ARCHITECTS • PLANNERS

Table 2: Township's Average Monthly Water Payment

Water Usage Cost Total First 1 ,400 m3 $7,291.66 $7,291.66 1 ,401 m3 to 3, 786 m3 (3, 786 m.j - 1 ,400 m.j) x ($0.656 /m.j) $1 ,565.22

Total= $8,856.88 /month

Giant Tiger Development

Giant Tiger recently purchased 225 acres of land within the Township's Johnstown Industrial Park area and intends to develop part of the lands with a distribution warehouse facility that is expected to employ 194 people. In the Letter the Township's WPCC capacity is indicted as 4,748 m3/day, which is likely a minor typo error. The value should read 474.8 m3 based on the Township's 10% share of the total WPCC's rated treatment capacity of 4,748 m3/day.

The letter indicates that in the last two years, the Township has used an average 3,577 m3/month of water. There is a minor discrepancy between the Township's two average monthly water used in the Letter (3,577 m3/month) and the three year average of 3, 786 m3/month (Communal Potable Water System Class EA Phase 1 Report, JLR May 6, 2016).

In the Letter, Giant Tiger's water usage was estimated at 497 m3/month based on anticipated building fixture counts (i.e. , sinks, water closets, etc.) provided by CIMA+ (one of Giant Tiger's consulting engineers) to the Town of Prescott. It concludes this section that the remaining capacity allocated to the Township is sufficient to accommodate Giant Tiger's development.

A minor discrepancy is noted in the estimated Giant Tiger water demands. The letter estimates 497 m3/month while the Giant Tiger Distribution Centre Site Servicing Report (Novatech, May 30, 2016) indicates an average day demand of 0.12 Lis or 311m3/month. The following table compares the estimated water demands and summarizes the total expected monthly water consumption in the Johnstown Industrial Park following development of Giant Tiger.

Table 3: Total Expected Water Consumption Following Giant Tiger Development

Water Demand (m3/month) Town of Prescott Giant Tiger Site

Letter Servicing Report Estimated Giant Tiger Demand 497 311 Existing Average Day Demand 3,577 3,786

Total 4,074 4,097 Allowable Water Consumption 6,000 6,000 Expected Remaining Capacity 1,926 1,903

Regardless, neither of the Giant Tiger water demand estimates are expected to increase the total Johnstown Industrial Park water demand beyond the Township's current 6,000 m3/month of allowable water usage.

August 12, 2016 Our File: 25114-24

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Municipal Charges By-Law

J.L.Richards ENGINEERS•ARCHITECTS • PLANNERS

In 2014, By-law No. 12-2014 was adopted by the Town of Prescott based on the Technical Memorandum titled "Municipal Water and Wastewater Servicing Charges" (Genivar, November 4, 2013) for developments that connect their municipal infrastructure (water and wastewater treatment facil ities). This memo was developed assuming the future development summarized in the following table.

Table 4: Town of Prescott Future Development Estimate

Development Inside the Town of Prescott Outside the Town of Prescott

Residential (unit) 449 495 Industrial (ha) 46.2 43.3

Capital cost charges were defined based on the location of future development and expected infrastructure requirements to service these areas. Existing capacity remaining in the municipal infrastructure was assigned to development within the Town of Prescott, as the preferred development location. Therefore, future development outside the Town of Prescott would be charged accordingly, to recover the capital costs associated with the expansion of municipal infrastructure.

The Letter states that the analysis was developed based on a 0.450 m3/capita/day and an assumption of 2.3 persons/unit or an equivalent demand of 1.04 m3/uniUday

To service development outside of the Town of Prescott, a charge of $2,902 per residential unit or $2,804 /m3 of water usage was developed.

It is important to note that the Technical Memorandum (Genivar, November 4, 2013) does not account for future development within the Township. However, the Township's historical water and wastewater demands would be included in the historical usage data when determining the remaining existing capacity at the water treatment and wastewater treatment plants.

The $2,902 per unit can be further broken down using the Town of Prescott's By-Law No. 12-2014, Schedule 'A', Table Municipal Charge Rate 4, costs per unit:

Table 5: Breakdown of Capital Cost per Unit

Municipal Infrastructure Cost Water Distribution and Wastewater Collection System $258.10 WTP $1 ,941 .93 Reservoir $702.72

Total Cost per Unit= $2,902.75

The above proposed costs are for development outside of the Town of Prescott and tributary to Sewage Pumping Station (SPS) 5.

