FOR ECAE COMING TO WORK

I n f o r m a t i o n b o o k l e t f o r p r o s p e c t i v e e x p a t e m p l oy e e s

DISCLAIMERThis Welcome and Introduction document is for information only. It does not constitute a contract nor is the content legally binding. Some information is subject to change without prior notice.

WELCOME 3

EMIRATES COLLEGE FOR ADVANCED EDUCATION 4About ECAE 4Vision 4Mission 4

UNITED ARAB EMIRATES 5Geography 5History 5Climate 5

Dress Code 6

Safety 7Currency 7Electrical Supply for Appliances 7Shopping 7Living Together 7

Religion and Ramadan 8Time Zone 8Alcohol 8Pets 8

Housekeepers, Maids and Nannies 9Schools 9

Mobile Phone & Internet Service 10Locating a New Home 10

Getting around in Abu Dhabi 11Taxis 11Landmarks 11Car Rentals 11

Activities and Leisure 12

BEFORE ARRIVAL 13Travel to UAE 13Visas and Sponsorships 13

Entry Visa Application Process for Spouse and Children 14Initial Accommodation 14Mail Services 14Freight Services 14

Document Authentication 14Authenticating Documents Originating in the USA 15

Authenticating Documents Originating in Canada 16Authenticating Documents Originating in the UK 16

Authenticating Documents Originating in Australia 17Authenticating Documents Originating in South Africa 17

Authenticating Documents Originating in Other Countries 18Finalize Document Authentication in the UAE 18Documents to Bring to the UAE 18

AFTER ARRIVAL 19Medical Fitness Screening 19

Residence Visa Application 20Emirates Identity Card 20Opening a Bank Account 20

Driving 21CONTRACT INFORMATION 21Health Insurance 21Vacation 21

Relocation Allowance 22Children’s Education Allowance 22

CONTENTS

www.ecae.ac.ae 2015/ ECAE welcome and introduction guide

WELCOME TO ECAE

Marhaba! Welcome to the Emirates College for Advanced Education (ECAE). As a faculty or staff member, you are an integral part of our educational service at the ECAE. Your time and commitment to our institution plays an important role in the ECAE’s mission and objectives.

The “Welcome and Introduction” document is designed to assist you as a new employees in your preparations for moving to the United Arab Emirates (UAE) and settling into your employment with ECAE.

This document is not a substitute for the Human Resources Policy Manual, which will always take precedence.

ABOUT ECAE

ECAE is home to a dedicated teacher preparation program and school development centre. ECAE is an Abu Dhabi Government higher education institute affiliated with Abu Dhabi Education Council (ADEC). The College was established to offer undergraduate and postgraduate degree programs as well as professional development for in-service educators with a commitment to playing a key role in the modernization of school education in the UAE, and providing educational research solutions to the nation. The College currently offers a Bachelor of Education (B.Ed.), Postgraduate Diploma in Education (PGDE) and Master of Education (M.Ed.) Programs and is distinguished for extensive practicum and mentoring opportunities for its students. The medium of instruction at the ECAE is English.

VISIONECAE will be a world-class research-based College whose graduates are recognized as transformational educators in the schools of the UAE and beyond.

MISSIONThe College will prepare and continually improve outstanding teachers and educational leaders to forward the economic and social ambitions of Abu Dhabi and the UAE through research-based study.

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UNITED ARAB EMIRATES

GEOGRAPHYThe UAE is located in the Middle East, on the Arabian Gulf between Oman, Saudi Arabia, and Qatar. The geographical region of the UAE is around 80,000 square kilometres stretching from the Indian Ocean in the east to the Empty Quarter in the west, and from the mountains of the Sultanate of Oman in the south, to the Arabian Gulf in the north. It has a population of approximately 3.5 million people with more than 70% of its population made up of expatriates. The majority of expatriates come from India, Pakistan, and the Philippines but many others come from such places as Egypt, United Kingdom, Leba-non, and North America.

HISTORYThe UAE was founded on December 2, 1971 by the late His Highness Sheikh Zayed Bin Sultan Al Na-hyan. The current president of the UAE is His Highness Sheikh Khalifa Bin Zayed Al Nahyan. The UAE is a founding member of the Gulf Co-operation Council (GCC). The capital of the UAE is Abu Dhabi; its re-ligion is Islam; and Arabic is its official language. The country is made up of seven Emirates: Abu Dhabi, Dubai, Sharjah, Ras al Khaimah, Ajman, Umm Al Quwain, and Fujairah. Abu Dhabi and Dubai are the two main cities in the UAE. Abu Dhabi is the center for oil and gas operation administration, while Dubai is acclaimed internationally for its trade-related achievements, tourism and world class sporting events. Today’s UAE is a dynamic and modern country with contemporary infrastructure.

