Collection Management System of Tokyo National Museum
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Collection Management Systemof Tokyo National Museum
Ryoji MurataResearcher / [email protected]
Tokyo National MuseumCuratorial Planning Department
Informatics DivisionInformatics Systems Management Section
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Agenda
• Japan Art Documentation Society (JADS)
• Tokyo National Museum
• Development of Collection Management System
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Brief Introduction to JADS
“The Japan Art Documentation Society (JADS) was founded in April 1989, with the object of promoting the development of art documentation and resolving problems related to such matters within and outside Japan.”
http://www.jads.org/eng/guide/index.html
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Brief Introduction to JADS
• Around 300 members– Librarians, Curators, Students of Art History,
Computer Engineers…
• Activities– Workshops, Lecture meetings, Tours…
• Publications– Bulletin of Japan Art Documentation Society
(Annual)– Newsletter of JADS (Quarterly)
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Brief Introduction to JADS
20th Anniversary Forum
Art Documentation in JapanAchievements of Two
DecadesPresent, past and future of cooperation among Museum,
Library and Archives
December 4 – 5 , 2009Tokyo National Museum, Japan
http://www.jads.org/eng/
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Tokyo National Museum
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The First Exposition in Japan
The exhibition opened on March 10, 1872, at the Taiseiden Hall of Yushima Seido. It was part of the preparations to partake in the World's Fair to be held in Vienna the following year.
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Museum Building in Ueno
The comprehensive museum with its wide-ranging collection covering history, art and natural history, as well as a library and zoo, was thus established in Ueno.
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The Great Kanto Earthquake and the Museum
The Museum's buildings were severely damaged by the 1923’s earthquake. Luckily, many of the items escaped damage.In 1925, animal, plant and mineral collections were transferred to the Tokyo Museum (the present National Science Museum)
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Today’s Main Building
The new main building was opened on November 10, 1938.On May 3, 1947 (the new Constitution came into force the previous day), the Imperial Museums were returned to the state, which in turn made them National Museums
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Outline of Tokyo National Museum
• One of the six institutes of National Institutes for Cultural Heritage (Independent Administrative Institution)
• Comprehensive collection of art works and archaeological objects of Japan and Asia
• 107 staff members including 55 researchers
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Outline of Tokyo National Museum
• 112,529 objects in the collection
• 2,750 objects on long-term loan to the museum
• 209,075 books
• 309,028 photographs
As of March 31, 2009
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Outline of Tokyo National Museum
Per year (2008)…
• 2,171,942 visitors
• 7,172 objects for regular exhibitions, 319 changes
• 1,125 objects for loan-out to 135 institutions
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Structured Model for Museum Object Information
• Museum Informatics Research Project (2005)
• Aims to support– Daily museum operations– Future information sharing
Full version (Japanese)http://webarchives.tnm.jp/docs/informatics/smmoi/
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Entities related to Museum Object
ObjectEvent
Actor
Document
Time Place
occurs
records
has
participates in
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Attributes of Museum Object
• Identity– Id, Name, Number…
• Physical feature– Material, Measurement, Amount…
• History– Creation, Excavation, Ownership, Repair, Display…
• Reference– Citation, Image…
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Example of Entities and Attributes : Acquisition
object/12
mo:MuseumObject
rdf:type
mo:Acquisition
mo:Event
actor/20
mo:Actor
mo:hadCurrency
mo:hasType
mo:isDocumentedIn
mo:hadCost
mo:wasAcquiredBy
rdf:type
rdfs:subClassOf
Purchase
rdf:type
mo:Document
rdf:type
mo:transferredTitleFrom
1,000,000
Yen
1990-10-30
mo:hasDate
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TNM Collection Management System
• Based on the Model
• Integration of Existing Data
• Supports daily operations
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Database and Curatorial Tasks
CollectionDatabase
Acquisition
Research
Exhibition
Repair
Loan
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Database and Curatorial Tasks
CollectionDatabase
CuratorialTasks
use
record
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Elements of Typical Task
Event(Exhibition, Loan, Repair…)
List of Objects
•------------------
•------------------
•------------------
•------------------
•------------------
Period of Time
Place
Actor / Institution
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Tree Structure and Schedule Management
Item B
Set of Objects
Item A
Possibly Double Booked
No Problem
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Application Structure
Spring fram
ework
RDB(MySQL)
Presentation layer(Servlet + JSP)
Museum ObjectClasses
BusinessService Classes
Data access layer( Hibernate )
•Web application
•Collection database
•Management Application
(Loan, Exhibit…)
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Basic Functionalities
• Search and browse
• Edit item list
• Process Management
• Output formatted documents
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Top pageTop page
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Search ResultsSearch Results
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Schedule graphsSchedule graphs
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Object detailsObject details
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Edit / update logEdit / update log
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Image viewerImage viewer
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List of Regular ExhibitionsList of Regular Exhibitions
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Detail of a regular exhibitionDetail of a regular exhibition
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Formatted document for a regular exhibitionFormatted document for a regular exhibition
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List of Loans-outList of Loans-out
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Detail of a loan-outDetail of a loan-out
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Detail of a loan-out (2)Detail of a loan-out (2)
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Formatted document for loan-outFormatted document for loan-out
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Further Development
• Implement remaining type of tasks
• Improve usability
• Publish object data through web