Committee of the Whole Agenda Monday, March 20, 2017 - 9 ... Documents/Agendas and... · 3/20/2017...

ECO RATION F

Proud HistOJT - Progressive

Committee of the Whole Agenda Monday, March 20, 2017 - 9:30 A.M.

1. Opening of the Meeting

2. Disclosure of Pecuniary Interest

3. Deputations/Presentations

3.1 Years of Service Awards Donna Harrington and Linda Westcott

3.2 Jeff Olsen LAS Service Line Warranty Program

Questions from Media & Public regarding items pertaining to the deputation/presentation

4. Administration/Finance/Personnel - Councillor Appleby, Liaison

4.1 Legislative Services Mgr/Clerk Proposed Fees & Charges Bylaw

4.2 Report CD-07 -17 2018 Municipal Election Method of Voting

4.3 Treasury Services Manager Canada 150 Grant Request

4.4 Chief Administrative Officer March 6, 2017 Council Concerns/Complaints

Unfinished or New Business

Questions from Media & Public regarding items pertaining to Administration/Finance/Personnel

5. Planning & Development Services - Deputy Mayor O'Donnell, Liaison

5.1 Report BP-09-17

5.2 Report BP-10-17


Approval of Finalized Strategic Plan

Official Plan: Request for Proposal

Questions from Media & Public regarding items pertaining to Planning & Development Services with the exception of Planning Applications

P.O. Box 130, Brechin, Ontario LOK 1 BO, (705)484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705)484-0441

Email: [email protected] \Vcb Site: www.ramal.a.ca

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6. Protective Services - Councillor Brooks, Liaison

6.1 CPC-01-17 No Passing Signs on County Road 47


Questions from Media & Public regarding items pertaining to Protective Services

7. Transportation Services - Councillor Sharpe, Liaison

7.1 Report WO-08-17

7.2 Report WO-09-17

7.3 Report WO-10-17

7.4 Report WO-11-17


Ferreira Road Agreement

Gravel Tender

Wood Chipper Tender Award

Mara Provincial Park Signage

Questions from Media & Public regarding items pertaining to Transportation Services

8. Culture & Recreation Services - Councillor Neher, Liaison


Questions from Media & Public regarding items pertaining to Culture & Recreation Services

9. Environmental Services - Councillor Johnson, Liaison

9.1 Accounts Receivable Clerk


73 Lake Avenue Utility Account

Questions from Media & Public regarding items pertaining to Environmental Services

10. Closed Session

10.1 Personal Matter

11. Adjournment

Circulated under separate cover

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Overview of LAS What is LAS & What Do They Do?

A.... LAS is a corporation ofthe Association of Municipalities of Ontario (AMO) ~ Offers competitively-priced and sustainable business services to Ontario

municipalities and the broader public sector

~ Programs & Services based on the principles of "aggregation" & "group buying power"

Regularly host and/ or attend the following:

~ Information Sessions & Workshops

~ Municipal Conferences

LAS'Mandate

~ Save Money, Make Money & Build Capacity

LAS Sewer & Water Line Warranty What is it and Why is it Important?

LAS has partnered with Service Line Warranties of Canada (SLWC) to offer residents of Ontario municipalities a sewer and water lateral warranty service.

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Typewritten Text

ITEM 3.1

SLWC Service Background The Principles Behind the Service

Homeowners are responsible for the repair or replacement of their utility service lines. ~ Most people are unaware ofthis responsibility

~ Not covered under homeowner's insurance

Overtime these lines can fail from ~ Root intrusion

~ Rusting/ Rotting

~ Clogs

~ Leaks

~ Frozen pipes

Repairs can be costly and stressful for residents

SLWC Service Background (cont.) How the Service Came To Be

SLWC service operates in USA under 'National League of Cities' ~ Over 300 US and Canadian cities & municipalities participate

Company introduced in Canada via City of Hamilton ~ Signed agreement in August 2014

~ Rolled out to residents in Fall of 2014

LAS developed partnership with SLWC in 2015

SLWC is an 'preferred service partner' of LAS

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SLWC Service Overview Details about the Warranty Service

100% Optional for Residents ~ Choose to enroll in none, one or both coverage options

24/7 Customer Service ~ "Operators are standing by"

Service from Local Contractors

No Costto Municipality ~ Only requires municipality's endorsement

Royalty Available to Municipality ~ Municipality can choose to pass back to residents

SLWC Service Highlights Facts & Figures About the SLWC Service

Currently 189,000+ households eligible under LAS Service

Since Hamilton's 2014 Enrollment: ~ - 1,100 claims

~ 0 claims have been denied ~ 97% customer approval rating in Ontario

US Program Claim Stats: ~ 2009 - 2015: 100,000+ repairs completed ~ -2% claim denial rate

~ 95% Customer Satisfaction Rate

*No claim can be denied without Senior Management approval

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Warranty Coverage What Does it Cover and up to How Much?

Warranties Available for 2 Products: ~ External sewer line

~ External water line warranty

Coverage Cap Levels: ~ Water Line Coverage = $5,000 ~ Sewer Line Coverage = $8,000

~ Coverage Levels are "per incident"

*99% of Claims Fall Below Cap Levels

Service Eligibility Who Qualifies for the Service and Under What Parameters?

Single Family Homeowners ~ Commercial properties are not eligible unless shared with residence

Rental Properties Are Eligible ~ Property Owner Must Purchase Warranty

No Pre-inspection of Pipes ~ Most pipes covered under LAS/SLWC Service

No Waiting Period ~ Enroll today, file a claim tomorrow

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Marketing Approach Getting the Message Out to Residents

Raise Awareness Through Direct Mail & Public Relations

Municipality Must 'Endorse' the service

Seasonal Marketing Campaigns ~ Letters to Eligible Residents (Spring & Fall) ~ No Direct Involvement from Municipality ~ Municipal Logo on All SLWC Letters ~ Municipalityto Pre-approve Marketing Materials ~ Vetted through Third-Party Mail Company

Consumers can enroll three ways: ~ Phone ~ Mail ~ Website - www.slwofc.ca

Contractor Management Who Repairs My Damaged Pipes?

SLWC recruits local contractors in every new municipality ~ Initially from Pre-existing Municipal Lists ~ Yellow Pages & Similar Listings ~ Familiar with Municipal Code ~ Quicker Response Time

Local Contractors can Apply ~ Contact SLWC Directly

Customer Feedback Su rvey ~ Provided to customers after every repair ~ Helps weed out "bad" contractors ~ 97% customer approval rating in Ontario

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LAS/SLWC Service Rates How Much Does the Warranty Service Cost?

Standard program rates for Southern & Northern Ontario

1- - -- - - -...-- ,-Warranty

- .. Monthly Annual

1 Area L.....-1.o_~ - -- -- .1 _ ~

_Type .. " - Cost Payment Externa l

$5.00 $55.00 Water Line

Southern External

Ontario $5.75 $64.00 Sewer Line

Annual Total $129.00 $119.00

External $5.75 $64.00

Water Line Northern

Externa l Ontario

Sewer Line $6.50 $73.00

Annual Total $147.00 $137.00

SLWC Service Participants Which Ontario Municipalities Currently Participate in this Service?

-/ City of Hamilton -/ Township of McGarry -/ Township of Assiginack -/ Municipality of Meaford -/ Town of Atikokan -/ Town of Niagara on the Lake -/ Municipality of Bayham -/ Town of Saugeen Shores -/ Municipality of Callander -/ Town of South Bruce Peninsula -/ Township of Dubreiville -/ Municipality ofTemagami -/ Municipality of Grey Highlands -/ Municipality ofWawa -/ Town of Hearst * Peel Region

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Joining the SLWC Warranty Service Next Steps for Enrollment

Presentation to Council (if desired) ~ In person / web conference

Request program agreement and sample council resolution

Enrollment 1. Council Approval of SLWC Marketing Agreement 2. Provide SLWC with Municipal Seal/Logo 3. Review and Approve 'Welcome Kit'

v" Press Release v" Web Banner v" Marketing Letter v" Mailing List

QUESTIONS?

To Learn More Please Contact:

Graham Proudley LAS Client Relations Specialist

(416) 971-9856 x369 [email protected]

Jeff Olson SLWC General Manager

(720) 470-8037 [email protected]

Or visit our website at LAS.on.ca.

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THE CORPORATION OF THE

TOWNSHIP OF RAMARA Proud History - Progressive Future

MEMO

TO: COMMITTEE OF WHOLE

FROM: JENNIFER CONNOR, CMO MANAGER OF LEGISLATIVE SERVICES/CLERK

DATE: MARCH 20, 2017

SUBJECT: PROPOSED FEES & CHARGES BYLAW

Attached you will find a draft of the schedule of the proposed fees and charges bylaw.

Managers and staff reviewed the existing fees and charges and have either recommended a change in what is currently being charged or not, based on inflation, legislation or staff time involved.

The fees and charges reflected are current to Council direction as of March 13,2017.

Managers will be in attendance at the March 20, 2017 Committee of the Whole meeting to answer any questions you may have concerning the proposed changes.

The bylaw will be scheduled to be adopted at the March 27, 2017 Council meeting subject to any Council changes to the proposed fees and charges.

Recommended Motion: THAT we receive the proposed fees and charges bylaw (as amended); AND THAT the bylaw be presented for Council approval at the March 27, 2017 Council

meeting. / , fA' .V f r!;t1 J ,j~ ., Y:;V/~

/ [

{JI \

Noted By: ___ ""f'-"'~-"'-""""'--+-P'-f--'-"""""'...LJ.£..L...>..~""'-'""'----

Date~~'1 P.O. Box 130, Brechin, Ontal"io LOK 1 BO, (705)484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705)484-0441

Email: [email protected] Web Site: www.ramara.ca

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Typewritten Text

ITEM 4.1

SCHEDULE "A" - GENERAL ADMINISTRATION FEES AND CHARGES (2012.97, as amended) ~- -1 -~~~. •

!Agenda packages .. ~ ".

Design Criteria

[History books they came to mara

[Official Plan

TZ~-~i~g Bylaw-t - --- -I ~ _____ �_~I - I

!Township Maps - -i'-~: ~.-"-."~ -" .. ~-~- .-~~--.. ".""" " I Fire Department Road Atlas

"lconsult~~t:Perpared Reports/Studies ---rBi~~Box---- ~I- -

Green Bin

,Compliance Letters

Fax Machine Public Use

-fTownship lapel pins ~.- -- ----~-- - ~-

i Photocopies " "----~.---~, - -- --_._._- -- ---

/NSF Cheque --I" ------ - ~---~----_~I--_--------- ~-

!Tax Sale Administration Fees __ ._." -- -l.-"---~. - - - - ~---~~ ,~-~--~-~~

iSeptic File Search

-rD~pl[~a.~~ T~~ R~ceipt :Swearing Affidavits

File Searches (including septic)

i Removal of Election Signs i Election Mailing Lists

I Encroachment Agreements

Fence Viewing

Poun~~~_e_pt=r_,lI.ttendanc~_ Canine Impound Fees

.- -------- ----------.- ""--

LCPW Wristbands

LCPW Shorewalls

Cemetery Rates

SCHEDULE "B" - LICENSING FEES (2005.110)

'Lotter", Licensi~g (Bingo, Nevada, Raffles)_

Business Licensing (Hawker & Peddler, Salvage/Wrecking, Refres~ment Vehicle

Kennel Licensing

Dog Licenses

SCHEDULE "c" - CULTURE, PARKS, RECREATION FEES AND CHARGES (2012.97 as amended)

'swimming lessons

Ramara Centre rental Rates

'Soccer Field Rentals

Baseball Diamond rentals - with and without lights

SCHEDULE "D" - WORKS DEPARTMENT FEES (2012.97 as amended)

I Weed cutting

Long Grass cutting

Excess Soil Delivery

Culverts ~-~--~- ,_

,Tile Drainage inspection fees

Municipal Addressing

Alternate Power Signage - NEW

SCHEDULE "E" - ENVIRONMENTAL SERVICES (2012.97 as amended) )"--- ----". - --

:Sewer connection

;Water shut-off and turn-on 1- -~~--- - - t

_jFinal Meter Reads

JAfter Ho~rs request for water shut-off/turn-on

IWater permit

tl-Br~C-hi~-water To~er Coins

_____ ,~P!a._g~~~~~ilJi n_g ~~ ~__ ~~ ____ __ i Pre-Sale Sump pump discharge inspections & Re-inspections r SourceWat~~Pr~tect:io-~ -- -111- --- ----

lW~ter Meter removal and sto~~ge Extra Visits to properties for Water & Sewer

_ ... _- "--" .. --. "." . 11 of 93

SCHEDULE "F" - PROTECTION/ENFORCEMENT SERVICES (2012.97 as amended)

Policing False Alarms

'Outdoor wood burning appliances

:Topsoil removal, placing, dumping J

• Property Maintenance Inspections

Fire Department Inspections

'Fire Apparatus Stand-by

iTechnical Rescue

!specialty apparatus Response to Non Reciprocal fire Departm~~t~----1-- -~ - - - .. .- - --- -~--

; ()ther Fire Services Responses and Requests

:Additional Expenses

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SERVICEIITEM

Agenaa Packages ---- ---- ---~ --- -~~---~-----~-- -

n ___ ~i§ked lJ~~~_,A,9~i~ Centre 'Mailed

Design Criteria & Drawings

they came to mara History 8001<5 ---------".--- --------~-------------- ----

Official Plan

Amendment

Zoning Bylaw - "._------------------

Township of Ramara ZB ----- -- -----------_."-- ---.-- -- -----

Amendments

Township Maps - --- --- -------~-~--- --- -----------

26"x28" ----------------

Official Plan Map ----------------- _._-

Ward Map ---"----.---------

Fire Dept Road Atlas ------- - --. ---------------

'black and white

·colour

----. --------- -"---- ------~--- ------ -

Consultant Prepared Reports/Studies ~------- ~ - ,------- -~ -~~-----~ -- -

'1 - 20 pages_~_

21- 40 pages

41 - 60 ea~_(>s_ ,.

61 - 8e:>p~t5~s

i 81 - 1Oe:> pa~~es_ .

,~ver1e:>gpa~~~ .

