Collection Evaluation and Development Plan - Wilson

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Collection Evaluation and Development Plan

FRIT 7134Georgia Southern University

Spring 2011Dr. Stephanie Jones

Jennifer Wilson

March 9, 2011



Description of the Site/Environmental Scan:

The collection evaluation and development plan took place at McGarrah Elementary

School in Morrow, GA with an emphasis on 2nd grade Science. McGarrah is a part of the Clayton

County Public School System. Morrow, GA is located 13 miles south of Atlanta. Morrow

became a city in 1943 after a response to an Atlanta newspaper’s depiction of the city as ―the

whistle stop‖ south of Atlanta, according to City of Morrow (n.d.). Morrow is home to about

5000 residents, Clayton College and State University, which is known for its ―innovative uses of

technology in higher education‖ (City of Morrow, n.d.), Morrow Industrial Park, Ft. Gillem,

Olde Towne Morrow, and Southlake Mall. The city of Morrow is located in Clayton County.

Clayton County is one of Georgia's smallest counties in land size with an area of 146 square

miles (Clayton County Government, 2006). Clayton County is home to approximately 251,800

residents with a population of 51% African American, 38% Caucasian, 7% Hispanic, and 4%

Asian based on the 2000 Census (the 2010 census will not be released until late March). The

county has also been certified as a StormReady Community.

McGarrah Elementary School is one of 39 elementary schools. The school is home to 651

Pre-K – 5TH grade students (including 3 Special Needs/Autistic units) and 41 high qualified

faculty & staff members. McGarrah Elementary has made AYP for the past 8 years and has been

a Title 1 distinguished school for 6 years.

The school’s media center is located in the center of the school and houses a collection of

22,123 print materials, which gives each student an average of 34 books. There are

approximately 146 DVD and VHS titles in McGarrah Elementary School’s media center

collection. The media center has 16 computers within the center and 1 computer lab with 28

computers that are connected to the media center. The media center also contains a media room

where the 4th and 5th grade SCORE students create, produce, and broadcast the morning

announcements/news.

Each teacher has been given a laptop to use for work and at home. Each classroom is

equipped with an LCD projector, an InterWrite Board or a pull down screen, 2 – 4 desktop

computers, a DVD/VCR, and some classrooms contain TurningPoint Clickers for polling and in

some cases tests.

There are five 2nd grade teachers at McGarrah Elementary School. A total of 106 students

are housed within the 2nd grade. The students are pretty well divided up with three of the 2nd



grade classes containing twenty-one students and the other two containing twenty students.

There are two EIP augmented teachers who either push-in to classrooms or pull out, one student

with special needs that is pulled out for a small portion of the day, one gifted resource class that

meets every Monday, and two ESOL classes that meet at the end of the day, every day. There are

eleven gifted, twenty-three EIP Reading and thirty-five EIP Math, three students with disabilities

(SWD), and seventeen ESOL students mixed throughout the grade level. The ethnic breakdown

is as follows:

African American: 59

Caucasian: 3

Multi-racial: 9

Hispanic: 28

Asian: 7

Curriculum Review/Mapping:

For this activity, I have chosen to focus on 2nd grade Earth Science, which includes the

sun, moon, stars, seasons, and shadows. The following standards are to be addressed:

S2E1. Students will understand that stars have different sizes, brightness, and patterns.

a. Describe the physical attributes of stars — size, brightness, and patterns.

S2E2. Students will investigate the position of sun and moon to show patterns throughout

the year.

a. Investigate the position of the sun in relation to a fixed object on earth at various times of the day.

b. Determine how the shadows change through the day by making a shadow stick or using asundial.

c. Relate the length of the day and night to the change in seasons (for example: Days arelonger than the night in the summer.).

d. Use observations and charts to record the shape of the moon for a period of time.

Standard Concept Assessment

Products/End

Strategies

Resources

Georgia HSP Science

Unit A: Earth Science –



S2E1 Physical attributes of stars

View photos or avideo of stars/space.

Identifyconstellations.

Discuss andidentifysimilarities anddifferences in sizesof stars.

Discuss andidentifysimilarities anddifferences inbrightness of stars.

Identify and locateimportant stars.

