Columbia Village Owners Association · ACC is a group of volunteers who are CVOA homeowners Gina...
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Columbia Village Owners Association CVOA 2019 Annual Meeting
Transcript of Columbia Village Owners Association · ACC is a group of volunteers who are CVOA homeowners Gina...
Columbia Village Owners Association
CVOA 2019 Annual Meeting
WELCOME AGENDA
Call to Order
Reading of the Notice of Meeting and Proof of Call
Establish Quorum
Approval of Minutes from 2018 Annual Owners Meeting (March 14, 2018)
Introduction of Officers and Committee Chairs
Idaho Air National Guard Noise Abatement Procedures
Col Britt Vanshur (Director of Staff-Idaho Air National Guard)
Maj Christopher Borders (Public Affairs Officer-Idaho National Guard)
Treasurer’s Report
Committee Reports
ACC, Amenities, Landscape, Social, Neighborhood Watch, Communication
Guest Speaker during Neighborhood Watch: Kendall Kemmer, ACHD Crosswalks
Guest Speaker during Communication Report: Deanna Smith, Idaho Smart Growth
Election of Directors
General Discussion by Members
Announcement of Newly Elected Board Members
Adjournment
Officers and Committees
Current Officers
Chuck Mione
President
Nikki Hampton
Vice President
Russelee Horsburgh
Treasurer
Jenn Thompson
Secretary
Chris Bain
Sal Palazzolo
Cammie Riemenschneider
Bonnie Straight
Committees
Architectural Control (ACC)
Recreation and Amenities
Landscape and Maintenance (including Firewise)
Communications and Social Events
Neighborhood Watch
Idaho Air National GuardCol Britt Vanshur & Maj Christopher Borders
Response to October 2018 letter from
“Concerned Boise Residents” The Idaho National Guard is committed to good environmental stewardship,
which includes being a good neighbor. We rely on the support of our community to achieve mission success.
To this extent, the Idaho Air National Guard adheres to very strict noise abatement procedures when operating aircraft, particularly on take-offs and approaches coming to and leaving from Gowen Field and the Boise Airport's runways.
The Idaho Air National Guard has operated from Gowen Field for over 70 years and these noise abatement procedures have proven extremely effective, as evidenced by the strong and longstanding relationship with our neighbors.
Nearly all noise complaints received by the Idaho National Guard regarding jet noise are the result of transient military aircraft--military that are traveling through the Boise area but are unrelated to the Idaho National Guard. They are not here to train with units nor utilize facilities of the Idaho National Guard. These aircraft are using the Boise Airport's runways and commercial facilities that do not belong to the Idaho National Guard.
When military aircraft come to the Boise Airport and/or Gowen Field for Idaho National Guard-related activities, we ensure these units and pilots adhere to the same noise abatement procedures we do. On those occasions when we host visiting aircraft which may result in elevated volume due to increased activity, we inform the public through social media and/or a media advisory.
Treasurer’s ReportRusselee Horsburgh
Income Management
Assessment increase, first in over 10 years ($3.60 per month or $43.20 per year)
Accommodate current and future growth, inflation, and maintenance demand of aging assets
Increase in Legends Ridge lighting assessment to cover actual cost
Special assessment for administrative costs
Amenity rentals and fees
Cost Management
Actual operating expenditures on Grounds, Rec Center/Amenities, Administration
Framework reference of 2018 Results, 2018 & 2019 Budget, and 5-Year Average
Assets, Liabilities, and Equity
Long-term maintenance planning and funding through the Reserve
Balance Sheet review
RESERVES
Beginning Reserve 2019 $ 325,884 (102% funded)
2019 Contribution $ 87,500
2019 Maintenance Contingency $ (53,740)
2018 funded/unspent capital maint $ (82,803)
2017 funded/unspent capital maint $ (32,957)
RESERVES 12/31/19 if all defined maintenance is spent $243,884
