1. Commissioner Basic Training Welcome!Page 1 GCR 2005

2. Commissioner Basic TrainingPart II of IV: Why Commissioners? (cont) Units: The Commissioners Top Priority (intro)Page 2 GCR 2005 3. SessionLearning ObjectivesTwoAt the end of this session, you should be able to: Be familiar with unit program planning. Be able to use the online reporting system. Explain how unit committees are organized to support the unit leaders. State the role of the commissioner in youth protection.Page 3 GCR 2005 4. Unit Visitation ReportsReport on first visit as a unitcommissioner to your AssistantDistrict Commissioner. Commissioner Challenge: Become more familiar with resource material to improve your evaluations. Increase your understanding of the total situation in the unit. Another visit opportunity coming up Review Unit Contacts section in Commissioner Fieldbook pg. 15-16Page 4GCR 2005 5. Cub Program Planning Plan your work and work your planUnderstand the program planning process & tools(see chapter 24, Cub Scout Leader Book)Resources to help with program planning: Cub Scout and Webelos Scout Program Helps Pack Program Planning Chart Cub Scout Leader Program Notebook District & Sector Calendars School, Ward, & Stake Calendars Other planning opportunities: Annual Pack program planning conference (attended by Cubmaster, pack committee, den leaders, den chiefs, parents, unit commissioner) Monthly committee/pack leaders planning meeting Monthly den chief & den leader meetingPage 5GCR 2005 6. Scout Program Planning Plan your work and work your plan Follow a pattern which involves the boys (see chapter 8, Scoutmaster Handbook)Resources to help with program planning: Troop Program Features: Volumes 1-3 Troop Program Resources Troop Program Planning Worksheets Boy Scout Leader Program Notebook District & Sector Calendars School, Ward, & Stake CalendarsFive Planning Steps:2. Do homework (get information ready)3. Find out what Scouts want4. Hold troop leaders program planning conference(attended by Patrol Leaders Council and Scoutmaster)5. Obtain Scouting committee support6. Share the plan with scouts, parents, UC, othersPage 6 GCR 2005 7. Varsity Program PlanningPlan your work and work your plan The coach is to be on the sidelines (see chapter 5, Varsity Scout Leader Guidebook) Resources to help with program planning: Varsity Program Features: Volumes 1-3 Troop/Team Program Resources Team Activity Planning Worksheets Varsity Scout Game Plan District & Sector Calendars School, Ward, & Stake CalendarsSix Planning Steps:2. Do homework (get information ready)3. Conduct the Teams Annual Planning Clinic4. Share the Plan5. Quarterly Program Detailing6. Monthly Program Detailing7. Weekly CheckupPage 7 GCR 2005 8. Venturing Program PlanningPlan your work and work your plan Information on planning Crews program (see chapter 3, Venturing Leader Manual) Planning process includes officers and members: Suggest ideas for activities Plan the activities Carry Out/Participate in the activitiesPlanning steps:2. Program Capability Inventory completed by adults3. PCI information organized on Program Planning Forms4. Venturing Activity Interest Survey completed by Venturers5. Brainstorm ideas for activities using information collected above6. Discuss and evaluate each idea7. Select activities and place on program calendar8. Each month, plan details for next months activitiesPage 89. Revise as needs and interests changeGCR 2005 9. Unit CommissionerWorksheets These forms may be used, if you find them helpful. They are not to be taken into a scout meeting. They do not need to be turned in to anyone. They provide guidance with items for you to watch for. They may prove useful in filling out the Comments section of the online report.Page 9GCR 2005 10. Online Unit Visitation ReportsUVTS 2.0 Unit Visit Tracking System Who can use it?Page 10GCR 2005GCR 2005 11. Online Unit Visitation ReportsUVTS 2.0 Unit Visit Tracking System What do I record? 1. A visit was made.Page 11GCR 2005GCR 2005 12. Online Unit Visitation ReportsUVTS 2.0Unit Visit Tracking System What do I record? 1. Quality Indicators.Page 12 GCR 2005 GCR 2005 13. Online Unit Visitation ReportsUVTS 2.0Unit Visit Tracking System What do I record?1. Comments.Page 13 GCR 2005 GCR 2005 14. Online Unit Visitation ReportsUVTS 2.0Unit Visit Tracking System What do I record? 1. Focus.Page 14 GCR 2005 GCR 2005 15. Online Unit Visitation ReportsUVTS 2.0Unit Visits Tracking System This all sounds verygood, but. Where do I start?Page 15GCR 2005GCR 2005 16. National Website Scouting.org/Scoutsource/Commissioners This is where to start. Bookmark this site. Almost everything on the left pertains to you.Page 16GCR 2005GCR 2005 17. National Website Scouting.org/Scoutsource/Commissioners Click on Unit Visit Tracking System.Page 17GCR 2005GCR 2005 18. National Website Scouting.org/Scoutsource/Commissioners Click on MyScouting.Page 18GCR 2005GCR 2005 19. Or Go Directly toMyScouting.Org Another location to bookmarkUVTS 2.0 (Unit Visit Tracking System)Page 19 GCR 2005 GCR 2005 20. Or Go Directly toMyScouting.Org Another location to bookmarkUVTS 2.0 (Unit Visit Tracking System) Sign in or create an account to do so.Page 20 GCR 2005 GCR 