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Transcript of Columbus State University
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Columbus State University
Bursar’s OfficeOrientation Presentation
June 23, 2014Website:bursar.columbusstate.edu
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What is the Bursar’s Office?
To support the University's educational goals by making the process of paying bills and the process of refunding as quick & easy as possible
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Services Offered:
Acceptance of payments for: Tuition and related fees Emergency loan payments Parking tickets & replacement IDs Transcripts Meal plans
Process and disburse refunds for excess financial aid awards
Administration of Corporate and Third Party Contracts, such as VA Chapter 33 and GoArmyEd
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What We Will Cover Today:
1. Academic Calendar2. Tuition & Fees3. Paying Your Tuition & Fees4. Refunds5. Communication between Students
and Our Department6. Third-Party Billing
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1. Know Your Deadlines-Academic CalendarAll departments follow this calendar
Fee Payment Deadline for fall 2014August 6
Schedule Changes**August 18-22
Fee Payment Deadline for Schedule Changes:
August 22
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Terminology used on Academic Calendar
Fee Payment Deadline The date when all fees listed on
students’ invoices must be paid in full
Drop/Add Period (100% refund)** Time period when a student can drop a
class from his or her schedule without penalties
**If you drop class(es) after drop/add date with 100% refund, you will not receive a refund
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2. Tuition and Fees
Students are charged tuition and fees, based on: Credit hours Format of the classes Degree program
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2. Tuition and Fees
On-campus classes Lower tuition rate per credit hour Charged all mandatory fees
Online classes Higher tuition rate per credit hour Charged only technology & institutional
fees
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Mandatory Fees
These fees are charged to: Provide services & facilities to students Support CSU’s physical and technological
infrastructure
Listing and explanations are available at the Bursar’s Office or online at: bursar.columbusstate.edu
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3. Your Invoice
An invoice is generated when a student registers for classes It shows:
Charges for classes Payments that were applied to
student’s account Whether you owe or will receive a
refund
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Printing/Viewing Invoice
Please print your invoice to see if any financial aid has posted on your student account.
(Authorized) financial aid means that has not posted to student’s account at the University
Invoices will be available for Fall 2014 after July 1, 2014
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How to print your invoice:
1. Log on to Cougarnet2. Go to the Enrollment Services Tab3. Under Student Accounts click on
“Print Invoice/Bill”4. At the bottom of screen click on
“print invoice” again5. Select the semester/term6. Your Invoice will show up on the
screen
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1. Log on to Cougarnet
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2. Click “Enrollment Services” tab
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3. Under Bursar/Student Accounts, click “Print Invoice/Bill”
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3. Select the semester
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4. Scroll to the bottom, click “Print Invoice/Bill” again
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Tuition, Housing, & Fees
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Financial Aid & Payments
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Reminder: Please View/Print Your Invoice after registration or schedule changes. You May Owe Us!
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Paying Your Tuition
Do not stand in line – Pay Online
Payment Options:Mail
Check and Money OrderIn-person
Credit/Debit Card, Check, Money Order & CashOnline
Credit/Debit Card & Check (Web)
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Paying Your Tuition
Do not stand in line – Pay Online
Available 24 hours a day, 7 days a weekYou can authorize others (parents, grandparents, employers) to pay for you.You can make partial payments by typing over the amount displayed.
Invoices must be paid in full on the day of fee payment deadline.
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Paying Your TuitionDo not stand in line – Pay Online
1. Login to CougarNet & Click “Enrollment Services”
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Paying Your TuitionDo not stand in line – Pay Online
2. Locate the Bursar/Student Accounts box & Click “Pay Online”
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Paying Your TuitionDo not stand in line – Pay Online 3. Follow the prompts to pay your tuition using the Payment Portal
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Paying Your TuitionDo not stand in line – Pay Online
4. Students-Authorizing Your Parents to Pay:
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Nelnet Payment Plan
Columbus State University partners with Nelnet Business Solutions to let you pay tuition and fees over time, making college more affordable. Easy online enrollment using CougarNet No interest loan $ 50-$70 enrollment fee per semester
Register early for classes to start payments Early registration into the payment plan=smaller down payment
amount
www.MyCollegePaymentPlan.com/csu
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Refunds
According to Federal Student Aid handbook, we have 14 days to process and disburse refunds to students
From the date of:
First day of class on the Academic Calendar OR
When the refund credit is posted to the student’s account at the University
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Reasons Why Refunds Take “So Long”
Students make changes before and/or during the first week of classes
Refund information must be confirmed by Office of Registrar and Financial Aid before disbursement can occur
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Receiving Your Refunds
All student refunds are disbursed through Higher One
Refunds are issued to the student
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Refund Preference
You will need the HigherOne card to select your refund preference
HigherOne Refund Preferences
Processing Time (from when the funds are received by HigherOne)
CougarOne Card(HigherOne Bank Account)
Same day
Deposit into Personal Checking or Savings Account
Additional 3 to 5 business days
Paper Check Additional 5 to 7 business days
Please select a refund preference, even if you are not receiving Financial Aid!
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Higher One Card - mailing
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Early Book Program
Early book program is only available to students who early register for class and have completed all financial aid requirements.
Depending on the balance of excess financial aid, you may use up to $600 for the purchase of books and supplies.
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Early Book Program
You will have to enroll into the program by: 1.Logging into your CougarNet account.2.Clicking the “Enrollment Services” Tab3.Look for the Bursar’s/Student Accounts section4.Click “Early Book Program Authorization”.
Make sure your Early Book Program & Title IV funds authorizations are authorized
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FERPA: Family Educational and Privacy Act
Federal Law that allows a student, that is 18 years old or older, the right to his or her educational privacy
We are not allow to disclose enrollment status, grades, and/or billing information to anyone without student consent
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FERPA: Family Educational and Privacy Act
How to give consent for an individual to obtain/receive information about your student account:1.Log into CougarNet2.Click the “Enrollment Services” Tab3.Locate the Bursar/Student Accounts Box4.Click “Information Release Form (FERPA)” link5.Type in the information requested of that individuals and click “Submit” or “Apply”
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Tax Form 1098-T
Tuition statement used to obtain certain Educational Tax Credits
CSU reports only: Charges billed for Tuition and Mandatory Fees Scholarships/Grants that were awarded to the
students
We do not report payments made on student’s accounts to the IRS
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Third Party Billing
VA Benefits Contact: Mrs. Kathye, VA Certifying Official
Email: [email protected] Office: University Hall 026
529 College Savings Plans & Employer Tuition Assistance
Contact: Mrs. Patty, Third Party Administrator Email: [email protected] Office: Bursar’s Office, University Hall, 1st Floor
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Communication with Students
Check your Columbus State email daily Official form of communication
Courtesy emails, letters, and phone calls are sent out to students Less frequent
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Top 5 Things to Remember:
1. Know the Academic Calendar and fee payment deadlines
2. Check your invoice after registration and throughout the semester regularly
3. Have your tuition & fees paid by Fee Payment Deadline
4. Set up refund preference as soon as you receive the HigherOne card
5. Check Your Email Daily
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Questions? We are located on the main floor of University Hall Bursar’s Office Phone Number: 706.507.8897 Email address: [email protected]