CLIMATEMay to September, the climate in the UAE is hot and humid with temperatures ranging from 40-45 de-grees Centigrade (104-113 degrees Fahrenheit) and humidity in excess of 90%. October through April, the temperature in the morning and late evening is cool, and midday temperature ranges from 20-35 degrees Centigrade (68-77 degrees Fahrenheit).

Rainfall is rare. However, there have been exceptions when it has been known to be almost torrential with the dry river beds overflowing. At times, high winds can create sandstorms that last more than one day. During these times, do observe any side effects you may have such as eye irritations and increased allergy and sinus problems.

DRESS CODE

UAE male nationals wear traditional attire known as a khandora or dishdasha. UAE female nationals wear a black robe known as an abaya, over their clothing, and cover their head with a scarf, known as shayla. Muslim expatriates often wear their native country’s traditional attire, while non-Muslim expatri-ates are dressed in western attire.

In respect of the UAE culture and religion, and in consideration of the climate, expatriates in UAE are advised to dress conservatively. Below are some clothing guidelines for expatriates:• Men should always wear a shirt in public.• Women should keep their shoulders covered, preferably wearing long or short-sleeved tops, and wear loose fitting slacks, long skirts or dresses.• Women should avoid exposing their knees or having low-cut necklines.• Shorts are generally not acceptable for men or women in public areas.• Preferred clothing should be generally lightweight.• During the winter months, warmer clothing (long sleeves, sweaters and jackets) are recommended for the cool evenings and early morning hours.• Professionals are expected to wear trousers with a short- or long-sleeved shirt, depending on the season. Suits or jackets may be worn to work in the business community.

As an ECAE employee, you will be representing the College wherever you go. Therefore, the following dress codes are required for employees who wear western attire:

If you are a male expatriate employee you must wear:• Shirts with long sleeves and without large pattern.• Tie.• Suit or formal trousers.• Polished full shoes.

GCC National employees may wear the local dress of their country and employees who choose to wear UAE National dress should wear it expressly as intended. Appearance is very important in the UAE and care should be taken with personal hygiene e.g. men should be clean shaven or have a short beard and/or moustache. Similarly hair must be short and well groomed.

If you are a female expatriate employees you should dress conservatively, and unless your job requires otherwise, female employees should wear formal office wear. For example a formal suit, skirts that fall below the knee or loose fitting trousers. Blouses or tops must cover the shoulders and upper arms with high neck-lines – dresses or skirts should be worn below the knee tops with high neckline and shoulders and upper arms covered. Full shoes or sandals are required with no open toes and again attention to personal grooming and hygiene is important.

Female GCC National employees may wear the national dress of their country with the exception of ‘Niquab’ or any form of facial cover which may not be worn for security reasons. Employees who choose to wear UAE National dress should ensure that it is worn in the appropriate manner.

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SAFETYThe UAE is a tolerant country that values the contribution of the expatriate workforce. The Government is committed to providing a safe environment for all citizens and residents of the UAE. There is little to no crime as people from all different countries work and socialize together in harmony. The UAE remains a peaceful country to work in or visit, with its residents showing respect for all cultures and traditions.

CURRENCYThe UAE currency is in dirham (AED or DHS) and is divided into 100 fils. The rate of exchange for US$ 1 is approximately AED 3.67. One dirham is equivalent to approximately $0.27. Many money exchange businesses are available to change foreign currency to UAE dirham, or vice versa, for a very small fee. Banks will also exchange money for you. You can also wire money outside of the UAE through many financial institutions.

ELECTRICAL SUPPLY FOR APPLIANCES The electrical supply for appliances in the UAE is 220-240 volts, and 50 cycles. Outlet converters for laptop and most other electrical devices from other areas are available in grocery and electrical stores.

SHOPPINGThe UAE is known for being one of the world’s most exciting shopping destinations. State-of-the-art malls and shopping centres offer designer brands from the United States, Europe and Asia, and provide a ha-ven for high street stores and well-known labels. In a mix of “old meets new”, UAE shopping also includes traditional souks where handcrafted goods, jewellery, spices, carpets and other wares are sold by family businesses and traders. Bargaining is an expected part of the souk shopping experience and people can be easily lost in the many avenues and laneways that make each souk unique.

Grocery shopping is made easy thanks to large European supermarket chains that sell international goods and produce at reasonable prices. Grocery items can also be purchased at smaller mini-marts and corner stores which are available everywhere. There are also various markets specializing in fresh fish, fruits and vegetables where prices are very cheap and produce is fresh.

When it comes to buying furniture and other household items, there is a wide range of furniture styles offered. International brands are available and nearly every furniture store offers free delivery and as-sembly within the Emirates.

