Coltrane Specifications - OCAS · BRINGING COLLEGES AND APPLICANTS TOGETHER Coltrane Specifications...

BR ING I NG C OL L EGES A N D A P P L IC A NTS T OGET HE R

Coltrane Specifications For Application Cycle 2016

Effective November 2015

Version 2.0


i

Confidentiality

The information in this document is intended for the sole purpose of providing OCAS

Application Services Inc. (OCAS or Ontario College Application Services) and the 24 Ontario

Colleges of Arts and Technology, three Regional Campuses of the University of Guelph and the

Michener Institute for Applied Health Sciences (“Institutions”) with information necessary to

facilitate the application process or for a purpose identified by OCAS in accordance with its

Privacy Statement. Any review, dissemination, distribution or copying of this document, in

whole or in part, is strictly prohibited except with OCAS employees or their representatives,

and employees of the foregoing Institutions charged with responsibility for such information.

Any other collection, use or disclosure requires the advance written consent of an author ized

OCAS representative.

Any questions concerning the information in this document, and whether it is being dealt with

in a manner consistent with OCAS’ Privacy Statement, should be directed to the responsible

contact individual with whom you communicated in order to obtain this document.

Any questions concerning the distribution of this document should be directed to

[email protected]

COPYRIGHT

All OCAS information is Copyright © OCAS Application Services, Inc. 2015. Unauthorized

collection, use or disclosure of this material is prohibited. All rights reserved unless otherwise

expressly provided.


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Version Control

VERSION DESCRIPTION REVISION DATE DISTRIBUTION DATE

DRAFT Draft College Transmission Specifications - for application cycle Fall 2016 to Summer 2017

March 31, 2015

DRAFT New SHSM and spec updates June 3, 2015

1.0 Final College Transmission

Specifications – for application cycle Fall 2016 to Summer 2017

June 15, 2015 June 16, 2015

2.0 Addition of 2 new values to Semester/Level field in the CC record (program choice). 20 = Advanced Entry 21 = Degree Completion

October 9, 2015 October 13, 2015


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Table of Contents

What’s New: Programming Changes 3

The Process 4

Data Type Formats 6

Explanation of Transaction Records 7

Transaction Prefix 7

Logical Key for Transaction Record 7

Sort Sequence 9

Transaction Records 10

BC Transaction: Batch Header 10

AC Transaction: Applicant Data 12

CC Transaction: Program Choice Data 36

GC Transaction: Grade Data 40

SC Transaction: Supporting Document Data 46

TC Transaction: Test Data 54

IC Transaction: International Transcript Evaluation Data 62

EC Transaction: Educational Data 66

NC Transaction: Non Full-Time Student Activity Data 69


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Overview What’s New: Programming Changes

Based on consultation between the colleges and OCAS, the following changes have been made

to the College Transmission Specifications for application cycle fall 2015 - summer 2016.

1. Addition of 1 new values to the gender code table.

2. Following recommendation from Indigenous Peoples Education Circle:

a. Addition of new values to the Aboriginal Person (Ancestry) values.

b. Modification to add Aboriginal Person Indicator

c. Modification to add Aboriginal Person Status

3. Addition of 1 new Specialist High Skills Major code.

4. Modification to add Surname on School Record and First Name on School Record fields to the EC

record (declared education)

5. Addition of 2 new values to Semester/Level field in the CC record (program choice).

a. 20 = Advanced Entry

b. 21 = Degree Completion

6. Removed old Aboriginal Person (Ancestry) values.


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The Process Ontario College Application Services (OCAS) centrally processes applications for college

applicants. The details about each applicant are subsequently transferred to the colleges

selected by the applicant. The transmission layout and processing guidelines of the

applicant’s data are outlined in this document in order to standardize the data into a format

that can be electronically processed by the colleges.

What’s in the File? The sources of the data transmitted in the transmission file include the application form,

applicant correspondence, colleges, secondary schools etc.

The data processed daily at OCAS is formatted according to the specifications and is available

to the colleges that same night. The file contains data for applicants who have paid their

application fee.

When Can the File be Downloaded?

The transmission files are available for downloading to the colleges by 1 1:00 pm, Sunday

through Thursday. At certain times of the year, when processing volumes are very high, files

may not be available by 11:00 p.m.: notice from OCAS will be sent indicating any deviation

from that timeframe.

Files are created Sunday through Thursday every week, including weeks with statutory

holidays. Unless you receive a communication from the OCAS to the contrary, your files

should be picked up every week, Sunday to Thursday.


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Transmission Protocol

Downloading of college transmission files from OCAS is to be done via Secure File Transfer

Protocol (SFTP). SFTP clients should be configured to connect to sftp.transit.ocas.ca. Each

college will have a userid and password to access the Coltrane files. Files can be picked up in

the /home/coltrane directory (which is the default starting directory).

Questions?

Please address all questions to [email protected]

mailto:[email protected]


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Data Type Formats For the following pages, the legend and general instructions apply:

Legend A = Alphanumeric

N = Numeric digits only

1. Alphanumeric strings are left justified within the field length, filled with low-order blanks

to the end of the field, and contain upper case only, unless otherwise specified or

requested by a college.

2. Numeric fields are right justified, zero-filled, and contain no brackets, dashes, or blanks.

Defaults are filled with zeros.

3. Dates are in ISO format (YYYYMMDD), unless otherwise specified.

4. Each record is terminated by a carriage-return/line-feed (CR/LF) pair.

Note: Changes to these specifications are highlighted similar to this line of text.


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Explanation of Transaction Records

Transaction Prefix Each record contains a "transaction prefix" which includes the Transaction Code, Transaction

Type, Transaction Date, and Transaction Time. Inserts (Transact ion Type = I) represent records

which are newly inserted into the OCAS database, and hence , can be inserted into the college

database as required. For updates (Transaction Type = U), the entire record will be sent

including one or more updated fields. All transactions for one applicant should be applied in

date/time sequence. For changes to the primary logical key for the record, two transactions

will occur: a “Delete” (with the old key), followed by an “Insert” (with the new key).

Logical Key for Transaction Record The Logical Key for a transaction record starts with the transaction prefix and includes one or

more of the following fields in the record:

AC LOGICAL KEY:

Transaction Code

Transaction Type

Transaction Date

Transaction Time

College Code

OCAS Application Number

CC LOGICAL KEY:

Transaction Code

Transaction Type

Transaction Date

Transaction Time

College Code


Program Code

Campus Code

Start Date

Level

Full/Part-time


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GC LOGICAL KEY:

Transaction Code

Transaction Type

Transaction Date

Transaction Time

College Code


Course Code

Completion Date

Course Delivery

SC LOGICAL KEY:

Transaction Code

Transaction Type

Transaction Date

Transaction Time

College Code


Document Code

Key Date

TC LOGICAL KEY:

Transaction Code

Transaction Type

Transaction Date

Transaction Time

College Code


Test Code

Sub Test Code

Test Date

IC LOGICAL KEY:

Transaction Code

Transaction Type

Transaction Date

Transaction Time

College Code


Course Code

Completion Date


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EC LOGICAL KEY:

Transaction Code

Transaction Type

Transaction Date

Transaction Time

College Code


Educational Sequence Number

NC LOGICAL KEY:

Transaction Code

Transaction Type

Transaction Date

Transaction Time

College Code


Sequence Number

Sort Sequence

Within each download file, OCAS will attempt to present transaction records sorted in the

following order:

OCAS_APPLICATION_NUMBER, TRANSACTION_CODE, TRANSACTION_DATE,

TRANSACTION_TIME, TRANSACTION_TYPE

Therefore, within one download file, records having identical OCAS Application Numbers,

Transaction Codes, and Transaction Types should be applied in date and time sequence.

Initially all transactions will be transmitted to colleges. OCAS has "collapsed" as many

“redundant” situations as possible to reduce the number of transaction records within each

transmission. For example, if an Insert occurs for an applicant at the beginning of a

"download window" and a delete occurs before the end of that window, no records will be

transmitted for that applicant. Similarly, if an Insert record is processed on a Monday morning

and an Update transaction is processed on Tuesday afternoon, and the download is requested

Wednesday, OCAS will only send an Insert record.

Colleges may wish to re-sort records into any preferred sequence.


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Description of Record Contents

Transaction Records

BC Transaction: Batch Header This record will appear as the first record of every file containing transactions.

Transaction record length: 85 bytes/characters

POSITION LENGTH FIELD NAME TYPE VALUE/COMMENT

1 2 Transaction Code A 'BC’

3 1 Transaction Type A 'T'

4 8 Extract Date N YYYYMMDD

12 8 Extract Time N HHMMSShh

20 4 College Code A

24 6 AC Total N Number of AC transactions

30 6 CC Total N Number of CC transactions

36 6 GC Total N Number of GC transactions

42 6 SC Total N Number of SC transactions

48 6 TC Total N Number of TC transactions

54 6 IC Total N Number of IC transactions

60 6 EC Total N Number of EC transactions

66 6 NC Total N Number of NC transactions

72 8 File Date A YYYYMMDD

80 6 Sequence Number N File Sequence Number


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College Code

Always present values as follows:

ALGO - Algonquin

CAMB - Cambrian

CANA - Canadore

CENT - Centennial

CONF - Confederation

CONS - Conestoga

DURH - Durham

FANS - Fanshawe

GEOR - Georgian

GBTC - George Brown

HUMB - Humber

LAMB - Lambton

LOYT - Loyalist

MOHA - Mohawk

NIAG - Niagara

NORT - Northern

SAUL - Sault

SENE - Seneca

SHER - Sheridan

SLAW - St. Lawrence

SSFL - Fleming

STCL - St. Clair

RIDG -Ridgetown

KEMP - Kemptville

ALFR - D'Alfred

BORE - Boreal

LACI - La Cite

MICH - Michener

Transaction Type

T - Totals for the content of this extract file.

