COLLECTING HOUSEHOLD HAZARDOUS WASTE:

111 A GUIDE FOR NORTH CAROLINA COMMUNITIES

March 1991

Department cf Environment, Health. and Natural Resources Post Office Box 27687

Raleigh, North Carolina 2761 1-7687

This report was prepared by a contractor at the request of the Governor's Waste Management Board. The views and opinions expressed do not necessar- ily state or reflect those of the Board or the State of North Carolina.

This report contains "sample" documents used by the City of Raleigh in preparing and conducting its household hazardous waste collection program. These documents have been included as examples only. They do not imply an endorsement by the Department of Environment, Health, and Natural Re- sources or the City of Raleigh of the procedures used of or any contractors employed.

This publication is designed to provide accurate and authoritative information in regard to the subject matter covered. In publishing this book, neither the author nor the publisher is engaged in rendering legal, accounting, or other professional service. If legal advice or other expert assistance is required, the services of a competent professional should be sought.

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State of North Carolina . . James G. Martin, Governor

North Carolina Department of Environment, Health, and Natural Resources William Cobey, Secretary

Available from:

GOVERNORS WASTE MANAGEMENT BOARD PO BOX 27687

RALEIGH NC 27611-7687

Cost: $6.00 Printed on Recycled Paper

COLLECTING HOUSEHOLD ~

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HAZARDOUS WASTE: A GUIDE FOR NORTH CAROLINA

COMMUNITIES

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Developed By

CYNTHIA E. KLING

March 1991 i_ 7-

The author wishes to acknowledge a number of people without whose help this guidebook would not have been possible. The foresight of the City of Raleigh and the following individuals were invaluable in the development of Raleigh's Household Hazardous Waste Collection Day: Dempsey E. Benton, Jr.: Carl Simmons: Mayor Avery Upchurch; Lawrence Wray; Robert B. Womble: and the Raleigh City Council. In addition, the following organizations were also instrumental: Raleigh's Household Hazardous Waste Steering Committee, the City of Raleigh's Environmental Quality Advisory Board, and the many state agencies that were involved.

Special appreciation is extended to Jlm Blackbum. Kathy Neal. Jerry Rhodes, and Mary Beth Powell for their review. Finally, sincere appreciation goes to Linda Little and Sandra P. Washington for their continued assistance throughout the preparation of this report, Pat Williamson for editing it. and Ron Still for typing it.

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TABLE OF CONTENT8

I. Foreword

11. What is Household Hazardous Waste?

A. Define Waste

B. Define Household Hazardous Waste

C. Define the Problem

D. What is Left as an Altemative?

111. Collection Program Options

A . Collection Days

B. Permanent Facility

C. Door-to-Door

D. Mobile Unit

E. Education/Partial Collection

Key Issues for Household Hazardous Waste CoUection

A. Legal/Liability

B. Public Education

C. Operational Plan

IV.

V. Sample Time Line

VI. Design for a Household Hazardous Waste Collection Day

A.

B.

C.

D. Prepare Emergency/Contingency Plan

E. Prepare Public Education Plan

F. Design Operational Plan

G. Conduct Collection Day

H. Container Contents/Manifests/Certificates of Disposal

1. Evaluate/Assess Collection Day

Secure Funding Source - Where and How Much?

Examine Legal/Liability Issues for Your Community

Contract with Hazardous Waste Firm

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VI1 Cherkllsts

A. Legal/Liabllity Checklist

B.

VIII. Summary

Appendices

1.

2.

3.

4.

Materials Checklist for a Household Hazardous Waste Collection Day

List of Hazardous Waste Sewice Companies in the Southeast

List of Collection Program Contractors Natlonally

List of Used Oil Handlers

North Carolina State Agencies Primarily Responsible for Hazardous Waste Management, Education. and Planning

Sample Request for Professional Sewices - Raleigh 5.

6. Sample Contract - Raleigh

7. EPAk Llabllity Statement

8. Bibliography

9.

Figures and Tables

1- 1.

1-2. Site Selection Form

1-3. Site Plan

1-4.

1-5. Hazardous Waste Manifest

1-6.

1-7. Directional Sign

1-8. Household Hazardous Waste Survey

1-9.

List of Other Materials Available

Application Form for Temporary EPA Identification Number

Pre-Collection Day Survey for Volume and Participation

Evaluation Form for Household Hazardous Waste Firms

Thank You for Participating in Raleigh's Household Hazardous Waste Collection Day

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FOREWORD

The State of North Carolina supports the efforts of communities to properly collect and manage household hazardous waste.

Although household hazardous waste is exempt from federal Resource Conservation and Recovery Act (RCRA) regulations under Subtitle C. it is not exempt from the Comprehensive Environmental Response. Compensation, and Liabllity Act (CERCLA). The potential for damage to human health and the environment exists if household hazardous waste Is not managed properly. The United States Environmental Protection Agency (EPA) recommends that sponsors of household hazardous waste collection programs manage the collected household hazardous waste as they would any other hazardous waste.

This guidebook was created to help communities address sWniflcant issues related to the preparation of a household hazardous waste program and to carefully plan safe, effective programs. but the emphasis is on the household hazardous waste collection day. This guidebook also addresses some of the liability questions facing communities sponsoring household hazardous waste programs. It is intended to serve only as a guide and not to replace the legal counsel of communities. Communities should consult their own legal advisors when undertaking the programs described.

Cynthia E. Kling has a Bachelor of Arts Degree from Vanderbilt University, Nashville. Tennessee, and a Master of Public Administration from the University of North Carolina. Chapel Hill, North Carolina. She works for the City of Raleigh Department of Public Utilities. Ms. King was responsible for coordinating North Carolina's first community-sponsored household hazardous waste collection program. which also included the recycling of used oil, latex paint, and automobile batteries.