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J.l.Richards ENGINEERS· ARCH ITECTS • PlANNERS


It is our understanding that none of the Township's existing development drains to SPS 5.

Assessment of Capital Costs Related to Water Capacity Allocated to E/C

The Letter states that since January 2008 the water and sewer rates for the existing residents in the Town of Prescott include a flat fee of $25 /unit/month and a volumetric consumption charge of $0.525 m3

.

The Letter stated that based on consultation with the Town of Prescott, the rates included in the current water servicing agreement did not take into consideration capital cost contributions for the Township's allocated capacity (i.e ., 6,000 m3/day) . The Letter indicates that the 25% surcharge that has been applied to the Township's water service charges since 2008 were meant to recover the administrative costs.

The capital cost contribution has been calculated by the charges outlined in the Town of Prescott By-Law 12-2014. The Township's average day water usage is divided by the estimated water usage per capita then divided by the persons per unit to determine the equivalent number of units. The equivalent number of units is then multiplied by the cost per unit to determine the sub-total cost. An additional charge for engineering and legal guidance was also recommended in the Letter. The capital cost contribution being requested by the Town of Prescott has been summarized in the following table:

Table 6: Breakdown of Capital Cost Contribution Calculation

Average Day Water Usage 200 m~/day (i.e., 6,000 m3/month) Estimated Usage per capita 0.450 m;; per capita per day Persons per Unit 2.3 Equivalent number of Units (Rounded) 194 (actual193.2 units) Cost per Unit $2,902

Sub-Total $562,988 Engineering and Legal Guidance $25,000

Total $587,988

It is difficu lt to review and assess if the foregoing capital costs for municipal infrastructure expansion are reasonable in the absence of a complete Municipal Class Environmental Assessment (Class EA). In accordance with current provincial legislation, any proposed expansion of a water treatment plant requires a Schedule 'C' Class EA to be completed. A Class EA is intended to transparently document the decision making process, solicit stakeholder feedback and justify the preferred servicing alternative prior to investing public funds . Therefore, it is our understanding that a complete Schedule 'C' Class EA would need to be completed prior to the Township investing public funds towards any potential future water treatment plant expansion.

It is worth noting that as an existing water user, the Township's historical water demands would have been accounted for in the Town of Prescott's historical water consumption records. These records would have been consulted to assess the remaining water treatment capacity available

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J.L.Richards ENGINEERS · ARCHITECTS· PLANNERS

for future development. Since the Township's existing demands have been accounted for by reducing the available water treatment capacity, it is reasonable to expect that the Township's existing water demands be removed from any capital cost recovery calculation to facilitate expansion for future development.

Possible Approaches to Ensure Capital Cost Recovery from E/C

Three possible payment plans were proposed in the Letter. It is worth noting that the rates listed in the Letter do not match the rates included in the calculation summary attached to the Letter. It appears the rates in the Letter do not include the 25% surcharge on water supplied to the Township, while the calculation summary attached to the Letter does include the 25% surcharge. To assist with the review the three possible payment plans have been summarized based on the rates included in the calculation summary attached to the Letter as follows:

1. If the Town of Prescott and Township wish to renew the water servicing agreement at the current capacity of 6,000 m3/month, then the Town of Prescott will require a onetime lump sum payment of $562,988 (refer to Table 6). This amount does not appear to include the engineering and legal guidance cost of $25,000 previously recommended in the Letter.

2. The rates of the current agreement could be modified to include a capital cost recovery fee of $24,499.50 /month with the intent that the Town of Prescott could recover the capital costs over a two year period (i.e., $587,988.,.. 24 months). It appears the Town of Prescott's $25/unit flat rate fee plus a 25% surcharge was applied to the proposed monthly capital cost recovery fee of $24,499.50 to calculate a monthly flat rate of $24,530.75 (i.e., $24,499.50 + $25/unit x 1.25 = $24,530.75), Also, if this option was selected the Letter has assumed that the payments will be made for the remaining duration of the current water servicing agreement. Two possible repayment structures were proposed for this option:

a. A flat rate of $24,530.75 /month ($24,499.50 + $25/unit x 1.25) and a variable rate of $0.656 /m3 for all water consumed up to 6,000 m3/month.

b. A flat rate of $7,291.66 /month for the first 1 ,400 m3 and a variable rate of $11.25 /m3 for water consumed over 1,400 m3 up to 6,000 m3/month.