, SCHEDULE"A" --,~----- -- -" ---

GENERAL FEES Current Fees

FEE UNIT MEASURE PAYMENT DUE L _______ _

~iAnnual in advance - -<-------------- --- ~ - -- ---------_."-

l ___ -

--- -- -- - - ---

364,00 Annual in advance

100,00. each

62.00, each

15.00 each

78.00 i each

5.00 each

11.00 each ---- ---- j-

16.00,each

16.00 each

16.00,each

42.00 each

11.00 each

21.00 each

31.00 each

42.00 each

52.00 each

78.00 i each

in advance

in advance

,in advance

in advance

,in advance

in advance

'in advance

in advance

in advance

in advance

in advance

in advance --- --

in advance

in advance

in advance

in advance ---------

in advance

---T-- -

-""" ----

Proposed Fees -" --" -------- - -~---- --_._------ - -- ---

UNIT PAYMENT NOTES MEASURE DUE

o o

o each

-----. ---- ". -- --;-------- ------- .- -- -- -

i Remove

'Remove

Remove

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SERVICE/ITEM

Blue Box

new

· replacement with damaged box returned -------- --

· additional

Green Bin

'new

• replacement when damaged bin returned -_.- -~--------.--

: additional

Compliance letters - ------- ---~--------

____ ~ __ ~~u~<:IJ~~8t_~~nir:'~ .

; subdivision ------~~--------

~~ ... ~_,si tt= el~ _____ _ · tax certificates

Fax Machine Public Use -----_. ----_. ---------------

Local call

,long distance

Township lapel pins

Photocopies

NSF Cheque

Tax Sale Administration Fees

"Nhen carried out in house

when carried out by solicitor --- - --- --- -

SCHEDULE "A" - -.~ -- - -

GENERAL FEES Current Fees

----r-

FEE UNIT MEASURE PAYMENT DUE FEE

free

free ~

5.46 each

free

free

15.00

60.00 each eropert'[

30.00 each property -- ------ -_.- •.. _------ -- .. _.

60.00 each property ,

30.00 each pr_operty

31.00 each property

l:QO ~ p~rp~~e 2.00 first page

----_ .. ---- ------

1.00 each additional page

2.50 each

0.38 each page

21.00 each return

~ . 364.00!e-affi

208.00 e-affi

in advance

in advance

in advance

. in advance

in advance

in advance

in advance

in advance

in advance

in advance

in advance

posted to account

in advance

in advance

40

30

300·

-----~.-.--

~Pr~E~sed ~~~s ~ .. ~.~~___ . UNIT PAYMENT NOTES

MEASURE DUE

Carol James

Carol James

Remove

Remove

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SERVICE/ITEM ~ ~--

Septic I=ile Search (for property o' .... ner only)

Duplicate Tax Receipt ~ - -_ .. -- -----~~----- ._----

Tax History Searches {info no longer on

i co rn2~t_~ __ _

Swearng Affidavits

Removal of Election Signs

Election Mailing lists

,Preliminary List of Electors -- -- -- --.------~------~--~-.

Mailing List of Voters for area wide candidates -

electronic

Mailing List of voters for individual wards -

electronic -------~~-~ ----.-. -- - - ---------~ - ---

Refunds for mailing lists in electronic format in

_ ~~_x~~ sSE! ()_n_e_ e_U!C h a se

Encroachment Agreements - --.- ---,-----------~--~----- --- ---

'Refund.§lE.I~d~posit for lef:;al fees

Annual fee for duration of agreement

FEE

SCHEDULE "A" GENERAL FEES

,-

Current Fees

UNIT MEASURE

±bOOi per property

6.00 each

21.00,each year

, - --- ---- -- .

11.00 each document

7.80,for each 15 minutes

50.00 each sign

PAYMENT DUE

i in advance

in advance

in advance

: in advance

,in advance

'immediately following

provision of service

26.001 each diskette ,in advance

355.00'each diskette in advance

460.00 each diskette in advance

• proportional to number of

'lists sold

1,100.001each agreement ------------ --------- - --- --

50.00,annually

in advance -- -~-- ---

'January 1 each year

FEE

10

25

20

100

.----- ----- - --

-- -----Pr_~pose~ Fee~_

UNIT PAYMENT iNOTES MEASURE DUE

- ----------- -.---~---- -----

Dave W. -Remove from

Schedule. There is also a

separate fee for File

searches and another one

for Septic compliance

letters

Carol James

Carol James

Jennifer

-

increased from $30 to

$50 in 2013 and Dave W.

'recommending $100 15 of 93

SERVICEIITEM

Fence Viewing ~~.--~,-~----~-~- ---

__ ~ i~ i!i~I!l:1_e ~ i n ~_ __ each subsequent meeting

Pound Keeper Attendance

__ -.l_. __ ~ _______ _

Canine Impound Fees

____ -B-~~cJ.in~'="_e_e~ - _ls!i l11pound in '{ea.r. • Boarding Fees - 2nd and subsequent impounds

i i t1_~Cl.I11_~_'r' e a L_ Quarantine Dog

-~---~------

. Hy~ie.~~ ReC1.Lli~~d Adoption - with vacinations ---------------.--.~------ --- .-

Adoption - without vacinations ------ --------- - -

Surrender of Dog

.Impound Fee - - ~- ---- -----------------

. Trar1?2_0~!ati~1'1 Fee Veterinary Care - when necessary

SCHEDULE "A" GENERAL FEES

Current Fees

FEE UNIT MEASURE

- -- -2QO .ci~r~;;~Er1'l~~i~g~-~--170.00 each meeting

-, ..

65.00 plus costs each call

--- --- --- -_ .. - -- ~--~-- --- ..

1~.9_QLP~.r_d~y/per d~~ __ 20.00. per day/per dog

!

- ----------_ ...

30.00iJ>~~_d_a'yjp~~_~~g _ 15.00.each ~_~~__ _

150.g0 _ea~~_d_()~ 75.00 each dog

- ---- --------- ~-.--------

50.00 plus all!each dog

: outstanding fees:

30.00 each dog

10.00 each dog - , --- --

Actual cost of each dog

veterinary

services

PAYMENT DUE

. in advance . __ .------ -

• immediately following


immediately folloiwng


in advance

in advance

in advance

in advance

in advance

in advance -----------------_._--.-----

in advance

. in advance

in advance

in advance

FEE

- --

_ ProPc>s~d Fees UNIT

MEASURE PAYMENT .NOTES

DUE

----

Jennifer

--i-- "----

16 of 93

SERVICEIITEM

lCPW Wristbands

Residents of Lagoon City (must pay levy) are

i entitled to 4 wristbands per household

--- --_ . . Replacement fee upon return of broken or

_ ~~~~~f;~~ 'J\'!i~tba nd i Replacement fee for lost or stolen wristbands

lCPW Shorewalls

Permit for repair or replacement ~-----------~ --- - -

Cemetery Rates .--.-- -------~.---------- .---------

Aministration Fee

single plot (includes 40% perpetual care fee as

. required) --1--------------------

(cremation plot (includes 40% perpetual care fee

i as required)

FEE

SCHEDULE "A" ----~.- -----"_.-

GENERAL FEES --- -~--------- -- --

Current Fees

UNIT MEASURE PAYMENT DUE

in advance

Free: each • in advance

20.00:each in advance

FEE

~r~E()~~~_Fees PAYMENT NOTES

DUE UNIT

MEASURE

- --.

$75 each property in advance new .'<----- ----------

200'Admin Fee in advance

1050isingle plot in advance ___ _e ____ ,, _____ _

900: cremation plot in advance

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SCHEDULE "B" -----------~--~-

LICENSING FEES --------------- ~-~ --

Current Fees

SERVICE/ITEM FEE UNIT MEASURE PAYMENT DUE

lottery licensing ----~=-=l~Bi~~~~-___ -_=_- ~ ___ ~ _~_ • Nevada (Break Ope Tickets) TR~ffi~---- --~

-------------- ------

Business licensing Hawker & Peddler

Second hand goods

Refreshment Vehicle

______ l~_~ ________ _

Kennel licensing Initial licence application

-----·------I-~----- ----- - ------- -- -- ---------- --- ..

i

-----~~- TRe~~;,~I~_eElication

------.------ ---I --._---- .---- .---.-.-. ---- ---~ ______ Li~~E.~cti~_':'_::.eyer}' 3 x~at"sLboar~Ln~/br~~.9Jngl __ .-----

- - ---- ------ - ----.- -- - - -

inspection - if non-compliance is found

Dog licenses (tags)

- __ - -- -f----

each prior to March 1st . ---.-- --. ---- - -- - .--

each after March 1st -

: Replacement Dog Tag

10 _ each event ----~-~~---~- - ---------- -

12 each box

15: each event

150 -each site

~OOi~~~h site __ ____ ~ 250 1 ~~c!2s~t~ 250 each site

125 each site prior to Dec 31 ---- -----~----- ----

250' each site after to Dec 31

50 each site prior to Dec 31 --.-- ----.----------~- -------------

100, each site after to Dec 31

100 j each site prior to Dec 31 -2ooT~~ch sit~-;ft~t~Dec 31

50 each inspection

16 each

50 each

2:each

in advance

in advance

in advance

in advance ------ --------

in advance - -----~ ~ ~-~---~--- ~--

in advance

in advance

after Dec 31

prior to Dec 31 - +- --- - --- -------- -------_.-

after Dec 31

prior to Dec 31 . - ------- --- -.------------

after Dec 31

immediately following


in advance

in advance

in advance

___ ~_________ Propo_~~d Fees UNIT PAYMENT

MEASURE DUE FEE

-----,--

75

NOTES

Same application,

different fee -------- ----

~1-Ll~-Fire Dept. Insp. 75.0g_

-In line with Fire Dept. Insp. Fees

18 of 93

Current Fees SER'\/fc~E/ITEM-~-- --- ---- ~~FEE---'-- UNIT MEASURE

Ramara Centre Day Rental Rates ~---!Vi c H~;~rth-R~~~ --- -~-~ ~~~~~~~-~~~~- -- - ~-~-~~~---~--~~ -

25 up to 4 hours

~----~---~--~--- ---~-;-~-~- - -~ --~---- --~~ ~----~ -

5 i each additional hour

Recreation Centre 50· each pod up to 4 hours

SCHEDULE "c" ~-------~~.-- -~---- ----"--

CULTURE & RECREATION : Proposed Fees

PAYMENT~-C--j---~- FEE --- --~~------i----~-~- - -~-----~-~----~

in advance

in advance

in advance

. in advance

in advance

55 each student ~~ ~i20' each -stud~~t

60 each pod up to 4 hours . in advance

·2016 Fall Rate

i 2016 Fall Rate

There were no proposed changes to the Vic

Howarth room or kitchen. Neither of these

rooms have had any updates. Many other

· municipalities have fully integrated meeting

· rooms with A/V set up and coffee facilities. We

do not. Also, our kitchen is bare bones- there are

! no dishes or coffee urns or anything else than

the simple appliances for use.


· Howarth room or kitchen. Neither of these


municipalities have fully integrated meeting



: no dishes or coffee urns or anything else than


; I proposed a 20 % increase on just the

gym/auditorium rentals. They have not been

· changed in 15 years and this is a modest increase

which brings us in line with venues of the same

• size and amenities. We had to replace tables and

· chairs a couple of years ago and eventually our

• PA system will need to be updated as well as

taking into factor increased hydro and

· heating/cooling costs and staff time for set up

'and clean up for events.

19 of 93

ITEM· NO.

SERVICE/ITEM

Ramara Centre Day Rental Rates - non profit - .--~-- ~ - ------ ~ ----- -- ---------~-. - -~-------- -

Vic Howarth Room

Recreation Centre

UNIT MEASURE

15 up to 4 hours

5· each additional hour

25 each pod up to 4 hours

SCHEDULE"C" CULTURE & RECREATION

---- -- -

~-~----+---

PAYMENT DUE

Pr~J:>~~El~~ Fees FEE UNIT MEASURE PAYMENT i NOTES

DUE

in advance

in advance

in advance 30 each pod up to 4 hours I in advance

I

____ L~ __ ~ ___________ ~_

!There were no proposed changes to the Vic

! Howarth room or kitchen. Neither of these


: municipalities have fully integrated meeting

rooms with A/V set up and coffee facilities. We

i do not. Also, our kitchen is bare bones- there are

no dishes or coffee urns or anything else than

; the simple appliances for use.

iThere were no proposed changes to the Vic

• Howarth room or kitchen. Neither of these




· do not. Also, our kitchen is bare bones- there are

! no dishes or coffee urns or anything else than

! the simple appliances for use.

-------

I proposed a 20 % increase on just the

:gym/auditorium rentals. They have not been

: changed in 15 years and this is a modest increase


size and amenities. We had to replace tables and

chairs a couple of years ago and eventually our

PA system will need to be updated as well as


· heating/cooling costs and staff time for set up

and clean up for events.

20 of 93

Current Fees ---~----,~------~-- - ---~----.-------

SERVICEIITEM FEE UNIT MEASURE

Ramara Centre Night Rental Rates ----------~----------------~--- ,- --_. -~ --~------~---------

Recreation Centre

, -----------~------

i Security Deposit

5 i each additional hour

100: each pod up to 4 hours !

SCHEDULE "C" CULTURE & RECREATION

L~f~~p()~~~_ F~es PAYMENT FEE UNIT MEASURE

DUE

in advance

in advance

in advance 120:each pod up to 4 hours

200· per event

PAYMENT DUE

in advance

in advance

~ There were no proposed changes to the Vic

: Howarth room or kitchen. Neither of these

i rooms have had any updates. Many other







• Howarth room or kitchen. Neither of these

i rooms have had any updates. Many other I

'municipalities have fully integrated meeting

. rooms with A/V set up and coffee facilities. We

• do not. Also, our kitchen is bare bones- there are

i no dishes or coffee urns or anything else than

:the simple appliances for use.



changed in 15 years and this is a modest increase



chairs a couple of years ago and eventually our

PA system will need to be updated as well as


heating/cooling costs and staff time for set up


I proposed a $200 security deposit. We

are about the only municipality who

haven't imposed this and I don't see

why. Gary Hetherington has been

pushing for it for years. We have had

issues trying to collect on damage

which occurred during a rental in the

past.

21 of 93

ITEM NO.

SERVICE/ITEM

! 3 hour set up fee (night before)

--~---~---;- ---------- - - -- --

Ramara Centre Night Rental Rates - non profit ~--r\Ii~-H~~a~th R~om -----------

Current Fees ------~ ,"----"- "~.----~-~-

FEE UNIT MEASURE

5 each additional hour

SCHEDULE "C" CULTURE & RECREATION

----

f>r~posed Fees PAYMENT

DUE

in advance

in advance

FEE UNIT MEASURE

100 1 per event

PAYMENT NOTES DUE I

·in advance --- -- ---- --~----~- -------- -- ---~--------- -----

I proposed a $100 pre-night rental for up to 3

! hours for weddings / formal events. Often the

bride doesn't want to set up the day of her

wedding and they need time to decorate. It

would be subject to availability and treated on a

case by case basis as sometimes it's not practical

· ie. If her wedding is in the summer and camp

runs till 6 pm Friday. Jay would have no time to

clean it up and it would definitely need cleaned

up. Currently there's no per hour rate to have

the bride/ renter come in the night before. This

could be a flat rate only applicable if you are

renting the following day.