Raleigh's program is now in its third year and has expanded to include all of Wake County. The program has collected and recycled more than 11,OOO gallons of used oil. 867 lead acid batteries, 2.635 gallons of latex paint. and collected approxlmately 1,390 drums of hazardous waste from more than 4,900 participants.

Several program options are discussed briefly.

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WHAT IS HOUSEHOLD HAZARDOUS WASTE

A. Define W w

Waste is material that is no longer useful to the owner. This may mean the owner has decided to switch to another product or that the product no longer achieves the intended result and is being discarded. Regardless of the reason, once a material is a waste to the owner something must be done with it.

Regulated wastes may be present in large or small quantities and, depending on the volume and type of the waste, its disposition may be regulated by federal. state, and possibly local laws. Household hazardous waste generated from domestic purposes is exempt from the federal RCRA regulations. However, if improperly managed it may contribute to contamination of sites which come under regulation by CERCLA. The purpose of this guidebook is to explore how communities may carefully plan and organize for the collection and disposal of household hazardous waste. Depending on the type and volume of waste in a community. the appropriate government agencies should be involved in the decision-making process for disposal.

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B. Define Household Hazardous waste Household hazardous waste is generally a toxic. corrosive. reactive. or ignitable waste

material found in one's home. A material is toxic If it poses a poisonous hazard to human health or the environment, either immediately or over a period of time. if improperly managed. A material is sorros ive if it dissolves materials and living tissues by chemical action. A material is reactive If it reacts vigorously with air. water, or other substances resulting in explosion and/or the generation of toxic fumes. A material is igaW& If it combusts spontaneously at relatively low temperatures.:

Household hazardous waste may range from brake fluid to pesticides and may be found throughout the home. Household hazardous waste includes both liquid and solid wastes, such as oven and drain cleaners. paints, bathroom cleaners, bug sprays, and automotive products. The common places to search for household hazardous waste are under the kitchen sink. in the bathroom, in the garage, in the garden shed. and in the basement. Once a homeowner has located these materials in the home, dealing with them becomes a problem.

c. - Many people consider hazardous waste to be a "big industry" problem, yet homeowners

frequently have the same kinds of materials in their homes. While the quantities are considerably less per homeowner, when combined from thousands of households, there is the potential for considerable harm.

Products no longer of use. to a homeowner may present a disposal problem. The current disposal options include pouring the material down the drain. throwing it in the trash, pouring it out on the ground, or continuing to store the material. Some materials. such as a can of old solidified paint, may present few problems to a landfill. or a drain opener used in the manner it was intended may not harm a wastewater plant. Some products. however, may threaten our waste systems and the environment If not used properly. If these materials are poured into a sanitary sewer, they may harm sanitary sewer workers, a wastewater treatment plant, or a septic tank. If they are thrown in the trash, they may harm sanitation workers, create a fire in a garbage truck or at the landflll. or possibly leak out of their containers and contaminate the landfill leachate. A homeowner may consider pouring the product out in the backyard or even in the storm drain in the front yard. In North Carolina the stormwater system may be an open creek system with occasional storm drains around roadways. These pipes/drains do not go to a treatment plant as many think, but may go to the creek out back where children play and animals go for water. Continuing to store the material in the home may also not be the best answer. In the event of a fire. the emergency response personnel may have their job complicated by some materials stored in the home. The products may also harm children or pets that inadvertently come in contact with them.

D. What Is Left BB an Alternatix

Now that the problem with household hazardous waste has been identified. we will examine some potential solutions. Management options range from periodic collection days to door-to-door activities. Each community should weigh the various options and choose the one which best fulfills its needs.

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1Adapted from Household Hazardous Waste: Collection und Disposal O p t b f o r North Carolina Communltfes: Mary Beth Edelman (Powell) and Cynthia Hess; Environmental Resource Project, Instltute for Environmental Studies; Pollution Prevention Pays Program, North Carolina Department of Natural Resources and Community Development (now the Office ofwaste Reduction. Department of Environment. Health, and Natural Resources). Post Office Bax 27687, Raleigh. NC 2761 1-7687; 1987.

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COLLIECTION PROGRAM OPTIONS

The two primary objectives for household hazardous waste collection programs are 1) to educate citizens about household hazardous waste and proper disposal methods, and. 2) to collect, dispose of, and where possible. recycle the household hazardous waste from citizens. The five major options are temporary collection days, permanent collection sites. door-to- door collection service, mobile unit collection. and education/partial collection.2

Each of these allematives provides some unique benefits to the community. Currently there are only temporary collection days in North Carolina. The City of Raleigh has had four collection days: Winston-Salem, two; Greensboro, one: and Durham, one. As a word of caution: even periodic or temporary collection days are expensive. A community needs to fully understand the legal ramifications and costs in a collection program before selecting a preferred option.

A community should assess the projected volume of waste, number of participants, and types of materials to be accepted before deciding on a collection day option. Once this information is prepared, the community should consider how much it is willing to spend per participant. The least expensive option is the collection day program. It may help to educate citizens about the need for other program options or encourage them to provide other solutions. For example, recycling plans for materials such as used oil. good quality latex paint, and car batteries may result.

To reduce expenses. communities may want to consider jointly sponsoring collection programs.

A. Collection Daw

A "household hazardous waste collection day" is a highly publicized single event to which the public may bring wastes to a temporary collection site. These collection days are frequently the first altemative selected by a community interested in managing the household hazardous waste problem. Collection days may continue on a periodic basis, such as once or twice a year, or they may be replaced by permanent door-to-door or mobile Sewice.