2005 21. Or Go Directly toMyScouting.OrgUVTS 2.0 (Unit Visit Tracking System) Info needed for an account:1. Email address & Password;2. Council number 591; Registration Number from your card or label of Scouting magazine.Page 21GCR 2005GCR 2005 22. MyScouting.OrgUVTS 2.0 (Unit Visit Tracking System) Once in, select District Tools (Unit Visit Tracking). Unless you are registered as a commissioner, you will not see this choice. Problems getting in? Call Scout Office.Page 22GCR 2005GCR 2005 23. MyScouting.OrgUVTS 2.0 (Unit Visit Tracking System)After selecting Unit Visit Tools, view the video.It is worth coming back to as a reference tool.Page 23 GCR 2005 GCR 2005 24. After Viewing the Video Click on Visits or Add Visit.Page 24GCR 2005GCR 2005 25. After Viewing the Video Select Unit visited. Select Type of visit. Description Use only asnotes for yourself. Notviewable by AssistantDistrict Commissioner orDistrict Commissioner. Date Use calendar toright, Number of Youth,Number of Adults.Page 25GCR 2005GCR 2005 26. After Viewing the Video Save Important. Message providedafterwards.Page 26GCR 2005GCR 2005 27. Quality Indicators This tab is activated after entering and saving data under the Visit tab. Select Yes, No, or None for each of the criteria. Click on Save when finished.Page 27GCR 2005GCR 2005 28. Comments Add description/details ofwhat you observed. You have up to 255characters available. Here is where notes fromthe CommissionerWorksheet come in handy.Page 28 GCR 2005 GCR 2005 29. Administrative Comments Your Comments will be read by the District Commissioner with follow up Administrative comments added. This will let you know someone read your report.Page 29 GCR 2005 GCR 2005 30. Focus This is a note or reminderto yourself for follow upvisits. It is to help you withongoing planning. After completing each fieldalways Save beforemoving to another Tab.Page 30 GCR 2005 GCR 2005 31. Online Unit Visitation ReportsSummary Visits are requested monthly. After your visit, report it. Youmay go back later and edit it. Leaders above you can readyour report, and add comments,but may not change it. Stake, district, council, andnational leaders will be able toknow of trends from thesereports. Needed help or changes can beprovided.Page 31 GCR 2005 GCR 2005 32. Unit Committee Functions Understand what help aunit leader should receive from a unit committee. Fast Start training helps a new leader get startedright.Unit CommitteeUnit Commissioner Unit LeaderPage 32 GCR 2005 33. Functions of the Pack Committee Cub Scouting: Recordkeeping Correspondence Advancement Training Public Relations Outings Membership/RegisReference:Cub ScoutLeader BookPages 23-5 to 23-7Page 33 GCR 2005 34. Functions of the Scouting CommitteeBoy Scouting:Varsity:Venturing:Provide Leadership Provide leadershipProvide leadershipEquipmentEquipment Membership/RegisTransportation Membership/RegisComplete PCIMembership/Regis Advancement Secure equipmentAdvancementTrainingProvide facilitiesTraining High adventureFind resourcesSupport outdoorSportsSupport program program needs Personal developmentTraining Service Special programs References: Scoutmaster Handbook Reference: Page 157Varsity Scout Reference:Leader GuidebookVenturing Leader TroopPages 22 & 24Manual Committee GuidebookPages 18-19Page 34GCR 2005 35. Unit Commissioner and Unit Committee Working with the COR and the Committee Chair, the unitcommittee is an unequalled resource for aid. The Unit Commissioner is to work with both the COR and theCommittee Chair to see that an active committee is set up and infull operation. The committee is to have at least the minimum positions filled,as requested by the district. Cubs: Chair, Advancement,Membership, Primary Counselor, and Trainer for Scouts addSecretary/Treasurer, Primary President, & Outdoor/Activities. It may be necessary to convince the COR and/or the CommitteeChair of the advantages to the leaders and the boys that acommittee staffed with each of these positions can provide .Page 35GCR 2005 36. The Commissioner and Youth ProtectionThe Boy Scouts of America is deeply concerned about the general welfare of our children. Commissioners can help in several ways: Remind LDS leaders to hand out registration forms when calling Scout leaders; wait a week after submission for clearance of backgroundcheck before sustaining. Remind unit leaders to always have a second adult with them when meeting with the boys. Youth Protection training required every two years. Promote use of videos: Cubs with parents (at home?)Others in group settings parents optional. Explain boys handbook inserts (role of Trainer).Page 36GCR 2005 37. Make a Second Unit Visit These are the guidelines: Go by yourself. Visit a boy/youth meeting. Stay only 15 minutes. After your visit fill out a worksheet, if desired. The worksheet is for you only. Use it to helpyou know what to look for as you monitorlong-term progress. Report your visit online.Page 37GCR 2005 38. ReviewWe have learned about:Supporting the UnitUnit Program PlanningThe online reporting systemCommissioner prioritiesOrganization of unit committeesCommissioner and youth protectionThank you for participating!Page 38 GCR 2005 39. Page 39 GCR 2005