College of Humanities and Sciences Office of Sponsored Programs (CHS-OSP) 2013
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Transcript of College of Humanities and Sciences Office of Sponsored Programs (CHS-OSP) 2013
College of Humanities and SciencesOffice of Sponsored Programs (CHS-OSP)
2013New Faculty Orientation
Today’s AgendaAbout the CollegeMeet the CHS-OSP TeamWhat CHS-OSP Can Do For You Getting Started as a PI at VCUThe VCU Sponsored Programs ProcessTools and ResourcesTransferring Grants from Other Institutions
About the College• 18 department/units• >400 faculty• FY2013:– $12M in grant
awards– $17M in grant
expenditures– 196 new proposals
submitted
Meet the CHS-OSP Team• Rob Tombes, PhDAssociate Dean for
804-827-0860Blanton House 826 West Franklin Street,
Room 204
• Brigette Pfister, Director of Sponsored Programs for H&S
[email protected] 804-827-1359
Blanton House 826 West Franklin Street,
Room 206
Meet the CHS-OSP Team• Alex CredleGrant Research
804-827-0861Blanton House 826 West Franklin Street,
Room 213
• Cecial PatrickGrant Specialist
[email protected] 804-827-0085
Blanton House 826 West Franklin Street,
Room 204A
What CHS-OSP Can Do For You• Help with identifying
funding sources• Help with finding
collaborators and creating partnerships
• Maintain resources for proposal development
• Draft and coordinate CHS support letters
• Help with VCU and sponsor forms
• Help with sponsor online systems
• Budget development• Help with Cost share
What CHS-OSP Can Do For You• Aid in improving
proposals based on laws, regulations, policies, and guidelines
• Process and approve all CHS proposals for submission by OSP
• Help with effort certification
• Post-award oversight• Education and
outreach on grant-related topics for faculty and staff
What CHS-OSP Can NOT Do For You• Work miracles• Write your proposal
for you• Negotiate contracts
on behalf of the university– Only OSP can do this
• Process your proposal without your input– Please answer our
emails
• Always respond immediately– There are >400 of
you!
Getting Started as a PI at VCU• CHS approval takes
time too!– Please allow Ten (10)
Business Days before the published deadline for College-level processing and approval.• 5 for CHS-OSP, and • 5 for Central OSP
• Timeline for Processing– OSP Requires Five (5)
Business Days– CHS Approval is
required before a proposal goes to OSP
Timeline Details• Final narrative drafts
are due to OSP 2-3 business days before the published deadline– No budget changes
are allowed on the deadline day!
• Time starts when the minimum materials are received in CHS-OSP:• IAF info• Scope of work• Draft budget• Sponsor guidelines
Getting Started as a PI at VCU• To get an account:– Go to
http://www.research.vcu.edu/vcuera/
– Click on Account Creation Form
• VCUeRA/InfoEd– VCU’s proposal
database– You need an account
prior to any proposal submission
Getting Started as a PI at VCU• To access:– Go to the VCU home
page, click on Blackboard and log in
– Click Courses and select “Humanities and Sciences Required Training for PIs, Researchers, and Administrators”
• Sponsored Programs Training– Required for all PIs
and research administrators
– Online via Blackboard
Getting Started as a PI at VCU• To access: – https://airs.research.
vcu.edu– Log in and follow the
on-screen instructions
– Cheat sheets and help documents are available
• Conflict of Interest Reporting– Required for all COI
investigators identified on the IAF
– The PI is always considered a COI investigator
– Must be completed before a proposal can be submitted
Getting Started as a PI at VCU• To request an
account:– Web form from OSP
at http://www.research.vcu.edu/osp/nsf_fastlane_account_form.htm
– CHS = Gold Team
• NSF FastLane– You’ll need a
FastLane account prior to submitting to NSF for the first time
Getting Started as a PI at VCU• To request an
account: – Web form from OSP
at http://www.research.vcu.edu/osp/nih_era_commons_account_form.htm
– CHS = Gold Team
• NIH eRA Commons– You’ll need a
Commons ID prior to submitting to NIH for the first time
– OSP can affiliate an existing account
– VCUeRA and eRA Commons are not the same thing!
Getting Started as a PI at VCU• 2-hr class held in the
Biotech I building• VCUeRA submission
required for:– R01, R13, R15, R18,
R21, R25, R33, R34, R36, S10, U13, U18, X01, X02, K and F mechanisms
• If you’re submitting to NIH, you will need to complete the NIH VCUeRA Proposal Development training• NIH proposals are
submitted via VCUeRA, not grants.gov
Getting Started as a PI at VCU• F&A (Indirect Costs)– Current Negotiated R
ates– Explanation of Classif
ications• Research, Training, or
Other• On-Campus or Off-
Campus
• Budget rules– OMB Circular A-21 (2
CFR220)– Policies and Procedur
es• Appropriate
Categories• Cost Share• Much More!