Household hazardous waste collection days require a site for a day or two where citizens may bring their waste for collection, packaging, and disposal. This collection option will be the focus of the remainder of this manual.

B. Permanent Facility

A permanent household hazardous waste collection site is similar to a temporary collection day site, but it operates on a continual basis. Typically. the govemment agency conducting the program purchases a piece of land and creates a permanent structure. If a govemment already owns adequate land, a structure may be erected on the &sting lot. Often permanent structures are prefabricated.

The permanent collection option requires not only the land and building, but also full- time staff trained in handling hazardous materials. Operating hours may be from 8 a.m. until 5 p.m.. Monday through Saturday. or may be on an appointment basis. State permlts are required for a permanent storage facility. A licensed hazardous waste firm is required to sort, package and ship the materials to permitted treatment and/or disposal facilities within 90

ZAdapted from Household Hazardous Waste: Collection and Disposal Options for North Carolha Communftfes: Mary Beth Edelman [Powell) and Cynthia Hess: Environmental Resource Project, University of North Carolfna Institute for Environmental Studies; Pollution Prevention Pays Program. North Carolina Department of Natural Resources and Community Development (now called Office of Waste Reduction, Department of Environment, Health, and Natural Resources). Post OIke Box 27687. Raleigh. NC 2761 1-7687; 1987.

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days. The costs for a permanent operation are higher than for temporary programs, but substantially lower than door-to-door and mobile collection programs. Some states have provided financial help to communities attempting a permanent operatlon. This option provides citizens with the opportunity to discard waste at their convenience. rather than on one or two days a year.

C. - - Door-to-door collection service gives citizens an opportunity to call and request pick up

of their household hazardous waste. If this service is provided by the local govemment. only trained staff should be allowed to respond to these calls. A vehicle for transporting these materials safely is also required. If an outside contractor is used to respond to these calls, depending on the fee charged and the frequency of the calls, the costs may be astronomical. A community must keep in mind that once these materials are collected they still must be packaged. transported, and disposed of properly.

Door-to-door collection has two drawbacks. If these materials are left out on the curb they may pose harm to a child or animal playing around them. There is also the possibility of improper packaging and labeling, a problem which staff will be unaware of until after they have responded to the call.

D. Mobile Unit

Another option for collection programs is a mobile unit. Mobile units have been used primarily in Florida and consist of tractor trailer set-ups moved to various locatlons to pick up household hazardous waste. This type of program is staffed by trained personnel who sort. package, and ship wastes for treatment and disposal at the close of each six-day site visit. This option is the most expensive. Costs include the mobile units themselves. as well a s staff salaries and training, and subsequent disposal costs.

E. g,&cation/Partial Collectipar

Another option is a partial collection/educational program. but this may depend on the type of community, whether it is urban or rural, and the types of wastes that need to be collected. An intensive educational program about household hazardous wastes, wlth information on possible alternative products, may be a better first step than full-scale collection. As the education program progresses, the collection of recyclables or reusables. such as used motor oil. automobile batteries, and good quality latex paint. may follow. A community may also want to contact the N.C. Department of Agriculture about its pesticide pick-up program. A partial collection/educational program may help educate a community about its household hazardous waste and help determine whether a full-scale household hazardous waste program is needed.

KEY ISSUES FOR HOUSEHOLD HAZARDOUS WASTE COLuecTION

The primary issues to be addressed when planning a household hazardous waste collection program are legal/liability concerns, public education. and the operational plan. Each of these elements is discussed, focusing primarily on the temporary collection program.

A community may address these issues by creating a task force or committee. The committee may form subcommittees to address each of the three main elements. Individuals from a wide range of disciplines may be involved: for example, police, sheriff, fire, public utilities. public works, sanitarian, safety, agricultural extension, emergency planner, city and county managers, and local citizens groups.

The committee will need a coordinator or leader and should have the financial backing of at least one govemment unit.

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The two types of liabilities to be addressed are 1) the legal/liability issues associated with the waste itself: and, 2) the legal/liability issue for the community sponsoring the collection program.

There are no state laws in North Carolina regulating household hazardous waste. The federal govemment exempts household hazardous waste from RCRA under Subtitle C. but there is still CERCLA liability (long term liability) if these materials ultimately lead to site contamination. A community should examine where its household hazardous waste is currently going -- usually the sanitary landfill and the sanitary sewer. A community already has liability for materials in these waste streams, so material taken out of these existing waste streams and placed in a more environmentally sound waste stream should reduce the potential liability a t the wastewater plant and at the sanitary landffll. The preferred method for managing hazardous waste is treatment or incineration. with landfllling allowed only at hazardous waste landfills and in accordance with federal and state law. The potential CERCLA liability is less with treatment and incineration methods than with landfllling. Federal law bans disposal of some materials in hazardous waste landfills. so it is important that proper waste management options be selected for the waste that is collected.

The legal/liabllity issues that must be resolved by the community include: 1) obtaining a state permit to be a "temporary generator:" 2) additional guidelines/requirements that may be imposed by state and federal govemments: 3) the liability a community may be assuming by sponsoring a collection day: and 4) the items to be included in the contract awarded to the waste management company which will take the waste, including the preferred method of disposal. These issues may be addressed by a subcommittee or work group of the committee or task force.

North Carolina has no state laws regulating household hazardous waste collection days. However. the state does require that a temporary EPA identification number be issued for the household hazardous waste collection day site. A temporary EPA ID number may be obtained from the Hazardous Waste Section. Division of Solid Waste Management, Department of Environment. Health, and Natural Resources (DEHNW. P. 0. Box 27687, Raleigh. NC 27611-7687: 919-733-2178. See Figure 1-1 for a copy of the application form. A copy of EPA's policy statement on liability for collection days is provided in Appendix 7.

