Comments Create V2.pdf

7/30/2019 Comments Create V2.pdf

http://slidepdf.com/reader/full/comments-create-v2pdf 1/55

This presentation will guide you to make a Comments Form

and List Box in three major steps.

[Click the ►► button below to move forward]



Step 1: Create

Do the following in Google Documents




Create a New spreadsheet in Google Docs (Click Create > Spreadsheet)



Click Tools > Form > Create a From.



Give a name to the form, “Feedback ” in this example.Give some instructions in the tagline text box, “Please give your feedback ” in this example.

Add questions in the newly opened window, “Name” and “Feedback ” in this example

Click Done > Save.



The saved form will look as below.

Close the Form window.



Now come back to spreadsheet window. You will notice the column headers like “Timestamp”,“Name” & “Feedback ” got added now.The spreadsheet name is “Feedback ” (the name you gave for the form).



Click File > Share > Change....



In the Visibility option select Public on the web. Click Save.



Click File > Share > Publish to the web...



Enable (check) Automatically re-publish when changes are made.

Click Start publishing > Re-publish now > Close



Go back to the Google Documents dashboard and you can see the newlycreated Spreadsheet with form Feedback Shared



Step 2: Embed

Do the following in Google Sites[Click the ►► button below to move forward]



Create a new page in your Google Site.



Name your page, Select Web Page template, Click Create.



Click Layout > Two column (simple).



Keep the cursor in 1st column, Click Insert > Spreadsheet Form.



Select the name of your Spreadsheet Form from the list.

“Feedback ” form in this example.



Click Save.



Your Form is inserted in the Sites page.



Keep the cursor in 2nd column, Click Insert > Spreadsheet.



Select the name of your Spreadsheet from the list.

“Feedback ” sheet in this example.



Select View as Spreadsheet (Published), Click Save.



Click Save to save the page.



Now you can see your Feedback Page with Feedback Form at the left side andFeedback List (sheet) at the right side.



Test by typing in Name and Feedback boxes and Click Submit.



Wait for at least 5 minutes. Refresh/Reload the page in your browser.

You can see the details got added in the sheet.



Step 3: Enhance

Do the following in Google Documents




1.Show recent comments on top



Open your Google Document Spreadsheet ‘Feedback’.

By default the newly added comments are add to the bottom in Sheet1



Click Add Sheet. Rename Sheet2, for example “List”, Click OK



Enter the function =sort(Sheet1!A:C,1,false) in cell A1 of "List" sheet

sort() The sort function

Sheet1!A:C Data range,

Columns A to C of

Sheet1

1 Sorting column

number, the 1st

column “Time

stamp”

false Sort in descending

order



After entering the function, the sorted data will appear on Sheet “List”



Click File > Publish to the Web...



Click Sheets to publish and select List

Tick Automatically republish when changes are made

Click Republish now and Close

‘Sheet1’ and ‘List’ sheets will be visible to you in the embedded page if you are signed-in.

Only the ‘List’ sheet will be visible to the public.



Click Form and make sure that Accepting responses is ticked



2.Show your name in different

color



This will help to distinguish your own posts

Click on the header ‘B’. This will select the entire B column



Click Format > Conditional formatting...



Type ‘Text contains' as ‘Tester ’ (your name for example)

Tick Text, Select a color, for example blue



Click Save rules



The name ‘Tester ’ alone appears in blue color



3.Change date format



The Timestamp column by default appear as mm/dd/yyyy hh:mm:ss

Select the entire column by clicking on header ‘A’



Click Format>Number>More formats and select a shorter format

as you like (for example dd-mmm-yyyy)



Now the Timestamp column shows the new date format

Select entire row 1 and click Bold button [B]



4.Get notifications via email



When someone submits a comment through your Form, you will

get an email notification.

Click Tools, Notification rules…



Tick the above boxes, Click Save



Click Done



5.Count the total comments



Select entire row1 by clicking on the row1 header

Right click and select Insert 1 above



Enter =counta(A:A)-2 in cell B1, Total in A1 and Comments in C1



Comparison: Before and After the enhancements

Befor

e

Afte

r



Created by N.Raveendran

Comments Create V2.pdf

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