LIVING TOGETHERIn Muslim culture and under UAE law a non-married man and woman cannot live together. Thus, in order to live together legally, the couple must be married.

RELIGION AND RAMADANRamadan is the ninth month of the Muslim lunar calendar and is regarded as the holiest month of the year. Muslims observe this occasion by forgoing food, water and other worldly pleasures during the day for the entire month as a pillar of their faith. The exact day for the start and end of Ramadan is based on the lunar cycle and is different each year.

Tips for Non-Muslims:• Do not consume food or beverages, and do not smoke in public during the day.• All eating establishments will be closed until sunset but many stay open into the early morning hours.• Most hotels will serve food in a location not in the public view during the daylight hours.• Since cultural consciousness is also high during the month, non-Muslims should dress and behave mod-estly to avoid causing offence.

TIME ZONEThe UAE follows Greenwich Mean Time (GMT) plus 4 hours.

ALCOHOLAlcoholic drinks are available to non-Muslims in private clubs and restaurants in hotels. Non-Muslim expatriates with a residence visa may obtain liquor permits for purchase and consumption of alcohol in their homes, but they are not allowed to sell, serve or offer liquor to Muslims. Drinking or possession of alcohol without a Ministry of Interior liquor permit is illegal and could result in arrest and or fines and imprisonment.

PETSPet(s) can be brought to the UAE with the correct documentation. Pet documentation must be verified and complete, including health and vaccination certificates, and documentation containing the animal’s mi-crochip number. Any expenses incurred in bringing the pet to the UAE will not be ECAE’s responsibility. For more information, please view the following links: IPTAPet DubaiPet ImmigrationThe British Veterinary CentreAmerican Veterinary Clinic

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HOUSEKEEPERS, MAIDS AND NANNIESMany people in the UAE hire domestic help to assist with childcare and household duties. Cleaning services are readily available with many people finding a maid either through word of mouth, cleaning agencies or services advertised locally, some apartment blocks have a regular cleaning company and it is advisable to speak to the reception desk in your building.

For a more formal approach (in particular for hiring a Nanny), there are specialist agencies that pro-vide Nanny and Maid recruitment services, many of which can be found online.

MOBILE PHONE AND INTERNET SERVICEOne of the first things we advise you to do is get a mobile phone with a UAE SIM card.

LAND LINE AND INTERNET SERVICEEtisalat and du offer both telephone and internet services. You will need the documents below in order to set up a landline, mobile phone service, and/or internet service:1. a copy of your passport,2. a copy of the residence visa, and,3. a ‘To Whom It May Concern Letter’ (i.e. employment letter), which will be issued by ECAE.

ECAE’s Human Resources representatives will assist you in obtaining your telephone and internet services.

MOBILE PHONESTwo types of mobile phone services are available in the UAE; standard and Wasel. The standard service is a monthly fee and, in order to get this, you must possess a residence visa. For Wasel or pre-paid ser-vice, a residence visa is not required. As mentioned earlier, the two companies offering mobile phone services in the UAE are: Etisalat and du. They have kiosks in all major malls and you can get a ‘pay as you go’ or ‘prepaid’ number – this is relatively cheap to do and it can later be converted into a ‘contract’ or ‘post-paid’ agreement.

LOCATING A NEW HOMEMany things influence the decision of where to locate in Abu Dhabi – for some it is the location of their children’s’ school for others the facilities available.

ECAE does not locate a property for you – this is something that you will do for yourself. It is a good idea to drive round Abu Dhabi and look at a number of locations, weighing up what is important to you and your family. You may want to find out about the different communities in Abu Dhabi and the website below provides some useful background information: Abu Dhabi Housing Explorer

It is important to get a sense of what type of property you are looking for – villa, townhouse, or apartment. You can also opt for furnished, unfurnished or serviced apartment. There is a wide range of property types available.

A good way of making this decision is to look at websites that advertise properties such as:Property FinderDubizzle

This gives you an idea of the price for the type of property you are interested in and you can see how much the rent is in a particular location. This is good way of comparing the price to a property that you may have seen while driving around. To assist you with the initial set up you can request a housing allow-ance advance up to 50% of the rent or your allowance whichever is lower. Terms and condition apply; if you are interested in the loan advance, please speak to the HR Department.

SCHOOLSThe UAE offers schools with a variety of international curriculums including British, American, Indian, Aus-tralian, Filipino and other national programs of study. Private schools in the UAE are primarily English-speak-ing, with Arabic and Islamic subjects taught in Arabic.