A community should review its existing liability insurance and decide whether additional coverage may be necessary to cover the activities and employees working at the collection. A community that is self-insuring may not require additional insurance for its employees. Communities are typically already responsible for their employees during working hours. The scope of work employees will be required to perform may vary from community to community. On household hazardous waste collection days, some communities may prefer that their employees only perform auxiliary support such as police and fire protection. Other communities may actually have their own staff sort and package the material. This decision is best made with legal counsel. The liability issue may also be addressed in the operational plan for the collection day to decrease a community's potential risk.

The last critical liability area is whether the contract will be awarded to a full service hazardous waste firm based upon the bid method or based upon the professional services method. The bid process may be selected if a community is interested in the lowest price service. The community must exercise caution in the preparation of bid specifications. A detailed list of everything expected must be clearly stated. including the hazardous waste outlets the firm will be allowed to use. Otherwise, a community may end up with its household hazardous waste in someone else's municipal landfill.

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mgure 1-1

Applicntlon Form for Temporary EPA Identiftcatlon Number

N.C. Department of Environment, Health, and Natural Resources Division of Solid Waste Management Hazardous Waste Section

Date Called In

Date Approved

ID Number

APPLICATION FOR PROVISIONAL ID NUMBER

GENERATOR - Company Name Location Address Contact Person Maillng Address

TRANSPORTER - Company Name Mailing Address Contact Person

DISPOSER - Company Name Location Address MaIling Address Contact Person

THIS HAZARDOUS MATERIAL IS:

County Phone

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ID No. - Phone

ID No.

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Phone

Flammable Corrosive Reactlve Toxic

OR POUNDS TO BE DISPOSED NUMBER GALLONS NAME OF CHEMICAL

EXPLANATION

I certify that the information supplied is accurate and correct to the best of my knowledge and belief, and that this is a one-time handling of hazardous waste.

I am authorized to make this request on behalf of my company at the location given

Date Name (printed or typed) Signature Company Title

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Many communities are not experienced in the selection of hazardous waste facilities and may find the professional sewices option useful. This includes issuing a request for professional sewices. receipt of proposals from the potential contractors. and negotiation of the contract. A community may request professional services from a household hazardous waste collection, transportation, and disposal firm. The scope of work needs to be clearly stated and evaluated by knowledgeable individuals. The firm will be required to screen. collect, handle, package, transport, and dispose of the household hazardous waste. A proposal may be in two parts -- a technical section and a business section.

The technical proposal should include:

project stafi:

*

proposed plan for running the site: proposed lists of material to accept; plans for dealing with "unknowns;" description of simllar programs: and the documentation that the contractor has all necessary permits and licenses to work in North Carolina.

The business proposal should include:

a performance bond: and

An important consideration is whether the hazardous waste firm will physically accept the materials from the participating vehicles or whether the community staff [i.e.. local government employees or volunteers) will accept the materials. If the community staff is lo accept the material and then the participant drives off, the community may be stuck with a material the contractor may not be licensed to handle. One possibility Is for the community sldf to accept only the recyclable material and allow the hazardous waste firm to manage all other wastes. Hazardous waste management companies experienced in household hazardous waste collection will be able to suggest ways to make the collection day a success and should be encouraged to submit recommendations in their proposals.

B. PubllcEduc@&g

A primary benefit of the collection day is education of citizens. This should be a key element in the household hazardous waste program design. The first question to be addressed is: What is the focus of the education program--the schools, the adults, community groups, or the media? Frequently time and staff constraints will not allow all aspects to be addressed for the first collection day. A community needs to select what is feasible and what will be most effective. As the program progresses. inroads into other areas of the community may be made with the education program, Once the focus is determined, decide what materials will be used, who the citizen contacts will be, who will prepare the educational materials, and when the materials will be ready. Public education issues may also be addressed through a work group or subcommittee of the committee or task force.

Education materials used in the program should define household hazardous waste. explain the household hazardous waste problem, explain the collection program, provide directions to the collection site (by using maps, etc.). tell people how4o package their material. and provide a telephone number to call for more information. They may include a videotape. brochures, flyers, notices in the water/sewer or solid waste bills, press releases, direct mail letters. and media events. Recognize that only a limited staff and materials may be available.

the fee for set up of the collection site;

extended pricing for a sample list of material, insurance and liability coverage; a list of all permit/license information including storage and disposal facilities; the safety record and violations or notifications from the state and federal governments over the last three years;

a routing plan for the materials.

unit pricing:

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Existing staff may not be able to carry the entire workload and meet the goals of the program.

An outside public education firm may be hired if funds are available. To save on expenses. the outside firm may develop the materials while the community retains responsibility for review, draft typesetting. layout. and printing. The community may also prepare any videos. prepare and send out direct mail letters. generate press releases. and arrange for media events.

Some communities may have local firms interested in performing a community service and volunteering their professional services for all or part of the education program. A word of caution: the community should retain the right to edit all materials before they are released.

The education program should provide a contact for citizens to call with their questions. Existing omce support staff may not be able to handle all of the phone calls about the collection day in addition to their regular duties. A dedicated phone line attached to an answering machine may help solve this problem and it is cost effective. The message on the answering machine should provide general information about the collection day and a "fall-back number" for citizens with emergencies. Citizens then are able to either leave a message or call the regular office phone number. Citizens are more likely to participate if their calls are retumed within 24 hours, unless over a weekend. Remember, their involvement is voluntary.

