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Commissioned Corps Promotion Process PY 2011 Angela Mtungwa, M.S. CDR, U.S. Public Health Service...
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Transcript of Commissioned Corps Promotion Process PY 2011 Angela Mtungwa, M.S. CDR, U.S. Public Health Service...
![Page 1: Commissioned Corps Promotion Process PY 2011 Angela Mtungwa, M.S. CDR, U.S. Public Health Service Promotion Coordinator Office of Commissioned Corps Operations.](https://reader035.fdocuments.us/reader035/viewer/2022062407/56649e565503460f94b4eca7/html5/thumbnails/1.jpg)
Commissioned Corps Promotion Process PY
2011
Angela Mtungwa, M.S.CDR, U.S. Public Health Service
Promotion CoordinatorOffice of Commissioned Corps Operations
Div. of Commissioned Corps Officer Support
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Disclaimer
These slides: – are intended to assist in the promotion
presentation and are not intended for distribution as a primary source of promotion information.
– are not intended as reference material.
Please refer to the Promotion Information page of the CCMIS website for the most current and accurate information.
![Page 3: Commissioned Corps Promotion Process PY 2011 Angela Mtungwa, M.S. CDR, U.S. Public Health Service Promotion Coordinator Office of Commissioned Corps Operations.](https://reader035.fdocuments.us/reader035/viewer/2022062407/56649e565503460f94b4eca7/html5/thumbnails/3.jpg)
Agenda
• Types of Promotion
• Eligibility
• The Promotion Board
• The Promotion Process
• Preparation
• Where to find help
• Questions
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Classification of Competitive Promotions
• Temporary (*O-4 and Above)
– * Medical & Dental Officers: O-4 is non-competitive
• Permanent
• Exceptional Proficiency Promotion
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Eligibility Requirements
Training and Experience Credit
Time in Service
Time in Grade
Temporary Grade and Exceptional Proficiency Promotions
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EligibleGrade
T&E CreditRequired
Time in Service RequirementTime in Grade
Requirement During Current PHS Tour
O-2 4 years None None
O-3 8 years None None
O-4 12 years 6 months on current tour as officer in the PHS
Commissioned Corps (as of March 1st of the year reviewed
by prom board)
None
O-5 17 years 5 years (2 years must be as officer in the PHS
Commissioned Corps)
2 years as O-4
O-6 24 years 9 years (3 years must be as
officer in the PHS Commissioned Corps)
3 years as O-5
Temporary Promotion Eligibility
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Calculating Temporary Grade Promotion Eligibility
Officers meeting the criteria during these dates are eligible and should update their eOPF by Dec. 31, 2010.*
Example – LCDR Ima Engineer• TED: January 1, 1995 + 17 years = Jan 1, 2012• 7 years PHS service (5 years service w/2 in PHS?) • 3 years as an O-4 (2 years as O-4?)
* Officers eligible for T04 must meet TIS by 3/1/2011.