.There were no proposed changes to the Vic



! municipalities have fully integrated meeting

• rooms with A/V set up and coffee facilities. We










· no dishes or coffee urns or anything else than


22 of 93

ITEM NO.

SERVICEflTEM

Recreation Centre

Ramara Centre Kitchen Rental Rate

,Kitchen rental rate

Current Fees FEE~T~~-UNIT MEASURE

50 each pod up to 4 hours

25· up to 4 hours

5! each additional hour

SCHEDULE "C" --------- ~~

CULTURE & RECREATION

PAYMENT DUE

Pr~p~~ed £~es. __ ~~~_~~~_~~ FEE UNIT MEASURE PAYMENT

DUE in advance 60 each pod up to 4 hours . in advance

in advance

in advance



changed in 15 years and this is a modest increase



· chairs a couple of years ago and eventually our

• PA system will need to be updated as well as


heating/cooling costs and staff time for set up





• rooms with A/V set up and coffee facilities. We

• do not. Also, our kitchen is bare bones~ there are •

i no dishes or coffee urns or anything else than

'the simple appliances for use.


,Howarth room or kitchen. Neither of these




do not. Also, our kitchen is bare bones~ there are

• no dishes or coffee urns or anything else than


23 of 93

ITEM i

NO.

--- - ---- --- -- --- --------

SERVICE/ITEM

Kitchen non-profit rate

Soccer Field Rentals

. Long term league rentals (adults)

~~-~ ----~----

Current Fees ------------

FEE UNIT MEASURE

lS up to 4 hours

5 each additional hour

25 each hour (adults) ~-- ,,-------------- ---------- ---

SCHEDULE "c" CULTURE & RECREATION

PAYMENT DUE

in advance

in advance

-,- - -------~---

in advance

----

~io~Ese __ d_F~e_e __ s_~~-__ ____ _ FEE UNIT MEASURE

$10:each hour (adults)

PAYMENT DUE

upon invoice


i Howarth room or kitchen. Neither of these









· rooms have had any updates. Many other

• municipalities have fully integrated meeting




: the simple appliances for use.

There were no proposed changes to the current

rates for baseball and soccer on one time rates)

Until such a time as we update the baseball

diamond it is not suitable for leagues. As for the

adult league for soccer, each year their usage

works out to approximately $450 which is slightly

higher than a league fee for baseball so it's on

par and they don't use any hydro. I therefore

added the line to $10 per hour for long term

league rental and I think the $10 is fair and

meets the standards of other fields in the same

condition as ours with little amenities (no

· permanent field house or bathrooms or

concession stand or nearby playground).

24 of 93

ITEM NO.

Baseball Diamond -- -~ ~ --~---~

SERVICE/ITEM

--- .. -~--- .-~~----------- .

Baseball Diamond with Lights

ALL FEES SUBJECT TO APPLICABLE TAXES

Current Fees FEE UNIT MEASURE

20 + key .each hour (adults)

SCHEDULE "C" ---~--~- ------- -"--

CULTURE & RECREATION

PAYMENT DUE

in advance

in advance

------------

PAYMENT NOTES DUE ______ :no changes

no changes

25 of 93

ITEM SERVICEIITEM NO.

Weed Cutting

Long Grass Cutting -.-------~---------~---

: Initial Cut

Second and subsequent cuts

E~~~s~ So~ DeJive~L~ ___ ~~_~~ I Within 20 kilometers

~.~

Culvert Permit and Installation

Inspection Fee ------ ~-- -------- --------------

: 200mm 8 inch

250mm 10 inch

.400mm 15 inch

, ___ ~ __ ---4 ________ _

-15 m

- 6 m - 9 m

-12 m

-15 m

SCHEDULE "0" - -. --------- -~ -~-"-----~- - --- -----~--- ----------

MUNICIPAL WORKS Current Fees

-- -------------~--------

FEE ,UNIT MEASURE

---- - - -- ---- -- ~ - ---.-- -- - ----~-- --

300 per acre (1 acre

.minimum)


minimum)


minimum)

_____ _____ M ___ " " _ _ ____ _

$100 within 20 km

-- ------------- - .-------- ---

$2 each additional km

100 each inspection - . - - -- -

1600 each

1650 each

1700 each

2200 each

1615 each

1675 each

1735· each

225 each

PAYMENT DUE


• provision of service









in advance

in advance

· in advance

in advance

· in advance

in advance

in advance

in advance

FEE

Proposed Fees UNIT ~-~-~-. ~··PAYME-NT··~~·NOiES--·----- -_ .... MEASURE DUE

Increased from $200 to

$300 by Bylaw 2014.48

Increased from $200 to

$300 by Bylaw 2014.48

New Motion CW.36.17

New - Motion CW.37.17

New - Motion CW.37.17

26 of 93

~-~-~~~

ITEM i SERVICE/ITEM NO.

450mm 18 inch

• 600 mm 24 inch

,800 mm 30 inch

3 m culvet extension

relocation of culverts

Tile Drainage Inspection Fee

FEE

-6m

- 9 m

SCHEDULE"D" --------~-

MUNICIPAL WORKS -_. ---

Current Fees - --~---~-------~~~~~-~~ - --~- --

: UNIT MEASURE

1800 1 each

21~~!~~£h~~ . 2600ieach

2000 each

2175.each

PAYMENT DUE

in advance

in advance

:in advance

· in advance

--~~~~---.-~---------- ~-

in advance

in advance

,in advance

in advance

-12 m'

-15 m

- 6 mi

- 9 m -12 m -15 m

2300!each

2700 each

2350:each

2600' each ___ ~~ ___ ~~ __ J ~~ __ ~ __ ~ ~

2800ieach

3150 each

2575:each

2900ie-ach

3200ieach --~-------~~- ~--

3500 each

50% of the each

installation cost,

based on the size

of the existing

culvert

100% of the: each

installation cost,!

including a new,

culvert plus 20%,

for the

reinstatement of

the ditch:

1% ($100!value

minimum)

· in advance

in advance

in advance

in advance

,in advance

in advance

in advance

in advance

• in advance

in advance

· immediately following


UNIT . MEASURE

FEE

27 of 93

-- --~---- --~--------------- --------------

i ~~r-~- -'~~~-~~~---~-

ITEM! SERVICE/ITEM NO. I

-~~------------------ --~------------------------ --1------

Municipal Addressing ---~-- !Cos-u.,f New I~~tallation (drilling costs e-;ct~~-if--

________ ~required) _ --J Blade_o_n~'y'_~~p2'i~~!~_()wn~L _____ ~ __

i Post only supplied to owners ---IBlade only-insta~d byT~;~~hip

------- -------j.----~--------- ~~------------ ---

__ _--L Bla~a~~ko2~0~!a_II~~by_I()lNn~_hJ~_ !

Alternate Power Sign age

Yellow Alum Marker

Yellow Stickers - solar and/or generator

: required on both sides of the sign ------------r-~~---~----~- --------- --------------- ~------- --~---

I Installation by Township

FEE

SCHEDULE "0" ------------- ------- ------ ----------- --------------~-

MUNICIPAL WORKS Current Fees

--;--------


57 each installation :in advance

2~i pe~_b~(3de

_~_!e~~eos~ _____ _ in advance

47 each installation in advance

57 each installation in advance

FEE

6.25 each

25ieach

Propo_~~d _~~_~_~ __________ _ 'PAYMENT !NOTES DUE

Dave M. - New - these

prices are actual costs to

purchase plus HST

28 of 93

ITEM NO.

SERVICE/ITEM

O' .... l'Iers cOl'll'lecting to a mblnicipal se ..... er system for

services to remove the e)(isting sal'litary sewer lateral

conl'lection plblg, to "ideo the se .... 'er lateral to insblren

there is no infiltration into the system

** New** - Turn Water off or on

-

**New** - Request for Ownerhsip Change/or Final

Meter Reading (upon sale of property)

- - -- ---------

After hours request for water shut-off or turn-on

service

Watering permit (for 9 consecutive days)

Brechin Water Tower - pay station coin (1 coin provides

1 C:ll!>i£mete_r)~ ____ ~ __________ ~ __ _ U~E!~f_~~ptag~Rec~Ivin~£Cl~ility~-~

i ------------~~----------~- - - --- ----- -- - - - -------------- --- -----

~rE!-~Clle_~~rrll:l_~isc~Cl':~E!_inspections and r_e-il1!ip_e~tiol1~ __

FEE

SCHEDULE "E" ---~-.-------.--~- --~- ---------

ENVIRONMENTAL FEES ----- - - ---- -----~------

Current Fees ---~--------

I UNIT MEASURE --I ---~---

PAYMENT DUE

wwj each connection - ---l-~----·--------

155' per call out

25: per single detached

• residential lot or each lot

within a condominium

block for each 90 feet of

frontage

3 each

'in advance

---- --------

· immediately following

• the provision of service •

in advance

· in advance

in advance

· in advance --1 -----

_____ ~--_---~---~--~~PI~E~!;edF-e--e--__:_s--~-~---~-FEE

UNIT MEASURE

25.each

50 each

PAYMENT DUE

NOTES

Eliminate

bill to water Carol J.

account

. billed on final Carol J.

'billing of seller •

1501 Per Hour - one 'billed to water

! hour minimum account

Increased from $1.75 to

}.OO .l\llgust 2?/1_6

29 of 93

SERVICE/ITEM

Source Water Protection

Initial and second review of a risk management

'plan

Thir~ review of a risk ma~aj;~.'lle~tplan

.... ~:J=>.r~PCl ~ r: ris.k~rYl.Cl n a !5r:rrl~ ~t £I.a n Initial inspection required as a result of a risk

management plan ------,.-.------- ----- ------ ------ ---------

: Re-inspection required as a result of a default of

i non-compliance I~~·· ~.-:.~ ~-.. ~ ............ ~-.. ~ .. ~... .- ... .

Properties in non-compliance ofthe legislative

requirements {refuse to prepare a risk

man.'l~~rnent pJ~~.~ t---~····~·r-~

. __ ._~?t"l1pliance Ir:.!!.er

I-~·-·~~-·'-·~·--~--·· .-.. -.. ....... --.. --.... .

Winter Meter Removal & Storage

Extra visits to properties for water & sewer

SCHEDULE "E" ------ --------.------------~-

ENVIRONMENTAL FEES Current Fees

FEE UNIT MEASURE

no charge,

.... ?Q;p.~r ~~.t:JL .. ~ ~.~ 60 per hour

__ - 0_-__ - ________ ~ ________ _

no charge:

160 1 per inspection

160 plus all staff! per inspection

and legal costs

60ieach

PAYMENT DUE

50 for removal and re-install bill to water account

Proposed Fees PAYMENT UNIT

MEASURE DUE

25 per visit after --- ._-- -t-------- --------

Bill to water :Carol J.

,1st initial visit account

NOTES

30 of 93

ITEM NO. ~

SERVICEIITEM ,-~------~--~-~---~--~~~-------~~-------~-~-~~,

Policing Fees ----_. -~~~~~~-~~-----~ - ---------~~~------~"-------.. ~~"--~

SCHEDULE "F" ~--~--~---~--~-~- ~~~--. ~~-.-~----~.-~------- -

PROTECTION & ENFORCEMENT FEES ~ ~ ~~ -~~~~~-- -~~

Current Fees

FEE UNIT MEASURE PAYMENT DUE

! False Alarms - ego Faulty automatic alrm each call immediately following

provision of service !systems/dectectors or false 911 call after 1 call

------------.-~-.-- ~-- ~-

I

Outd~~r Woo~~~~~n_~~ppl~~I"lC:~_s__ __ ~~ ___ ~ ___ ~ __ ~ __ _ i -----_._--------------- ._-- ------ -------

'outdoor wood burning appliance permit 150leach in advance

Outdoor wood burning appliance re-inspection · in advance

__ J~r_d_~_t!e nd_~~~L

Placing or Dumping Fill and Top Soil Removal Permits ~-~~~-----~-

than 1000m3 250 + .each in advance _____________ ~L ________ . _____________________________ " _____ ~ _________________ ~_~ - ------ --

_~~_2Q2_l_.Q~~0/m3! each ---- ---r---- ------.--- --.-------------

Site Inspections (for inspections not included in a 2501 each inspection

valid permit)

External Consultant and legal costs to review and each study

. evaluate sutdies or to prepare all legal documents!

~ ____ ~ __ ~ ___ ~_+and e:nf~~~Jl..Y1Cl..w ________________ ~ _______ _

"r~e~ r:!y~a i nt.e na n~~1 ~~J~~c_ti~I"l_~t:~ __ _ I Complaints to MOH (interior) 290.00· each inspection

- - -- -- -------- t-----

Complaints to Municipality (exterior) 52.00 each inspection

Additional inspection fees if still not in compliance· 104.00 i each inspection

lin advance

--1 ~~;d-i-~t;iYfu-II~~i ng

i provision of service

in advance


• provision of service


· provision of service



------ ,- -~-~- .-- ----- --------- - --

: Do we get notified and/or : billed by opp

-------

does this include 2

! inspections --- ----------_ ..

In Advance Dave W.

31 of 93

ITEM NO. SERVICE/ITEM

Fire Department Inspections ~--~--------,------~-~-- -- -~~-- -~----- --~~---~

IW.E.T.T. Inspections

Day Care (home based)

Group Homes/Respite Care Facilities

. Business License Inspection

! Shows, Exhibitions, Special Events

FEE

SCHEDULE "F" ~ -~----~~-~~ ~ -------~ ------~--~-.~--.--~-------

PROTECTION & ENFORCEMENT FEES Current Fees


75 each in advance

75:each ,in advance

i in advance

~-~

75 each in advance

75:each .in advance

FEE

~~()posed Fees PAYMENT.

DUE NOTES

----~----"----~ --~-----~---~~-~ ~ ~- ~

· immediately CW - why not just $75 for

.following ! an inspection? Why

provision of . break it down when all

service ,the same price. Dave M I

charged to the' agree we could do one

property

owner

immediately

following

provision of

service

charged to the

· property

owner

· immediately

following

provision of

service

. line as in Technical

Rescue

charged to the:

property

owner

immediately

following

· provision of

service

charged to the i

property

owner .. --- - ----------- ----------,--,

• immediately following

~~.pro,,-i~~n gL 32 of 93

ITEM NO.