The third key element is the operational plan. The plan at least needs to include:

selecting the site:

postingsgns: selecting a disposal contractor:

arranging for public safety personnel; deslgning the traffic flow and transportation routes:

reviewing the emergency/contingency plans; and worMng with the contractor and other interested parties on recycling some products.

A subcommittee, or working group of the committee or task force, may need to complete all of the work. The working group may include representatives from all of the departments or agencies in a community affected by the collection day.

The first task is to select a site. Will the community own the site, use a privately owned site. or use another local government's site? Typically. a site owned by the local sponsoring gwemment is used. Members of the worklng group should review each of the sites owned by thelr local government and prepare a short list of those that have a building of adequate she to

and complete a Site Selection Form (see Figure 1-2). Criteria for site selection may include: l- shelter staff for breaks and with rest rooms. The staff may then want to visit each of the sites -

ingress/egress:

proximity to residential areas: proximity to neighboring uses: and ~

zoning of adjacent property.

transportation access from major thoroughfares; natural features of the site (creeks. ponds. ditches. etc.1: -

After reviewing the sites. a rank order should be prepared. The top site may then be recommended to lhe sponsoring government's oiXcials for concurrence. A meeting should be set up within that neighborhood to discuss the proposed program.

After selecting the site. the design for the site and the location for each activity (such as check-in, collection, sorting, paclcagingl need to be planned. The actual day must be selected.

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In North Carolina, late fall or early spring may be the best time of the year. A community will want to avoid the heat of the summer and the ice and snow of the winter for a collection day. The contractor should be selected after the day and site are selected so this information may be included in the proposals.

A traffic management plan wlll need to be done to include the routing of the traflic to the site. Public safety personnel who have been involved throughout this process will be instrumental in reviewing the emergency/contingency plans.

A plan to deal with personal injury. spill, fire. and evacuation must be prepared for the collection site. This plan should be reviewed with all community staff, contractor personnel, and volunteers before the collection day begins. Emergency personnel on site may include the hazardous materials team, a fire department pumper truck, the rescue squad, the bomb squad, police officers, citizen patrol officers, public works, safety. and public utilities personnel.

Provisions for meals and breaks may need to be made for all employees and volunteers working at the site on collection day.

In addition to plans for household hazardous waste, there should be plans to recycle some of the materials expected at the collection day. Three typical materials identified for recyclingh-euse are used oil. latex paint, and automobile batteries. Good quality latex paints may be given to housing groups for use in their projects. Paints which are not suitable "as is" for this purpose can sometimes be blended or reprocessed into a usable product.

Used oil may be given to an oil recycler to be recycled or converted into an industrial grade fuel oil. Automobile batteries may be given to a battery firm to be recycled by a battery manufacturer.

The success of collection days depends in large part on the education efforts of community leadership. Each community must assess its needs and objectives and design its

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program accordingly. +

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pleun 1-2

Slte Selection Form

SlTE LSELECTON FORM

Adequate Ransportatlon Neighboring proximity to Natural

Location- Ueea B"ntL- Feahrm

NOTE: Adequate transportation - Please rate A (adequate) I (inadequate)

Nelghboring Uses - Please list neighboring uses and indicate which may be negatively impacted by this (ex. if a school is nearby and the fields will be in use for sports)

Proximity to Respondents - Mfles from ZIP codes havihg majority of respondents to survey.

Natural Features - Indicates any creeks/utilitles on site

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SAMPLETIMELINE

yearl

Jldy-october Determine who (agency, organization) will sponsor the program and assume lead responsibility for it. Educate key wastewater and solid waste individuals about household hazardous waste. Have top management authorize action.

November Mail presurvey to be used to project volumes of waste and extent of participation.

December- Analyze results of survey,

February-March Prepare budget for program.

JanuarY

md of Year 1. Benlnaina 0 f Year 3 April-July Begin initial planning for collection day.

Designate a key stafi person to coordinate the project.

Form a work group with key departments of local govemment(s).

Organize work group to perform key tasks. Begin development of operational plan. public education program. and internal review of legal/Habflity issues. Select site(s). Issue request for proposals (RFP) to hazardous waste management companies. (RFP should include site map.) 'l)@cally the RFP will be advertised for 30 days. The selection process may take a n additional two weeks. Depending on how long the local government's approval process takes, another four weeks may be spent executing the contract.

August

September- octaba

November- December

January

February

March

Draft the public education plan. including target audience, and materials to be used. Select person or group who will prepare the materials. Determine time needed to prepare each material (for instance a brochure may take two weeks to write and edit, one week for management approval. a week for typesetting, three days for layout, and ten days for printing, or a total of five weeks to prepare.) Allow enough lead time to have the materials ready at the time they will be needed for distribution in the community.

Select the household hazardous waste contractor. Have a press conference or media event to kick off the program. Be sure educational materials and press packets wfll be ready for this event.

Begin publicizing collection day. Plan actual event:

traffic flow: staff for site: materials needed for site: and emergency/contingency planning.

Continue public education program. Review checklists.

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April

May

Conduct collectlon day. Survey participants.

Analyze results. Budget for next collection day if desired. Provide follow-up to the community.

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DESIGN FOR A HOUSEHOLD HAZARDOUS W A S m COLLECTION DAY

Now it is time to consider the actual operational details for the collection day. This section discusses the steps essential for a safe and efficient collection day.

A.

Securing adequate funding for a collection day should be looked at as an opportunity. not an insurmountable challenge. Community leaders should be educated. If local leaders understand the benefits of a collection program, they will be more likely to fund one. Communities need to assess all of the potential beneficiaries of a collection program. They may include: state government; the solid and liquid waste departments of the local government: agricultural interests: soil and water conservation districts: private companies that create, transport, sell. or use chemicals; civic organizations; and environmental groups.