File Date and Sequence Number In naming the file, the file date is used in conjunction with the college code. It contains the

college code + YYYYMMDD + 000001.DAT", e.g. MOHA20151129000001.DAT. The sequence

number will be assigned in incremental, sequential order. The file number will begin with

000001.

**Note: Sequence number only applies to the .DAT files, not the XML Coltrane files.


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AC Transaction: Applicant Data Transaction record length: 520 bytes/characters

Overview of AC Transaction - Applicant Data

POSIT ION LENGTH F IELD NAME TYPE DATA SOURCE XML TAG NAME

1 2 Transaction Code

A OCAS <TransCode>

3 1 Transaction Type A OCAS <TransType>

4 8 Transaction Date N OCAS <TransDateTime>

12 8 Transaction Time N OCAS

20 4 College Code A OCAS <CollegeCode>

24 9 OCAS Application Number

N OCAS <OCASNum>

33 9 S.I.N. N Applicant <SIN>

42 9 Ontario Education Number (O.E.N)

N Applicant <OEN>

51 8 Date Application Received

N OCAS <DateApplicationReceived>

59 1 Title N Applicant <Title>

60 30 Legal Surname A Applicant <LastName>

90 30 Legal First Name A Applicant <FirstName>

120 30 Second Name A Applicant <SecondName>

150 30 Previous Legal Surname

A Applicant <PreviousLastName>

180 1 Gender Code A <Gender>

181 8 Date of Birth N Applicant <BirthDate>

189 50 Mailing Address A Applicant <Address>

239 30 City A Applicant <City>

269 2 Province/State Code

A Applicant <ProvinceState>

271 20 Address Country A Applicant <CountryCode>

291 10 Postal/Zip Code A Applicant <PostalCode>

301 3 Area Code A Applicant <PrimaryPhone><AreaCode>

304 9 Telephone Number

A Applicant <PrimaryPhone><Phone>

313 1 Status in Canada N Applicant <StatusInCanada>

314 2 Sponsoring Agency

N Applicant <SponsorAgency>

316 1 First Language N Applicant <FirstLanguage>

317 1 Language of Correspondence

N Applicant <LanguageOfCorrespondence>

318 5 Citizenship Code N Applicant <CountryOfCitizen>


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323 6 School Number/Mident Code

N Applicant/ High School

<MidentCode>

329 1 Basis for Admission

N Applicant/ High School

<BasisOfAdmission>

330 6 OSSD Issue Date N High School if a current Student, Applicant if a mature student

<DateOssdIssue>

336 1 OSSD to be Received

A High School <OssdToBeAchieved>

337 5 Addt'l Academic Info. Received

A OCAS <AddAcadInfoReceived>

342 1 Grade Status N OCAS <GradeStatus>

343 5 Addt'l Academic Info. To follow

A OCAS <AddAcadFollow>

348 2 Addt’l Academic GED status

A Applicant <AddAcadGedStatus>

350 1 Current Secondary School Student

A Applicant <CurrentStudent>

351 3 Cell Area Code A Applicant <CellPhone><AreaCode>

354 9 Cell Telephone Number

A Applicant <CellPhone><Phone>

363 7 Alternate Telephone Number Extension

A Applicant <CellPhone><Ext>

370 3 Fax Area Code A Applicant

373 9 Fax Telephone Number

A Applicant

382 50 Email Address A Applicant <PrimaryEmail><EmailAddress>

432 1 Community Involvement

A High School <CommunityInv>

433 1 Secondary School Literacy

A High School <SSLiteracyTest>

434 2 International Evaluation Secondary School

N OCAS <InternationalSS>

436 2 International Evaluation College

N OCAS <InternationalCollege>

438 2 International Evaluation University

N OCAS <InternationalUniversity>


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440 2 International Eval Post-Degree/Diploma

N OCAS <InternationalPost>

442 1 International Evaluation Complete

A OCAS <InternationalEvalComplete>

443 6 International Evaluation Graduation Date

N OCAS <DateInternationalGraduation>

449 6 GED Completion Date

N OCAS <DateGED>

455 2 Method of Application

A OCAS <MethodOfApplication>

457 4 Aboriginal A Applicant <Aboriginal>

461 6 OSSC Issue Date N High School if a current Student, Applicant if a mature student

<DateOsscIssue>

467 1 OSSC to be Received

A High School <OsscToBeAchieved>

468 3 International Evaluation University Degree

N OCAS <InternationalEvalUniversityDegree>

471 5 Country of Birth N Applicant <CountryOfBirth>

476 1 First Generation A Applicant <FirstGeneration>

477 3 Specialist High Skills Major Program Code

A Applicant <ShsmCode>

480 2 OEN Validation Code

N OCAS <OEN Valid>

482 8 OEN Validation Date

N OCAS <OEN Date>

490 1 Aboriginal Person Indicator

A Applicant <AboriginalPersonIndicator>

491 30 Aboriginal Person Status

A Applicant <AboriginalPersonStatus>


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AC TRANSACTION: APPLICANT DATA

Transaction Code

AC is always the value.

Transaction Type

I = Insert - a new applicant to the application cycle

U = Update - an insert has already been sent. This transaction type includes one or

more updated fields.

W = Withdrawn - an insert has already been sent. This transaction type represents an

applicant who has asked that the entire application to college be removed. There

will not be an associated set of deletes for the program choices that the applicant

may have had outstanding at an individual college.

R = Re-instate - a withdrawn has already been sent. This applicant has changed his/her

mind and has asked that the application to college be "re-activated". This

transmission includes an update for Date Application Received, and may contain

updates for other fields. Updates to the program choices (CCUs) field date received

will also be sent in this situation.

X = An insert has already been sent. This transaction type represents a deceased

applicant. OCAS has been notified of the unfortunate circumstance and is notifying

colleges in a special way so that appropriate action can be taken by colleges. There

will not be any program choice delete records sent.

N = Non Payment - an insert has already been sent. This transaction type represents an

applicant's unresolved Not Sufficient Funds (NSF) situation. OCAS has corresponded

with the applicant over a period of 14 days in an attempt to obtain the fees.

Following this time period, this transaction is sent and represents OCAS' withdrawal

of service for this applicant. There will not be an associated set of deletes for the

outstanding program choices that the applicant may have had at an individual

college.

P = Paid in Full - a notification of an NSF situation has already been sent, and this

applicant has resolved their outstanding debt. This transmission includes an update

for Date Application Received, and may contain updates for other fields, e.g.

address. Updates to the program choices (CCUs) field date received will also be sent

in this situation.


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Transaction Date

Date transaction occurred in OCAS system (YYYYMMDD). Always present.

Transaction Time

Time within the transaction date (HHMMSShh). Always present.

College Code

See College Code in BC transaction. Always present.

OCAS Application Number Always present. Leading two digits = Year (e.g. 12 = year 2012). There is a check digit as the

last digit in the 9-digit number. The formula is a standard Modulus 9 check DSR (divide,

subtract remainder). That is, divide the next sequential 8 -digit number by 9, derive a

remainder, and subtract the remainder from 9 to provide the check digit . Edit check

performed at OCAS.

Social Insurance Number (S.I.N.)

Contains zeros as OCAS will no longer be collecting or storing SIN Codes

Ontario Education Number (O.E.N.) Contains zeros if unknown. This number is issued by the Ministry of Education to all students

in the secondary school system in Ontario.

Date Application Received Always present. Represents the date the application fee was received at OCAS (YYYYMMDD).

Note: the postmarked date will not be used.

Title

1 = Mr/M, 2 = Ms, 3 = Mrs/Mme, 4 = Miss/Mlle, 0 = Unknown/Undeclared.

Legal Surname

Surname of applicant. Always present.

Legal First Name

First name of applicant. Spaces if unknown.

Second Name

Second name of applicant. Spaces if unknown.


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Previous Legal Surname

Previous surname of applicant. Spaces if unknown.

Gender Code

M = Male, F = Female, U = Undeclared. Spaces if unknown

Date of Birth Date of birth of applicant (YYYYMMDD). Contains zeros if unknown. Note: OCAS will not follow

up with the applicant if item is not coded on the application form.

Mailing Address

Mailing address of the applicant, to Canada Post standard.

City

City of applicant.

Province/State Code

The following table is used. Spaces if unknown.

Province Codes (Canada)

Code Province

AB Alberta

BC British Columbia

MB Manitoba

NB New Brunswick

NL Newfoundland and Labrador

NS Nova Scotia

NT Northwest Territories

NU Nunavut Territory

ON Ontario

PE Prince Edward Island

QC Quebec

SK Saskatchewan

YT Yukon Territories


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State Codes (USA)

Code State Code State

AL Alabama MT Montana

AK Alaska NE Nebraska

AZ Arizona NV Nevada

AR Arkansas NH New Hampshire

CA California NJ New Jersey

CO Colorado NM New Mexico

CT Connecticut NY New York

DE Delaware NC North Carolina

DC District of Columbia ND North Dakota

FL Florida OH Ohio

GA Georgia OK Oklahoma

HI Hawaii OR Oregon

ID Idaho PA Pennsylvania

IL Illinois RI Rhode Island

IN Indiana SC South Carolina

IA Iowa SD South Dakota

KS Kansas TN Tennessee

KY Kentucky TX Texas

LA Louisiana UT Utah

ME Maine VT Vermont

MD Maryland VA Virginia

MA Massachusetts WA Washington

MI Michigan WV West Virginia

MN Minnesota WI Wisconsin

MS Mississippi WY Wyoming

MO Missouri

Possessions:

Code Possession Code Possession

AS American Samoa PW Palau

FM Federated States of Micronesia PR Puerto Rico

GU Guam VI Virgin Island

MH Marshall Islands


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Address Country

Always present no coding system. Full country name is provided.