SERVICE/ITEM

Fire Appartus Stand-by ---~-!Shows~-E;hibiti~ns, Sp-eci-~lEvents and~-- - -

I demonstrations - Full cost recovery for 1 Captain 1& 3 Firefighters

------IF~;-Wat~h - Full cost rec~very for lC~-pt~i~&3 I Firefighters

FEE

SCHEDULE "F" ~ -- ~------~~ -------------~ -~--------~-------~-- ----~----

PROTECTION & ENFORCEMENT FEES ... ---~--.-----.-.-.. ···--··--~·---·--T·----··-·-~--- ... ----.

Current Fees


per hour/per apparatus in advance

3001 per hour/per apparatus in advance

, -- - ----------~------------- --~----------- --------------- ---- - ---'---- -, - -------------- ---

Vehicle Fires (vehicles as described in the OFM 410: per hour/per apparatus in advance Current per hour/per Standard Fire Report). Current MTO hourly rate MTO rate!apparatus per responding apparatus

ProE~~_e_d Fees PAYMENT

NOTES DUE

. immediately

following

,provision of

service

charged to the

, property

owner

immediately

following

i provision of . service

Dave M. - MTO rates to

• be raised

Tony - MTO rates may

,increase again in 2017

charged to the i

property

,owner -------"---- --------

Technical Rescue

Technical Rescue (i.e. ice/water rescur, Hazmat,

i remote rescue, vehicle extraction). Current MTO I hourly rate per respeonding unit plus materials !

... --.- .. ---1-----.--.... ..--... ~-.-.~- - ..

iTechinical Rescue to other fire Services (i.e.

I ice/water rescue, Hazmat, remote rescue). Full ! i cost recovery from the time apparatus leaves i : Ramara to the time of return and equipment is

retuend to a state of readiness. Full cost recovery

for 1 Captain and 3 Firefighters

- - -. -----------~--

410 plus cost of per hour/per apparatus 'immediately folioing

materials: . provision of service

,--- - -~

300 plus cost of: per hour/per apparatus . immediately folioing

materials; provision of service

__ • ___ " _1-___ _

current per hour/per

MTO Rate apparatus

450

immediately

following

provision of

service

charged to the!

property

owner

Dave M. - MTO rates to

be raised

• Dave M. - MTO rates to

be raised

33 of 93

~~-t-~--- ~-~~ -~ - ~~~-~---~-

ITEM NO.

SERVICE/ITEM

Motor Vehicle Collisions (all). Current MTO hourly

rate

-------------- ~.-- -----_.--------.

Specialty apparatus Response to Non-Reciprocal Fire

Departments -------r-~- -~~~~ ~ ~--- -~ ~-~-~~-~-~- - - ---~~~~~--~-

ITower response to other fire department

coverage areas with non reciprocal capabilities.

Hourly rate from the time apparatus leaves

Ramara to the time of return and equipment is

! returned to a state of readiness

-------l----~ _~~ __ ~ __ ~ ___ ~~~~_ !Airboat response to other fire department

! coverage areas with non reciprocal capabilities.

From the time apparatus leaves Ramara to the

i time of return and equipment is returned to a

• state of readiness

Marine Units response to other fire department

,coverage areas with non reciprocal capabilities.

! From the time apparatus leaves Ramara to the

time of return and equipment is returned to a

state of readiness

FEE

SCHEDULE "F" ---~------~---~---- --~--

PROTECTION & ENFORCEMENT FEES Current Fees

UNIT MEASURE

410i per hour/per apparatus

PAYMENT DUE

immediately folioing

i provision of service

800i per hour/per apparatus i immediately following

,provision of service

plus cost:

of

materials]

Proposed Fees -----~------~------l----- --

UNIT MEASURE

PAYMENTi DUE ----~--~~-- -}--

NOTES

• immediately

following

provision of

! Dave M. - MTO rates to

! service

charged to the

, property

owner

• immediately

,following

provision of

service to the

, Fire Depart.

Receiving the

service

: be raised

~- -~ ~--~~~~--~ ------L~ --t-- -------~-~ --~~ ~

4101 per hour/per apparatus ! immediately following

, provision of service

410 per hour/per apparatus immediately following


450 plus!

cost of!

materials

450 plus

cost of

materials

immediately Dave M. - MTO rates to

following be raised , provision of

service to the

Fire Depart.

,immediately Dave M. - MTO rates to

following be raised

provision of

service to the

Fire Depart.

,Receiving the

service

34 of 93

ITEM NO.

SERVICEIITEM

:ATV Units response to other fire department

· coverage areas with non reciprocal capabilities.

From the time apparatus leaves Ramara to the

time of return and equipment is returned to a

. state of readiness

Other Fire Service_R,:~p~~~~s _a_~~~_q':l~ts Emergency Services on Roadways / Waterways /

Railways. I.E. Services provided for emergencies

involving damaged or faulty electrical power

transmission and distribution lines and their

i associated hardware, vehicles, boats, PWC, or

!trains, on roadways, waterways or railways.

Request for Fire Report

- - - - - - - - --- ~

False Alarms - after 2 false alarms per 12 month

,period, human error or equipment failure

: Burn complaint investigations - applies to all

i complaints that are investigated and are found to

· be non compliant to Ramara Township's open air

· burning policy or during a fire ban

FEE

SCHEDULE "F" -- -------~-~---.. -- ---.---.~-- - ._-----------_._------

PROTECTION & ENFORCEMENT FEES --~-~.-----.-. ~-~----.---- - .-.. ---- ----~-------. -r'-'~---~--'-- .----

Current Fees

UNIT MEASURE PAYMENT DUE ------.. -.. --~-.----~-- --.---- --_._----_.- -----+--_.;--

per hour/per apparatus i immediately following 450 plus;

: provision of service cost of!

materials

-

410. per hour/per apparatus 450.

: provision of service

_____ ___ t=>"? pos~c!£~es UNIT PAYMENT

MEASURE DUE , immediately

:following

,provision of

service to the

Fire Depart.

Receiving the

service

NOTES

• immediately • Dave M. - MTO rates to

following

provision of

• service

'charged to the.

: property

owner and or '

insurance

company

be raised

----. -------. ------.~~---.~-- - --- - --r------ - ----- -----.-~---------------

20 each : in advance 40 each 'in advance ! considerable time is spent

_ .1 __

410 per hour/per apparatus immediately following


.- ~.-- -- _.-----

105. per hour/per apparatus . immediately following

. provision of service

450

.. _._. __________ . ___ ._ .. __ c_l_o_~h").~!~~s_e_u£ ___ _ immediately

following

DM - line 83 of bylaw

2012.97 (line 7 above)

provision of contradicts with this line.

service

'charged to the'

: property

owner

immediately Dave M. - MTO rates to

following ,be raised

provision of

service

charged to the

property

owner

35 of 93

SCHEDULE "F" "---,-- ----~ ... --~-----. - -- ---_._-_._-------------------- ----

PROTECTION & ENFORCEMENT FEES ~ --~~~~~,-~~-~~-~~

Current Fees --+--~- --~--~ ~-~~~---- ~-~ ~ ~--

ITEM NO.

SERVICEIITEM FEE UNIT MEASURE PAYMENT DUE FEE ---~~~~ ,~-~~~-----~--~-- ~ -~~--~--~~-~-~~ ~~~-------c~ ~~~~-~-~~----- ---~-~--- ~~--~--~-~-~-~---~---~--~--~ ~~--~ -~~~ ~-~-~-- -~----f~-~-+---~--- ~-~~-

• Burn complaint suppressison - applies to non

compliant burn and owner will not or cannot

suppress the fire and fire apparatus is used.

Additional Expenses - ---

'If ist is necessary to retain private contractor, rent,

special equipment nor normally carried on a fire

• apparatus in order to determine origin and cause,

· suppress or extinguish a fire, preserve property,

• prevent fire spread, make safe or otherwise

• eliminate an emergency

410, per hour/per apparatus immediately following

Actual cost: per apparatus

incurred

, provision of service


. provision of service

450

Proposed Fees UNIT ~ -;--P'/\YMENT

MEASURE DUE NOTES

! immediately ,Dave M. - MTO rates to

ifollowing be raised

• provision of , service

charged to the

• property 'owner

• immediately 'following

i provision of

• service ~ charged to

: property

.owner

36 of 93

REPORT:

MEETING:

DATE:

SUBJECT:



CD-07-17

Committee of the Whole

March 20, 2017

2018 Municipal Election - Method of Voting

SUGGESTED STAFF MOTION:

THAT Report CD-07-17 be received; AND THAT we proceed with an internet/telephone election for the 2018 municipal election; AND THAT the Clerk prepare the necessary bylaw authorizing the alternative voting method.

BACKGROUND & DISCUSSION

In preparation for the October 22, 2018 municipal election, staff has investigated various options to provide an efficient, transparent, secure and seamless method of voting for Ramara electors.

With the recent amendments to the Municipal Elections Act (MEA), Council is required to authorize the use of any alternative voting method and vote counting equipment by May 1 st of the year before the election (May 1, 2017).

Municipal Clerks, through their role established by the MEA as the Returning Officer, must ensure that elections are established in accordance with the following principles:

Secrecy and confidentiality of the voting process Fair and non-biased Accessible to voters Integrity of the process maintained Certainty that the results of the election reflects the vote cast Voters and candidates treated consistently and fairly Ensure that valid votes be counted and invalid votes be rejected

Page 10f6

P.o. Box 130, Brechin, Ontario LOK lBO, (705) 484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705) 484-0441 Email: [email protected] Web Site: www.ramara.ca

37 of 93

cwainman

Typewritten Text

ITEM 4.2

VOTE BY MAIL

Council has chosen previously to have a Vote by Mail election with a manual count. This method of voting allows out of town residents greater convenience to voting by not having to make a trip to vote during an advance vote or on Election Day. A Vote by Mail election effectively accommodates accessibility matters which must be considered when determining a voting method. Voters can choose to drop off their ballot at the Administration Centre or mail it in. If an elector requires assistance with the process staff are available to assist.

Staff introduced the use of tabulators for the 2014 election to not only speed up the count process but to further guarantee accuracy in the count. The tabulators were a welcome addition to staff as manual counts rely on the election officials counting and using their discretion when counting a ballot, or not to count it if there are any markings on it.

Tabulators read and count every ballot in the same manner and either accept or reject the ballot based on its markings and maintains the same level of accuracy. It is an unbiased method of counting. Manual counts are a longer and more tedious process involving numerous individuals that mayor may not have experience in counting ballots and cannot guarantee transparency. Scrutineers are still able to have a role in a tabulator count, as they were permitted to view the tabulating process in 2014.

Benefits of Vote by Mail include:

• Can vote at any time Audit trail for recounts Elector can drop off ballot

• Longer voting period • No advance voting days required

Accessible No proxy voting required

Implications to Consider

• Reliance on Canada Post to meet deadlines with mail out and with accuracy • Unsupervised voting/mail fraud • Additional staff required for opening, sorting, counting • Ballots mailed may not reach Administration Centre by Election Day and not

counted in the results • Voter error - voting instruction not followed (signed declaration included with

ballot) • Voter's List update being cut off early in order to allow for the ballots to be

printed and mailed out to be returned in ample time • Postal interruptions

Page 2 of6 38 of 93

INTERNET/TELEPHONE VOTING

Staff has investigated electronic voting for the 2018 election. This would include internet/telephone voting. This voting method could be selected due to its advantages over other alternatives with respect to accessibility.

Much like Vote by Mail, electors receive a letter containing instructions on how to access and complete their vote via either telephone or internet. After speaking with potential service providers at a recent election fair trade show, vendors identified the possibility of either a 1 step or 2 step registration process utilized for internet/telephone voting.

For the 1 step registration, a Voter Information Letter will be mailed to all eligible electors on the final list of electors. The letter includes instructions on how to vote, a Personal Identification Number (PIN), a description of other voter credentials which may be required to access the voting system.

For the 2 step registration, a Voter Notification Card will be mailed to all eligible electors on the final list of electors. The card provides instructions on how the elector can register and receive their voter credentials in order to access the voting system. The elector accesses a secure registration system. The card identifies the information that is required in order to register for internet/telephone voting. During the registration process the voter provides personal information such as name and date of birth and email address and completes the registration process. The voter will then receive an email notification with a secure link used to retrieve the voter's PIN. After retrieving the PIN, the voter can access the internet/telephone voting system to cast their ballot.

Internet voting requires the voter to connect to the voting website from their phone, tablet or computer. At that point the voter is asked to key in their PIN number which was previously sent to them as noted above to verify their identity. Voters will be required to confirm they are an eligible elector, much like the declaration in the Vote by Mail kits. Following this, electors are eligible to access an online ballot to cast their vote. Voters can review and verify their selection prior to submitting their vote.

Telephone voting follows the same security process as the Internet Voting. Telephone voting relies on the voter to process an audio ballot by choosing their selection on their telephone keypad. After each selection, the voter is prompted to confirm their selection. Once their vote is complete, their final ballot is sent to a results reporting system to be calculated.

The Benefits of InternetiTelephone Voting: Convenient for electors

• Vote anytime from anywhere during the voting period by telephone, tablet or personal computer

• Engage wider range of age demographics • Enhances accessibility and provides for dignity and privacy for electors • Eliminates proxy votes, advance votes • Accurate, immediate results at the end of voting • Voting locations not required

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• Potential to increase voter turnout • Reduced staffing and administration costs • No cost for return mail • Unbiased - no subjectivity in counting or recounts • Audit trail in the event of a recount • Addresses Provincial Accessibility requirements • Environmentally positive

Implications for Consideration

• Poor Internet connectivity in some areas in Township • Mail fraud • Unsupervised voting • Staff time educating voters on new voting method

For those voters who have poor internet connectivity in the Township, the option of telephone voting is available or the Township offices and libraries can be used to cast their vote. A help desk can also be established at the Administration Centre to assist voters wishing to cast their ballot.

TRADITIONAL VOTING METHOD

Another option for Council to consider is a traditional paper ballot with tabulator election. If Council chooses this method of election, central voting locations could be set up at three key locations within the Township for voters to attend and cast their vote. Once the resident has voted, their ballot would immediately be fed into the tabulator. At that point if there is an issue with the voter's ballot, it would be pointed out to the voter for correction or not and would alleviate the need for staff to recreate a ballot or reject a ballot at the end of voting day because the tabulator did not accept the vote.