Costs of a collection day will valy depending on community size. materials that will be accepted. and the public education program. One possible way to project the volume of waste is to send a survey out to residents (see Figure 1-4). The projected volume of waste may then be included in the request for professional services (or possibly bid documents) and be used by the proposers to arrive at projected costs. Depending on whether used oil. latex paint. and batteries are recycled through a community initiative, or whether they will be handled by the contractor. will affect the program costs.

Some communities require preregistration by participants. others collect money on site and place a cap on the volume any individual may bring. While these methods contain costs, they may have a negative effect on residents and their willingness to participate in the program. The issue of funding is serious, but communities should not allow it to become the overriding concern.

The best approach is to begin early and obtain funding from as many sources as possible. Then prepare and conduct a presuwey to predict the possible costs. Overstate the costs at this point to cover the unforeseen and look for additional sources of funding. Once the funding issue is resolved. the actual planning for the program may begin.

B. ine Le-r Your Community

The local agency or entity sponsoring the collection day will be responsible for contracting with the hazardous waste firm and signing legal documents, such as the manifest (see Figure 1-5). The sponsoring agency will want to clearly review its existing insurance coverage. If coverage appears inadequate for a collection day, remember that more than likely one. if not all, of the materials that will be accepted are already being dealt with on a daily basis in most communities. probably at a landfill or at a wastewater plant. A household hazardous waste day provides an environmentally sound altemative for disposing of these materials.

There may be staff on site at the collection day from the hazardous waste flrm as well as some local staff and volunteers. The level of staffing by the hazardous waste Firm will be determined by the projected volume of waste and number of participants. Clearly. a large urban area which has an intensive public education program will require a larger staff than a small rural community.

Staffing may have important legal consequences if an accident occurs. A community is contracting with hazardous waste experts to provide a service, and if they fail to perform that service. or perform it incorrectly. there may be legal remedies to pursue. A volunteer. however, may not have the same level of training or contractual bond with a community for performing his service. No matter how enthusiastic and willing volunteers are, community protection and citizen safety are the ultimate priorities.

I- __

16 - 14 Pre-Collection Day Survey for Volume and Partlcipatlon

The City's Environmental Quality Advisory Board wants to find out how much hazardous waste is in our homes. A substance is hazardous if it: can catch fire, can react or explode when mixed with other substances, is corrosive, or is toxic. You can help by checking the appropriate boxes and mailing this card to the address below.

I have unused amounts of these materials and want to &pose of them p p e r b :

~

__

BQdllct

Antifreeze

Paint/Thinner

Pesticides

Solvents

Fuel Oil

Gasoline

Kerosene

Motor/Other Oil

Fertilizer

Home Care Products

Battery Acid

If there was a hszardom waste collection day, would you bring your waste for disposal?

YeS NO - ~

ZIP Code

Mail to: Your City Your Address

17

Pigure 1-6

Hazardous Waste Manifest

INSTRUCTIONS ON BACK SHEET

18 IYSTinrrrICNS F U I LXWLETIWG THE W I F E S T

US. EPA F W N 8Ml-22

p le t ing th is form.

use on a 12-pitch ( e l i t e ) typwriter; a f i r m point pen may be

Read a l l instruct ions before CM-

This form has been designed for

used--press d w n hard. FEDERAL REGULATIONS REQUIRE GEN-

ERATORS AN0 TRANSPORTERS OF HAZ- ARDWS WASTE TREATMENT. STORAGE. AND OISWSAL F A C I L I T I E S TO USE T H I S FmM (8700-22) AND, I F UECESSARY, THE CCUTINUATION SHEET (FORM 8700- 22A) FOR BOTH INTER AN0 INTRASTATE TRANSWRTATION. FEDERAL REGULATIOUS ALSO REWIRE GENERATORS AND TRAUSWRTERS OF HAZARDOUS WASTE AN0 W E R S W OPERATORS OF HA7ARDCXIS WASTE TREATMENT, STORAGE AND DISWSAL F A C I L I T I E S TO COMPLETE THE FOLLOUlNG INFORHATION:

. * * . * * * * * * * * * [+yERATCRS

Item 1. GEUERATOR’S U.S.EPA I D NO.

Enter the generator‘s U.S. EPA tuelve d i g i t iden t i f i ca t ion nunber and the unique f i v e d i g i t nunber assigned to t h i s Manifest (e.g., 00001) by the generator. Item 2. PAGE 1 O F - - - - - - - -

Enter the t o t a l nunber of pages used t o carplete t h i s Manifest, i .e . , the f i r s t page (EPA Form 8700-22) plus the nunber of Continuation Sheets (EPA Form 8700-22A), if any. Item 3 . GENERATOR‘S NAME AN0

Enter the nam and mail ing address of the generator. The address should be the location that w i l l manage the returned Manifest forms. I t e m 4. GENERATOR‘S PHONE NUMBER

authorized agent of the generator may be reached in the event of an emergency. . I tem 5. TRANSPORTER 1 COMPANY NAME

f i r s t transporter uho u i l l trans- por t the uaste. Item 6. U.S. EPA I D NUMBER

Enter the U . S . EPA tuelve d i g i t iden t i f i ca t ion Mvrber of the f i r s t transporter i d e n t i f i e d in item 5. I t e m 7. TRANSPORTER 2 COMPANY NAME

If applicable, enter the corrpany name of the second transporter uho u i l l transport the uaste. If more than two transporters a r e used to transport the waste, use a Continu- a t ion Sheet(s) EPA Farm 8700-22A) a n d l i s t the transporters in the order they w i i l be transporting the Waste. I t e m 8. U.S. EPA I D NUMBER

twelve d i g i t iden t i f i ca t ion n&r of the secand transporter iden t i f ied i n item 7.