Postal/Zip Code

CANADA The format is ANANAN for Canadian addresses, edited by OCAS.

USA NNNNN-ZZZZ format check, where ZZZZ are optional.

Codes from countries other than Canada and USA are not validated. Spaces if unknown or

invalid.

Area Code

Area code of phone number. The first three digits of an international phone number or spaces

if unknown are displayed.

Telephone Number No dashes included and spaces if unknown. Field has been increased to nine digits to

accommodate international phone numbers.

NOTE: The Area Code field contains the first three digits of an international phone number.

Status in Canada

Code Description

0 Unknown

1 Canadian citizen

2 Aboriginal ancestry

3 Permanent resident or landed immigrant

4 Study permit (student visa)

5 In Canada on the authority of another VISA

6 Attending an off-shore school

7 Refugee status

8 Convention refugee (protected person)

9 Other


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Sponsoring Agencies

Code Agency

0 No Sponsorship

1 Association of Canadian Community Colleges

2 Canadian Bureau for International Education

3 Canadian International Development Agency

4 Department of Indian and Northern Affairs / Individual Bands

5 Department of Veteran's Affairs

6 Ministry of Community and Social Services / Family Services

7 Transitions

8 Vocational REHAB

9 WSIB Work Transition Program

10 World University Service of Canada

11 Human Resource Development Canada (HRDC)

12 Agency Sponsored Second Career

99 Other

First Language

1 = English, 2 = French, 3 = Other

Language of Correspondence

1 = English, 2 = French


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Citizenship Code

Citizenship Code

Stat can PSIS 5 digit

Country Code

Citizenship Code


Country Code

Citizenship Code


Country Code

Afghanistan 41004 Barbados 13052 Cameroon 34120

Åland Islands 23248 Belarus 22112 Canada 11124

Albania 24008 Belgium 21056 Cape Verde 31132

Algeria 33012 Belize 12084 Cayman Islands 13136

American Samoa 51016 Benin 31204 Central African

Republic 34140

Andorra 24020 Bermuda 13060 Chad 34148

Angola 34024 Bhutan 44064 Chile 14152

Anguilla 13660 Bolivia 14068 China 42156

Antarctica 61010 Bosnia and

Herzegovina 24070 Christmas Island 51162

Antigua and Barbuda

13028 Botswana 35072 Cocos (Keeling)

Islands 51166

Argentina 14032 Bouvet Island 61074 Colombia 14170

Armenia 41051 Brazil 14076 Comoros 32174

Aruba 13533 British Indian

Ocean Territory 44086 Congo 34178

Australia 51036 Brunei Darussalam 43096 Congo, Democratic

Republic of 34180

Austria 21040 Bulgaria 22100 Cook Islands 51184

Azerbaijan 41031 Burkina Faso 31854 Costa Rica 12188

Bahamas 13044 Burma (Myanmar) 43104 Côte d'Ivoire 31384

Bahrain 41048 Burundi 32108 Croatia 24191

Bangladesh 44050 Cambodia 43116 Cuba 13192

Cyprus 41196 Grenada 13308 Korea, South 42410

Czech Republic 22203 Guadeloupe 13312 Kuwait 41414

Denmark 23208 Guam 51316 Kyrgyzstan 41417

Djibouti 32262 Guatemala 12320 Laos 43418

Dominica 13212 Guernsey 23831 Latvia 22428

Dominican Republic

13214 Guinea 31324 Lebanon 41422

Ecuador 14218 Guinea-Bissau 31624 Lesotho 35426

Egypt 33818 Guyana 14328 Liberia 31430

El Salvador 12222 Haiti 13332 Libya 33434

England 23826 Heard Island and McDonald Islands

61334 Liechtenstein 21438

Equatorial Guinea 34226 Honduras 12340 Lithuania 22440


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Citizenship Code


Country Code

Citizenship Code


Country Code

Citizenship Code


Country Code

Eritrea 32232 Hong Kong 42344 Luxembourg 21442

Estonia 22233 Hungary 22348 Macao 42446

Ethiopia 32231 Iceland 23352 Macedonia

(FYROM) 24807

Faeroe Islands 23234 India 44356 Madagascar 32450

Falkland Islands (Malvinas)

14238 Indonesia 43360 Malawi 32454

Fiji 51242 Iran 41364 Malaysia 43458

Finland 23246 Iraq 41368 Maldives 44462

France 21250 Ireland, Republic

of (EIRE) 23372 Mali 31466

French Guiana 14254 Isle of Man 23833 Malta 24470

French Polynesia 51258 Israel 41376 Marshall Islands 51584

French Southern Territories

61260 Italy 24380 Martinique 13474

Gabon 34266 Jamaica 13388 Mauritania 31478

Gambia 31270 Japan 42392 Mauritius 32480

Georgia 41268 Jersey 23832 Mayotte 32175

Germany 21276 Jordan 41400 Mexico 12484

Ghana 31288 Kazakhstan 41398 Micronesia,

Federated States of

51583

Gibraltar 24292 Kenya 32404 Moldova 22498

Greece 24300 Kiribati 51296 Monaco 21492

Greenland 11304 Korea, North 42408 Mongolia 42496

Korea, South 42410 Mongolia 42496 Pitcairn 51612

Kuwait 41414 Montenegro 24499 Poland 22616

Kyrgyzstan 41417 Montserrat 13500 Portugal 24620

Laos 43418 Morocco 33504 Puerto Rico 13630

Latvia 22428 Mozambique 32508 Qatar 41634

Lebanon 41422 Namibia 35516 Réunion 32638

Lesotho 35426 Nauru 51520 Romania 22642

Liberia 31430 Nepal 44524 Russian Federation 22643

Libya 33434 Netherlands 21528 Rwanda 32646

Liechtenstein 21438 Netherlands

Antilles 13530 Saint Barthélemy 13652

Lithuania 22440 New Caledonia 51540 Saint Helena 31654

Luxembourg 21442 New Zealand 51554 Saint Kitts and

Nevis 13659


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Citizenship Code


Country Code

Citizenship Code


Country Code

Citizenship Code


Country Code

Macao

42446 Nicaragua 12558 Saint Lucia 13662

Macedonia (FYROM)

24807 Niger 31562 Saint Martin 13663

Madagascar 32450 Nigeria 31566 Saint Pierre and

Miquelon 11666

Malawi 32454 Niue 51570 Saint Vincent and

the Grenadines 13670

Malaysia 43458 Norfolk Island 51574 Samoa 51882

Maldives 44462 Northern Ireland 23826 San Marino 24674

Mali 31466 Northern Mariana

Islands 51580

Sao Tome and Principe

34678

Malta 24470 Norway 23578 Sark 23680

Marshall Islands 51584 Oman 41512 Saudi Arabia 41682

Martinique 13474 Pakistan 44586 Scotland 23826

Mauritania 31478 Palau 51585 Senegal 31686

Mauritius 32480 Palestinian Territory, Occupied

41275 Serbia 24688

Mayotte 32175 Panama 12591 Serbia and

Montenegro 24891

Mexico 12484 Papua New Guinea 51598 Seychelles 32690

Micronesia, Federated States

of 51583 Paraguay 14600 Sierra Leone 31694

Moldova 22498 Peru 14604 Singapore 43702

Monaco 21492 Philippines 43608 Slovakia 22703

Slovenia 24705 Timor-Leste 43626 Tanzania, United

Republic of 32834

Solomon Islands 51090 Togo 31768 Thailand 43764

Somalia 32706 Tokelau 51772 Uzbekistan 41860

South Africa 35710 Tonga 51776 Vanuatu 51548

South Georgia and the South

Sandwich Islands 14239

Trinidad and Tobago

13780 Vatican City State 24336

South Sudan 33728 Tunisia 33788 Venezuela 14862


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Citizenship Code


Country Code

Citizenship Code


Country Code

Citizenship Code


Country Code

Spain 24724 Turkey 41792 Viet Nam 43868

Sri Lanka 44144 Turkmenistan 41795 Virgin Islands,

British 13092

Sudan 33729

(formerly 33736)

Turks and Caicos Islands

13796 Virgin Islands, U.S. 13850

Suriname 14740 Tuvalu 51798 Wales 23826

Svalbard and Jan Mayan Island

23744 Uganda 32800 Wallis and Futuna 51876

Swaziland 35748 Ukraine 22804 Western Sahara 33732

Sweden 23752 United Arab

Emirates 41784 Yemen 41886

Switzerland 21756 United Kingdom 23826 Zambia 32894

Syria 41760 United States 11840 Zimbabwe 32716

Taiwan 42158 United States

Minor Outlying Islands

51581 Not Applicable n/a – use

99899

Tajikistan 41762 Uruguay 14858 Not Reported n/a – use

99999

School Number/ Mident Code Six-digit Ministry assigned school identification number representing a secondary school in

Ontario. Displays zeros if unknown.

OCAS has a Secondary School (Mident code) file available to the colleges. This file contains

the school Mident codes, names and addresses. There is also a New Curriculum Course Code

file available to the colleges. These extract files are available on the College Staff E-Materials

page at www.ocas.ca.

Basis for Admission This data item is taken directly from the application form and represents the applicant's

perspective.