Benefits of Traditional Voting

• Residents attend a polling location and cast a ballot • Addresses concerns with ballot at time it is occurring (under vote, over vote, etc.) • Involves residents in process

Implications for Consideration

• Labour intensive • Substantial amount of staff required to oversee • Public education will be required • Advance voting days required • Proxy Voting - could be significant if snow birds choose to vote • Seasonal residents may not travel to vote

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There are numerous methods, or combinations available concerning methods of voting. More and more municipalities are shifting away from the traditional method and utilizing an alternative voting method. Such has been the case with Ramara utilizing a Vote by Mail election since 1997.

Area Municipalities - Method of Voting 2018

r---~----,--------- -MUNICIPALITY VOTE BY

MAIL - TRADITIONAL-I TRAblTfONALllNTERNE T

WITH WITH TABULATOR MANUAL

COUNT ,.; ~-

-- -~- ~

(advance

ITELEPHONE

f--------f-------Oro Medonte

vote days only) ---- --... -

Ta -----_._---,.;

- . ~--~-----

~ - -- --,--- --,.;

Collin wood ,.; pe;:;-ding-Midland

--

Tin f---

,.; pendiQ9_

----

Brock .-J (wit h tabulator

TOTAL 3 2 1 4

In summary, options for Council consideration include:

1) Vote by Mail with tabulator 2) InternetlTelephone Voting 3) Paper ballot with tabulator

RESULTS CENTRE

Traditionally the Brechin Legion has been used as a place to gather and wait for the election results. This can still take place.

FINANCIAL

Generally speaking, each method of voting presents a cost per elector. Additional costs depending on the election method may be for postage (mailing and returning), staffing, printing, training, facility rentals, return mail or tabulators.

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METHOD -- ----rBASE- COST COSTS FOR -A-DbITIONAL--~

CONSIDERATION _ -t (P_ll_ls_t_a_x_e~s )<---__ -+-__________ _ _ __________ ----j

Vote by Mail I $16,159. Postage to mail and postage to return each I (11,300 voters X kit, business reply mail account set up, I

I '1.43) administration staff, tabulators, blank kits for I NB*'(further reduced to tabulator testing, courier fees,

I $11,734. due to fees paid for voter list management

I between elections) InternetITelephone-------r $15,000 - $19,000

i I f-----c---------- -- ------1'-

Manual ! i '--_________________ L __

Production of voter information letter with PIN Staffing, printing costs, facility rental, tabulator rental onlL~ 15,000 - $19,000,

In 2018, the estimated number of eligible electors able to vote will be approximately 11,182. Money is allocated each year in preparation of an election year to have ample funds to hold an election. Staff will stay within the allocated financial resources 80,000. in planning for the 2018 municipal election. The cost to taxpayers for the 2014 municipal election totaled $73,900.

AL TERNATIVE

None presented.

STRATEGIC ISSUES

Municipal Services are of great consideration when providing our stakeholders with a transparent and accountable service. We want to be consistent with the community's expectation of ethical behavior as it relates to financial resources, priorities and best interests.

RECOMMENDED ACTION

That Council proceed with an internet/telephone method of election for 2018.

Respectfully submitted,

,'~'~k;{A Cb ~£ff( 'J@I1t1lfer Connor, CMO f:jager of Legislative Services/Clerk

?!:/f4 {j, LI7 D te . J

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TO:

FROM:

DATE:

SUBJECT:


TOWNSHIP OF RAMARA Proud HistOlY - Progressive Future

MEMO

COMMITTEE OF WHOLE

CAROL JAMES, MANAGER OF TREASURY SERVICES

March 20, 2017

GRANT REQUEST FROM "CANADA 150 CELEBRATIONS" COMMITTEE

At the Council Meeting of February 13, 2017, a delegation was received from the above committee, asking for a donation in the amount of $5,000.00 for Canada Day Celebrations.

During our 2017 Budget meeting we responded to all organizations that requested grants during budget deliberation, budgeting $15,100.00, which included an additional $5,000.00 for any requests received for donations throughout the 2017 year.

As we only have $5,000.00 allocated for such cause, if the full $5,000.00 is granted, we have nothing further if any other organizations came forward with a request.

Attached are the grants provided in the 2017 budget.


Carol James Manager of Treasury Services

Noted By: ~ y~.;,. V Janice McKinnon, CAO

Date 1r!~ Min P.O. Box 130, Brechin, Ontario LOK 1 BO, (705)484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705)484-0441

Email: [email protected] Web Site: www.ramara.ca 43 of 93

cwainman

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ITEM 4.3

2017 Proposed Grants 2016 2016 2017 2017

Request Grant Request Grants 2nd Washago Scouts Boat Launch - Lagoon City 40,000.00 0.00 Camp Couchiching - Funding Partner

Shipping Container Room 1,200.00

Shipping Container Room 1,2 & 3 3,000.00

Landscaping & Signage 3,000.00

Natural Playground 5,000.00

Creative Stage & Pavillion 18,000.00

Lake St John Cottagers Assoc 12,000.00 0.00 Invasive Species Report

Community Policing 1,400.00 1,000.00 1,000.00

County of Simcoe Bursary Fund 1,000.00 1,000.00 1,000.00

Cycling Simcoe Information Orillia OPP - CAA Bus Patroller Program 500.00 500.00

Orillia Museum of Art & History 10,000.00 Orillia Secondary School Victory of Vimy Ridge 4,200.00 0.00 Ramara Historical Society 2,500.00 2,500.00 5,000.00 5,000.00

Land for Brechin Station School House permanent relocation

Fire Dept & Road Dept free of charge for Canada 150

Space in heated Twp Building for artifacts storage

One page flyer with interim tax bills

Ramara Chamber - Classic Car Show 500.00 500.00 1,350.00 1,350.00

Ramara Youth Committee 0.00 0.00

Ramara Youth Soccer Club 0.00 0.00

Ramona Agricultural Society 1,000.00 1,000.00 1,500.00 1,000.00

Ramona Agricultural Society Bonus for C150 celebrations 500.00

RCL Poppy Fund 100.00 100.00 100.00

RCL - Brechin Branch Simcoe County Farm Fresh 1,200.00 0.00 0.00

The Salvation Army 150.00 150.00

Library Board Volunteers included in Appreciation Dinner(Approx 20) 1,000.00 0.00

Total 92,600.00 6,750.00 20,850.00 10,100.00

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MEMO

TO: MANAGERS

FROM: JANICE MCKINNON, CHIEF ADMINISTRATIVE OFFICER

DATE: MARCH 6, 2017

SUBJECT: COUNCIL CONCERNS/COMPLAINTS

The below noted concerns or complaints were received at Council on February 27,2017.

Would you please action these items?

FROM CONCERN/COMPLAINT ACTION DIRECTION O'Connell drain - take pictures now - it

Deputy is close to the highway. Kathy-Jo

Mayor Are culverts on Balsam & Courtland big enough if Hwy 12 enlarges culverts?

Councillor Make date to look at Orkney Beach Road

Neher with Mayor Clarke, Erika, Kathy-Jo & Kathy-Jo Harry

Please action as directed.

Q~~YL~ .hlice McKinnon Chief Administrative Officer

11m

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cwainman

Typewritten Text

ITEM 4.4


TOWNSHIP OF RAMARAProud History — Progressive Future

MEETING: Committee of the Whole

REPORT NO. BP-09-17

DATE: March 20, 2017

SUBJECT: Approval of Finalized Strategic Plan

SUGGESTED MOTION:

THAT we receive the Finalized Strategic Plan as prepared by MHBC PlanningAND THAT we recommend the Finalized Strategic Plan for adoption at the March 27,2017 Council meeting.

BACKGROUND AND DISCUSSION:

The Township and its stakeholders developed a Strategic Plan in 2002 with their visionbeing to maintain Ramara’s country setting while having regard for the natural heritage,cultural heritage, natural resources and rural lifestyle within the Township. After 14years with this Strategic Plan, the Township issued a Request for Proposal to develop aCorporate Strategic Plan on July 26, 2016. By the August 16, 2016 closing date, 10proposals were received. After a review of the proposals, MHBC Planning was awardedthe contract to develop a new Strategic Plan.

MHBC Planning hosted a start up meeting and initial consultation with Council inDecember 2016. A second workshop was held with Council and senior staff in January2017. During this time MHBC Planning conducted extensive review of the Township’scurrent planning documents while Synthesis Network LTD. conducted stakeholderinterviews and engaged the community with surveys through the Township website andother online methods.

In early February 2017, MHBC Planning presented Council and staff with its first draft ofthe proposed Strategic Plan. Both Council and staff were given the opportunity toprovide comments and feedback on this first draft. In late February 2017, MHBCPlanning hosted a public open house to provide members of the community with theopportunity to give comments and feedback to the second draft of the Strategic Plan.Comments received through the process are summarized in Attachment #1 to thisReport.

P.O. Box 130, Brechin, Ontario LOK IBO, (705)484-5374 ToIl Free 1-800-663-4054 (for 689 exchange only) Fax (705)484-0441Email: ramara(~ramara.ca Web Site: www.rarnara.ca

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cwainman

Typewritten Text

ITEM 5.1

cwainman

Typewritten Text

cwainman

Typewritten Text

After considering all comments and feedback, MHBC Planning has completed allnecessary revisions of the proposed Strategic Plan and is presenting the final draft.The final version of the Strategic Plan is included as Attachment #2 to this Report

ALTERNATIVES:

None presented.

FINANCIAL INFORMATION:

There will be no additional costs to the Municipality to approve the Finalized StrategicPlan for adoption other than the already budgeted $41 ,478.06 (including HST) for theduration of the project.

STRATEGIC ISSUES:

Approval of the Finalized Strategic Plan, as prepared by MHBC Planning, is theoverarching management tool that will strategically guide the Township of Ramara’spolicies and plans. The purpose of the Strategic Plan is to ensure that the Township ofRamara is well positioned to address existing and emerging challenges and realizestrategic opportunities. If approved, the following six Strategic Priority Areas will becomethe new visionary tools Township Council and staff can reference to ensure all decisionsenable the Township to be well positioned to address challenges and manage changeovertime:

Plan for Growth and Development:Ensure the Township is ‘business-ready’ and build prosperity through businessattraction and retention.

Deliver Efficient Municipal Services:Demonstrate good governance and value through effective and efficient management ofTownship assets and resources.

Support Economic and Tourism Development:Through economic growth and tourism development, attract new businesses andresidents to Ramara Township.

Protect Significant Natural Heritage Features:The Township will continue to protect significant natural heritage features and recognizethe importance of sustaining these key features that contribute to environmentalsustainability of the area.

Foster Community Connection and Engagement:Enhance communication between Township Council, staff and ratepayers to ensuretransparent and inclusive decision making.

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Support a Thriving Agricultural Sector:Support and protect the Township’s agricultural sector while continuing to seek out newopportunities for innovation and growth.RECOMMENDED ACTION:

That Council approves the Finalized Strategic Plan, as prepared by MHBC Planning.


Dave Wellman, 0800, CRBOManager of Building & Planning Services!Chief Building Official

Noted by: ó~ CAO

Date: /~~/f-7

Attachment #1 — Comment Summary TableAttachment #2 — Strategic Plan

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Attachment #1: Ramara Strategic Plan Comment Summary Table

Comment Response

Metered parking for non-residents only. Strategic Action item 2.4.1, explore revenueopportunities has been updated to include exploremetered parking for non-residents.

Noticed that the library was not included under Strategic Action item 2.6.4 has been updated toculture and it was identified as a top 3 asset in include explore options for community hubs. ThisTownship during Township survey and the will provide the Township with an opportunity toCommunity Development Corps. business explore the existing community hubs and exploresurvey, options for other community hubs within the

Township.The library is perceived by many residents asthe “community hub”More need for programs for seniors. Strategic Action item 2.6.2 includes a culture,

parks, recreation planning review. As part of thisreview the recreational services and programs willbe reviewed.

Bayshore Village- need for state-of-the-art A new Strategic Action item 1 .3 has beensewage treatment plant. included under Strategic Priority “Plan for Growth

and Development” that includes a long-termaction to review delivery of municipally operatedutilities.

Maintaining and expansion of existing trails with Strategic Action item 3.4 includes leveraging theaccess to lake and rivers where possible. Simcoe Trail Strategy plan.Protect our lakes, rivers, streams and wells Strategic Priority “Protect Significant natural

heritage features” includes protecting importantnatural heritage features as a goal as well asstrategic actions 4.1 that includes identify andassess areas considered significant naturalheritage features in the Township.

Take advantage of social media and Facebook Strategic Action 3.4 is to develop and implementetc. to promote the area for tourism and a Destination (tourism) Development Strategy andcommunicate with the constituents. identify Ramara’s tourism assets and promote

through marketing. This action item looks toleverage the Township through existing tourismmarketing (i.e. Lake Country) and promote thearea.

Protocol for timely responses from Council when Strategic Action 5.2 will include additional item toemails are sent from constituents. explore a protocol for response times to inquiries.

1

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Has any consideration been given to the Strategic Action 5.1.1 will include an item topopulation demographic of Ramara with regards review opportunities to include newsletter in taxto an electronic newsletter? Over 60% of our bills or make available at community facilities.population is seniors and are they users ofinternet and email?Perhaps a hard copy could be included with thetax bills?Certainly Bell and Shaw would be aware of the Strategic Action 5.4.1 will include an item to“holes” in terms of internet coverage. Would like review opportunities for government initiativesto see action to take advantage of government and funding for high speed internet.initiatives and funding for high speed.Farms take advantage of programs to prevent Strategic Action 6.2.1 has been added torun off of pesticide, fertilizer and manure into encourage farms to participate in programs thatwatershed around the lake. prevent run off into the watershed and lake

through source water protection planning.There is concern that the spray fields that look A new Strategic Action item 1.3 has beenafter the waste water etc. for Bayshore Village included under Strategic Priority “Plan for Growthare being overlooked again. It has been known and Development” that includes a long-termsince at least 2011 that the fields were action to review delivery of municipally operatedbecoming compacted and afford less utilities.absorption. I believe that if this problemcontinues to be set aside by the Township ofRamara with no permanent solution in place,illness could result.The vison states “preserving Ramara’s country The community is comprised of many aspectssetting”. However in the remainder of the and land-use planning documents balance thedocument there is much talk of development, protection of resources (such as agriculturalThis is a contradiction. Urban growth is not lands) with development.compatible with farming.