Reserve Study published 2/7/18 Reserve Funding Required $319,092
BALANCE SHEET 12/31/2018 12/31/2017
OPERATING AND RESERVE ACCOUNTS $ 456,254 $ 437,008
ACCOUNTS RECEIVABLE $ 155,372 $ 136,324
PREPAID INSURANCE $ 5,531 $ 5,342
TOTAL ASSETS $ 617,156 $ 578,674
ACCOUNTS PAYABLE & PREPAID ASSESSMENTS $ 206,502 $ 142,779
RESTRICTED EQUITY - RESERVES $ 325,884 $ 332,180
OPERATING EQUITY $ 84,771 $ 98,374
TOTAL LIABILITIES & EQUITY $ 617,156 $ 578,674
Homeowners in collections to lien process 38 21
Assessments owing in collections process $113,492 $ 98,587
Committee Reports- ACC
- Amenities
- Landscape and Maintenance
- Social Events
- Neighborhood Watch
- Block Captain semi-annual meeting: April 16, 2019 5:45pm
- Crosswalk request, progress update August 2018 to date
- Guest Speaker: Kendall Kemmer, P.E. Assistant Traffic Engineer, ACHD
- Communication
- CVOA Common Areas & Neighborhood Engagement
- Guest Speaker: Deanna Smith, Program Coordinator
Architectural Control Committee (ACC)
ACC is a group of volunteers who are CVOA homeowners
Gina Fegler, Tony Camara, Chuck Mione
Meet twice a month – first and third Monday
Trends
Solar Panels, Xeriscaping
Reminder for ACC Request and Approval
All proposed exterior changes to homes and landscaping
Paint, Roofing, Fencing, Additions, Patio Covers, Sheds, Major
Landscaping
Please include all relevant information (samples) with ACC Request
AmenitiesExisting locations to maintain
Disc-Golf Course
Horseshoe Pit
Outdoor Tennis Court
Rec Center
Pioneer Room
Named last year
Exercise/Weight Room
Indoor Racquetball Court
RV/Boat Storage Lot
Four Swimming Pools
Updated rules to be released prior to opening weekend
Open Memorial Day Weekend 7am, Saturday, May 25th through Labor Day
Weekend
Projects 2018/2019
Goal was to maintain the property
Parking Lot
Sealing, Paint Lines, Storm Swale Repair,
Sweeping
Path to school
Pools
Waterfall Pool Work, Lap Pool Resurface,
Deck Seal
Shades – Replacing shades near lap pool
and installed shades over small pool with
proper hardware
Rec Center
New furniture
Enhance Lending Library
New gym equipment
Gym survey this month
RV/Boat Storage Lot
New security added and fixed lights
Landscape and Maintenance Committee
Board Member as Committee
Chair with committee meeting
monthly (neighborhood
volunteers)
Serve as the contact to work
with Sentry (coordinating
projects) and Aloha, contracted
landscape partner
Landscape and Maintenance Committee
2018 Highlights
Refreshed many of the micro-paths around CVOA with weed fabric and gravel
Added a new planting bed at the corner of Mimosa and Lake Forest
Continue to actively treat desert belts for Firewise — goat grazing off Grand Forest
(across form Simplot fields) and in Snapdragon desert belt
Removed turf and replaced with boulders and shrubs on Tiger Lily and Eastgate to
help reduce watering and maintenance
Refreshed the bark around swing sets near recreation center
Added compost to flower planting beds in front of recreation center to help with
flowers this spring
Filled in open space on Grand Forest with 5 new trees
Improved the path between Flores Ct and the Basalt Tim Trail with new sand
Mimosa
Planting
Project
Firewise
Goat
Grazing
Tiger Lilly
Planting
Project
New Trees
on Grand
Forest
Pathway
signs
Social Events See CVOA.net for details as event dates draw near (official)
Get info and reminders on Facebook page (unofficial, but maintained by committee member)
2019 Dates:
CLEAN UP THE VILLAGE—Trail Walk Saturday, March 30 – meet at 9:30am
Pool Opening Saturday, May 25, 7am
BBQ & POOL PARTY Saturday, June 1, 11:30am
Neighborhood Yard Sale Saturday, June 8 and Sunday, June 9
NATIONAL NIGHT OUT (NNO) Tuesday, August 6
2nd Annual Turkey Trot Thanksgiving morning
New This Year – Game Nights! One Saturday per month Apr - Oct
Dates: April 20, May 18, June 22, July 20, August 17, Sept 21, October 19
6:30pm, Pioneer Room, snacks provided, bring own drinks
April 20th Kick-Off: Bingo! 10 color coded games, prizes for each
May 18 Game Theme: TBD (we’ll see how April 20 goes!)