The Letter claims that once the Town of Prescott recovers the capital cost, the Township's rates would be reduced to the amount paid by the Town of Prescott's residents. However, the calculation summary attached to the Letter specifies a variable rate of $0.656 /m3 which corresponds to the Town of Prescott's rate plus a 25% surcharge (refer to Table 1 ).

A comparison of the three proposed payment options at an average monthly water consumption rate of 3,577 m3 was completed and summarized in the following table.

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J.L.Richards ENGINEERS'· ARCHITECTS • PLANNERS

Table 7: Average Monthly Capital Cost Repayment Summary

Average Total

Lump Monthly Monthly

Payment Option Sum

Flat Rate Variable Rate Water over2

Payment Usage years Payment

For all flows 1 $587,988 $7,291.66 $0.656 m3 between 1 ,400 m3 $8,719.77 $797,262.50

to 6,000 m3/month

2a N/A $24,530.75 $0.656 m3 For all flows up to $26,877.26 $645,045.30 6,000 m3/month For all flows

2b N/A $7,291 .66 $11.25 m3 between 1 ,400 m3 $31,782.91 $762,789.80 to 6,000 m3/month

From the foregoing comparison it does not appear that the proposed rate structures will result in the same capital cost recovery payment. It appears Option 2a did not include the current premium rate charged on the first 1,400 m3 of water consumed each month (refer to Table 1 ). For Option 2b, any modification in the variable rate would require a detailed account of each monthly payment to determine when the capital cost recovery payments have been completed, since monthly water consumption is not constant.

Conclusions and Recommendations

The Letter closes with a conclusions and recommendations section prepared for the Town of Prescott's consideration. The following technical items were noted:

• The Town of Prescott and the Township have a water servicing agreement to provide 6,000 m3/month of drinking water. The Letter does not mention the additional 1,000 m3/month buffer that is available to the Township, should the 6,000 m3/month be exceeded.

• The Letter indicates that the Township's existing water servicing agreement allowance is sufficient to service the existing water users and the Giant Tiger development.

• The agreement establishes water rates to be paid by the Township. The Letter claims that a capital cost recovery component was not included in the current agreement, based on discussions with staff at the Town of Prescott. No technical information was available to review the rational for determining the rates and capacities as previously stated in the Letter.

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J. L.Richards ENGINEERS• ARCHm CTS• PLANNERS

• The agreement, which expires in 2018, includes a provision for the Town of Prescott to increase the rates each year of the agreement.

• The Letter claims that to allow for full cost recovery, the current rate structure could be modified to include a capital cost recovery fee included in the monthly bill or a lump sum payment.

• The Letter recommends that the Town of Prescott initiate negotiations with the Township to draft a new agreement that better protects the Town of Prescott's interests.

• Finally, the Letter recommends that the capital cost recovery funds collected from the Township be transferred to the water and wastewater capital reserve.

Based on the foregoing technical review, the following main items are summarized for the Township's consideration:

• A Municipal Class Environmental Assessment is required to be completed for all municipal infrastructure related projects undertaken by municipalities in accordance with current provincial legislation. Therefore, it is our understanding that a complete Schedule 'C' Class EA would need to be completed prior to the Township investing publ ic funds towards any potential future water treatment plant expansion.

• As an existing water user it is reasonable to expect that the Township's existing water demands be removed from any capital cost recovery associated with water supply expansion for future development.

• Clarification of the proposed rate repayment structure appears warranted as each option does not result in the same payment amount over a two year period .

• Future development within the Township was not included in the proposed capital cost recovery rates.

Should you have any questions or comments , please do not hesitate to contact the undersigned.

Yours very truly ,

J.L. RICHARDS & ASSOCIATES LIMITED

~/!1J.__ Mark Buchanan, P.Eng.

RLD/MB:jd

cc: Mr. Dave Grant, Township of Edwardsburgh/Cardinal

April27,2016

Mr. Pierre Mercier, CAO Town of Prescott 360 Dibble Street Prescott, ON KOE 1TO

Re: MUNICIPAL WATER AND WASTEWATER SERVICING CHARGES Edwardsburgh/Cardinallndustrlal Park Development Proposal

Dear Mr. Mercier:

We have reviewed the background information and documentation regarding the water servicing agreement between the Town of Prescott and Edwardsburgh/Cardinal, and the ongoing discussion related to servicing of the Giant Tiger Waterhouse development in Edwardsburgh/Cardinal (EIC).