Chapter 2: Patterns in the

Sky

Photos or videos of space and stars

Venn Diagram or T-Chart

Chart paper andmarkers

Maps of Stars/Space

United Streaming

www.discoveryeducation.com

Additional websiteresources – click on:

www.hspscience.com

Phases of the Moon

S2E2

Position andpatterns of

the sun and moon

In Science journal: Draw acompass rose andillustrate wherethe sun is locatedat a given time.

Students willconstruct asundial.

Construct a chartforecastingsunrise andsunset.

Demonstrate thephases of a moonusing a flashlight,small ball, and aglobe. Illustratedand labeled inScience Journal.

Discuss thechanges that takeplace as trees are

Harcourt Science TE

Unit A: Earth Science – Chapter 2: Patterns in the

Sky

Science journal Graphic Organizers

(T-Chart or VennDiagram)

Tree branch, withbuds

Chart paper &markers

Photos or video of trees in different

seasons Monthly Calendar

http://www.discoveryeducation.com/


http://www.hspscience.com/


http://www.woodlands-junior.kent.sch.uk/time/moon/phases.html







affected by thevarious seasons.

Describe howtrees are the same

or differentthrough thedifferent seasons.

COLLECTION EVALUATION USING MULTIPLE ASSESSMENT

TECHNIQUES

I began my collection evaluation by identifying the different sections within my media

center. The media center is very large in space with many bookshelves located on the walls of

the center and throughout the floor of the center. It is organized based on the Dewey Decimal

System, where the biographies, fiction, reference sections are located along the walls of the

media center (on very tall book shelves). The shelves are marked with a poster that extends out

from the shelf identifying the corresponding Dewey Decimal range for that section. The Fiction

section is located just as you enter the media center in an area the media specialist calls ―the

square or the easy section.‖ These books are organized by last name from A to Z. Many of these

books/materials are labeled with a colored dot identifying the reading level of the book and

whether or not the book is an Accelerated Book (AR). The Reference section has two parts, one

for teachers (the professional section) and one for students. Neither section is used very often

because the materials are out-of-date or somewhat difficult to get to. The tables in this area are

being used for computers (identified as AR or research computers).

Next, I met with my school’s media specialist to discuss, identify, and locate any

materials that were related to my curriculum, 2nd grade Earth Science (the sun, moon, stars,

shadows, and seasons). My media specialist and I were able to locate 380 fiction and non-fiction

print materials (with the majority of the materials being non-fiction) throughout the media center

that could/would be beneficial to the 2nd grade Earth Science curriculum. 93% of the print

materials that were located for my curriculum were in good condition and the oldest book within

the selection of print materials was from 1988 and the oldest reference material that was located

with information about Earth Science was from 1993. There is a huge need for more current

reference materials within my media center.



I found that there was a vast array of non-fiction materials based on Earth Science: the

moon, the sun, the stars, shadows, and seasons, but very few fiction and easy books on those

topics, which makes it difficult for 2nd graders to locate materials they can read. Using the

different search topics: Earth Science, Moon, Stars, Nighttime Sky, Seasons, Shadows, and

Constellations a total of 380 print and non-print materials were found. The majority of the

materials that were located are non-fiction. I was able to locate 6 videos that were related to the

topic and could be used as a resource. 380 print and non-print materials is a decent number of

materials to work with, but many of them are not as current as one would have thought and lack

the key elements of the curriculum. The number of print and non-print materials for each topic

within my curriculum is in the pie chart below. Also below, is a bar graph depicting the average

age of the collection of materials for use within the curriculum. These concerns will be addressed

within my budget plan.

380

138

86

9

735 105

Number of Print & Non-Print

Materials: Earth Science Curriculum

Earth Science

Moon

Stars

Nighttime Sky

Constellations

Shadows

Seasons



The average age of the reference section materials (1988) is a huge concern as well as the

age of many of the resources within the 500-599 (Natural Sciences/Mathematics; 1993), which is

just shy of the average age (1992) of materials within the entire media center, area of the media

center. This need for new (current) materials will be addressed within my budget plan as well.

The equipment that the media center has is fairly current, but it will also be addressed because

there are only 3 forms (globes) of equipment for teachers and students to use. There is also a

need for Professional materials for the teachers to use along with the curriculum, which the

media center has a lot of, but not on the topic of Earth Science.

