CommentsCommentsSession on Establishing Session on Establishing

A Results-Based M&E SystemA Results-Based M&E System

Per O. BastoePer O. Bastoe

Six important experiencesSix important experiences

1.1. Balance Technical, Organizational and Balance Technical, Organizational and Behavior aspect (demand and supply)Behavior aspect (demand and supply)

2.2. Keep it simple (the perfect is the Keep it simple (the perfect is the enemy of the good)enemy of the good)

3.3. Analyze and interpret monitoring dataAnalyze and interpret monitoring data4.4. Use M&E informationUse M&E information5.5. Realize the limitations Realize the limitations 6.6. Disseminate good practiceDisseminate good practice

Six common pitfalls

1.1. Unclear conceptsUnclear concepts

2.2. Too complicated and Too complicated and comprehensivecomprehensive

3.3. Limited use of dataLimited use of data

4.4. Lack of leadership and ownershipLack of leadership and ownership

5.5. No understanding of cultural No understanding of cultural aspectsaspects

6.6. Short-term perspective Short-term perspective

Managing for Results

• Medium term time Medium term time horizonhorizon

• Clarify intended Clarify intended outcomesoutcomes

• Selectivity and Selectivity and focus based on focus based on analysis of analysis of strengths, strengths, weaknesses, weaknesses, opportunities and opportunities and treatstreats

Strategic Planning & Resource Allocation

Selection of Indicators & Targets

To operationalize To operationalize thethe

strategystrategy

Good indicators are:Good indicators are:– SpecificSpecific– MeasurableMeasurable– AttainableAttainable– RealisticRealistic– Time-boundTime-bound

Establishing Responsibility & Accountability

To clarify:To clarify:

• Organizational Organizational implicationsimplications

• Who is Who is responsible for responsible for what?what?

Important to: Important to:

• Use available data Use available data and data-sourcesand data-sources

• Avoid duplications Avoid duplications with other systemswith other systems

• Determine Determine frequency of frequency of monitoringmonitoring

Measuring Performance & Results

To understand whatTo understand what

the monitoring datathe monitoring data

really meansreally means

Implies:Implies:• AssessmentAssessment• ComparisonComparison• InterpretationInterpretation

Analyzing Performance & Results Information

Information can beInformation can beused for:used for:• ManagementManagement• Decision makingDecision making• ImprovementImprovement• ChangeChange

Clarification of useClarification of usehave implications have implications

forformethods andmethods andproceduresprocedures

Using Performance & Results Information

Deals with:Deals with:

• FrequencyFrequency• To whomTo whom• FormatFormat

Reporting Performance & Results Information to Stakeholders

Feedback creates Feedback creates

learninglearning

It requires:It requires:• Open, two ways Open, two ways

communicationcommunication• Systematic Systematic

collectioncollection

Getting Feedback & Inputs from Stakeholders

EnablersEnablers- a precondition for success- a precondition for success

• Commitment from Commitment from the topthe top

• Learning cultureLearning culture• Appropriate and Appropriate and

supportive supportive systems and systems and structuresstructures

• Interaction with Interaction with stakeholdersstakeholders