0 = Applicant has not indicated

http://www.ocas.ca/


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1 = Applicant is or will be a secondary school graduate (achieved an OSSD under OS:IS) by

the first day of college, i.e. the start date to which they are applying.

2 = The applicant will not have an OSSD by the first day of classes.

3 = Applicant is or will be a secondary school graduate (achieved an OSSD under OSS) by

the first day of college, i.e. the start date to which they are applying.

4 = The applicant will not have an OSSC by the first day of classes

5 = Applicant is or will be a secondary school graduate (achieved an OSSC under OSS) by the

first day of college, i.e. the start date to which they are applying.

OSSD Issue Date The year and month that the student achieved the Ontario Secondary School Dipl oma

(YYYYMM). Zeros if unknown.

OSSD to be Achieved This data item is taken from the application form and/or from the secondary school electronic

data file and represents a guidance (or school) official's perspective of the applicant.

Y = Yes, N = No Spaces if not applicable.

Additional Academic Information Received Additional academic information (hard copy only) is attached to the application. OCAS will be

photocopying this information and sending it out to the colleges. Spaces will be in the

position, if there was no indication on the form for that value. Each position of this five -

character field will contain an X.

POSITION

1 = College transcript

2 = University transcript

3 = College academic upgrading

4 = English proficiency test score (e.g. TOEFL Score)

5 = Other transcript

For example, if the applicant indicates college and TOEFL, this field will contain “X X ".


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Grade Status (formerly Transcript Status)

Represents courses from secondary school or equivalent.

Value Meaning

1 Electronic. The applicant's courses and grades (transcript data) can be obtained

from the AC and GC records (electronically).

2 Hardcopy sent to colleges. The transcript has been received by OCAS and a

hardcopy has been, or will shortly be sent to the college.

3 To Follow. The applicant has indicated to OCAS that the transcript will be sent to

OCAS soon. As soon as it becomes available, OCAS will forward the transcript,

either electronically or in hardcopy, to the colleges to which the applicant has

applied.

4 Not Available. The applicant has not provided a transcript, and no indication has

been received that a transcript may follow. In this case, the college may wish to

follow-up directly with the applicant to obtain a secondary school transcript.

5 Combination of hardcopy and electronic grades.

Additional Academic Information to Follow The applicant has indicated that there is additional academic information (hardcopy only) to

follow. When the hardcopy transcripts arrive at OCAS, those transcripts will be photocopied

and sent out to the appropriate colleges. Spaces will be in the position if there was no

indication on the form for that value. Each position of this five-character field will contain an

X, if the applicant has marked the application form.


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POSITION

1 = College transcript

2 = University transcript

3 = College academic upgrading

4 = English proficiency test score (e.g. TOEFL Score)

5 = Other transcript

For example, if the applicant indicates college transcript to follow, this field will contain “X”.

If the applicant indicates college transcript and English proficiency test score to follow, this

field will contain “X X”.

Additional Academic GED Status The applicant has indicated that there is additional academic information for GED that has

been “attached” or is “to follow” (taken right from the application form). When the

paperwork arrives at OCAS, those transcripts will be photocopied and sent out to the

appropriate colleges. Spaces will be in the position if there was no indication on the form for

that value.

01 = Attached

02 = To follow

03 = Unknown

When attached (hardcopy evidence of) GED scores are received, they are data entered and

transmitted under the TC transaction record.

Current Secondary School Student

This data item is derived from:

1. Self-identification by the applicant applying online

2. Manual and electronic grades submitted by Ontario secondary schools, or

3. Hard copy secondary school transcripts received from out -of-province secondary

school students

A current secondary school student is defined as an individual currently enrolled in at least

one course that has a completion date within the current academic year. For example, for the

2015-2016 application cycle, applicants taking courses with completion dates of Sept. 2014 -

June 2015 are defined as current students.

Note: This could include students enrolled in night school or correspondence courses.

Always present

Y = is a current secondary school student

N = is not a current secondary school student


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Cell Area Code Area code of an alternate phone number, first three digits of an international phone number

or spaces if unknown.

Cell Telephone Number No dashes included and spaces if unknown. Field has been increased to nine digits to

accommodate international phone numbers. NOTE: The Area Code field contains the first

three digits of an alternate international phone number.

Alternate Telephone Number Extension

The extension of an alternate phone number. Spaces if unknown.

Fax Area Code

All spaces. This field is obsolete, but is retained to maintain record layout.

Fax Telephone Number

All spaces. This field is obsolete, but is retained to maintain record layout.

Email Address The email address of the applicant. Spaces if not available. This field is always sent as a mixed

case alphanumeric field.

Community Involvement Completion of required number of hours for community involvement. This field is based on

the O.S.T. / new school curriculum.

1 = Yes

2 = No

3 = Not applicable (N/A)

4 = Not reported

SS Literacy Requirement Completion of Provincial Secondary School literacy test. This field is based on the O.S.T. / new

school curriculum.

E = English

F = French

B = Both

N = Not reported

X = Not applicable (N/A)


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International Evaluation Secondary School This data item is based on the evaluation of International Transcripts and is the highest level

achieved by the applicant at a secondary school.

Values Meaning

00 Not Available

01 Intermediate Division

02 Senior Division

03 OSSD

International Evaluation College This data item is based on the evaluation of International Transcripts and is the highest level

achieved by the applicant at a college. OCAS will no longer be collecting or sending this

evaluation.

Values Meaning

00 Not Available

01 1 year Incomplete

02 2 years Incomplete



05 5 years or More Incomplete

06 2 year Diploma

07 3 year Diploma

08 1 year In Progress

09 2 years In Progress



12 5 years or More In Progress

13 1 year of study

14 2 years of study

15 3 years of study

16 4 years of study

17 5 or more years of study

18 Applied Degree

19 In Progress


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International Evaluation University This data item is based on the evaluation of International Transcripts and is the highest level

achieved by the applicant at a university. OCAS will no longer be collecting or sending this

evaluation.

Values Meaning

00 Not Available

01 1 year Incomplete




05 years or More Incomplete

06 3 year Degree

07 4 year Degree

08 Master’s Degree

09 Doctorate (PhD) Degree

10 Other Degree

11 1 year In Progress


13 3 years In progress


15 5 years or More In Progress

16 1 year of study

17 2 years of study

18 3 years of study

19 4 years of study

20 5 or more years of study

21 In Progress


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International Evaluation Post-Degree/Diploma This data item is based on the evaluation of International Transcripts and is the highest level

achieved by the applicant at a college or university. OCAS will no longer be collecting or

sending this evaluation.

Values Meaning

22 Not Available

23 1 year Post-Diploma





28 1 year Post-Degree





International Evaluation Complete

This field indicates if an international evaluation has been completed.

Codes are A to H to maintain alpha character type. OCAS will no longer be collecting or

sending this evaluation.

A Full assessment completed:

All information has been provided by the applicant

B Partial assessment completed:

Enough information for a partial assessment and the applicant has standing comparable to

the OSSD or a completed diploma or degree

C Partial assessment completed – In progress:

The applicant is currently enrolled in a program which will lead to a standing comparable to

the OSSD or a completed diploma or degree

D Partial assessment completed and additional information requested:

There is enough information for a partial assessment but the applicant does not hold a

complete postsecondary qualification

E Partial assessment completed on the basis of an external assessment and additional

information is required:

All applicants who submit an external report without documents are given the opportunity

to submit documents but are not required to do so


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F No assessment possible and additional information requested :

When documents provided are not acceptable and/or complete

G Assessment not possible because institution is not recognized/accredited:

The institution attended is not appropriately recognized at the time of attendance

H Assessment not possible because one or more of the documents was ‘questionable’:

When there appears to be a problem with the validity of the document

International Evaluation Graduation Date

The year and month that an applicant graduated from an international secondary school

(YYYYMM). This is equivalent to the OSSD issue date. Zeros if unknown.

GED Issue Date

The year and month that the student achieved a GED (YYYYMM). Zeros if unknown.

Method of Application

The method by which the applicant applied.

01 = Online

Aboriginal

Values Meaning

1000 First Nation

0100 Inuit

1100 First Nation + Inuit

0010 Metis

1010 First Nation + Metis

0110 Inuit + Metis

1110 First Nation + Inuit + Metis

0001 Other

1001 First Nation + Other

0101 Inuit + Other

1101 First Nation + Inuit + Other

0011 Metis + Other

1011 First Nation + Metis + Other

0111 Inuit + Metis + Other

1111 First Nation + Inuit + Metis + Other


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OSSC Issue Date The year and month that the student achieved the Ontario Secondary School Certificate

(YYYYMM). Zeros if unknown.

OSSC to be Achieved This data item is taken from the application form and/or from the secondary school electronic

data file and represents a guidance (or school) official's perspective of the applicant.

Y = Yes, N = No Spaces if not applicable.

International Evaluation University Degree

This data item is based on the evaluation of International Transcripts and is the highest level

achieved by the applicant at a university. This is sub-category of International Evaluation

University. OCAS will no longer be collecting or sending this evaluation.

Values Meaning

000 Not Available

001 Arts - English

002 Arts - ESL

003 Arts - Français

004 Arts - FSL

005 Arts - Other Languages

006 Arts - Humanities

007 Arts - Social Sciences

008 Arts - Fine Arts

009 Arts - Other

010 Science - Biology

011 Science - Chemistry

012 Science - Physics

013 Science - Agriculture 014 Science - Other

015 Commerce

016 Business Administration

017 Medicine

018 Dentistry

019 Nursing

020 Engineering - Mechanical

021 Engineering - Civil

022 Engineering - Electrical or Electronic

023 Engineering - Chemical

024 Engineering - Geological/Mining

025 Engineering - Aerospace


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026 Engineering - Other

027 Architecture

028 Pharmacy

029 Veterinary Medicine

Country of Birth

Country of birth of applicant.