It will be your responsibility to ensure admission/placement of your dependents who are of school age. There are many school websites you can review prior to your arrival in the UAE. Please use the following links for further information regarding education: UAE Links - SchoolsIndex UAE- SchoolsAbu Dhabi School Finder

The Abu Dhabi Education Council (ADEC) also has a school finder website at the website below. The school finder shows where different schools are on a map and covers private schools in addition to those man-aged by ADEC:ADEC School Finder

There is also a useful education guide at the website below:Abu Dhabi School Explorer

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ACTIVITIES AND LEISURE

DININGThe UAE has a multitude of dining options to suit most international tastes and dietary requirements. Food, beverage and dining outlets come in many different styles, from casual take-away stands, to family bras-series, to fine dining restaurants, and will suit every budget. Alcohol is available at most international hotel chains which house restaurants, bars and clubs, much like any modern city establishment.

SPORTSThe United Arab Emirates is a hub for international and local sporting events, offering residents and tourists many opportunities to see world-class athletes participate in international tournaments, races and competitions. The UAE is home to the Dubai Desert Classic, Abu Dhabi Grand Prix, Abu Dhabi Golf Championship, Dubai Tennis Championships, Formula One Powerboat Racing, Al Ain Aerobatic Show and the Dubai Rugby 7’s to name a few. Each year, thousands of sporting fans descend across the Emir-ates to be a part of these adrenaline-pumping events as both spectators and competitors.

Many locals and expatriates are members of local sporting clubs including football, rugby, cricket, net-ball, volleyball and basketball. If you are interested in joining a recreational sports league, Duplays provides adult sport leagues and events in various Emirates and is often a good way to meet new people.

ENTERTAINMENTThroughout the year, the UAE boasts hundreds of cultural and modern events attracting visitors from around the world. Concerts, exhibitions, theatre and dance events are popular attractions that are sure to meet everyone’s idea of fun and relaxation. The UAE has plenty of parks and recreational areas where families may use facilities for picnics and barbeques. Cinemas, clubs and entertainment venues are also found in abundance and are popular year round, especially during the summer months. There are also plenty of public and private beaches which are safe for swimming, providing a pleasant way to cool off in the desert heat.

GETTING AROUND ABU DHABIFor practical advice on getting around in Abu Dhabi – have a look at the website below:Getting Around in Abu Dhabi

TAXISWhen you first get to Abu Dhabi you will quickly realise that walking anywhere is quite chal-lenging because of the heat. The best way to get around in the early days is by taxi.Most taxis in Abu Dhabi come in either gold and white (older taxis) owned by individuals, or silver (newer taxis). The new taxis are operated by seven authorised national companies, including: Al Ghazal Transport, Arabia Taxi, Cars Taxi, Emirates Taxi, National Taxi, Q-Link Transport, and Tawasul Transport.

Pink taxis have also been introduced in Abu Dhabi and Al Ain cities. The pink taxis are driven by women and meant solely for women and children younger than 10 years old.The website below has information on taxi fares etc.:Public Transportation

LANDMARKSDirections are usually based on landmarks around the city. Street names are relatively new and very seldom used. Most drivers in Abu Dhabi speak Arabic, English, Urdu, and Fili-pino. Drivers are familiar with landmarks more than streets names. Hence, it always helps to mention parks, banks, shopping malls or hotel names when giving directions for the desired destination. Some of the taxis are equipped with GPS, so that locations can be found easily.

CAR RENTALSWhile tourists may rent a car, those coming to the country on a work or residence entry visa cannot rent until they obtain an Emirates Identity Card and Emirates driving license. This means that as a new hire, you will likely use taxis or public transportation for the first few weeks until your residence paperwork is being finalized.

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BEFORE ARRIVAL

This section of the Welcome and Introduction Guide provides you with information to help prepare for your move to the UAE. It should be noted, however, that information varies depending on your home country and you will need to do some research to ensure that you are fully prepared before coming to the UAE.

TRAVEL TO UAEECAE will provide air travel for you (the employee), your spouse and up to three dependent children to the UAE, from the country of origin as stipulated and agreed in the employment contract.

VISAS AND SPONSORSHIPSAs a newly hired employee, unless you are a citizen of the UAE, you and your dependents will require visas to enter, live and work in the UAE. You will be “sponsored” by ECAE and the cost of visas is covered by the College. Your dependents must be sponsored by you and the College is responsible for all costs associated with their visas. The minimum entry requirement for obtaining a UAE visa is that your passport must be valid for at least 6 months before arrival, and have a minimum of 4 blank pages for entry/exit stamps. This applies to your dependents as well.

There are two main parts to the visa process:Step 1: obtaining an entry visa, and Step 2: changing the entry visa into a residence visa.

The College HR staff will handle the process for you, but for your dependents, the College HR staff will only assist you in completing the process.

Details regarding the entry visa are outlined below, however it should be noted that the governmental process may change and ECAE has to adapt to meet their requirements. Therefore the information below is correct at the time of writing.