WSP

This memorandum provides a brief background and discusses potential options to ensure the Town is fairly compensated for providing water servicing to E/C. This memorandum is meant to supersede the information provided in previous correspondence.

Water Servicing Agreement between Edwardsburgh/Cardinal

In 2008, the Town of Prescott established By-law No. 08-2008 in which Council approved an agreement to provide water servicing to the Township of Edwardsburgh/Cardinal.

The agreement (included as an attachment to this letter for easy reference) included 11 clauses which established the obligations of both parties. Of particular interest for this discussion are Clause 4 which established volumetric consumption rates payable to the Town and indicates the rates can be changed annually, Clause 6 which allowed for any of the parties to terminate the agreement upon on year's notice in writing, and Clause 10 which indicates the agreement expires after 1 0 years from its execution.

Clause 4 makes reference to Schedule 'B' which sets a rate of $7,291.66 for the first 1,400 m3

($5.21/m3) and $0.656/m3 to a maximum of 25,000 m3/month.

Later in 2008, Mr. Robert Haller, Prescott's CAO at the time, issued a letter to Edwardsburgh/Cardinal communicating that the maximum capacity that could be allocated to the Township was 6,000 m3/month, and indicated what the charges would be if the allowance was exceeded. The letter also indicated that should E/C more than 7,000 m3/month, a new agreement would need to be established. This correspondence is also included with this memorandum for easy reference.

We could not find any documentation on the rationale for determining the rates or the capacity limits established in the agreement with E/C.

WSP Canada Inc. 600 Cochrane Drive Suite 500 Markham, ON L3R 5K3 www.wapgroup.com

WSP Giant Tiger Development

The proposed development is a warehouse facility with 194 employees (based on information provided during a meeting on January 19 with E/C and the consultants involved in the Giant Tiger development). The land to be developed is 225 acres.

This area is in close vicinity to existing infrastructure connecting to the Town's water distribution system and to the Town's WPCC, and E/C claim that the allocated capacity in the existing water servicing agreement entitles them to service the Giant Tiger development without any changes to the agreement.

Furthermore, Edwardsburgh/Cardinal recently signed an agreement with the Town of Prescott to purchase 10% of the Town's WPCC rated capacity of 4,748 m3/day.

Based on data for the past two years, Edwardsburgh/Cardinal is currently using 117.8 m3/day (3,577 m3/month) of water on average. This means they have 82.2 m3/d remaining in their allocated water capacity (200 m3/day or 6,000 m3/month).

Based on data from 2014, the wastewater flows originating from Edwardsburgh/Cardinal and discharging to Prescott's WPCC are 123.8 m3/day (2.6% of the total capacity of the facility). Therefore, Edwardsburgh/Cardinal has 349 m3/d of allocated capacity remaining at the WPCC.

Cima+ (one of the consultants assisting Giant Tiger with the engineering for the development) provided the estimated number of fixtures that would be installed in the buildings in the new facility. Based on this information, the hydraulic fixture units (determined based on Schedule B of By-law 12-2014) were converted to an equivalent number of residential units. Based on the estimated number of units, the water demand and wastewater generation forecasted for the Giant Tiger development would be 16.6 m3/day (497 m3/month) and therefore, the remaining capacity allocated to E/C would be sufficient to accommodate the proposed development.

Municipal Charges By-Law

The Town's municipal By-law 12-2014 establishes water and sanitary sewer works charges for developments which connect to Prescott's water and sanitary sewer system. The applicable charges are determined by multiplying the number of units in the development times the relevant location-based unit charge as set out in Schedule "A" of the by-law.

The By-law and the corresponding charges were defined based on assumptions on what areas of the Town and outside of the Town would be potentially developed. The infrastructure requirements corresponding to these projected development areas were then used to determine the capital costs and the associated charges per unit to be applied.

Development within the Town was given preference over developments outside of the Town. This means that the remaining capacity in the existing water treatment plant and water pollution control centre would be allocated to development within the Town. Developments outside the Town would require expansion of the infrastructure beyond its existing capacity (necessitating capital investment), and this is reflected by the charges applied to them.