A challenge is that Ramara “Lacks a community Strategic Action item 2.6.4 has been updated tohub”. I suggest that the library and recreation include explore options for community hubs. Thiscenter functions as a community hub. will provide the Township with an opportunity to

~ explore the existing community hubs and exploreoptions for other community hubs within theTownship.

Strategic Action 2.5 Human Resources Action item moved to ongoing. There is a reviewManagement should be Ongoing or Short Term. currently underway.

2

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Urban growth, in my opinion, does not Council has identified that is will focus short term necessarily improve the quality of life in a on the OP Review with more detailed community with the possible exception of health considerations for the Rama Road corridor to flow services. Nor does it always lower the tax from the OP Review. burden on existing ratepayers. However, notwithstanding that opinion, should Council wish to promote the Ramara Road corridor than item 3.3 should be moved to Short Term. One has to solve the servicing issue in the corridor before more casinos open up like the one now scheduled to move ahead in Peterborough.

Suggest that the Official Plan is too The intent is that best management practices be cumbersome a process to include "best implemented through the Official Plan. This could management practices". Such detail policies and include the requirement for buffers from features practices are better included in a more technical or site plan control to be applied in proximity to document fully under the control of Council and features. not subject to approval by the Ontario Municipal Board or the County.

3

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TOWNSHIP OF RAMARA CORPORATE STRATEGIC PLAN

2017-"",,, ..

SYNTHESIS Aqri. Food Nel work

·.11 MHBC PLANNING URBAN DESIGN & LANDSCAPE ARCHITECTURE

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Section

Message from the Mayor

Structure of this Plan

.7r Vision and Mission

•.. . ~

b ur Strengths, Challenges, Opp-ortunities and Threats

Strategic Priorlty Areas • - .. ~.

Strategic Priorities, Goals and Actions • . r

Priority #1: Plan for Growth and Development • '" , • ~ t;

Priority #2: Deliv~r 'Efficient M~ nicipal Services . . .,. .. '" .. . Priority #3: SUl?port Econ'bmic and Tourism Development

, . -r •

Priority #4: Prdtect Significant Na~ural Heritage F~atures " ,.. '"' '" ~, .

P2or itl. #5:- Foster C~mmunity' Connection an~ En,gagement - ~.. ';"1-"7 - ~ .>

PrioritY,#6: S aJThriving Agri~ultural ~ector t _. . .. ; t· .. ..

rT,'pl,emlenltati /' .• - ''( . . .. " .

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The Township of Ramara is extremely pleased to present its Strategic Plan. This document identifies key priorities that are important to the Township as a whole. As with any organization , one needs to have long term goals - a path to follow. Council and Township staff have made an unwavering commitment to work together for the best interests of our ratepayers, our partners and our community as we address challenges facing the Township. In an ever-chang ing and fast-paced world our goals need to be adjus~ed to meet these new challe~nges. ... _

.. ':: .. " ~ ~. ~

This document is a reflection of the insights of the people that live in this· cO(1lniunity, combined with the realities relating to our strengt~s , challenges and opportunities, as seen through the eyes of Council , Township staff and pertinent experts having studied where we come from and where we -need to go in the future years if we are to have continued success. We _will turn these restructuring challenges into 'opportunities and we will be clearly f ocused in our efforts to bring about positive, lasting ch~nge. ~: ..., . ,

t !.. , ' !oj,

This Plan - Our Strategic Plan - is our directive fcir the future here in the beautiful Township of Ramara. , • ,.,

J?' . ,'~ ,\ . .

,Sincerely, ,. Basil Clarke, Mayor, •

• "THe 'Si9~ificant ;;';i'e~ges we 'fpce today caf)not'be s~/v/cJ : t the same ItJvel of thinking we were when we cr.e~q,!d them. " ,. ~ • - Alb'ert ...

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Plan for Deliver Support

Significant Support a

Efficient Economic & Thriving Growth and Natural

Development Municipal Tourism Agricultural Services Development Sector

Goals Goals

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Mission

.,

Vision : . ,

A diverse community living in ~na rf'l)pny and preserving Ramara's country .-setting. Whether permane~! - or seasonal , with urban or rural " roots, all

inMabitants are committed. tQ conserving Ramara's natural and culturalhe1'itage, J natural resources and lifestyle. '. .... "

--. .;;; Mission: ~. >;" ":' ~

. ,~. " ,'\.

The -Tciwnship of Ramara will achieve the Vision by working coop'erative)y. Ramara staff and C06ricil will provide guidance through the Township's O;fficial

Plan , policies ;~budget p~ocess and service delivery to help assist and direct commLInity stakeholders. Our' Vision ' will remain foremost in ,our minds as , , c

provide services for 9,ur community and plan for growtn;-'1 'I> "',.... ."" ' , . • . ,,"1>'- ... j ~ ,

..... '''" ' t

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Open and transparent

communication

Growing our local ,. economy to support strong and

vibrant communities

Respecting our unique rural setting, . intluding our lakes

and w,aterways

Respecting our heritage while

planning for the future

Responsible and responsive government

• ".

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, a nges, Opportunities and Thr~ts

y •

!

The'Township of Ramara has many strengths which can support a vibrant and . sustainable future. Through filublic consultation, the lakes and waterways were

~ ... --, J .-

identified as the most distinctive, and important features in the Township for both . . , permanent and seasonal residents. Th'e Township:s rural setting with its strong ,.

agricultural history was-also identified as an important element of the Township. . ~ , - , I

• The T0wnship' faces . challenges, primarily in promotrng and attracting new 'growth ,and deve'lopment prospects, The Township needs to focus on

S ·"'. , ... c'ontinuous improvement of efficient and effective delivery of municipal services , ' . . , . as well as communication with ratepayers. By working ..... collaboratively With. the

\t ~ ... :;oo- ; f· - ~

County df Simcoe and 'other neighbouring municipalities, the Township of. , ~ >( • I

'R,\mara wi ll" be able ,to devel~p new 'o ' pt rturtities for economic developme.nt " .

and tDuild strong'er unity ement ~ ,~ .

,

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, esand Threats

Strengths • Proximity/Access to Lakes & Rivers • Rural Setting • Diverse Landscape • Sense of Community • Recreational Activities • Proximity to essential service (neighbouring

urban centres) • Rich Agricultural Landscape • Abundance of natural resources

(aggregate/farmland)

Opportu n ities • Tourism & Recreation (including agri-tourism) • Rama Road Corridor Development • Improving internet access for residents &

businesses • Collaboration with County & neighbouring

municipalities • Promote growth & development through

marketing & incentives

Challenges • Large geographical area (difficult to

adequately maintain infrastructure) • Small tax base • Limited growth & development

opportunities • Lacks a 'community hub' • Limited broadband internet services • Communication between Township and

Ratepayers

Threats • Lack of economic opportunities for youth or

to attract new residents • Balancing the needs of permanent and

seasonal residents • Balancing growth and development with

natural heritage preservation .

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Strategic Priority Areas if f:

•

~ . ... - .J

./ The strategic priority.areas provide the Township of Ramara with ;a road map to the future. These strategic !9'riorities have been developed through consultation

.,. with "ratepayers, community lead~rs ,' Township Council and Staff. Th,~Si~ ~reas are reflective of initiatives that 'go ,beyond the -important ana ongoing work cu'rrently undertakeri"!:5y the . TownsQip.~· These prio!.iJy areas will be <;l .~ollective focus for tile Township and 'will help shape the future by providing guidance.,for resource ' allocatiqn, and project prioritizat ion. Each of these strategic priority areas i ~ accon,pahi.ed ·by goal!? and recommended actiol'ls that represent a five· year action plar.1 for · Council. • ., , . -

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I -

1. Plan for Growth and Development: Ensure the Township is 'businessready' and build prosperity through business attraction and retention,

2. Deliver Efficient Municipal Services: Demonstrate good governance and v.alue through effective and effiGient management of Township assets and :resources, ..,

• 3. Support Economic and Tourism Development: Through economJ,c growt,h and tourism development, attract new businesses and residents to :R'amara Township, '

4. Protect Significa~t Natural Heritage Features:, The Township will continue fo groted significant natural heritage'features and recogniie the importanc~ 'of sostaining these ,key features tmat contribute to environmental sustai,nabili!y ot'the area, • , '

~ ~ , ~

5. Foster Community Connection and Engagement: Enhance , '; , _l.

.commu'nication between ,J'ownship Council, staff ani:! ratepayers to ensure , ''h

transparent and inCiusiye decisidh making, , .

6. ~ Support a Tllriyin!;!,Agricultural Secto,r: SUpp0ct and protect the . ~ \Township's agricultural while continu ing, t.o seek out neW opportunities

~ t • j' J I' • . tor iTnGvatiol) and 9 I' . I :. •

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Strategic Priorities, Goals and A¢tions PRIORITIES

Plan for Deliver Support Protect Foster Support a Growth and Efficient Economic and Significant Community Thriving

Development Municipal Tourism Natural Connection Agricultural Services Development Heritage and Sector

Features Engagement

Be 'business ready' Improve efficiency Grow the local Protect important Develop an open Protect valuable for growth and effectiveness economy natural heritage and effective agricultural land for

of service delivery features communication long term use Develop long term Strengthen local system Growth and Open, accountable businesses Promote a clean Support innovation Development plan and responsible and sustainable Advocate for in the agri-food for the Township govemment Promote natural environment enhanced rural sector

assets in the broadband internet Revitalize Build organizational Township Align local policies Connect the agri-settlement areas resilience with provincial food sector with

policies tourism Improve the quality development of municipal infrastructure

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Short Medium Term

Term Term Goals Summary of Recommended Actions Ongoing (1.2 V .... ) (3·5 Ve ... )

(5+ years)

Complete Official Plan Review and initiate update of the Township's Zoning By-laws

1 .1.1 Ensure OP and ZBL conform with Provincial Policy Statement updates and County Official Plan. X

1.1.2 Include language in relation to: - Supporting economic development - Protection of significant natural heritage features - Protection of prime agricultural land

1.2 Review industrial Development Charges options X Be Business Ready

Growth X

1.4 Prepare marketing documents to detail industrial X land

1.5 Review of constraints and opportunities for development. Compare to surrounding municipalities for opportunities to streamline and X simplify the approval process

1.5.1 Consult with the County and Ministry of Transportation I

term 1.6 Complete Official Plan Update X

Revitalize settlement 1.7 Implement a Community Improvement Plan (CIP) for

settlement areas in the Township X 1.7.1 CIP for downtown revitalization for Brechin and Atherley

in 2018

1.7.2 Develop a CIP for Rama Road Corridor

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•• I

ShortT.nn Medium LongTonn Ongoing T.nn(3-6 G 0 811 Summary of Recommended Actions (1-2 V .... , V .... , (5+yoa",

~ Improve efficiency 2.1 Implement recommendations from and effectiven ••• Organization Service Review. X I . .,;'

i".. of lervlce delivery IN ~ 2.2 Review Strategic Plan annually and report on

L~ r1

Open, accountable progress of actions I initiatives and responllble X government

~ 2.3 Identify opportunities to share services and

improve operational efficiencies with other X

~ \' municipalities and County

2.4 Review new revenue opportunities. X I, 2.4.1 I metered i for non-residents

~ 2.5 Develop a Human Resources Management Plan

~ Build Focus on staff training and development X organizational 2.5.1

m reallience as well as staff recruitment and retention.

2.5.2 I I plan

2.6 Conduct parks, culture and recreation planning review

~ 2.6.1 Identify assets and how to improve them

X j] 2.6.2 Recreational services and programs 2.6.3 Parks Master Plan 12 2.6.4 Review for hubs~ r..

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Develo nt Short Term Medium long Term

Ongoing Term(U Goal. Summary of Recommended Actiona (1-2 Yea .. ) Yea .. ) (5+ye.")

3.1 Relaunch the Township's Economic

Grow the local Development Committee. The mandate of the committee would be to work X X

community with staff and Council to implement the economic development priorities identified in th is strategy

3.2 Provide economic development training to Township staff and Council.

3.2.1 Review best practices on economic development X

3.2.2 Create an economic development strategy

Strengthen local 3.2.3 Improve access to high speed intern et for

busines'u businesses

3.3 Develop incentives and promotions for Rama Road Corridor and available industrial lands

X (Review existing Secondary Plan for opportunities to decrease service costs)

3.4 Develop and implement a Destination (tourism) Development Strategy and identify Ramara's tourism assets and promote

Promote the through marketing

natu,.1 a .. eta of 3.4.1 Ontario Parks in Township

X the Township

3.4.2 Lakes 3.4.3 Agri-tourism !culinary 3.4.4 Leverage Simcoe Trail Strategy plan 3.4.5 Maintain active involvement in Ontario

Lake's Country (ongoing)

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Goals

Protect important natural heritage features

Promote a clean and sustainable environment

Align local policies with provincial policies

4.1

4.2

4.3

4.4

4.5

Features

Summary of Recommended Actions

Identify and assess areas considered significant natural heritage features in Township

Ensure updated Official Plan and Zoning By· laws identify and protect significant natural heritage features

Source Protection Implementation in the Official Plan

Include best management practices for feature protection in Official Plan

In planning documents, identify BMPs for protection of significant natural heritage features and water resources

Ongoing Short Term (1-2 Years)

x

x

x

x

x

••

Medium renn (3-5

Years)

Long Term (5+ years)

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En ement .. Short Term

Medium LongTenn Ongoing Term (3-5 Goal. Summary of Recommended Actions (1 -2 Y •• "" Y .... ,

(5+y .... ,

5.1 Develop electronic newsletter as first element of a Township communication strategy

X 5.1.1 Review opportunities to include newsletter in tax

bills or make available at community facilities

5.2 Develop a communication strategy for the Township

Develop an open 5.2.1 Internal: to improve communication between X

and effective departments, staff and council communication 5.2.2 External: to improve communication between the system Township, and community partners

I i i

5.3 Improve communication through Township website

5.3.1 Update website to align with County platform X 5.3.2 Develop website page with business and

development information 5.3.3 Maintain website on an on-going basis with

Advocate for 5.4 Conduct study of internet coverage to X

enhanced rural integrate with the work of the SWIFT Initiative broadb.nd 5.4.1 Review opportunities for initiatives

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Support a Thriving Agricultural ~ector

Goals

Protect important 6.1

agricultural land for long term use

6.2

Support innovation in the agri-food sector

6.2.1

Connect the agri- 6.3 food sector with

development

Summary of Recommended Actions

In Official Plan update, include specific language on the protection of prime agricultural land and reflect changes in the PPS for on-farm, diversified uses

Develop and implement an Agricultural Community Improvement Plan (i.e. Norfolk County) to incentivize on-farm diversification and value-added operations. Encourage farms to participate in programs that prevent run off into the watershed and lake

Promote agricultural tourism connections through Lake Country

Ongoing Short Term (1-2 Years)

X

Medium Term (3-5

Years)

X

Long Term (5+ years)

X

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Implementation

Following the approval of the Gorpqrate Strategic Plan , an Implementation 'I

Strategy should be develop.ed with projected costs for resources required to ' . " implement this Plan. In , some instances the Strategic Actions are specific , , project and tasks while Strate,gic Actions reflect a philosophy oC business practice, ,. '" ;...

