COLLEGE MANAGEMENT SYSTEM

AKSHITA PILLAIBCA III

Introduction College Management System is software which is helpful for students as well as the college authorities. Our CMS stores the records of teachers and students. The main principle behind the need of College Management System is easy supervision of Institute. This software can help us to explore all the activities happening inside the college.It can handle the details of students,teachers,class details, subject details and fees details.

In this system, only teacher or operator can view the details of students and teachers.

Objectives The main objective of this system, is to reduce the consumption of time during maintaining the records of college management. Separate divisions are provide to maintain the records of teachers,students,subjects and fees details.In other words, our CMS has, following objectives : Simple database is maintained. Easy operations for the operator of the system. User interfaces are user friendly and attractive, it

takes very less time for the operator to get use-to with the system.

ScopeThis is generic type of software, suitable for all colleges.CMS has separate divisions to handle the college transactions. Separate division is provided to maintain Students records, Teachers Records, and Fees Records.

Front End and Back End

Front End :- VB.NET 2008

Back End :- MS-Access 2007

Theoretical Background Of The Project

Vb.Net .NET is a framework. means simply it is a collection of large library to solve different programming needs when a programmer wants to write a software. A library is not of books but of small different collection of code . Vb.net is a Visual Basic in .NET framework. means one who knows Visual Basic then VB.NET is an extension of Visual Basic.

Why we use vb.net ??It is an object oriented programming language. it contains a systematic collection of classes and objects. Visual Basic .NET comes with thousands of built-in classes which are ready to be used.

So it is easier to write in VB.net then Visual Basic. once we have learn how to use .net framework.

MS-AccessMicrosoft Access is a part of the Microsoft Office Suite. Microsoft Office Access, previously known as Microsoft Access, is a database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface.

The Microsoft Access database is made up of 7 components:Tables;Relationships;Queries;Forms;Reports;Macros;Modules

What is Microsoft Access is made up of ??

Definition Of ProblemToday all the work at the time of admission of the students is done manually by ink and paper, which is very slow and consuming much efforts and time.Since the numbers of students is growing, and management has to handle records of all the students, it is facing a little bit problems in maintaining the records of students.It is required to Design of a Computerized College Management System, to speed up and make it easy to use system.

In our proposed system we have the provision for adding the details of the students. Another advantage of the system is that it is very easy to edit the details of the student and delete a student when it found unnecessary. Here is no facility of net connection, email facility is also not provided. Online Admissions is not possible.

By developing the system, we can attain the following facilities: Easy to handle and feasible. Easy to operate. Cost reduction. Fast and convenient.

Proposed System

Hardware and Software Requirements

Hardware Requirementso Minimum : PENTIUM-IVo RAM : 512 MB and aboveo Printer : anyo Monitor : TFT/VGA/LCDo Hard Disk : 80 GB and aboveo Mouse : PS2/USBo Keyboard : PS2/USB

Software Requirementso Operating System : Windows XP (service pack 2)o Front End : VB.NET (2008)o Back End : MS-ACCESS (2007)o Documentation Tool : MS-Office (2007)

DFD(Data Flow Diagram)0-Level

COLLEGE MANAGEMENT

SYSTEMSTUDENTS RECORDS

TAKES ADMSSION GENERATES

1-Level

COLLEGE MANAGEMENT

SYSTEMRECORDS

TAKES ADMSSION GENERATES

STUDENTS

ADD NEW STUDENTS

SAVE STUDENT

DATA

SEARCH STUDENT

DATA

DELETE STUDENT

DATA

2-Level

COLLEGE MANAGEMENT

SYSTEM

TAKES ADMSSION

STUDENTS

ADD NEW STUDENTS

SAVE STUDENT

DATA

SEARCH STUDENT

DATA

DELETE STUDENT

DATA

RECORDS

STUDENT RECORD

STUD_INFO

TECHERS RECORDS

TEACHERS_DATA

FEES RECORDS

FEES_SETUP

CLASS RECORDS

CLASS_SETUP

GENERATES

E-R DiagramSTUDENT

FEES

TEACHER

SUBJECT

CLASS

TEACH

PAID

TAKE ADMISSION

CHOOSE

Database DesignSTUDENT_DATA TABLE

TEACHERS_DATA TABLE

CLASS_SETUP TABLE

FEES_SETUP TABLE

SUBJECT_DATA TABLE

Screen Designs Front Form Login Form Master Form Student Setup Form Teacher Setup Form Class Setup Form Fees Setup Form Student Record Form Teacher Record Form Fees Record Form About Form

Front Form

Login Form

Master Form

Student_Setup Form

Teacher Setup Form

Class Setup Form

Fees Setup Form

Student Record Form

Teacher Record Form

Fees Record Form

About Form

ReportsSTUDENT REPORT

TEACHER RECORD REPORT

BILL PRINT PREVIEW

User/Operational Manual-Including security aspects,

access rights, back up, controls etc.

Welcome to your College Management Software

OPENS STUDENT SETUP FORM

OPENS TEACHER SETUP FORM

OPENS FEES SETUP FORM

OPENS CLASS SETUP FORM

SHOWS DATA RECORDS FORM SHOWS

THE REPORTS

OPENS SUBJECT SETUP FORM

CLOSES THE WHOLE APPLICATION

Get Started -CMS supports following software’s:-

MS-Access (2007) data or records store in database.

VB.NET (2008) user-friendly interfaces are designed using vb.net.

Windows XP (Service Pack 2) etc CMS is platform independent and can easily run on Windows XP (Service Pack 2).

Internet Unable to connect to net.

Useful Information - Model name – College Management System Herein after referred to as CMS.

WelcomeWhen you run your application, the Front (splash) Form will appear. It loads all your forms. After the disappearance of Front Form, Login Form appears.

LoginThe Login Form will verify whether the user trying to access the software is valid or not. Here the user will asked to give- Username Password

If and only if user enters the correct username and password, he will be allowed to proceed further with the software. After this form disappears the Master form will appear.

ConclusionIt was a wonderful and learning experience for me while working on this project. This project took me through the various phases of project development and gave me real insight into the world of software engineering.The joy of working and the thrill involved while tackling the various problems and challenges gave me a feel of developers industry. It was due to this project I came to know how professional software’s are designed.

I enjoyed each and every bit of work I had put into this project. The project is further extendable.

THE END…