Always present, refer to citizenship country code listing (on pages 25-26) for acceptable

values.

First Generation

This data item is derived from self-identification by the applicant on the online application.

First Generation students are the first in their immediate families to attend post -secondary

education.

This indicator will help institutions award the bursary money that has been designated to

support First Generation students.

Y = Yes, N = No Spaces if not reported.

Specialist High Skills Major Program Code This field only applies for Ontario High School applicants who are taking a High Skills major

program. Spaces will be used if not reported

CODE DESCRIPTION AGC Agriculture ART Arts and Culture AVA Aviation & Aerospace BSN Business CSE Community Safety and Emergency Services CTR Construction ENG Energy ENV Environment FPR Food Processing FRT Forestry HCL Horticulture and Landscaping HLW Health and Wellness HST Hospitality and Tourism ICT Information and Communications Technology MNF Manufacturing MNG Mining NPR Non-profit TRS Transportation SPT Sports


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OEN Validation Code

Represents the OEN validation code for the applicant. Zeros if unknown.

Values Meaning

00 Not Available

03 No Match

04 Valid

OEN Validation Date The year, month and day that the applicant OEN was verified with the MTCU OEN Registry.

(YYYYMMDD). Zeros if unknown.

Aboriginal Person Indicator

This data item is derived from self-identification by the applicant on the application.

Aboriginal person is a person related to, or descended from, Original peoples of Canada.

Y = Yes, N = No Spaces if not reported.

Aboriginal Person Status The applicant has indicated they use another definition to describe their Aboriginal ancestry

and/or identity. Spaces if not reported.


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CC Transaction: Program Choice Data Transaction record length: 72 bytes/characters

Overview of CC Transaction - Program Choice Data

POSIT ION LENGTH F IELD NAME TYPE DATA SOURCE

XML TAG NAME

1 2 Transaction Code A OCAS <TransCode>





24 9 OCAS Application Number N OCAS <OCASNum>

33 8 Program Code A Applicant <Program>

41 4 Campus Code A Applicant <CampusCode>

45 1 Sequence Number N Applicant <ChoiceNumber>

46 2 Semester/Level Applied for N Applicant <Semester>

48 4 Start Date N Applicant <StartDate>

52 1 Full/Part-time A Applicant <FullPartTime>

53 4 Previous Year Applied N Applicant <PreviousAppliedYear>

57 8 Date Decision Received N OCAS <DateDecisionReceived>

65 4 Previous Year Attended N Applicant <PreviousAttendedYear>

69 4 Filler A


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37

CC TRANSACTION: PROGRAM CHOICE DATA

Transaction Code

Always a value of CC.

Transaction Type

I = Insert, i.e. first occurrence of applying for this program.

D = Delete a previous choice, i.e. a CC I must have been sent at one point in time.

U = Update, a CC I has been previously sent, and now one of the following data

items has changed: sequence number, previous year applied, previous year

attended or date decision received.

Supporting the acceptance process are: Y = Yes decision, i.e. a student has confirmed an offer of acceptance with OCAS for

a selected program. Note: When an applicant accepts an "alternate program

choice" (i.e. the college has extended an offer of acceptance into a program

that was not one the applicant's original program choices), OCAS will only

create a "YES" transaction for transmission to the college. OCAS assumes the

alternate program choice has already been inserted into the college's database.

If a college sends multiple confirmations to the applicant for the same logical

CC key (program code, campus code, start date, level and full/part -time), and

the confirmation is received at OCAS, it will be sent to the college as anoth er

CCY with the same logical key but with a different date decision received (an

implicit update for the date decision received can be assumed).

N = No decision, i.e. a student has selected another program or declined all offers.

This program choice was resident on the student's record. Therefore, a "No"

decision was generated.

Transaction Date

Date transaction occurred within the OCAS system (YYYYMMDD). Always present.

Transaction Time


College Code



See OCAS Application Number in AC transaction. Always present.


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Program Code Applicant's program choice on application taken from the online Program Navigator. Always

present and always a program code that is relevant to a particular college.

Campus Code

College campus where program is offered. Spaces if not applicable.

Sequence Number Sequential order of program choice on the application form. It will always be in the range 1-5.

The only exception occurs when alternate choices (confirmation of acceptances) are

processed. The sequence number could take on a value of 6 for these situations.

Semester/Level This data item represents the applicant's indication of what semester or level they wish to

start their studies at. This number will not be less than the declared value for a specific

program. Any value less than 10 will have a leading “0” inserted.

01 = Entry Level 1

02 = Entry Level 2

03 = Entry Level 3

04 = Entry Level 4

05 = Entry Level 5

06 = Entry Level 6

07 = Entry Level 7

08 = Entry Level 8

09 = Entry Level 9

10 = Entry Level 10

11 = Entry Level 11

12 = Entry Level 12

20 = Advanced Entry

21 = Degree Completion

Start Date

Starting year and month of program, typically 1509, i.e. YYMM format.

Full/Part-Time

The applicant has indicated a preferred method of study.

F= Full-time, P=Part-time are the only permitted values.


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Previous Year Applied The applicant has indicated that they have previously applied to the college and are providing

the year they last applied (YYYY). Zeros if unknown.

Date Decision Received For CC I records, this date represents the date that the choice request was received at OCAS.

In a typical scenario, the original application is entered and the date received will be the same

as the date received in the AC record. If the applicant adds a choice at a later point in time,

the date received in the CC I will be that new date and will of course differ from the original

date in the AC record.

For CC Y and CC N records, this date field represents the date that the confirmation of

acceptance was received at OCAS. Postmarked dates will not be used. If a college sends

multiple confirmations to the applicant for the same logical CC key (program code, campus

code, start date, level and full/part-time), and the confirmation is received at OCAS, it will be

sent to the college as another CCY with the same logical key but with a different date decision

received (an implicit update for the date decision received can be assumed).

It should be noted that a new date received is transmitted in the CC U record in conjunction

with an ACP (Paid in Full) or ACR (Re-instate) transmission.

This field is always present (YYYYMMDD).

Previous Year Attended The applicant has indicated that they have previously attended the college and are providing

the year they last attended (YYYY). Zeros if unknown.

Filler

Always spaces.


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GC Transaction: Grade Data Transaction record length: 78 bytes/characters

Overview of GC Transaction - Grade Data








N OCAS <OCASNum>

33 6 Course Code A High School <CourseCode>

39 4 Credit Value N High School <CreditValue>

43 6 Completion Date N High School <CompletionDate>

49 1 Grade Type A High School <GradeType>

50 3 Grade A High School <Grade>

53 1 Course Delivery A High School <CourseDelivery>

54 1 Course Type A High School <CourseType>

55 1 Edit Exception A OCAS <EditException>

56 1 Source A OCAS <CourseSource>

57 1 Course Status A High School <CourseStatus>

58 1 Note1 A High School <Note><NoteType></Note>





63 6 MidentCode N High School <MidentCode>

69 10 Filler A


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GC TRANSACTION: GRADE DATA

Transaction Code

Always the value GC.

Transaction Type

I = Insert, i.e. a new course reported for the student. This may have a final

grade, a midterm or interim grade, or no grade at all.

D = Delete a previously sent GC I.

U = Update, i.e. update a previously sent GC I with such data items as credit

value, grade type, grade, course deliver, course type, course status and

notes.

Transaction Date

Date transaction occurred within OCAS system (YYYYMMDD). Always present.

Transaction Time

Time within the Transaction Date (HHMMSShh). Always present.

College Code

See College Code in BC transaction record. Always present.


Always present. See OCAS Application Number in AC transaction record .

Course Code Old curriculum Ontario course codes represent:

all courses in all secondary schools grades successfully completed before September 1999

New curriculum Ontario course codes represent:

all Grade 9 and 10 courses begun and successfully completed during or after the 1999 -2000

school year

All successful and unsuccessful attempts at completing Grade 11 and 12 courses and Ontario

Academic Courses (OACs) made during or after the 1999 – 2000 school year

The first three characters of the course codes are those given in the Ministry’s l ist of common

course codes.

The fourth character indicates the grade of a course as follows: 1 (Grade 9), 2 (Grade 10), 3

(Grade 11), 4 (Grade 12), 0 (OAC).


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For courses in ESL, classical/international languages, and Native languages only, it indicates

the level of a course, as follows:

A (Level 1), B (Level 2), C (Level 3), D (Level 4) and E (Level 5).

The fifth character indicates the type of course, as follows: D (academic), P (applied), O

(open), E (workplace preparation), C (college preparation), U (university preparation), M

(college/ university preparation), and T (college delivered dual credit).

Transfer courses are indicated as follows: H (academic), J (applied), K (university preparation),

L (college/university preparation), Q or R (college preparation) and S (workplace preparation).

Locally developed courses are indicated as follows: 1 (academic), 2 (applied), 3 (open), 4

(compulsory English, math or science), 5 (workplace preparation), 6 (college preparation), 7

(university preparation) and 8 (college/university preparation).

For students who began secondary school between 1984-1985 and 1999-2000, the fifth

character indicates the level of difficulty of a course, as follows: A (advanced), B (basic) and G

(general) for courses based on ministry curriculum guidelines; and X (advanced), Y (basic), and

Z (general) for non-guideline courses.

The sixth character is set aside for an individual secondary school or board to use. The values

in this position are extremely varied ( i.e. not suitable for editing).