" '" • , ". ,

-' ,.' , Implefineritation may ,change depending on budget allocation, opportunities for

, . . ~ ,

fundin g and available staff resourees. Implementation should be reviewed -•• j ...

'annually with the preparation of the Municipal Budget. • • . "

It 1 L

t· .' ,

" •

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Monitoring Success

-• .'

• • ,

• In or'!.er to measure SUCC?SS, 'Action Items that have been aChieved~ ~rdlGoa'l s that have been realized must be identified and celebrated, Monitoring may' also involve the identification of addition'~1 Action' ltems that are necessary to acHieve the Goals and Prioriti~~' of this Strategic Plan: -,

~ ,.)

. '1 , r V ~

As Goals are achleved,1 Council will consider the estabUshment of new Goals - ., >( ~ • ,

and Action Items to ensure that the municipal is continued , . ') ..

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TOWNSHIP OF RAMARAProud History — Progressive Future

MEETING: Committee of the Whole

REPORT NO. BP-1O-17


SUBJECT: Official Plan: Request for Proposal

SUGGESTED MOTION:

THAT the RFP from EcoVue Consulting Services Inc. be accepted in the amount of$58,460.00 (HST not included).

BACKGROUND:

The Township’s first and current Official Plan came into effect on July 31, 2003.Between the Township’s creation in 1994, and its first Official Plan in 2003, theTownship operated under two Official Plans — the Township of Rama Official Plan from1985, and the Township of Mara Official Plan from 1981. As set out by Section 26 ofthe Planning Act, the Township is required to update and revise its Official Plan not lessfrequently then every five (5) years. The Township’s Official Plan has not undergoneany major review, as required by the Planning Act, over the past 14 years because theCounty of Simcoe Official Plan has been under appeal since 2009. It has since beenapproved by the 0MB on December 29, 2016.

The Municipality issued a Request for Proposal (RFP) for Consulting Services for theOfficial Plan Review and Update Study on January 16, 2017.

A meeting of the REP Opening was called to order by Dave Wellman, Manager ofBuilding & Planning Services at 1:00 p.m. on Thursday, February 16. The meeting washeld in the Chocolate Meeting Room with the following staff members in attendance:

- Dave Wellman, Manager of Building & Planning Services/Chief Building Official- Jennifer Connor, Manager of Legislative Services/Clerk- Dyana Marks, Resources Technician/Acting Planning Secretary

Seven proposals were received and opened on February 16, 2017. Based only on atotal budget, the results are as follows, from lowest to highest:

P.O. Box 130, Brechin, Ontario LOK IBO, (705)484-5374 ToIl Free 1-800-663-4054 (for 689 exchange only) Fax (705)484-0441Email: rainara~ramara.ca Web Site: www.ramara.ca

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cwainman

Typewritten Text

ITEM 5.2

Consultant Cost HST TOTAL

EcoVue Consulting Services Inc. $58,460.00 $7,599.80 $66,059.80

Planscape, Inc. $71,600.00 $9,308.00 $80,908.00

Stantec $77,790.25 $10,112.73 $87,902.98

MHBC Planning $79,971.88 $10,396.34 $90,368.22

Skelton Brumwell & Associates Inc. $101,419.50 $13,184.54 $114,604.04

Meridian Planning Consultants Inc. $114,121.25 $14,835.76 $128,957.01

Cuesta Planning Consultants Inc. $145,480.00 $18,912.40 $164,392.40

A review committee was established and comprised of the CAO, Clerk, Manager ofBuilding & Planning Services, Planning & Zoning Administrator and Acting PlanningSecretary. The recommendation made by the review committee for consultant selectionwas based upon a qualitative review of the proposals submitted. The criteria werebased on:

Category PointsQualifications and skills 15Work Program 25Approach 20Timing 10Budget 25Impression

Total 100

The Official Plan review, update and conformity study is intended to occur throughout2017 and into early 2018. The study will conclude with the adoption of a new OfficialPlan for the Township of Ramara.

The selected Consultant will be one that has demonstrated understanding of the REPand the Township’s approach to planning, overall firm experience with similar projectsand high quality of work, has shown an effective approach to public engagement andhas demonstrated the ability to stay on track and within budget.

DISCUSSION:

The review committee met on March 9, 2017 to discuss and recommend a consultantfor Council’s approval. During these discussions, all members agreed that, in noparticular order, the top three potential candidates were: EcoVue Consulting ServicesInc., Planscape, Inc., and MHBC Planning.

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All three candidates have demonstrated they are qualified and capable of conductingthe Township of Ramara’s Official Plan Review and Update Study, however the reviewcommittee scored EcoVue Consulting Services Inc. as the top candidate. The reasonsfor this include;

1) EcoVue’s proven expertise in agricultural, rural, and aggregate policy planning;2) EcoVue’s proposal to consult extensively with both the County of Simcoe

Planning Department and the Chippewas of Rama First Nations;3) EcoVue’s impressive mapping capabilities;4) And the budget as set in the proposal was within range of the budget as set by

Council.

These reasons are all important as there are predominant agricultural and aggregateindustries throughout the rural based Township. The Township is also always looking tocontinuously expand and develop its working relationships with the County of Simcoeand Chippewas of Rama First Nations. Ultimately, EcoVue Consulting Services Inc.submitted a proposal that addressed all the project objectives the Township wishes tohave addressed. Their proposal also clearly outlined each step they will take tocomplete the project on time and within budget.

While both Planscape, Inc. and MHBC Planning are qualified and capable ofundertaking such studies, both lost points in various categories that prevented themfrom scoring top marks with the review committee.

Planscape, Inc. declared a conflict of interest as they are currently providing consultingwork for a private owner within the Township. While they did state, that if awarded thecontract, they would discuss the conflict with the Township and the owner to come to anagreement on a solution to address the potential conflict, the review committee felt itwould be best to avoid any potential conflicts of interest all together.

MHBC Planning has completed many planning related studies for many municipalities inthe County of Simcoe and surrounding counties and regions, however the reviewcommittee does not believe they could justify recommending spending the difference indollar value between the proposed budgets for the high level of quality services theybelieve both MHBC Planning and EcoVue Consulting Services Inc would provide.MHBC Planning’s proposed budget came in at $21,511.88 (when excluding HST) or$24,308.42 (when including HST) over EcoVue Consulting Services Inc. proposedbudget.

ALTERNATIVES:

None presented. The review committee has done their due diligence in reviewing all 7proposals and are confident in their review and recommendation.

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The process for undertaking the Official Plan Review was approved as part of the 2017budget process.

Based on EcoVue Consulting Services Inc.’s proposal, the maximum cost will be$58,460.00 (excluding HST) or $66,059.80 with HST.

STRATEGIC ISSUES:

Approval of EcoVue Consulting Services Inc. as the consultant for the Township ofRamara’s Official Plan Review and Update Study is the first step to begin the process ofupdating the Township’s Official Plan to bring it into conformity with Provincial legislationand County policies. Updating the Official Plan is a critical first initiative to ensure theTownship of Ramara is on track to achieve its strategic priorities as set out in theProposed Strategic Plan. The Strategic Priority Areas that will be affected by Updatingthe Official Plan are as follows:

Plan for Growth and Development:Ensure the Township is ‘business-ready’ and build prosperity through businessattraction and retention.

The Updated Official Plan will provide updated and relevant policy direction to ensurethe Township is more ‘business-ready’.

Deliver Efficient Municipal Services:Demonstrate good governance and value through effective and efficient management ofTownship assets and resources.

The recommended consulting firm has demonstrated they are capable of updating theTownship’s Official Plan and are within the Official Plan Review and Update Studybudget for 2017 (when excluding HST). This demonstrates the Township will be able toprovide effective and efficient management of Township assets and resources to itsresidents.

Support Economic and Tourism Development:Through economic growth and tourism development, attract new businesses andresidents to Ramara Township.

The Updated Official Plan will be the primary guiding document to promote economicgrowth and tourism development in the Township.

Protect S~gnificant Natural Heritage Features:The Township will continue to protect significant natural heritage features and recognizethe importance of sustaining these key features that contribute to environmentalsustainability of the area.

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The Updated Official Plan will set policies to protect significant natural heritage featuresto ensure environmental sustainability of the area.

Foster Community Connection and Engagement:Enhance communication between Township Council, staff and ratepayers to ensuretransparent and inclusive decision making.

The recommended consulting firm has indicated they will work with Township Council,staff and ratepayers to ensure clear communication throughout the duration of thestudy. The inclusion of a variety of stakeholders will ensure transparency and inclusivedecision making.

Support a Thriving Agricultural Sector:Support and protect the Township’s agricultural sector while continuing to seek out newopportunities for innovation and growth.

The Updated Official Plan will set policies to both protect and preserve the Township’sagricultural sector while also supporting future agriculturally related growth in the sector.

RECOMMENDED ACTION:

That Council approves EcoVue Consulting Services Inc. as the consultant for theTownship of Ramara’s Official Plan Review and Update Study for the maximum amountof $66,059.80 with HST included.


Dave Wellman, CBCO, CRBOManager of Building & Planning Services!Chief Building Official

Noted~~ ,CAO

Date: ~ 10/17

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MEETING: COMMITTEE OF THE WHOLE

REPORT NO. CPC-01-17

DATE: MARCH 20,2017

SUBJECT: REQUEST FOR NO PASSING SIGNS ON COUNTY ROAD 47

SUGGESTED MOTION:

THAT Council send a letter to the County of Simcoe requesting no passing signs be installed on County Road 47.

BACKGROUND & DISCUSSION:

A deputation was made at the March 2 meeting for the Ramara Community Policing Committee regarding unsafe passing on County Road 47. Residents on County Road 47 have witnessed aggregate transport trucks passing one another and are very concerned for the safety of those travelling on the road. There are 2 hills on County Road 47 which make passing very dangerous. Following is a message received through the Township's Customer Service Request system in which you can see this matter is a real concern for the residents who travel this road.

The Committee is requesting that Ramara Council bring this issue forward to Simcoe County Council with a request that No Passing signs be installed on County Road 47, located before the two hills visible to both east and west bound traffic.

AL TERNATIVE:

None provided.


Not applicable.

STATEGIC ISSUES:

Two strategic issues apply:

Quality of Life: to plan and promote development that harmonizes with existing communities and deters impacts on our country setting.

P.O. Box 130, Brechin, Ontario LOK lBO, (705)484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705)484-0441 Email: [email protected] Web Site: www.ramara.ca

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cwainman

Typewritten Text

ITEM 6.1

Safety and Security: to protect the lives, well being and property of our citizens with comprehensive and efficient protective, emergency and health related services for the betterment of the community.

RECOMMENDED ACTION:

A letter be sent to Simcoe County Council requesting that No Passing signs be installed on County Road 47 with the support of Council and the Ramara Community Policing Committee.

Respectfully Submitted,

Dyana Marks Secretary to the Ramara Community Policing Committee

of '*" Noted by: ~Il/;tLt..)., ..t1yI.../

J nice McKinn n, AO

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New ticket #251182 created

From: Michael Douglas

Department: Roads Simcoe County Road 47

At the Thursday, March 2nd meeting of the Ramara Township Policing Committee I asked that the policing committee consider the ongoing traffic hazard involving the unsafe passing on Simcoe County Road 47, especially involving aggregate trucks passing each other. This has caused very dangerous accidents in the past where property and lives were jeopardized, and close call incidents continue to occur. It is only a matter of time before a serious accident will take place.

A motion was passed by the Ramara Township Policing Committee recommending to Ramara Township Council to bring this issue forward at Simcoe County Council requesting that No Passing signs be installed on Simcoe County Road 47. This is especially necessary before the two hills located on Simcoe County Road 47, with No Passing signs visible to both East and West bound traffic.

The purpose of the ticket is to further document this ongoing traffic safety concern. As well as to request feedback of the decisions reached by Ramara Township Council and Simcoe County Council regarding the recommendation that No Passing signs be installed on Simcoe County Road 47 before the two hills located on Simcoe County Road 47, and visible to both East and West bound traffic.

To view or respond to the ticket, please login to the support ticket system

1

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REPORT NO: WD-08-17


SUBJECT: Ferreira Road Agreement

SUGGESTED MOTION:

1. THAT the developer enter into an agreement with the Township of Ramara to construct a new Township road off McNeil Street to service lands currently described as 7 Balsam Street.


Earlier this month Mr. Ferreira approached staff requesting permission to enter into a road agreement to construct a new road off McNeil Street, as shown below, to service five residential building lots, on his lands, currently described as 7 Balsam Street. Request attached.

,;_r~' b ': ~ ,

~ - ..&-_- - -

Planning staff have advised that the subject property is currently in a generic zone category in a holding pattern. The Official Plan permits the creation of up to five residential lots by consent and therefore this development could be supported through the severance process.

P.O. Box 130, Brechin, Ontario LOK lBO, (705)484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705)484-0441 Email: [email protected] Web Site: www.ramara.ca 79 of 93

cwainman

Typewritten Text

ITEM 7.1

Ferreira Road Agreement March 20, 2017

Page 2

Staff recommends entering into an agreement with the developer. The agreement shall include the following:

1. The lots be serviced by a new road extending from McNeil Street to the west limit of the road allowance. Note the width of the road allowance is only 40 feet as opposed to the standard 66 feet.

2. The new road to include a cul-de-sac in accordance with Township standard 205 (attached). Additional lands will be required to accommodate the cul-de-sac.

3. That the road be constructed in its entirety including tying into the existing road in accordance with Township standard 2028 (attached)

4. An exception to the above is the developer to pay the cost of double hi-float surface treatment to the Township instead of the asphalt requirement. The Township will include it in the annual hi-float tender once the homes are completed and carry out the work.

5. Normal site plan control process will be carried out. 6. Addresses of the five properties will be off the new road, proposed to be Ferreira Street. 7. The road will be declared, by bylaw, a public road once it is complete prior to surface

treatment. The Township will assume maintenance on the portion of the road including winter plowing.