Upon acceptance of the employment offer, the College will proceed with the work entry visa process as follows:• A scanned copy of your passport and color photo in the size required will be submitted to the Ministry of Interior along with an application for the entry visa approval and to process the work visa.• Once the College receives the work entry visa from the Ministry of Interior, a scanned copy will be sent to you. You should print this and carry a copy with you as you go through passport control when entering the UAE. • After arrival in the UAE, and completion of the required medical fitness screening, the College will arrange to convert your work entry visa to a residence visa.

ENTRY VISA APPLICATION PROCESS FOR SPOUSE AND CHILDREN:• You have to let the HR Department know whether you and your spouse/dependents will be entering at the same time, or whether they will be arriving at a later date. The College will try to accommodate this request, where possible.• If you are a citizen of a GCC country or travelling on passports from countries that are listed on the UAE Federal Government website http://government.ae/en/web/guest/home your spouse/dependents will be able to obtain an entry visa at the airport upon arrival in the UAE, and, as such, be able to travel with you. Please note that this list is subject to change.• Where your spouse/dependents enter with a visit visa issued from the UAE airport, they will have to convert the entry visa to a residence visa (once you have obtained your residence visa).• If your spouse/dependents are travelling on passports from countries other than those listed above, the preferred option is for you to arrive first, obtain residency and then have your family travel. The College will assist you, as the sponsor, to arrange for the entry and residence visas.

Please note that residence visas expire if the holder is out of the UAE for a continuous period of more than six months.

INITIAL ACCOMMODATIONECAE will book initial accommodation for you and let you know where you will be staying in advance of your arrival in the UAE. For convenience, the College will arrange for a driver to meet you at the airport and take you to the hotel.

Below are some details about your initial stay:• The College will be responsible for room charges (only) for up to 14 nights.• Room service and meals will be at your expense.• Though the hotel may provide internet access it will be your responsibility for any internet charges (unless stated otherwise).• You will be responsible for any laundry, self-serve laundry, and dry cleaning services used at the hotel.• You will be responsible for any international phone charges incurred in the hotel rooms.

MAIL SERVICESIf you wish to have anything mailed to yourselves prior to your departure for UAE, you may use the ad-dress of ECAE. The HR Department will hold any mail for you until your arrival. The College will also accept mail sent via courier.

The addresses in the UAE only use P.O. Box numbers, not street names. The P.O. Box for ECAE is 126662 and the physical address can be stated as; Emirates College for Advanced Education, Salama bint Butti Street (intersection of Muroor Road and 23rd Street), Mushrif, Abu Dhabi, UAE.

FREIGHT SERVICESPlease contact your local couriers and shippers to determine the most appropriate means to send your items. Your shipper will be able to advise you regarding cost, packing, UAE import regulations and in-spection practices, insurance and shipping dates.

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DOCUMENT AUTHENTICATIONBefore arriving in the UAE, ensure that all the necessary documents are authenticated. Most authentication processing takes around two to three months. Please note that the UAE is not a member of the Hague Con-vention so documents to be used in the UAE will require legalization or authentication instead of apostille. Authentication is a guarantee that the documents contain truthful and accurate information.

Authenticated documents are required as a condition of employment with the ECAE. Note, for academic documents, ECAE requires an official transcript from the Registrar’s Office of the college or university that awarded the qualification. The official transcript must contain the full signature, name and title of the Registrar and be sent directly to the HR Department. The transcript is in lieu of an authenticated diploma or certificate of a candidate’s highest qualification.

Where you are bringing dependents into the UAE you will need to authenticate your marriage certificate, the child’s/children’s) birth certificate, any divorce decree or spouse’s death certificate, and/or any other family related documents. These documents cannot be waived as they are required to obtain residence visas in the UAE and for your family eligibility status.

All costs associated with document authentication will be borne by you and will not be reimbursed by the College.

The procedures with regard to document authentication in the United States of America (USA), Canada, United Kingdom (UK), Australia and South Africa are outlined below. Since most of the information was obtained from government websites, we advise you to verify the authentication procedures by contacting both your appropriate government offices and the UAE Embassy in your country as costs and processes are subject to change. For documents originating from other countries, please contact the UAE Embassy in your country to determine the required authentication procedures.

Authenticating Documents Originating in the USADue to the federal nature of the United States, the document authentication process is more complicated for documents originating from the USA than for documents originating from some other countries. Docu-ments originating from the USA will need to be authenticated first by the entity that issued them, then by the state in which that entity is located, and finally, by the federal government (the US State Department). Only after the US State Department has authenticated the document will the UAE Embassy in the US be in a position to issue a final authentication.

Legalization of documents in the US may vary depending on whether the document is federal, state, busi-ness or educational. Any documents that are not in English must include an English translation.