Course codes beginning with “K” indicate courses consisting of alternative expectations,

which do not lead to credits. These codes are structured somewhat differently: the fourth

character indicates the year of attendance in secondary school (A for the first year, B for the

second, etc.) and the fifth character, N, indicates a non-credit course.

QEV is the code for credits received in the Grade 9 program from 1993 –1994 to 1998 – 1999

(a total of 8 credits, including the compulsory credits).

PLE is the code for equivalent credits granted for previous learning outside Ontario or in a

non-inspected private school in Ontario.

The codes indicating credits granted to mature students who re -entered secondary school

before September 2003 are as follows: QEE (equivalent-education credit), QAP

(apprenticeship-training credit), QMA (maturity-allowance credit) and QSE (credit for course

work completed outside Ontario).

OCAS has a MET course code file available to the colleges. This file contains the course codes

and titles.

Credit Value The credit value of the course. Two decimal places are assumed in this four -position field.

Examples are as follows:

1 .00 = 0100

12.0 = 1200


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2.00 = 0200

1.25 = 0125

0.50 = 0050

Completion Date The year and month when the course has been completed in the case of final grades already

earned, or when the course will be completed if the student is currently registered (YYYYMM).

Grade Type (formerly Mark Type)

F = Final, M = Midterm A space if not available.

Grade (formerly Mark) No decimal places exist in this data item. The values are usually a three -digit grade, e.g.

67=067, 100=100, 67.5= 068, 67.33=067; or, spaces if the grade is not reported yet; or,

various character values such as: A+, A, A-,B+,B,B-,C+,C,C- all left justified, and/or other

equivalency values such as EQV, QEE, QEV, N/A Not Applicable, ‘ALT’ = Alternative course,

does not lead to credit and *** .

I = Insufficient evidence to assign a percentage mark (for Grade 9 and 10 courses only)

If Grade Type is ‘M’ or ‘F’, then a grade must be supplied. An unavailable grade for grade

type ‘M’ (Midterm) must be reported as N/A.

Course Delivery

The type of secondary school where the course was taken. A space if not available.

D = Day

N = Night

S = Summer

C = Correspondence

O = Other

Course Type

The type of course taken. A space if not available.

R = Regular

I = Co-op In School Component (for old OS:IS curriculum only)

O = Co-op Out of School Component

NOTE: For new curriculum courses the academic course “related” to the co-op would have

course type “R”.


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Edit Exception This data item identifies a hardcopy Ontario Secondary Transcript grade as contravening the

logical key (a unique course code and completion date) for a GC transaction or its contents do

not pass edits. Grades contravening logical keys may include duplicates.

K = Grade does not adhere to the logical key for this transaction type.

D = Grade contravenes one of the edits for its contents. Updates for this data

(GCUs) may follow, setting this value to a space.

Space = Grade adheres to logical key and edit rules.

Source Grades originate from several sources: Ontario Secondary Transcript (OST), electronic files

from Secondary Schools, progress reports, Section C of the application, correspondence from

an applicant etc. OST contents may introduce anomalies into the processi ng of GC

transactions at the colleges. The grades processed from an OST warrant identification for this

reason.

X = Hardcopy Ontario Secondary School Transcript

Space = Other than an Ontario Secondary School Transcript, e.g. progress

reports, Section C of the application, etc.

Course Status Identifies if a course is repeated or if the student withdrew from the course. This new field is

based on the Ministry of Education’s full disclosure policy.

A space = Not reported

R = Repeated

W = Withdrawn

X = Not applicable (N/A)


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Note 1 – 5 A special circumstance indicator for a course. This field is based on the O.S.T. / new school

curriculum.

C = Cooperative education

F = French immersion

M = Modified curriculum expectations that do not lead to a credit

I = Interdisciplinary studies

S = Special indicator noting that the student’s performance in a Grade 11 or 12

course or an OAC was affected by extraordinary circumstances

A = Alternative expectations, which do not lead to a credit

H = Specialist High Skills major

X = Substitution for a compulsory credit course

B = Credit count adjusted, combined courses exceed maximum credit value

P = Course taken at a Ministry inspected Ontario private school

T = Team-taught dual credit course

Note: Up to five separate occurrences of “Note” may be transmitted for each course.

Mident Code

Individual Course Mident Code. 6 numeric characters.

Filler

Always spaces.


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SC Transaction: Supporting Document Data


Overview of SC Transaction - Document Data


XML TAG NAME







33 2 Document Code A OCAS <DocumentCode>

35 8 Key Date N OCAS <KeyDate>

43 1 Original or Copy A OCAS <OriginalCopy>

44 1 Official or Non-official A OCAS <OfficialNonOfficial>

45 2 Issuing Agency A OCAS <IssuingAgency>

47 8 Expiry Date N OCAS <ExpiryDate>

55 1 Level A OCAS <Level>

56 15 File Number (Document Number)

A OCAS <DocumentNumber>

71 8 Issue Date N OCAS <IssueDate>

79 4 Drivers Licence - Class A OCAS <DriverLicenceClass>

83 1 Drivers Licence - Temporary/Permanent

A OCAS <DriverLicenceTempPermit>

84 1 Document Complete/Not A OCAS <DocumentationCompleteOrNot>

85 6 Educational Institute Code N OCAS <InstCode>

91 30 Educational Institute Name A OCAS <InstName>

121 5 Educational Institute Country

N OCAS <SupportingDocuments><CountryCode>

126 2 Educational Institute Province/State

A OCAS <SupportingDocuments><ProvinceState>

128 1 Educational Institute Type Code

A OCAS <InstTypeCode>

129 1 Educational Institute Accreditation

A OCAS <InstAccreditation>

130 1 Educational Sequence Number

N OCAS <InstSequenceNumber>

131 85 Program Name A OCAS <SupportingDocuments><ProgramName>

216 2 Level Achieved A OCAS <LevelAchieved>

218 2 Credential Code A OCAS <CredentialCode>

220 6 Graduation Date N OCAS <GraduationDate>


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XML TAG NAME

226 8 Immigration Record Landing Date

N OCAS <ImmigrationLandingDate>

234 1 Immigration Record Landing Signature

A OCAS <ImmigrationLandingSignature>

235 1 Filler A OCAS N/A


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SC TRANSACTION: SUPPORTING DOCUMENT DATA

Transaction Code

Always the value SC.

Transaction Type I = Insert, i.e. a new supporting document for the applicant.

D = Delete a previously sent supporting document.

U = Update, i.e. update a previously sent SC I.

Transaction Date


Transaction Time


College Code



Always present. See OCAS Application Number in AC transaction rec ord.


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Document Code

The code that indicates the type of supporting document.

15 Driver’s Licenses

36 First Aid Certificates 37 CPR Certificates 38 Record of Landing 39 Immigrant Visa 40 Canadian Immigration Record and Visa 41 Canadian Immigration Identification Record 42 Student Authorization 43 Canadian Immigration Identification Card 44 Passport – Canadian 45 Certificate of Canadian Citizenship 46 Employment Authorization 08 Canadian Status Document – Other 02 College Transcript 03 University Transcript 50 Diploma – Post-Secondary 60 Certificate – Post-Secondary 70 Degree 19 Other Transcript 47 International Transcript 32 Out-of-Province Secondary School Transcript

Key Date This date is used in combination with the document code to create a unique key for the

supporting documents that will enable multiple occurrences of the same document code to be

transmitted. Most supporting documents contain a unique date, e.g. issue date, although

some do not. In a case where the issue date is available, the key date will contain the same

value as the issue date, and where it does not, OCAS will assign and maintain the key d ate.

Always present (YYYYMMDD).

Original or Copy An indicator of the supporting document as an original or a copy of the original supporting

document.

O = Original supporting document.

C = Copy of an original supporting document.


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Official or Non-Official

An indicator of the supporting document’s designation as official or a non-official.

O = Official supporting document.

N = Non-official supporting document.

Issuing Agency

The two-character code to indicate the issuing agency of supporting document.

Valid Values:

01 Government of Canada

02 Province of Ontario 03 Province of Quebec 04 Canadian Red Cross Society 05 St. John Ambulance 06 Heart and Stroke Foundation of Ontario 07 Heart and Stroke Foundation of Quebec 08 Canadian Heart Foundation 09 Royal Life Saving Society Canada 10 Vital Signs 11 Fire Department 12 Other

Expiry Date The expiry date of the supporting document (YYYYMMDD). Zero s if unknown or not

applicable.

Level

Certification level of the supporting document. Space if unknown or not applicable.

File Number (Document Number) The file number (document number) that appears on the supporting document. This value is

generated by the issuing agency. Spaces if not available.

Issue Date

The issue date of the supporting document (YYYYMMDD). Zeros if unknown or not a pplicable.

Driver’s License - Class

The class of the applicant’s driver’s license. Space if not applicable.


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Driver’s License - Temporary/Permanent A one-character field to indicate if the applicant’s driver’s license is temporary or permanent.

Space if not applicable.

T = Temporary driver’s license

P = Permanent driver’s license

Document Complete/Not Complete An indicator of the completeness of:

a) applicant’s driver’s license, or b) Record of Landing. Space if not applicable.

C = Complete (if it is a license, both the license and the photo card are present)

N = Not complete (if it is a license, only the license or the photo card was

submitted)

Educational Institute Code Numeric code assigned uniquely to each educational institute name. A reference table for

educational institutes is not available as new additions are made weekly. Use zeros if

unknown or not applicable.

Educational Institute Name The name of the educational institute corresponding to a university or college transcript.

Spaces if unknown or not applicable.