McGarrah Elementary Media Center houses 22,123 print and non-print materials. The

materials have been checked out a total of 16,789 times this school year and a total of 637,447

times since the collection of materials were placed in the system. Due to the wide range of

categories my curriculum topics cover, analysis of the materials was difficult. Earth Science is

the main topic of discussion and many of the materials can be found within the 500 section of the

media center. There are 2,788 print materials available to be checked out, where these materials

have been checked out 2,265 times this school year. This means these materials have been

checked out 1 time each, which is a very low check out rate for these materials, compared to the

entire collection of materials.

Another consideration is to identify whether or not the print and non-print materials

within the media center are related to my curriculum topic. There are 138 materials about the

1975 1980 1985 1990 1995 2000 2005

Dewey: 500-599

Reference

VHS

DVD

CD's

Easy

Equipment

Average Age of Print and Non-Print

Materials

Average age



moon, 86 about the stars, 9 about the nighttime sky, 7 on the constellations, 105 about the

seasons, and 35 about shadows. Surprisingly, there were little to no materials about the sun

within the media center, I discussed this with my media specialist and she said many of the

materials were lost, not returned, or had to be weeded. A good portion of my budget will go

towards replenishing print materials about the sun, and adding to the collections on shadows,

constellations, and the nighttime sky. Also, a need for equipment (globes, telescopes, experiment

kits, etc.) are needed for productive lessons on the universe.

My school is in an area that is very multicultural. Therefore, we have a vast array of

materials that are also multicultural. The materials that I located about my curriculum topic had

quite a few print materials that covered the multicultural need within this curriculum. The

problem I found was locating multicultural reference materials within the media center. This

concern will be addressed within the budget plan, if I am able to locate any (which my media

specialist has informed me that locating reference materials encyclopedias, atlases, etc. will be

difficult to locate). I did notice that there were no print materials within the media, related to my

curriculum topic, that were in Vietnamese.

Summary of collection needs:

1. Choose resources that have been published within the last 5 years due to the constant

changing of our universe.

2.

Choose print and non-print materials that are multicultural in nature. Includematerials in Spanish and Vietnamese.

3. Choose print and non-print reference materials, materials about the sun,

constellations, shadows, and the nighttime sky. Many of these materials should be

from the fiction (easy) section. If possible, purchase reference materials in other

languages (Spanish and/or Vietnamese).

4. Find several pieces of equipment that would be beneficial to support the curriculum,

which should include ebooks, ereaders, globes, telescopes, planetarium, etc.

MATERIALS ORDER AND BUDGET SUMMARY



Five book vendors were used to research and purchase materials (books, magazines,

equipment, videos, e-books, etc.) for 2nd grade Earth Science topics, such as the sun, moon, stars,

seasons, and shadows. The list of vendors that were used is as follows:

Follett

Carolina: World-Class Support for Science and Math

Amazon

Apple

Journey K-12 – Formally CCV Software

The total of my order is $3,949.91. A variety of print and non-print materials, including

equipment, were purchased using the allotted $4,000. Each print and non-print item that will be

purchased represents the main topics (sun, moon, stars, seasons, and shadows) of the three

standards.

The collections assignment allowed me to explore 2nd grade Earth Science, specifically

the sun, stars, moon, shadows, and the seasons, in a more comprehensive manner that is directly

related to the curriculum. I have found several print and non-print materials (including websites)

that can be used as resources while working within this unit, which have been added to my wiki

(http://jmwilson.pbworks.com/w/page/37123808/2nd-Grade-Earth-Science-Resources). I did my

best to cover each of the standards with as many materials as I possibly could (most of them have

print materials, videos, websites, and/or any additional references). See the Excel spreadsheet

for specific titles.

http://jmwilson.pbworks.com/w/page/37123808/2nd-Grade-Earth-Science-Resources






References:

Clayton County Government. (2006, September 7). Clayton county facts, news and information.

Retrieved from http://www.claytoncountyga.gov/

City of Morrow. (n.d.). History. Retrieved from http://www.cityofmorrow.com/

http://www.claytoncountyga.gov/



http://www.cityofmorrow.com/





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