Step 1. Obtain the Document. For court records such as birth, marriage, death and divorce certificates, visit the National Center for Health Statistics.

Step 2. Have the document signed by a registered Notary Public in USA. The Notary Public should either confirm that the document is original if that is the case, or a true photocopy. However, a Notary Public will only sign either an original death certificate issued by a USA coroner, or original death certificate together with the translation. As for documents originating in the District of Columbia, a notarial certificate from the Notarial section of the District of Columbia must be obtained.

Step 3. Have the document certified by the County Clerk of the county in which the notary is commis-sioned. Depending on the type of documents, documents originating in the District of Columbia do not have to undergo step 3.

Step 4. Have the document certified by the Secretary of State of the State in which the document is ex-ecuted. Depending on the type of documents, documents originating in the District of Columbia do not have to undergo step 4.

Step 5. Have the document certified by the US Department of State, Authentications Office in Washing-ton, D.C.

Step 6. Have the document attested by the UAE Embassy in Washington, D.C.

Step 7. If you choose to forward your UAE authenticated documents to the ECAE, please use a mail courier so that you can track the package, and send the documents to the HR Department. Otherwise, you may also bring all original authenticated documents to the HR department upon your arrival in the UAE.

Authenticating Documents Originating in CanadaBirth certificates, marriage and death certificates and divorce decrees originating in Canada are authen-ticated in the following chronological order:Step 1. Obtain the Document. For court records such as birth, marriage, death and divorce certificates, visit the appropriate provincial vital statistics office.

Step 2. Photocopies of original documents must be signed and sealed by a registered Notary Public, Lawyer, Solicitor, or Commissioner of Oaths in Canada. The Notary Public, Lawyer, Solicitor, or Commis-sioner of Oaths should either confirm that the document is original if that is the case, or a true photocopy. However, a Notary Public, Lawyer, Solicitor, or Commissioner of Oaths will only sign either an original death certificate issued by a Canadian coroner, or original death certificate together with the translation.

Step 3. Have the document endorsed by the Canadian Ministry of Foreign Affairs and International Trade.

Step 4. Have the document attested by the UAE Embassy in Canada. Please verify the fee and address for the UAE Embassy in Canada prior to mailing your documents.

Step 5. If you choose to forward your UAE authenticated documents to the ECAE, please use a mail courier so that you can track the package, and send the documents to the HR Department. Otherwise, you may also bring all original authenticated documents to the HR department upon your arrival in the UAE.

Authenticating Documents Originating in the UKAnimal health certificate must be completed by an APHIS accredited Veterinarian and, certified (original official signature and seal) by an official of the relevant UK Government Department prior to sending the document for certification by the FCO.Birth certificates, marriage and death certificates and divorce decrees originating in the UK are authenti-cated in chronological order outlined below:

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Step 1. Obtain the Document. For court records such as birth, marriage, death and divorce certificates, visit the UK General Register Office.

Step 2. Have the document signed and sealed by a registered Notary Public or Solicitor in the UK. The Notary Public or Solicitor should either confirm that the document is original if that is the case, or a true photocopy. However, a Notary Public or Solicitor will only sign either an original death certificate issued by a UK coroner, or original death certificate together with the translation.

Step 3. Have the document endorsed by the FCO.

Step 4. Have the document attested by the in the UAE Embassy in the UK.

Step 5. If you choose to forward your UAE authenticated documents to the ECAE, please use a mail courier so that you can track the package, and send the documents to the HR Department. Otherwise, you may also bring all original authenticated documents to the HR department upon your arrival in the UAE.

Authenticating Documents Originating in AustraliaBirth certificates, marriage and death certificates and divorce decrees originating in Australia are authen-ticated in the following chronological order:

Step 1. Obtain the Document. For court records such as birth, marriage, death and divorce certificates, visit the appropriate provincial vital statistics registry.

Step 2. The Department of Foreign Affairs will only authenticate original Australian public document. If the document is not an official Australian public document (such as legal documents or medical certifi-cates) the document (or a photocopy) must be notarized by a registered Notary Public in Australia.

Step 3. Have the document endorsed by the Department of Foreign Affairs and Trade.

Step 4. Have the document attested by the UAE Embassy in Australia.

Step 5. If you choose to forward your UAE authenticated documents to the ECAE, please use a mail courier so that you can track the package, and send the documents to the HR Department. Otherwise, you may also bring all original authenticated documents to the HR department upon your arrival in the UAE.

Authenticating Documents Originating in South AfricaAuthentication of documents starting from Step 4 below applies to the following documents:• Adoption papers signed and stamped by the Registrar for Adoptions at the Department of Justice.• Full birth, marriage and or death certificates confirming an individual’s citizenship status signed and stamped by the authorized Home Affairs employee.