The VCU Sponsored Programs Process:
The VCU Sponsored Programs Process: College Edition
• Contact CHS-OSP:– When looking for funding opportunities– When you have grant or effort reporting-related
questions– When you plan to submit a proposal in response
to a particular funding opportunity– 10 business days (min) prior to your sponsor
published deadline to begin processing
The VCU Sponsored Programs Process: College Edition
• CHS-OSP reviews proposals before sending to central OSP. To begin review, we need:– A copy of your sponsor guidelines– A draft scope of work– A draft budget– An Internal Approval Form (or enough information
so we can fill it out for you)– Submission instructions (where does it go?)
The VCU Sponsored Programs Process: College Edition
• You will receive an email with a list of questions or issues that need to be addressed:– Please respond promptly– Please respond to all issues– If we don’t hear from you, your proposal will not
move forward (and we will keep sending you follow up emails)
The VCU Sponsored Programs Process: College Edition
• Once all issues are addressed:– We will approve your proposal by signing the IAF– We will forward all proposal materials and
documentation to the OSP Gold Team for final review
OSP receives award notification from
Sponsor and negotiates changes if needed. Team Asst. notifies PI & FA of
award (authorizes award in VCUeRA database)
PI SubmitsProposal to OSP
OSP reviews proposal and submits to sponsor
(or if applicable and returns approved
documents to PI for submission )
Sponsor reviews proposal and makes award
Complete close out procedures at end
of project:-scientific report-financial report-invention report
-property report (if needed)
PI prepares proposal with line item budget, IAF, COI and cost share
form, if applicable
G&C Accounting Office in
conjunction with PI, Department set up Banner indexes
for award administration and
award costs
START
PI Approvals:
IRB
IACUC
Export Control
COI
Intel Property
Tech Transfer
Certifications
VCUeRA (Data entry into OSP database)
PI/Project:
Must adhere to sponsor guidelines as specified in award notice-
OMB Circular A-21
OMB Circular A-110
State Reg
Sponsor Reg
Sponsor may require additional information, corrections before funding. Sponsor may decline based on available funds, scientific merit, compliance, etc.
PI/Project:
Coordinate with Accounting, OSP, Tech office to ensure end and close out of project
The VCU Sponsored Programs Process
• When OSP receives your proposal:– A Gold Team reviewer will be assigned– The reviewer will contact you with any remaining
questions or issues– You will receive notification that the proposal is
ready for submission– OSP will submit (grants.gov, FL, etc) or return the
approved proposal so you can submit (email, hard copy, etc)
Tools and Resources• CHS Sponsored Progr
ams blog:– Information, articles
of interest, funding opportunities, and relevant news
• CHS Sponsored Programs Blackboard:• Templates,
boilerplate language, forms, best practices, FAQs, and discussion boards
Tools and Resources• CHS-OSP Workshops• Coming Soon• Topics to include
funding search, budgeting, cost share, effort reporting, grantwriting, and more!
Tools and Resources• PI Dashboard:• University-wide
initiative that allows you to see your active grant information in real time!
• Available after you have submitted a proposal at VCU
• To Access the Dashboard:• Log into myVCU• Click VCU Reporting
Center• Click the PI
Dashboard tab
Tools and Resources• Institutional Review
Board (IRB)– Reviews all research
protocols involving humans to ensure compliance with federal, state, and local regulations.
• Institutional Animal Care & Use Committee (IACUC)• Reviews all research
protocols involving vertebrate animals to ensure compliance with federal, state, and local regulations
Tools and Resources• Institutional
Biosafety Committee (IBC)– Reviews all research
involving rDNA, biohazard agents, carcinogens, acute toxins, and other procedures involving significant risks
• FastLane Help: • Everything you ever
need to know about how to use NSF FastLane
Tools and Resources• Office of Research
Resources: – A complete list of
resources available through the VCU Office of Research
• Pivot: faculty expertise and funding opportunity database– THE place for your
funding search!– CHS-OSP How-To
workshop coming soon
Transferring Grants from Other Institutions
• Requires the following forms:– Grant Transfer
Between Institutions– Internal Approval
Form– Copy of Proposal and
Budget
• Other institution must relinquish the grant prior to transfer
• Budget should be for amount of unobligated balance
Transferring Grants from Other Institutions
• Transfer processing MUST be completed before expenditures can be made at VCU
• Remember: if it’s not in VCU’s system, VCU can’t manage it
Questions?