Collection Development Policy : from just in case to just in time

7/29/2019 Collection Development Policy : from just in case to just in time

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Collection DevelopmentPolicy:from just in case to just in time


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Collection Development

the process of planning and building auseful and balanced collection of library

materials over a period of years, based on

an ongoing assessment of the information

needs of the library's clientele, analysis of

usage statistics, and demographic

projections, normally constrained by

budgetary limitations (Reitz, 2001).


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Components of Collection Development

the formulation of selection criteria planning for resource sharing

replacement of lost and damaged items,

as well as routine selection and de-selection decisions.


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Collection Development Policy (CDP)

A formal written statement of the principlesguiding a library's selection of materials,

including the criteria used in making

selection and de-selection decisions (fields

covered, degrees of specialization, levels

of difficulty, languages, formats, balance,

etc.) and policies concerning gifts and

exchanges (Reitz, 2001).


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Uses of a CDP

framework and set of parameters within which staff and

users work

tool for selection of materials

describes current collections

guides the librarians in prioritizing library activities

assists with budgeting

serves as communication channel within a library and

between the library and outside constituents

supports cooperative collection development

prevents censorship

assists in overall collection management activities (handling

of gifts, de-selection of materials and serial cancellations).


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Functions of CDP

Selection Planning

Public Relations

The wider context

proceed...


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Selection

provides guidance to staff when selecting and deselecting (printed

and electronic) resources for the local collection

reduces personal bias by setting individual selection decisions in the

context of the aims of collection building practice, and identifies gaps

in collection development responsibilities

ensures continuity and consistency in selection and revision

clarifies the purpose and scope of local collections, and allows

selection decisions to be evaluated

reduces the need of selectors to raise recurrent questions, and

assists in the training of new staff

provides useful information to other library staff whose work iscollection based.

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Planning

assists in determining priorities, especially when

financial resources are limited

provides a basis for the fair allocation of resources,

and helps to protect library funds by explaining the

rationale behind acquisitions bids

it involves acquiring knowledge of existing collection

strengths, and obliges staff to reflect on the library's

goals

helps other collection-related activities such ascataloguing, preservation and storage to form a

coherent strategy, and support reader services

BACK


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Public relations

useful in making the case for the library when dealing with both its

users, administrators and funding bodies

requires the active participation of both users and administrators,

thereby improving communication between the library and its

clientele

serves as a contract with the librarys users

has the function to demonstrate to individuals within an institution

what they can expect of the library both in form of collections and of

services

enables individual selection decisions to be justified on a

standardized basis

library staff can deflect criticism or censorship arising from special

interest groups, and politely but firmly refuse unwanted gifts,

sectarian materials or potentially offensive items

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The wider context

As individual libraries are increasinglyunable to provide all their services by

themselves, they are banding together into

cooperatives, alliances and consortia.

serves as a basis for wider cooperation

and resource sharing, whether in a

locality, region, country, or even

internationally

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CDP elements

Introduction

General Statements

Narrative Statements

Subject Profiles

Collection evaluation methods

Collection depth indicators

Language codes

Policy implementation and revision timetables

proceed


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Introduction

mission statement of the library

the purpose of the policy

the audience to whom it is addressed

brief statements about the community or user group(s)

description of the types of programs the library collection serves

the size (including number of periodicals, monographic volumes,electronic resources, languages represented) of the collection

a detailed budgetary overview of the money the library will spend on

the different types of information resources

any formal or informal cooperative agreements that affect the

collection policy or practices

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General Statements

characteristics that determine the direction of the

development of the collection:

Focus (current or retrospective)

Resource types (monographs, periodicals, theses, etc)

Languages

Formats

Special sources of funding

Policy regarding gifts and maintenance of the collection

Size of the collection

Others (complaints, rights, limitations)

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Narrative statements

Statements should be made of special subject or format

collections that represent unique materials and for whichspecial guidelines apply, and which formats are excluded.

The scope of coverage should be described

Subjects should be described in terms of the librarys

classification scheme and subject descriptors. Library unit or selector responsible for the collection(s).

Other categories of useful local information

(interdisciplinary relationships, consortial relationships,

policies for acquiring access to information) Other factors of local importance.

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Subject profiles

based upon collection assessment (alsoreferred to as collection evaluation)

needs periodic updating to reflect progress

towards goals or goal revision due to

changing circumstances.

summary of collection strength and

collection intensities

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Collection evaluation methods

Quantitative measures (size, age, use,costs)

Qualitative measures - subjective

evaluation and involve the professional

judgment of librarians, appraisal from

subject experts, or the opinion of

customers.

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Collection depth indicators

0 = out of scope

1 = minimal information level (minimal inquiries)

2 = basic information level (general library users)

3 = study or instructional support level (systematic

graduate study)

4 = research level (major published source

materials required for doctoral study)

5 = comprehensive level (defined field ofknowledge that strives to be exhaustive)

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Language codes

English language Foreign language

Filipino

Local dialects

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Policy implementation and revision timetables

describes the process for implementation timetable for revision

official adoption issues

introduces the notion of control

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Appendices

CDP example (Parks High School) DepEds Standards for Philippine Libraries

(2011)


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References:

Reitz, JM. (n.d.). Online Dictionary forLibrary and Information Science. Retrieved

from: http://www.abc-

clio.com/ODLIS/odlis_c.aspx#collecdevel

IFLA. 2001. Guidelines for a Collection

Development Policy using the Conspectus

Model. Retrieved from:

http://www.ifla.org/files/assets/acquisition-collection-development/publications/gcdp-

en.pdf
http://www.abc-clio.com/ODLIS/odlis_c.aspxhttp://www.abc-clio.com/ODLIS/odlis_c.aspxhttp://www.abc-clio.com/ODLIS/odlis_c.aspxhttp://www.abc-clio.com/ODLIS/odlis_c.aspxhttp://www.abc-clio.com/ODLIS/odlis_c.aspx

Collection Development Policy : from just in case to just in time

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