PY2011 runs from July 1, 2011 to June 1, 2012
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Permanent Promotion Eligibility
EligibleGrade
Credit Required for Regular Corps Officers
O-2 7 years T&E
O-3 3 years Promotion Credit
O-4 10 years Promotion Credit
O-5 Restricted 7 years Seniority Credit
O-5 Non-Restricted 17 years Promotion Credit
O-6 4 years Seniority Credit
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Exceptional Proficiency Promotion
• Nominations are based on the possession of unusual levels of training and/or professional experience, or unique qualifications
• Officer can only be nominated once per grade
• Agencies receive quotas – 5% of total eligible for EPP in the agency
• Board is unaware of which officers are EPP nominees and which are eligible in their own right
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Criteria for EPP Nominations
• Officers cannot be eligible in their own right
• Officer must meet time in grade requirement
– 1 year in temporary grade as of March 1 – Additional TIG requirement for O-5 & O-6
• Officer is in compliance with all requirements– Standards of Conduct– Licensure – COERs – Basic Readiness
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Exceptional Proficiency Promotion Eligibility
EligibleGrade
T&E CreditRequired
Time in Service Requirement
Time in Grade Requirement During
Current PHS Tour
O-2 4 years None 1 year as O-1 (as of 3/1)
O-3 8 years None 1 year as O-2 (as of 3/1)
O-4 12 years 6 months on current tour as officer in the PHS Commissioned Corps
(as of March 1st of the year reviewed
1 year as O-3 (as of 3/1)
O-5 17 years 5 years (2 years must be as officer in the PHS Commissioned Corps)
1 year as O-4 (as of 3/1) 2 years as O-4
(during PY cycle)
O-6 24 years 9 years (3 years must be as officer in the PHS Commissioned Corps)
3 years as O-5 (during PY cycle)
Must meet TIG. Can meet TED or TIS, but not BOTH
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Exceptional Proficiency Promotion
• OCCO will only recognize nominations from HHS STAFFDIV & Agency/OPDIV Heads and Directors of non-HHS agencies to which officers are detailed
– In other words….Officers cannot nominate themselves
• An officer will be advised by the agency of the EPP nomination effort, so they can prepare their eOPF.
• Officer and Reviewing Official Statements must be submitted to the officer’s eOPF by the deadline.
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Exceptional Proficiency Promotion
• Officers transferring from a nominating agency will be removed from consideration unless:– supported by the receiving agency and – the receiving agency has not reached it’s 5% quota
• EPP candidates are subject to all consequences of low scoring or a Not Recommend/Deferral
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Annual Promotion Board Process
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Promotion BoardsFourteen (14) boards
– Appointed by the Surgeon General
– All O-6 officers
– 5 board members (and 2 alternates)
– Total 98 O-6 officers required each year
– Can only serve once every three years
– Bound by an oath to maintain confidentiality
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Promotion Boards
COERs
PIR
CV
Continuing Education Summary
OS & ROS
Letters of appreciation
Awards
Licenses/Certifications/Credentials
What do they see?
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Promotion Boards
• Medical information• Compensation information• Personal information: marriage/divorce,
birth certificates, insurance• Previous board scores• Previous OS/ROS • Readiness Status• Documents that haven’t been submitted
What they do not see
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Promotion Precepts(Applicable to All Classifications of Promotion)
Precept What’s included? Wt.
Performance COER, awards, ROS 40%
Professional Qualifications
License, Advanced Degrees, Certifications, CEUs
15%
Career Progression/
Potential
Increased responsibility, billet, mobility, collateral duties
25%
Prof. Contributions to the Corps (Officership)
PAC, JOAG, OBC, uniform, recruitment, mentoring, PHS support activities
15%
Response Readiness/OFRD
Meets/Does not meetBoard doesn’t score this
5%
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The Official Personnel Folder and
Officer’s Statement
Your only opportunity to place items before the Promotion Board.
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Officer’s Statement
o One page document allowing you to summarize:
oYour support of PHS activities
oYour commitment to visibility as an officer
oYour vision and expectations of a career in the
PHS Commissioned Corps, including commitment
to the PHS mission
o Submitted through the eOPF fax line
o Indexed in the COER section of the eOPF
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Reviewing Official Statement
o The ROS allows the Agency to provide input:o Promotion Readiness
o Leadership Attributes
o Contributions to the Mission
o Reviewing Official is typically the 2nd line supervisor (your supervisor’s supervisor)
o Must be submitted through your liaison
o Indexed in the COER section of the eOPF.
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Promotion Board ScoringPromotion Board scoring has two parts:
1. An overall recommendation for promotion• Recommend• Not Recommend• Defer (Temporary grade only)
2. A numerical score for creating the rank order list
• A Recommend alone does not ensure an officer is promoted.
• A Not Recommend ensures an officer DOES NOT get promoted and faces further review.
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Recommended or Not Recommended
• Recommend – If the success rate was 100%, this officer should be promoted.
• Not Recommend – This officer should not be promoted and should be reviewed for retention.
• Defer (T grade only) – This officer is not ready for promotion to the next rank.