The analysis developed in support of the Municipal Charges Bylaw was based on a per capita demand of 0.450 m3/cap/day and an assumption of 2.3 persons per unit. This is equivalent to a demand of 1.04 m3/unit/day.

Page 2 of4

~WSP The charges to provide water servicing outside of Prescott are $2,902/unit or $2,804/m3

.

Assessment of Capital Costs Related to Water Capacity Allocated to EIC

The water and sewer rates currently in place for residents of Prescott were established in By-Law 38-2007, put in force in January 2008. The Town's rate structure includes a flat fee and a volumetric consumption charge ($25/unit/month + 0.525/m\

As indicated above, the E/C agreement establishes a rate of $5,833.33 per month for the first 1 ,400 m3

(based on equivalency formula of 166.66 homes or units) plus a 25% surcharge of $1 ,458.33 totalling $7,291.66.

Based on consultation with the Town the rates included in the EIC agreement did not take into consideration the capital cost of the capacity allocated to E/C. The surcharges included in the rates were meant to recover the administrative costs.

To determine the amount that should be raised towards full recovery of the capital cost of servicing E/C, we apply the water servicing charge (as defined in By-law 12-2014) to the estimated number of unit equivalents corresponding to the 6,000 m3/month agreed to in the letter amendment to the EIC agreement.

6,000 m3/month is equivalent to 200 m3/day, which equates to 194 units (200 m3/day/1.04 m3/day/unit). Multiplying the equivalent number of units by the per unit charge set in By-law 12-2014, the corresponding servicing charges would be $562,988.

As the initial agreement with EIC did not include a capital cost recovery component, it is recommended that a new agreement be established to allow the Town of Prescott to achieve full cost recovery and that this agreement include the costs related to engineering and legal guidance (estimated at $25,000). Therefore, the total cost to be recovered would be $587,988.

Possible Approaches to Ensure Capital Cost Recovery from E/C

There are several approaches to ensure EIC pays for their fair share of the capacity they are using in Prescott's water system.

If the Town and EIC wish to renew the water servicing agreement based on a water capacity allocation of 6,000 m3/month, then the Town could require a one-time lump sum payment of $562,988.

Alternatively, the existing rate could be modified to include a capital cost recovery fee, payable each month that would allow the Town to recover the capacity costs over a period of two years (i.e. the remaining duration of the existing agreement). The corresponding additional monthly fee would be $24,499.60.

This could be structured as follows:

• A flat rate of $24,524.50 per month and a variable rate of 0.656/m3. The variable rate would apply to

all flows up to 6,000 m3/month.

• A flat rate of $7,291 .66 per month (for the first 1400 m3) and a variable rate of 11 .25/m3

. The variable rate would apply to all flows over 1400 m3 up to 6,000 m3/month.

Page 3 of 4

WSP This approach would allow the Town to recover the capital cost of the infrastructure and would allow EIC to continue to use up to 6,000 m3/month, which in turn would allow them to service the Giant Tiger development. Once the capital cost of the infrastructure is covered by EIC, their rates would be reduced to correspond to those paid by residents of Prescott.

The spreadsheet attached provides further details on the calculations and results described above.

If EIC would like to renegotiate the servicing agreement to increase their capacity allowance beyond 6,000 m3/month, the same charges per unit or per m3 would be applied for the additional capacity (i.e. $2,804/m3

). However, the remaining capacity of the water system should be evaluated and the effect of providing additional capacity to EIC should be weighed against the Prescott's ability to service future development with the Town.

Conclusions and Recommendations

Based on the above discussion we offer the following conclusions and recommendations:

• The Town and E/C have an agreement by which Prescott commits to provide 6,000 m3/month of drinking water.

• Based on the analysis of the historical water demands from EIC and the data provided on the Giant Tiger development projected water usage, the 6,000 m3/month allowance would be sufficient to service the existing users in EIC as well as the proposed Giant Tiger Development.

• The agreement establishes water rates to be paid by E/C for the allocated capacity. Based on discussions with Town staff, when first developed, the rates did not include a capital cost recovery component.

• The agreement, which expires in 2018, did include a provision for the Town of Prescott to increase the rates every year of the agreement term .

• To allow for full cost recovery, then the current rate structure could be modified to include a monthly capital cost recovery fee to be included in the monthly bill to EIC. Alternatively, the Town could request lump sum payments.