Neighborhood Watch Block Captain Volunteers – thank you!
Duties: know your neighbors, recognize and report suspicious activities, practice good safety habits, partner with NW coordinator
January 30, 2019 Block Captains email
Walk Around campaign, info collection sheet, NW brochures
Semi-annual meeting
Block Captains meeting Tuesday, April 16, 2019, 5:45pm (BPD and Carey Guard)
Last meeting – October 16, 2018: thanks to all who attended
How can you help?
3 L’s : locks, lights, landscape and watch for things that don’t seem right
911, BPD Non-emergency dispatch, Carey Guard, NW Coordinator
Current map = approx. 90-100 streets (some streets can be combined)
Streets with a captain = approx. 53
Streets without a captain = approx. 41
Safety
August 2018 Crosswalk Signal Request submitted to ACHD
Guest Speaker, Kendall Kemmer ACHD Traffic Engineer
Committed to Service
➢Marked Crossings: four locations
➢Rec. Center Crossing on Lake Forest
➢Les Bois JHS Crossing on Grand Forest
➢Speed Bumps
Communication Print
2019 Budget mailing (Dec 2018), Newsletter announcing Annual Meeting (Feb 2019), other mailings through the year (example Sept 2018)
Constant Contact from Sentry on behalf of the Board (45% of addresses with at least one email on file)
Neighborhood Forum
We tried this for 5 months in 2018…Willing to try again in new format – stay tuned
Website – cvoa.net
New resource partner in early 2018 via Sentry, reorganized site Feb 2018
Quick updates to Announcements section
Archives of newsletters, governing documents, meeting minutes
Access to forms, contact information, and other details
Social media
Facebook – for events and reminders (thank you, Tara Davis)
Next Door – not a official communication stream with Sentry or the Board
Limited comments from current board members intended to provide facts
Planning and Neighborhood Engagement
Deanna Smith, Idaho Smart Growth
Working in the intersection of
land use
transportation and
community
• Established in 2000
• Statewide nonprofit (501c3) organization
• 13 board members statewide, 3 staff, volunteers, around 300 members
Barber Valley Low-stress route
13 Sites within Downtown Meridian Core Project Area
Placemaking
Placemaking tools
Place Game
Place Mapping
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Election of Directors3 three-year terms
Voting Instructions
For the three board
positions available, you
may cast up to 3 votes per
ballot. You may cast all of
your votes for one
candidate or divide your
three votes among the
candidates as long as the
total votes cast per ballot
do not exceed three votes.
Thank you to the
Nominating Committee !
Report of Nominating Committee
Nomination Committee Policy
2 board appointed homeowners, board member chair
Annual appointments each year
2018/19 Process
5+ planning meetings
Collected applications/Interviewed candidates
2019/20
April community feedback session
September beginning planning for next year
2019-20 Nomination Committee
March 3, 2019 Email
Committee Purpose
Volunteer candidates
• Mark Eisenman
• Bob Narus
• _____________________
• _____________________
Appointments to be finalized at March 19 Board Meeting
Board of Director Nominees
Nominating Committee Candidates (alphabetical order)
• Tim Egbert
• Issac Flanzbaum
• Chrystal Li
• Sal Palazzolo
• Caitlin Reicks
• Howard Roose
Nominees from the floor (none)
Candidate Introductions and Remarks
Please keep comments to 2 minutes
• Tim Egbert
• Issac Flanzbaum
• Chrystal Li
• Sal Palazzolo
• Caitlin Reicks
• Howard Roose
VOTING
- Completed ballots go in the box located in the front
General Discussion by Members
- Q&A/Open Discussion but not tracked as formal minutes from the meeting; Sentry and Board members will note topics and inquiries for action items and/or formal discussion at future board meetings.
Announcement of Newly Elected Board Members
• Tim Egbert
• Sal Palazzolo
• Caitlin Reicks
Congratulations!
Monthly Board Meeting – Tuesday, March 19, 6:30pm
ADJORNMENT
March 19 – Board Meeting 6:30pm
Abbreviated regular meeting
Director onboarding
April 16 – Board Meeting 6:30pm
Semi-annual Neighborhood Watch meeting