• Majority rules – the overall recommendation is determined by the majority: 3 of 5 board members
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Review of Scores
Once all board members have scored all the officers, they review the findings to:
• Compare rank orders among the board members
• Discuss any obvious outliers
• Ensure accuracy and consistency of scoring
• Discuss all “Not recommends” and “Defers”
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Identical Scores(Tie Breakers)
• Higher permanent grade has relative standing over lower permanent grade
• Seniority Credit Date (PIR)
• Years of active duty PHS Commissioned Corps Service
• Years of active duty service in any Uniformed Service and at any rank
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Unsuccessful Promotion Attempts
All officers who:
o Are “recommended” by the Promotion Board, but not successful, will continue to be eligible for review in the future.
o Except those who scored in the bottom 10% for 3 consecutive years will be referred to a Retention Review Board
o Fail to meet basic readiness standards will receive a Not Recommend and will be referred to a Retention Review Board.
o Excluding officers with a previously approved waiver in place
o Receive a Not Recommend from the Promotion Board will be referred to a Retention Review Board.
o Score in the bottom 25% and are not successful, will be required to engage in career counseling with their supervisor and CPO.
Amendment to the Three and Freeze Policy for Temporary Grade
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Unsuccessful Promotion Attempt
Documents into the eOPF
Promotion Board Review
NOT RECOMMENDED
Retention Review Board
(T grade)
RECOMMENDEDBUT NOT
SUCCESSFUL
Involuntary Retirement/
Separation Board2x consecutive (P grade)
Eligible Next PY
DeferredLowest Quartile
Lowest Decile:3 straight years
Required Counseling
Retention Review Board
SUCCESSFUL
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Administrative Requirements
• Annual COERs on file (last 5 years)• A current satisfactory COER • Valid license, if required• No current or pending adverse actions• Meet & maintain basic level of readiness*
Permanent Grade Only– Current 5 year physical exam in MAB– Report of Medical History (DD2807-1) and
“Disclosure Statement” within 1 year in MAB
Regardless of score, these must be met in order to be promoted
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To Receive any PromotionOfficers Must Meet and Maintain Basic Readiness Status
OCCO performs a pre-board (Dec. 2010) and a post-board (March 2011) Readiness check
Officers not Basic Ready at the pre-board check will receive an automatic Not Recommend* for promotion.
Officers not Basic Ready at the post-board check will be removed from the promotion pool, regardless of score.
*Temporary grade – Also referred to a Retention Review Board
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What’s going to help YOU
get promoted?Take responsibility for your promotion
• Ensure your eOPF and PIR are accurate– Corrections may be sent to [email protected]
• Be aware of visual presentation of documents– appealing to the eye – not overwhelming
• beware of small font• more isn’t necessarily better
• Review the precepts and benchmarks• Seek counseling from a senior officer in your category• Promotion preparation is a marathon, not a sprint
![Page 31: Commissioned Corps Promotion Process PY 2011 Angela Mtungwa, M.S. CDR, U.S. Public Health Service Promotion Coordinator Office of Commissioned Corps Operations.](https://reader035.fdocuments.us/reader035/viewer/2022062407/56649e565503460f94b4eca7/html5/thumbnails/31.jpg)
In Summary:Promotion Preparation
IS YOUR RESPONSIBILITY!
Officers should review the following:
• Electronic Official Personnel File (eOPF)• Fax: 301-480-1436 or 301-480-1407
– Curriculum Vitae (CV)
– Continuing Education Summary Sheet
– Commissioned Officers Effectiveness Reports (COER)
– Officer’s Statement (OS)
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Promotion Preparation cont’d.