AL TERNATIVES:

None provided


All costs to be borne by the developer.

STRATEGIC ISSUES:

Road maintenance and construction fall under Municipal Services, where we aim to provide our stakeholders with cost effective services and programs consistent with the community's financial resources, priorities and best interests.

RECOMMENDED ACTION:

That the suggested motion be adopted.


~ Kathy Sipos, AMCT, CRS-S, CMMI Manager of Municipal Works

Noted By: ~~dx / t2 Janice MCi/1flOi1lCAO Dated: ~ /6,/17

Page 2 80 of 93

FRI, MAR-10-17 1 :22PM P.01 7 flA5ryJ . '/ f 1'1 tJ -r- e1(ff'brp,A----- hn qA~ /0,:2..0/7

kbjtd: 117~~ 1204~~,&#d/~

1~i4t !kf ~~: '10 ~ ~ Q- kJ~ 1JAu-~

AJT[::NT2o~-k~ ~~ - fYlM7~ fj ~cvI t//~

'~: A ?~ c#1/~~ ~ol ~ &~ ~.5 k~ jp/t; cpf ff 7 L3 a(~ 2crd; )Pa-YY1~ pj~ ?I()--n, / 5"'1 ~y

7J~~~> r ~ rpYU-C/U0

TOTAL P.01

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NOTES: 1. DETAIL OF GRADING ()f" BULB AAEAS OF CUL-DE-SAC TO BE SHOWN ON PROFILE DRAYIlNGS. 2. CUL-DE-SAC DRAINAGE TO BE DlREClED TOWARDS THE BEGINNING ()f" THE BULB.

MlNIt.AUW DITCH GRADE TO BE 2X. 3. ALL DlWENSIONS ARE IN t.CETRES UNLESS OTHERYIlSE SH~.

NO. REVISION APR'O OATE

TOWNSHIP OF RAMARA RURAL - RESIDENTIAL CUL-DE-SAC

23.0m ROAD ALLOWANCE 7.0m ASPHALT SURFACE

APR'O: DATE: NOV /06

ORAWN: SCALE: NTS

STD. No. 205

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"NOT FOR NEW DEVELOPMENT" 20.0

CfcL 0.6 C~L OF 0.6 CfcL DI CH ROUNDING CON TRUCTION ROUNDING DI CH 3.0 J 2.05 I I 1.25 I 3.1 3.1 I 1.25 I I 2.05 I 3.0

I I JHOULDEk dHOULDEk I I t-

tnw (flw Wz I 7.0 7.0 I L5~ 3:::J

I I -' ~~ g§~ O~ V-HYDRO POLE ~ :::r:W :::r:w t-o.. t-o.. ::JO

: i= 0::0 00:: 00:: (flo.. zo..

1.5 100mm TOPSOIL, (TYP.) f~mm HL3 ASPHALT SEED AND MULCH 150mm GRANULAR 'A'

~450mm GRANULAR '8'

-~ .. 6.0% • 2.0% 2.0% .. 6.0% ...

~~ -

.J.. 7 ./ r .............

~ ~"Ik. ~.\ 0.9 '!:>'." 'J., •• 3.0% 3.0% ... l'TYP. ..

~ 1.5 SUBGRADE COMPACTED TO

_II_ 0.3

I LOW FLOW I 95% STANDARD PROCTOR DENSITY 100mm TOPSOIL AREA AND SOD (TYP.)

NOTES: 1. ALL DIMENSIONS ARE IN METERS UNLESS OTHERWISE SPECIFIED.

2. ALL GRANULAR MATERIALS TO BE COMPACTED TO 100% STANDARD PROCTOR DENSITY.

3. NURSERY SOD TO BE PLACED IN LOW FLOW AREA OF DITCHES ONL Y. SEED AND MULCH TO BE PLACED IN ALL OTHER LOCATIONS IN THE RIGHT-OF-WAY.

4. THIS ROAD SECTION IS ONLY TO BE USED TO UPGRADE EXISTING ROADS CONSTRUCTED AND OPENED PRIOR TO DECEMBER 31, 1965. THE PURPOSE OF THIS ROAD SECTION IS TO OUTLINE MINIMUM STANDARDS TO ENABLE ASSUMPTION BY THE TOWNSHIP.

NO. REVISION APR'D DATE TOWNSHIP OF RAMARA APR'D: DATE: JAN/14

DRAWN: SCALE: NTS

RURAL - LOCAL IMPROVEMENT 6.2m RURAL ROADWAY STD. No. 2028

WITH OPEN DITCHES

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REPORT NO: WD-09-17


SUBJECT: Gravel Tender

SUGGESTED MOTION:

1. THAT staff be authorized to issue one tender for granular A supply and application for gravel road resurfacing for all areas in the Township.


Over the past several years three separate tenders have been issued for the supply and application of granular A on Township roads in an attempt to save money by obtaining better prices in each area.

In 2015 and 2016 this resulted in two separate companies supplying gravel in different areas. In 2015 the low bidder in the north end was $734.50 less than the next bidder who was low in both the south and central areas.

In 2016 the low bidder in the central and north end was $1600.00 less than the next bidder but did not bid on the south.

The cost to test gravel was $887.50 for 2015 and $1,076.50 for 2016 - twice as much as it would have been to sample one company. In addition, because there were two different companies in different areas staff did not have the flexibility to change quantities to other areas.

For example, in 2016 several roads in the south end underwent shoulder retrieval resulting in a reduced need for gravel on those roads. Although the overall quantities tendered had been reduced, the amount in the south would have been better utilized in the central and north areas however those areas were separate tenders awarded to a different company.

In 2015 scheduling was an issue. Since gravel resurfacing takes all staff as well as some contractors we could not accommodate both companies at the same time. When weather interfered and one company did not get done they had to be put on hold while the second company came in and then back when they were finished. This made the process disjointed and patchy leaving areas started but unfinished which in turn disrupted dust control application.


cwainman

Typewritten Text

ITEM 7.2

,-

Gravel Tender March 20, 2017

The original idea of saving money did not pan out.

Page 2

As well, the overall quantity budgeted for in 2017 is reduced from $315,000.00 in 2015 to $200,000.00 in 2017. In 2015 we tendered for 30,000 tonnes. In 2016 we tendered for 20,000 tonnes. In 2017 we are proposing 16,000 tonnes. To keep our economies of scale high one tender is recommended. This does not necessarily mean the same price for each of the areas. The tender documents will still request prices based on the separate areas but the tender as a whole will be analyzed for recommendation to Committee.

AL TERNATIVES:

1. Status Quo - three separate tenders. 2. Tender annually for one area only - not recommended.


Separate tender prices may be more competitive but operational costs are higher.

STRATEGIC ISSUES:


RECOMMENDED ACTION:


Respectfully submitted, ")

/~ Kathy Sipos, AMCT, CRS-S, CMMI Manager of Municipal Works

Noted By: ~~ll'~lV J~e~MC innOn,!AO

Dated: _&. / (, fif I

Page 2 85 of 93


TOWNSHIP OF MA Proud History - Progressive Future


REPORT NO: WD-10-17


SUBJECT: Wood Chipper Tender - Award

SUGGESTED MOTION:

1. THAT staff be authorized to purchase a Carlton 1712 disc wood chipper from Alan Fyfe Equipment at a cost of $50,239.00 plus tax; and,

2. THAT costs above $45,000.00 be financed by the equipment reserve fund; and, 3. THAT the 1991 wood chipper be declared surplus and sold at auction.


There is $45,000.00 in the 2017 Budget to replace the 1991 wood chipper. The 2011 10-year capital budget originally listed the replacement for 2016 in the amount of $75,000.00. This amount was reduced to $45,000.00 in the 2015 1 O-year capital budget.

Tender packages were sent out and notice was posted on the Township website. A meeting of the Tender Opening Committee was held on Wednesday February 22,2017 12:30 p.m. where all bids received were opened and read.

Make

1712 Drum 12XP Drum

Cardinal Inc. Morbark M12R Drum Nortrax Canada Inc. Bandit 15XP Drum

The only bid within budget did not meet specifications. The Foreman, Contract Administrator and Mechanic attended a demonstration of the three lowest bids. Alternate prices were also requested.

Allan Fyfe Equipment offered the same chipper with disc instead of drum at $743.00 less than originally bid which is $50,239.00 plus tax. Our cost $51,123.21 (net tax).

Nortrax offered a 140 HP at $53,425.00 plus tax.


cwainman

Typewritten Text

ITEM 7.3

Wood Chipper Tender - Award March 20, 2017

Page 2

Staff have recommended the Alan Fyfe Equipment alternative. It is available immediately.

A reliable chipper is essential in the aftermath of ice and wind storms.

AL TERNATIVES:

1. Accept low bidder - HP did not meet specs, no winch provided, less repair access 2. Re-budget and retender next year - our current chipper is nearing the end of its reliable life

and costing money in repairs.


The extra cost of the chipper will be offset by the revenue generated by declaring the old chipper surplus and selling it at auction. Estimated surplus value is $5,000.00 - $10,000.00.

STRATEGIC ISSUES:


RECOMMENDED ACTION:



~:th~CT, CRS-S, CMMI Manager of Municipal Works ,If I / ~

Noted By: (J~ ~.?r~ Zldanice McKinnnlCAQ

Dated: fi/tt-t I?/l T

Page 2 87 of 93




REPORT NO: WD-11-17


SUBJECT: Mara Provincial Park Signage

SUGGESTED MOTION:

1. THAT all complaints regarding park traffic within the Crossings Subdivision be directed to staff for documentation and monitoring.


At the July 18, 2016 Committee of the Whole meeting the following was recommended and by Council July 25, 2016:

CW.159.16

THAT we request Mara Provincial Park to post directional signs to the park to avert traffic from the Crossings Subdivision.

Staff forwarded a letter to the park as requested explaining that the concern behind the resolution was that park visitors who are travelling north bound on Highway 12 make a left turn onto Balsam Road and then take the first left onto Kurtis Derive into the Crossings subdivision. We requested additional signage be posted to guide park visitors past Kurtis to Courtland.

The Park Superintendent responded as follows:

Thank you for your letter dated Oct 18th regarding CW.159.16. I checked with park staff and they were not told by any park visitor of their difficulty finding the park so I'm not sure the scope of the problem resulting in the resolution. Attached are 2 pictures from Balsam Rd. As you can see, the TODS sign is not visible from Crossings Rd however it has to stay within a reasonable distance of Courtland as it informs drivers to turn left. If Ramara would like to move the TODS sign east, feel free to liaise with

P.O. Box 130, Brechin, Ontm·io LOK lBO, (705)484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705)484-0441 Email: [email protected] Web Site: www.ramara.ca 88 of 93

cwainman

Typewritten Text

ITEM 7.4

Mara Provincial Park Signage March 20, 2017

TODs and relocate as you see fit.

Page 2

There is an Ontario Parks sign on the hydro pole and another on Courtland, south of the intersection. I realize this is not the issue.

If the Township of Ramara would like to add an additional sign on Balsam directing drivers to continue on Balsam past Crossings Rd, please let me know and I can share the Ontario Parks logo artwork with you. A sign with the logo and an arrow pointing up should suffice.

I welcome the opportunity to discuss further and work with the township, in whatever capacity. Please contact me directly with any questions or concerns. Thanks again,

The pictures provided are attached to this report

ALTERNATIVES:

1. Monitor the scope of the problem. 2. Spend taxpayers' money to install additional signs.


All costs would be at Ramara's expense.

STRATEGIC ISSUES:


RECOMMENDED ACTION:



Kathy Sipos, AMCT, CRS-S, CMMI Manager of Municipal Works

Noted By: -~~~::::::'-'~'-,LJ..J£LJ:!.::n.G~~---

Dated: anice McI~mon, CAO ~/r;Jl

Page 2 89 of 93

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MEMO TO: Committee of the Whole

FROM: Audrey Lee, Accounts Receivable/Accounting Clerk Health & Safety Officer

DATE: March 16,2017

SUBJECT: 73 Lake Avenue Utility Account #0085200000

At the February 13, 2017 Council meeting, the owner of 73 Lake Avenue appeared as a deputation regarding his utility account. Council requested that a memo from staff be submitted explaining the activity on the above noted utility account.

On June 22,2016 and September 30,2016, the quarterly utility invoices were estimated for the above noted property. When the September 30,2016 invoice was mailed, a letter to the owner was enclosed stating that his meter had been estimated more than twice (see attached). The owner was given until Friday, November 25,2016 to comply with the letter that being having a functioning meter. After that date, increased flat rate charges would be billed on the next quarterly billing in January, 2017.

On January 18, 2017, owner called to discuss his invoice. Staff set up an appointment for January 24, 2017 to look at his meter.

On January 24, 2017, the owner came to the office to discuss his increased charges on his utility invoice. The owner advised that he went to the Environmental Office, wanted to leave his door combination so the staff could look at the meter when no one was home. Staff advised that they are not allowed to enter dwelling unlesss someone is there. The owner advised that he would schedule an appointment when he returned from Florida which never happened. Owner requested me to write off the additional fees. I advised that he did not comply with my letter and that I was following Council's direction in accordance with Bylaw #2014.27 which is why he received the increased flat rate c rges.

P.O. Box 130, Brechin, Ontario LOK lBO, (705) 484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705) 484-0441 Email: [email protected] Web Site: www.ramara.ca

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cwainman

Typewritten Text

ITEM 9.1

October 7, 2016.

Dear Sir:


TOWNSHIP OF RAMARA Proud Hist01Y - Progressive Future

Re: 73 Lake Avenue Account #085200.00

Enclosed please find your quarterly utility bill for the above noted property. At the current time your meter has been estimated more than twice.

In accordance with Bylaw #2014.27, it states the following:

"Any property owner with an installed water meter package that is not functioning and refuses access for maintenance of the water meter package will be subject to increased flat rate service charges."

Please make arrangements for a meter to be installed or functioning accurately before Friday, November 25,2016, so we can receive an actual read for consumption of water usage on the next quarterly billing. To make arrangements for this to be done, please call the Environmental Office at (705) 484-5374 Extension 237. if arrangements have not been made, increased flat rate charges will be billed on your next quarterly billing.

If you have any questions, please do not hesitate to catl me.

Yours very truly,

TOWNSHIP OF RAMARA,

~~ Audrey Lee, AMCT, AMTCO, Accounts Receivable/Accounting Clerk Health & Safety Officer.

P.O. Box 130, Brechin, Ontario LOK lBO, (705) 484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705) 484-0441 Email: [email protected] Web Site: www.ramara.ca

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