MANIFEST DOCWENT NUMBER

H A I L I N G ADDRESS

Enter a telephone nunber uhere an

Enter the canplny name of the

I f applicable, enter the U.S. EPA

NOTE: I f m r e than tw transporters are used, enter each oddit ional transporter‘s conpany nane and U.S. €PA tuelve d i g i t iden t i f i ca t ion Mber i n items 24-27 on the Continuation Sheet (EPA Form 8700-22A). Each Continuation Sheet has space t o record tu0 additional transporters. Everv t ransmrter used between the generator and the designated f a c i l i t y must be l i s ted. Item 9. DESIGNATED F A C I L I T Y NAME

AN0 S I T E ADDRESS Enter the ccrrpany nane and s i t e

address of the f a c i l i t y designated t o receive the uaste l i s t e d on t h i s Manifest. The address rmst be the s i t e eddress, uhich may d i f f e r frm the carpany mail ing address.

Item 10. U.S. EPA I O NLMBER

Enter the U.S. EPA tuelve d i g i t iden t i f i ca t ion r u d e r of the designated f a c i l i t y iden t i f ied in item 9. I t e m 11. U.S. DOT DESCRIPTION [ I N - CLUDING PROPER SHIPPING NAME HAZARD CLASS, AN0 I O UUMBER (UN/NA)l

Enter the U.S. DOT Proper Ship- ping Name, Hazard Class. and I O Nlmber (UN/NA) f o r each uaste as ident i f ied in 49 CFR 171 through 177. NOTE: I f addit ional space i s needed for waste descriptions, enter these addit ional descriptions in i t e m 29 on the Contiruation Sheet (EPA Form 8700-22A). Item 12. COIITAINERS [NLMBER AN0

TYPE1 Enter the nunber of containers

f o r each uaste and the appropriate abbreviation fran Table 1 (below) for the type o f container.

Table 1 - - Types of Containers

OM = Metal druns, barrels, kegs DW = Wooden drum, barrels, kegs DF = Fiberboard or p las t i c druns,

barrels, kegs TP = Tanks portable TT = Cargo tanks (tank trucks) T C = Tank cars OT = O q truck C Y = Cyl irders CM = Metal boxes, cartons, cases

( i n c l d i n g r o l l - o f f s ) CW = Wooden boxes, cartons, cases C F = Fiber or p las t i c boxes,

EA = Burlap, cloth, paper or cartons, cases

p las t i c bags

ltem 13. TOTAL QUANTITY

waste described on each Line. Enter the t o t a l l i n e quanti ty o f

Item 14. U N I T [WEIGHT/MLUMEI

from Table II belw for the u n i t of measure.

Table II - - Units o f Measure

G = Gallons ( l iqu ids only) P = pounds T = Tons (2000 lbs.) Y = Cubic yards L = L i t e r s ( l iqu ids

only) K = Kilogrsms M = Metric tons (1000 kg) N = C d i c meters

Enter the awropr ia te abbreviation

Item 15. SPECIAL HANOLINC INSTRUCTIONS AN0 ADOlTlCUAL INFORHATIDN

Generators may use t h i s space t o indicate special transportation, treatment, storage, or disposal

information or B i l l of Lading information. For i n t e r w t i m a l s h i p n t s , generators must enter in t h i s space the point of departure (C i ty and State) f o r those shiprents destined f o r treatment, storage, or disposal w t s i d e the j u r i s d i c t i o n of the United States. Item 16. GENERATm’S C E R T I F I C A T I O N

The g y e r a t o r must read, s ign (by hand). and date the c e r t i f i c a t i o n statemnt. I f a mxie other than highuay i s used, the uord “highuay” should be l ined out and the appropriate mode ( r a i l , water, or a i r ) inserted i n the space below. I f another nade i n &it ion t o the highuay mode i s used, enter the appropriate mode (e.9.. and r a i l ) i n the space belou.

Primary exporters shipping hazardous wastes t o a f a c i l i t y located outside o f the United States m a t add t o the end of the f i r s t sentence of the c e r t i f i c a t i o n the fo l lou ing uords “and conform t o the terms of the €PA A c k n o u l e d g m t of Cmsent t o the shipment.”

I n signing the waste minimization c e r t i f i c a t i o n statement, those generators uho have not been exerrpted by stature or regulat ion from the duty t o make a uaste minimization c e r t i f i c a t i o n vder section 3002(b) of RCRA are also c e r t i f y i n g that they have carp l ied u i t h the uaste minimization requirements.

“on behalf o f “ in the signature block o r may hand u r i t e t h i s statemnt i n the signature block p r i o r t o signing the generator cer t i f i ca t ions .

NOTE: A l l of the above information except the handwritten signature required in Item 16 may be preprinted.

Generators may prepr in t the words,

* * * * * * * * * * * * * *

19

W E N DlSCLDSUllE STATOEYT

M l i c rcprtilw bn(m fw this c o l l e c t i m of i n f o m t i m i s estieted t o aver-: 37 ainrtes for gerrrators, 15 m i r u t c s for tr-rters, and 10 mi&= for tmtmst, storage and di-1 facil i t ies. This inc lu jes tim: f o r revieuiw i r s t r u c t i m , gather i rg data, end q l e t i n g and revieuim the form. Send c-ts regardim! the turden estimate, including -ti- for red;rlrg t h i s huden, to: chief, In foret jm Po l icy B r h , p)I-273, U.S. E n v i r m t a l Protection Agemy, 401 I( street, SY, l&shi&m. DC 20460; d t o the Office of l n f o r m t i m and R w t o t o r y Affairs, Of f i ce o f w t ird Ewlget, Uashingtm, DC 20503.