Officers should review the following:– Reviewing Official Statement (ROS) – Career Counseling/Category Benchmarks– Licensure/Certifications– Basic Readiness Requirements– MAB Requirements for Permanent Promotion
• Physical exam within 5 years• DD-2807-1 “Report of Medical History”• Signed “Disclosure Statement”
– Promotion Information Report (PIR)
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Reminder
• These slides are intended to assist in the promotion presentation and are not intended for distribution as a primary source of promotion information
• These slides are not intended as reference material
• Please reference the Promotion Information website (http://dcp.psc.gov//promotions_table_of_contents.aspx ) for the most current and accurate information
![Page 36: Commissioned Corps Promotion Process PY 2011 Angela Mtungwa, M.S. CDR, U.S. Public Health Service Promotion Coordinator Office of Commissioned Corps Operations.](https://reader035.fdocuments.us/reader035/viewer/2022062407/56649e565503460f94b4eca7/html5/thumbnails/36.jpg)
References• Electronic COMMISSIONED CORPS ISSUANCE
SYSTEM (eCCIS):
• Book: 1, Chapter: 2, Section 2, Instruction: 01
• Book: 3, Chapter: 3, Sections 1, 2, and 3
• Promotion info page: http://dcp.psc.gov//promotions_table_of_contents.aspx
• [email protected] – include your PHS number for all non-generic questions
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Questions?
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Promotion Board Score Sheets
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Promotion Board Promotion Board Numerical ScoringNumerical Scoring
Each precept is scored 0 – 100 by each board member
0-5-10-15-20-25-30-35-40-45-50-55-60-65-70-75-80-85-95-100– For each officer– Excluding Precept 5 (Basic Readiness)
• Scores are averaged to obtain a Precept Score
• (Precept Score) x (Precept Weight) = Points
• Points are added to obtain a Total Score
• The Total Score determines the rank order list
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TEMPORARY O-5PROMOTION BOARD CALCULATION EXAMPLE
WEIGHTOF
PRECEPT
RATER 1 RATER 2 RATER 3 RATER 4 RATER 5 PROMOTION BOARD AVERAGEPROMOTION BOARD AVERAGE
PERFORMANCE 40% 85 75 70 85 90 81
PROFESSIONALQUALIFICATIONS
15% 90 85 75 90 85 85
CAREERPROGRESSION/POTENTIAL
25% 60 75 65 80 75 71
CAREER OFFICERCHARACTERISTICS
15% 90 85 90 90 90 89
RESPONSEREADINESS/CCRFBASICDEPLOYMENTSTANDARDS
5% 100 100 100 100 100 100
Performance = [85 + 75 + 70 + 85 + 90] = 405 / 5 = AVERAGE RATER SCORE = 81Professional Qualifications= [90 + 85 + 75 + 90 + 85] = 425 /5 = AVERAGE RATER SCORE = 85Career Progression/Potential= [60 + 75 + 65 + 80 + 75 ] = 355 / 5 = AVERAGE RATER SCORE = 71Career Officer Characteristics = [90 + 85 + 90 + 90 + 90] = 445 / 5 = AVERAGE RATER SCORE = 89Response Readiness/AVERAGE RATER SCORE = 100
PROMOTION BOARD CALCULATION EXAMPLE
PROMOTION BOARD AVERAGEPROMOTION BOARD AVERAGE
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PROMOTION BOARDPROMOTION BOARDAVERAGEAVERAGE
WEIGHT OF PRECEPT WEIGHTEDPOINTS
PERFORMANCE 81 x 40% = 32.40
PROFESSIONALQUALIFICATIONS
85 x 15% = 12.75
CAREERPROGRESSION/POTENTIAL
71 x 25% = 17.75
CAREER OFFICERCHARACTERISTICS
89 x 15% = 13.35
RESPONSEREADINESS/CCRFBASIC DEPLOYMENTSTANDARDS MET
100 x 5% = 5.00
TOTALPOINTS
100(%) Sum = 81.25
Precept score x precept weight = Weighted points per precept
Sum of the weighted points = Final total points
FINAL POINTS = 81.25
PROMOTION BOARDPROMOTION BOARDAVERAGEAVERAGE
TEMPORARY O-5 PROMOTION BOARD CALCULATION EXAMPLE
76.2595%
76.25 + 5 = 81.25 if basic qualified at the pre-board check
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Copy of Rank Order List
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