• It is recommended that the Town initiate negotiations to draft a new agreement that better protects the Town's interests and to clearly define the Town's expected payback period.

• Finally, the Town should ensure that the portion of the rates recovered from EIC corresponding to the cost of the infrastructure be transferred to the water and wastewater capital reserve.

We hope this letter meets your requ irements. We welcome any questions or comments you may have.

Regards,

Yours truly,

WSknada Inc.

G]ta~, P. Eng., M. Eng. Project Manager

Page4 of4

By-law 12-2014

Municipal Charges for Development Outside Prescott

Water Servicing Charge per unit $ II

2,902 .00~

Design Criteria Adopted for By-law 12-2014

0.45 m3 /cap/day

2.3 persons/unit

1.035 m3 /unit/day

$ 2,804 $/m3

By-law 38-2007

Water and Sewer Rates in the Town of Prescott

Flat Rate

Variable Rate

s $

25.00 unit/month

0.525 per m3

Proposed Changes to Water Acreement with Edwardsburch/Cardinal

Maximum servidng allowance

Flat Rate

Variable Rate

Total Monthly Rate

Maximum servicing allowance

Equivalent number of units

$ 7,291.66 for first 1400 m3

S 0.656 /m3

$ 7,291.66 +0.656/m3 for flows in excess of 1400 m3

6000 m3 /month

200m3/day 194 units

Amount Required to Achieve Full Recovery

Capital Cost $ 562,988.00 Engineering $ 20,000.00 Legal Fees

Total s 5,000.00 $ 587,988.00

Monthly Capital Cost Recovery Fee $ 24,499.50 assuming a two year payback

Potential Water Rate Structure to Recover Capital Costs

Average monthly demand E/C

Option 1 - Increase flat rate only (applicable to consumption up to 6000 m3/month)

New Flat Rate

New Variable Rate

$ 24,530.75 per month

$ 0.656 /m3

Upon complete repayment of municipal charges for water infrastructure, the rate structure would be:

New Flat Rate $ 31.25 per month

New Variable Rate $ 0.656 /m3

Option 2 - Leave "flat rate" constant, increase volumetric rate for use over 1400 m' up to to 6000 m3/month

Flat rate for fi rst 1400 m3 $ 7,291.66 per month

Variable rate for flows over 1400 m3 assuming $ 11.25 /m3

average consumption of 3577 m3

Upon complete repayment of municipal charges for water infrastructure, the rate structure would be: New Flat Rate $ 31.25 per month


By-law 12-2014

Municipal Charges for Development Outside Prescott Water Servicing Charge per unit

Design Criteria Adopted for By-law 12-2014

0.45 m3 /cap/day

2.3 persons/unit

1.035 m3 /unit/day

$ 2,804 $/m3

By-law 38-2007

Water and Sewer Rates In the Town of Prescott

Flat Rate

Variable Rate

$ $

25.00 unit/month

0.525 per m3

$ 2,902.00 per unit

Proposed Changes to Water Agreement with Edwardsburgh/cardlnal


Flat Rate

Variable Rate

$ 7,291.66 for first 1400 m3

$ 0.656 /m3

Total Monthly Rate $ 7,291.66 +0.656/m3 for flows in excess of 1400 m3


Equivalent number of units

6000 m3/month

200 m3/day 194 units

Amount Required to Achieve Full Recovery

Capital Cost $ 562,988.00 Engineering $ 20,000.00 Legal Fees $ 5,000.00 Total $ 587,988.00

Monthly Capital Cost Recovery Fee $ 24,499.50 assuming a two year payback

Potential Water Rate Structure to Recover Capital Costs

Average monthly demand E/C

Option 1- Increase flat rate only (applicable to consumption up to 6000 m3 /month)

New Flat Rate

New Variable Rate

$ 24,530.75 per month

$ 0.656 /m3

Upon complete repayment of municipal charges for water infrastructure, the rate structure would be:

New Flat Rate $ 31.25 per month


Option 2 -leave "flat rate" constant, increase volumetric rate for use over 1400 m3 up to to 6000 m3 /month

Flat rate for first 1400 m3 $ 7,291.66 per month

Variable rate for flows over 1400 m3 assuming $ 11.25 /m3

average consumption of 3577 m3

Upon complete repayment of municipal charges for water infrastructure, the rate structure would be: New Flat Rate $ 31.25 per month


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