Any other documents originating in South Africa are authenticated in the following chronological order, starting from Step 1:Step 1. Obtain the Document. For court records such as birth, marriage, death and divorce certificates, visit the South African Department of Home Affairs.

Step 2. The Department of Foreign Affairs will only authenticate original South African official public documents. Have the document notarized by a Notary Public in South Africa. Step 3. Have the document signed and stamped by a Magistrate or the Registrar of the High Court of South Africa.

Step 4. Have the document certified by the Department of Foreign Affairs. Ensure that: (1) the document is not older than one year, (2) information as to which country the document will be used is indicated, and (3) step 3 above is completed.

Step 5. Have the document attested by the UAE Embassy in South Africa. There will be a fee for each document to be authenticated, payable by certified cheque or money order. Please verify the fee and ad-dress for the UAE Embassy in South Africa prior to mailing your documents.

Step 6. If you choose to forward your UAE authenticated documents to the ECAE, please use a mail courier whom you may be able to track the package, and send the documents to the HR Department. Otherwise, you may also bring all original authenticated documents to the HR department upon your ar-rival in the UAE.

Authenticating Documents Originating in Other CountriesFor documents originating from countries other than USA, Canada, UK, Australia and South Africa please refer to the nearest UAE Embassy in your country for the authentication procedures.

FINALIZE DOCUMENT AUTHENTICATION IN THE UAEIn the event that an employee is unable to complete the document authentication in his or her home coun-try, he or she may be able to carry out the process in the UAE but it is generally more complicated. First, obtain endorsement from the employee’s embassy or consulate in the UAE (please verify the authentica-tion process with your respective country’s Consulate prior to your arrival in the UAE). Secondly, have the document attested by the UAE Ministry of Foreign Affairs in the UAE. Do note that finalizing document authentication in the UAE may result in a delay in processing residence visa(s) for family member(s).

DOCUMENTS TO BRING TO THE UAEThe following copies of authenticated documents must be submitted to the HR Department upon arrival in the UAE. ECAE will only keep a photocopy of the authenticated documents, and all original copies will be returned to the employee:

• Official transcript from Registrar (only the highest degree relevant to your position). You do not need to authenticate the transcript through foreign affairs/embassy – only the Registrar’s stamp is required. The Registrar of the University that awarded the degree should forward the official transcript directly to the appropriate ECAE HR address. However, to avoid possible delay in processing your salary, you may, pending receipt of the transcript, present a copy of your degree to the ECAE Human Resources upon your arrival at the University.• Marriage Certificate (if applicable)• Children’s Birth Certificates (if applicable)

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• Divorce Decree or Spouse’s Death Certificate (if applicable)• Experience Certificate. For faculty positions, Experience Certificate is an authenticated statement from your present, or if unemployed, previous academic institution attesting faculty rank and length of service at that rank. This certificate should be mailed directly from the employer to the ECAE HR Department. Alternatively, you can bring the documents yourself so long as it is in a sealed envelope. Note that this letter does not require foreign affairs / embassy authentication.• Divorced mothers who want to sponsor their child(ren) in UAE must produce an authenticated document signed by the child(ren)’s father stating that he authorizes the mother to sponsor the child(ren) for residence in UAE. (Note: These italicized words must be included in the document). Failure to pro duce an authenticated document may lead to a costly complication resulting in the mother sending the child(ren) back to the country of origin, at his or her own expense. If you have adopted children, be sure to inform your HR representative so that he or she can advise you about the UAE requirements regarding adopted children.

Passport size photographs will be required for visa applications, health insurance cards, driver’s licence, phone/internet/mobile connections, opening bank accounts and other services. Please do carry sufficient passport size photographs.

AFTER ARRIVALThe Human Resources Department will arrange your on-boarding process.

During the first week of your orientation you will:• Submit original passports (if applicable) and two (2) colour photos in the size required for passports photos of self to the Human Resources department.• Submit any outstanding authenticated documents (if applicable) to the Human Resources Department.

During the first week of your arrival, you will, if included in your contract, receive your relocation allowances.

MEDICAL FITNESS SCREENINGAll expatriates sponsored by the ECAE are required to undergo a government controlled medical screening prior to the issue of a residence visa. Children under 18 do not have to undergo this test.

Effective July 1, 2008, the UAE Federal Law No. 7/2008 mandated that people renewing/applying for residence or employment visa have to undergo a number of medical fitness screenings and tests for diseases:• HIV• Hepatitis B• Syphilis• Leprosy• Tuberculosis

Please note that if you are found to be suffering from any of the above diseases you are likely to be sent back to your home country. As such, you are strongly encouraged to review these categories with your family physician prior to moving to the UAE.

The College will be responsible for the cost of the medical fitness screenings. Test results will normally be avail-able within 48 hours and the College will, unless otherwise arranged, pick up the test results.