Educational Institute Country The country of the educational institute. Always present, refer to citizenship country code

listing (on pages 23 - 26) for acceptable values.

Educational Institute Province/State

The province or state of the educational institute. Spaces if unknown or not app licable.

Educational Institute Type Code

The type of the educational institute. Spaces if unknown or not applicable.

P = Post-secondary

S = Secondary


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Educational Institute Accreditation

An indication of whether the educational institute is accredited. Spaces if unknown.

Y = Accredited

N = Not accredited.

Educational Sequence Number On the application, the sequential order of post-secondary institutions that have been

attended or are currently being attended.

Program Name

Description of program or certification achieved.

Level Achieved

The level achieved in the program.

01 = 1 year

02 = 2 years

03 = 3 years

04 = 4 years

05 = 5 years

Credential Code

Credential received by the applicant.

00 = Unknown

02 = Certificate

03 = Diploma

04 = Degree

X5 = Advanced Diploma

X6 = Graduate Certificate

96 = Other

Graduation Date The OSSD equivalency date of the out-of-province document (YYYYMM). Zeros if unknown or

not applicable.

Immigration Record Landing Date Date from immigration record of landing documents to identify when applicant landed in the

Canada.


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Immigration Record Landing Signature

Is there an official signature on the Record of Landing?

Y = Yes

N = No

Filler

Always spaces.


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TC Transaction: Test Data


Overview of TC Transaction - Test Data


XML TAG NAME







N OCAS <OCASNum>

33 3 Test Code A OCAS <TestCode>

36 2 Sub Test Code A OCAS <SubTestCode>

38 8 Test Date N OCAS <TestDate>

46 4 Number Correct N OCAS <NumberCorrect>

50 4 Number of Items N OCAS <NumberOfItems>

54 3 Percentile A OCAS <Percentile>

57 4 Grade Equivalent A OCAS <GradeEquivalent>

61 1 Stanine N OCAS <StanineCode>

62 1 Test Centre Code A OCAS <TestCentreCode>

63 6 Test Centre A OCAS <TestCentre>

69 3 Norming Group A OCAS <NormingGroup>

71 2 Filler A OCAS


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TC TRANSACTION: TEST DATA

Transaction Code

Always the value TC.

Transaction Type

I = Insert, i.e. new test data for the applicant.

D = Delete previously sent test data.

U = Update, i.e. update a previously sent TC I.

Transaction Date


Transaction Time


College Code



Always present. See OCAS Application Number in AC transaction record.

Test Code

A code representing the type of test taken by an applicant . Always present.

Values Meaning

GED General Educational Development

DTL Dental Hygiene

TFL Test of English as a Foreign Language – Paper

TLC Test of English as a Foreign Language – Computer

IBT Test of English as a Foreign Language – Internet

GTB GATB

CPT Computerized Placement Test

CAC Canadian Adult Achievement Test Level C

CAD Canadian Adult Achievement Test Level D

HOA PSB Health Occupations Aptitude Examination


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Sub Test Code A code representing the sub test of a test taken by an applicant. Spaces if no associated sub

test.

Test Values Meaning

GED 01 WRITING SKILLS

GED 02 SOCIAL STUDIES

GED 03 SCIENCE

GED 04 INTERPRETING LITERATURE AND ARTS

GED 05 MATHEMATICS

DTL 01 GATES-MACINITIE

DTL 02 DENTAL ASSISTANT KNOWLEDGE QUIZ

DTL 03 GATB

DTL 04 TOTAL SCORE

TFL 01 SECTION 1

TFL 02 SECTION 2

TFL 03 SECTION 3

TFL 04 TOTAL SCORE

TFL 05 TEST OF WRITTEN ENGLISH

TLC 01 SECTION 1

TLC 02 SECTION 2

TLC 03 SECTION 3

TLC 04 TOTAL SCORE

TLC 05 TEST OF WRITTEN ENGLISH

IBT 01 LISTENING

IBT 02 READING

IBT 03 SPEAKING

IBT 04 TOTAL SCORE

IBT 05 WRITING

GTB 01 TOTAL SCORE

CPT 01 ELEMENTARY ALGEBRA

CPT 02 ARITHMETIC

CPT 03 READING COMPREHENSION

CPT 04 SENTENCE SKILLS

CPT 05 COLLEGE LEVEL MATHEMATICS

CPT 06 LOEP READING SKILLS

CPT 07 LOEP SENTENCE MEANING

CPT 08 LOEP LANGUAGE USE

CAC 01 VOCABULARY

CAC 02 READING COMPREHENSION

CAC 03 SPELLING

CAC 04 NUMBER OPERATIONS


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CAC 05 PROBLEM SOLVING

CAC 06 MECHANICAL REASONING

CAC 07 LANGUAGE

CAC 08 SCIENCE

CAD 01 READING VOCABULARY

CAD 02 READING COMPREHENSION

CAD 03 MATHEMATICS

CAD 04 SPELLING

CAD 05 PROBLEM SOLVING

CAD 06 STUDY SKILLS

CAD 07 SCIENCE

HOA 01 VERBAL

HOA 02 ARITHMETIC

HOA 03 NONVERBAL

HOA 04 ACADEMIC APTITUDE

HOA 05 SPELLING

HOA 06 READING COMPREHENSION

HOA 07 INFORMATION IN THE NATURAL SCIENCE

HOA 08 VOCATIONAL ADJUSTMENT INDEX

Test Date

The date the applicant achieved the test marks (YYYYMMDD).

Number Correct The number of correct answers the applicant made for a given sub test. It is sometimes

referred to as “raw score” or “number right”.

Number of Items

The total number of possible correct answers for a given sub test. Zeros if unknown.

Percentile

A percentile, or percentile rank, is commonly used to compare the results of applicants. This

represents the per cent of people in the norming sample whose scores were below an

applicant’s score. Percentiles range from 1 (low) to 99 (high), with an average score being

approximately 50. This is not the percentage of correct answers. The percentile for the

number of correct answers as calculated directly by the testing software (e.g. CPT) or as

derived from the norms table published by the test provider. Spaces if not available or

applicable. This field may contain “<” or “>” characters, e.g. <99.


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Grade Equivalent Grade equivalents usually range from 1 to 12, corresponding to the estimated grade level that

corresponds to an applicant’s score. The grade equivalent for the number of correct answers

as derived from the norms table published by the test provider. Spac es if not available or

applicable.

Values

1.0 to 12.9, but may include:

PHS = Post-Secondary

PK = Pre-Kindergarten

K.0 = Kindergarten

Stanine A stanine or “standard nine” is a nine-point scale of standard scores. Stanines range from

1(low) to 9 (high) with 5 being average. The stanine for the number of correct answers is

derived from the percentile, with a 5 corresponding to percentiles ranging from 40 – 59. Zeros

if not available or applicable.

Values Meaning

0 Not available/applicable

1 Percentile < 4

2 4-10

3 11-22

4 23-39

5 40-59

6 60-76

7 77-88

8 89-95

9 > 95

Test Centre Code

A code to identify the type of test centre.

C = College

S = Secondary School

B = Board

G = Government

Test Centre The college code, Board ID, School Number/Mident code or province/state where the test was

taken.


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Norming Group This is the group that the particular score for the applicant has been normalized against.

Code Description Code Description

ANT ANESTHESIA TECHNICIAN MHT MEDICAL HEALTH TECHNICIAN

ANA ANESTHESIOLOGIST’S ASSISTANT MDT MOVEMENT/DANCE THERAPIST

ART ART THERAPIST MUT MUSIC THERAPIST

ATT ATHLETIC TRAINER NMT NUCLEAR MEDICINE TECHNOLOGIST

AUD AUDIOLOGIST NUA NURSE ASSISTANT

BBT BLOOD BANK TECHNOLOGY SPECIALIST

NUP NURSE PRACTITIONER

CAT CARDIOVASCULAR TECHNOLOGIST NUT NUTRITIONIST

CST CENTRAL SERVICE TECHNICIAN OCT OCCUPATIONAL THERAPIST

CLA CLINICAL ASSISTANT OTA OCCUPATIONAL THERAPY ASSISTANT

CLS CLINICAL LABORATORY SCIENTIST ORT OPERATING ROOM TECHNICIAN

CLT CLINICAL LABORATORY TECHNICIAN

OPA OPHTHALMIC ASSISTANT

CTT COMPUTERIZED TOMOGRAPHY TECHNICIAN

ODO OPHTHALMIC DISPENSING OPTICIAN

COM COSMETOLOGIST OMT OPHTHALMIC MEDICAL TECHNICIAN

CYT CYTOGENIC TECHNOLOGIST OMS ORIENTATION AND MOBILITY SPECIALIST

CYO CYTOTECHNOLOGIST OTT ORTHOPAEDIC TECHNOLOGIST

DMT DANCE/MOVEMENT THERAPIST OTH ORTHOPTIST

DEA DENTAL ASSISTANT ORP ORTHOTIST/PROSTHETIST

DTH DENTAL HYGIENIST PAR PARAMEDIC

DLT DENTAL LABORATORY TECHNICIAN PAA PATHOLOGIST ASSISTANT

DDA DEVELOPMENTAL DISABILITIES AIDE

PCT PATIENT CARE TECHNICIAN

DSU DIAGNOSTIC MEDICAL SONOGRAPHER/ULTRASOUND TECHNICIAN

PER PERFUSIONIST


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DMS DIAGNOSTIC MOLECULAR SCIENTIST