RESIDENCE VISA APPLICATIONFor individuals planning to live in the United Arab Emirates, a residence visa must be obtained. Once you have successfully passed the medical fitness screening, the College will assist you with the application of a residence visa with the Ministry of Interior, Naturalization and Residency.

The documents required for residence visa application include:• Signed visa application form obtained from the College• Original passport and original entry-work visa• Your employment letter in Arabic with salary (“To Whom It May Concern” letter), prepared by Human Resources Department• Medical Certificate• One (1) colour photos in the size required for passports• Copy from the Insurance Health Card provided by the College• Copy of Emirates Identity Card application stamped by the Emirates ID Authority (EIDA)

EMIRATES IDENTITY CARDThe UAE Government requires all expatriates and UAE nationals who are lawfully living in the country to register and obtain an Emirates Identity Card. This requirement applies irrespective of age.

The cost of the card varies and may be subject to changes. Therefore, please refer to the EIDA website http://www.id.gov.ae/en/home.aspx for the latest information. The employee is responsible for all costs.

The ID card is required for all residents, expatriates and nationals, who obtain governmental and non-gov-ernmental services. For Expats, you cannot obtain or renew residency without this card. Further usage of the card is listed in the http://www.id.gov.ae/en/home.aspx website.

Enrollment of the ID card is done at authorized typing centres. For a list of these centres, please go to the EIDA web site noted above. The typing centre will require your passport and take payment. They will complete an on-line application for you and issue you with a receipt stating that you have started the registration process. You will then go to the EIDA office to complete the process (taking photos and fingerprints).

OPENING A BANK ACCOUNTPrior to arrival, Human Resources will initiate the process of setting up a bank account for you. Should you wish to decline the new bank account, you will be responsible for establishing another bank account on your own, at an alternate bank.

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DRIVINGDriving in the UAE is on the right hand side of the road and women are permitted to drive. Cars, fuel and maintenance are generally less expensive than in most Western countries. Swearing, rude gestures and other forms of road rage can lead to heavy penalties, including a jail sentence, so it is best to keep ones cool while on the road.

To apply for a UAE driver’s license the applicant must have a residence visa and the Emirates Identity Card. Usually, passport holders of United States, Canada, United Kingdom, Australia, New Zealand and most European countries, who have a valid driver’s license (with at least 6 months validity before the date of ex-piration) as the country of their passport, and a UAE residence visa may apply for a 10-years UAE driver’s license directly the traffic department.

Residents from all other countries that are applying for a UAE Driver’s License must have a residence visa, and will have to undergo a driving test. For more details on obtaining and renewing a UAE driving license, please refer to Abu Dhabi Police website Obtaining a Driver’s License

CONTRACT INFORMATION

It is suggested that you carefully review the Terms and Conditions of employment thoroughly before accepting the offer of employment and ask any questions to ensure you understand the terms fully. Please note that you will receive your Employment Offer via email which you will sign and send back to us. You will receive the signed original copy of the offer on your first day of employment.

HEALTH INSURANCEThe ECAE will provide health insurance with regional coverage to all its full-time employees and their eligible dependents, and also to temporary employees on one year contracts. Insurance coverage is vital in the UAE and you and your dependents will be covered for most general medical expenses.

VACATIONAll employees are entitled to annual paid leave, which is accrued monthly, as per the applicable pay grade. Please refer to your Employment Offer for the specific individual benefit.

Academic Staff vacation can only be taken at the officially notified teaching semester breaks.

For purposes of calculating vacation, the first day of vacation will be counted from the first working day that you are absent from work for the purpose of vacation. The last day of vacation is counted as the last working day that you are absent from work for the purpose of vacation. All days between the first and the last day of vacation are counted as vacation days, excluding weekends and official national holidays.

Unlike some Gulf Countries, once you have a residence visa for the UAE you have the freedom to travel in and out of the Emirates as you require, giving you plenty of opportunity to further your travel experiences or visit family and friends abroad.

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RELOCATION ALLOWANCEYou are entitled to a relocation paid once upon arrival to the UAE. Please refer to your Employment Offer for the specific individual benefit.

CHILDREN EDUCATION’S ALLOWANCEPlease refer to your Employment Offer for the specific individual benefit. Please note that the amount specified in your Employment Offer is the maximum allowance and the cap per child is as follows:

If your allowance is:1. AED 100,000.00 per annum, cap per child is AED 50,000.002. AED 90,000.00 per annum, cap per child is AED 30,000.003. AED 75,000.00 per annum, cap per child is AED 25,000.00

HUMAN RESOURCES DEPARTMENT

P.O. Box 126662Abu Dhabi, UAE

T +9712 509 9999www.ecae.ac.ae