PFT PERSONAL FITNESS TRAINER

DIT DIETETIC TECHNICIAN PHY PHARMACY TECHNICIAN

DIE DIETITIAN PHL PHLEBOTOMIST

ELT ELECTROENCEPHALOGRAPHIC TECHNICIAN

PHT PHYSICAL THERAPIST

ELE ELECTRONEURODIAGNOSTIC TECHNICIAN

PTA PHYSICAL THERAPIST ASSISTANT

EMT EMERGENCY MEDICAL TECHNICIAN

PHA PHYSICIAN ASSISTANT

EXP EXERCISE PHYSIOLOGIST POT POLYSOMNOGRAPHIC TECHNOLOGIST

EXS EXERCISE SCIENTIST PVN PRACTICAL/VOCATIONAL NURSE

GET GERIATRIC TECHNICIAN PRO PROSTHETIST/ORTHOTIST

HIA HEALTH INFORMATION ADMINISTRATOR

PST PSYCHIATRIC TECHNICIAN

HIT HEALTH INFORMATION TECHNICIAN

RAT RADIATION THERAPIST

HIS HISTOLOGIC TECHNICIAN RAD RADIOGRAPHER

HST HISTOTECHNOLOGIST REC RECREATION THERAPY TECHNICIAN

HHC HOME HEALTH CARE AIDE REN REGISTERED NURSE

KIN KINESIOLOGIST REH REHABILITATION TEACHER

LVT LOW VISION THERAPIST RDT RENAL DIALYSIS TECHNICIAN

MRI MAGNETIC RESONANCE IMAGING TECHNICIAN

RET RESPIRATORY THERAPIST

MAM MAMMOGRAPHER RTT RESPIRATORY THERAPY TECHNICIAN

MAT MASSAGE THERAPIST SLP SPEECH AND LANGUAGE PATHOLOGIST

MEA MEDICAL ASSISTANT SAP STUDENT AFFAIRS PRACTITIONER

MEC MEDICAL CODER SUA SURGICAL ASSISTANT

MDO MEDICAL DOSIMETRIST SUT SURGICAL TECHNOLOGIST

MEI MEDICAL ILLUSTRATOR TRS THERAPEUTIC RECREATION SPECIALIST


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MLT

MEDICAL LABORATORY TECHNICIAN

UTD

ULTRASOUND TECHNICIAN/DIAGNOSTIC MEDICAL SONOGRAPHER

MEL MEDICAL LIBRARIAN VET VETERINARY TECHNOLOGIST

MOA MEDICAL OFFICE ASSISTANT VPN VOCATIONAL/PRACTICAL NURSE

MET MEDICAL TECHNOLOGIST

MED MEDICAL TRANSCRIPTIONIST

Filler

Always spaces.


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IC Transaction: International Transcript Evaluation Data


Overview of IC Transaction - International Evaluation

POSIT ION LENGTH TYPE DATA SOURCE XML TAG NAME







N OCAS <OCASNum>

33 6 Course Code A OCAS <CredentialIntlDetail> <CourseCode>

39 6 Completion Date N OCAS <CredentialIntlDetail> <CompletionDate>

45 4 Credit Value N OCAS <CredentialIntlDetail> <CreditValue>

49 3 Grade A OCAS <CredentialIntlDetail> <Grade>

52 5 Filler A OCAS


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IC TRANSACTION: INTERNATIONAL TRANSCRIPT EVALUATION DATA

Transaction Code

Always the value IC.

Transaction Type

I = Insert, i.e. new international subject reported for the applicant.

D = Delete previously sent subject.

U = Update, i.e. update a previously sent IC I.

Transaction Date


Transaction Time


College Code




Course Code A six-character code representing the equivalent Ontario course taken by an applicant. The

format for the course codes is structured as close to the Ontario course codes as possible.

Always present.

ADA = Dramatic Arts

AMU = Music

ASM = Media Arts

AVI = Visual Arts

BAC = Accounting

BUS = Business Studies

CGU = Geography

LVL = Latin

LVG = Ancient Greek

LYZ = All Other International Languages

MAT = Mathematics

MCT = Technical Mathematics

MDM = Statistics/Data Management

MTB = Business Mathematics


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CHY = History

ECZ = Economics

ENG = English

EBT = Business English

ESL = English as a second language

FRA = Français

FSF = French as a second language

FSL = French as a second language

HFA = Food and Nutrition

HSZ = Social Science/Humanities

ICS = Computer Studies

MBZ = Business Mathematics

MCZ = Business Mathematics

PHE = Physical Education

SNC = General Science

SBI = Biology

SPH = Physics

SCH = Chemistry

TZZ = Technological Studies - General

ZOO = Zoology

ZZZ = Other doesn’t fit into any of above categories

OTH = Other

The Ministry list of common course codes can be used to validate the first three characters.

The fourth character indicates the grade of a course as follows: 1 (Grade 9), 2 (Grade 10), 3

(Grade 11), 4 (Grade 12), 0 (OAC), K for College, U for University or P for other post-secondary

level course

For courses in ESL, it indicates the level of a course, as follows: A (Level 1), B (Level 2), C

(Level 3), D (Level 4) and E (Level 5).

The fifth character indicates the type of course, as follows: O (open), E (workplace

preparation), C (college preparation), U (university preparation), M (mixed

general/advanced), A (advanced), B (basic) and G (general).

Courses that are OAC level equivalents will be coded as such following the course c ode, i.e.

ENGOAC.

Completion Date

The year and month the course was completed (YYYYMM). Always present.


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Credit Value The credit value of the course. Two decimal places are assumed in this four -position field.

Zeros if unknown. Examples are as follows:

0 = 0000

1 = 0100

12.0 = 1200

2.0 = 0200

Grade (formerly Mark) The grades are various character values such as: A+, A, B, etc.

Filler Always spaces


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EC Transaction: Educational Data Transaction record length: 275 bytes/characters Overview of EC Transaction – Educational Data


XML TAG NAME







33 1 Educational Sequence Number

N Applicant <EduSeqNumber>

34 6 Educational Institute Code

N Applicant <EducationQualification><InstCode>

40 30 Institute Name A Applicant <EducationQualification><InstName>

70 20 City A Applicant <EducationQualification><City>

90 2 Province/State Code A Applicant <EducationQualification><ProvinceState>

92 5 Educational Country Code N Applicant <EducationQualification><CountryCode>

97 6 Start Date N Applicant <EducationQualification><StartDate>

103 6 End Date N Applicant <EducationQualification><EndDate>

109 85 Program Name A Applicant <EducationQualification><ProgramName>

194 20 Level Achieved A Applicant <EducationQualification><LevelAchieved>

214 2 Credential Code A Applicant <EducationQualification><CredentialCode>

216 30 First Name On School Record

A Applicant <LegalFirstName>

246 30 Last Name on School Record

A Applicant <LegalLastName>


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EC TRANSACTION: EDUCATIONAL DATA

Transaction Code

EC is always the value.

Transaction Type

I = Insert - a new applicant’s educational data as per the applicant.



D = Delete previously sent educational data.

Transaction Date


Transaction Time


College Code


Educational Sequence Number Sequential order of post-secondary institutions that have been attended or are currently

being attended, as indicated by the applicant.



Institute Code Numeric code assigned uniquely to each educational institute name. A reference table for

educational institutes is not available as new additions are made weekly. Zeros if unknown or

not applicable

Institute Name The name of the educational institute corresponding to a university or college. Spaces if

unknown or not applicable.

City

City of the institute. Spaces if unknown.


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Province/State Code

Uses the same codes as listed in AC record for Provinces and State codes. Spaces if unknown.

Educational Country Code The country of the educational institute. Always present, refer to citizenship country code

listing (on pages 23 - 26) for acceptable values.

Start Date

The year and month the program was started (YYYYMM). Always present

End Date

The year and month the program was completed or last at tended (YYYYMM). Always present

Program Name

Name of the institute’s program

Level Achieved The level achieved in the program. This can be listed as the year or the level that was

accomplished. Spaces if unknown.

Credential Code

Credential received by the applicant.

00 = Unknown

02 = Certificate

03 = Diploma

04 = Degree

X5 = Advanced Diploma

X6 = Graduate Certificate

96 = Other

First Name on School Record


First name on Ontario High school record. Spaces if unknown.

Last Name on School Record


Last name on Ontario High School record. Spaces if unknown.


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NC Transaction: Non Full-Time Student Activity Data Transaction record length: 125 bytes/characters

Overview of NC Transaction - Non - Full Time








N OCAS <OCASNum>

33 1 Sequence Number N Applicant <EmploymentQualification><LifeSeqNumber>

34 6 Start Date N Applicant <EmploymentQualification><StartDate>

40 6 End Date N Applicant <EmploymentQualification><EndDate>

46 50 Activity Type A Applicant <EmploymentQualification><ActivityType>

96 25 Employer A Applicant <EmploymentQualification><Employer>

121 5 Filler A


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NC TRANSACTION: NON FULL-TIME STUDENT ACTIVITY DATA

Transaction Code

NC is always the value.

Transaction Type I = Insert - a new applicant’s non full-time student activity data as per the

application.



D = Delete previously sent non full-time student activity data.

Transaction Date


Transaction Time


College Code

See college code in BC transaction. Always present.



Sequence Number Sequential order of activity types that have been specified on the application, as indicated by

the applicant.


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Start Date The year and month the activity was started (YYYYMM). Always present

End Date

The year and month the activity was completed or last attended (YYYYMM). Always present.

Activity Type Description of work or activity that was accomplished while the applicant was not a full-time

student.

Employer

Name of employer if the applicant was working while not a full -time student.

Filler

Always spaces.

Coltrane Specifications - OCAS · BRINGING COLLEGES AND APPLICANTS TOGETHER Coltrane Specifications...

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