TIIIUISPQITERS

Item 17. TRANSPORTER I ACKNOULEOGE- MEN1 OF RECEIPT OF MATERIALS

Enter the name of the person accepting the waste on behalf of the f i r s t transporter. That person must acknouledoe acceptance o f the waste described on the Manifest by signins and entering the date of receipt .

Item 18. TRANSPWTER 2 ACKNOU- LEDGEMEUT OF RECEIPT OF MATERIALS

Enter, if applicable, the name of the person accepting the waste on behalf of the second transporter. That person must acknowledge acceptance of the waste described on the Manifest by signing and entering the date of receipt..

NOTE: International Shiwents-. Transporter Responsibil i t ies.

Exports --Transporters nust s ign and enter the date the waste l e f t the United States in i t e m 15 of Form 8700-22. Inports --Shipnwrts of hazardous waste regulated by RCRA and transported in to the United States from another country nust upon entry be acconpanied by the U.S. EPA Uniform Hazardws Waste Manifest. Transporters who transport hazardous waste i n t o the United States from another country are responsible for cmple t ing the Manifest (40 CFR 263.10(~)(1).

CUIERS, W OPEIUTCRS OF TREATWENT, ST(XUGE, aC OISPOUL FACILITIES

I t e m 19. DISCREPANCY I N O I C A T I O N SPACE

The authorized representative of the designated (or alternate) f a c i l i t y ' s owner o r operator must rwte in t h i s space any s ign i f icant discrepancy between the waste described M the Manifest and the waste ac tua l l y received a t the f a c i l i t y .

Owners and operators o f f a c i l i t i e s located i n North Carolina should contact the Hazardws Waste Section of OEHNR f o r information on State Discrepancy Reports requirements.

I t e m 20. F A C I L I T Y WNER CHI OPERATOR: C E R T I F I C A T I O N OF RECEIPT Ob HAZAROWS MATERIALS COVERED BY T H I S MANIFEST EXCEPT AS NOTED I N I T E M 19.

Print or type the name of the person accepting the waste on behalf o f the owner or operator of the f a c i l i t y . That person must acknowledge acceptance o f the waste described M the Manifest by signing and entering the date of receipt.

Items A-K ?re rot required by Federat Regulations for in t ra - or in te rs ta te transportation. However, States may require generators ard ohners or operators of treatment, storage, or disposal f a c i l i t i e s t o cMlplete sane or a l l of i t e m A-K as par t o f State manifest r e p o r t i w requirements. Generators ard owners and operators of treatment, storage, or disposal f a c i l i t i e s are advised t o contact State o f f i c i a l s fo r guidance on carp let ing shaded areas of the Manifest .

The North Carolina C m i s s i o n f o r Health Services has adopted rules requi r ing the conplet iw, of i t e m D., F . , H . , and] .

I t e m D., F., and H . are se l f explanatory.

Item I. UASTE NUMBER: See Federal Register 40 CFR part

261, subpart D. For un l is ted hazardws waste, enter the descr ip t ion uhich you bel ieve best describes the waste. A jlaste may i n c l d e rmre than one code nmkr.

EERGEYCY W R ' S

Y a t i m a l R f f p a s e Center: 1-800-&24-8802

Y.C. Hishuay Pat ro l Center: 1-800-662-7%6

-LE:

I 14. UNIT I I 1 13' QA:i?iTY I UEIGHT/VOLUHE I NWBER I !

1 12. CONTAINERS

. NUMBER TYPE . US DOT DESCRIPTION (INCLUDING PROPER SHIPPING NAME, HAZARD CLASS AND I D NO.)

I

I P I uoo2

I I I I- I I Waste Acetone, F l o m b l e L iqu id (UN 1090) I 10 I DM I 4500 I

FOR ADOITIOLIAL INFORHATION: C M I l A C l MANIFEST SYSTEMS luzARwus YLSTE SECTICN

SOLID WASTE MANAGEMENT O l V l S l O N

I - -

DEPARTMENT OF ENVIRONMENT, HEALTH, AND NATURAL RESWRCES P.O. BOX 27687, RALEIGH, N.C. 27611-7687

(919) 733-2178

2 0

Possibly the safest way to conduct the collection day is to use the hazardous waste firm staff to remove the actual materials from partkipants' vehicles and to sort, segregate, pack, and ship the actual hazardous wastes. Local community staff may be used to help local companies with recyclables, such as paint, used oil, or automobile batteries. Local staff may also be on site to provide emergency services, such as &e. police, and rescue. Another very important activity for community volunteers is the on-site survey.

The sponsoring agency will need to keep in mind the legal issues discussed in Chapter 111. A. as well as EPAs Liability Statement in Appendlx 7. A sample Request for Professional Services (RFP) and Sample Contract are provided in Appendices 5 and 6.

C.

~~

~

~

__

Contract with Hazanlous Waste Fim! The contract for a household hazardous waste collection day needs to provlde for

hazardous waste collection, disposal, and community protection. The request for professional services and bid process are the two ways governments typically contract for work. The bid process requires that speclfied items be provided or actions be performed, and the flrm or company offering the lowest price is awarded the contract. The professional services contract requires that a specified activity be performed and that each firm or company interested must prepare a proposal on how it will perform this service. Price may be one of many criteria. It is important to consider other criteria besides price, not only because of the type of work being performed, but also the Implications if the work is performed incorrectly.

The request for professional services should require responders to describe: . . . . . . . . . . .

the project staff: the operational plan for the collection day: the proposed materials to be accepted and how they will be handled a description of similar programs the firm has conducted: permitting and licensing information: pricing (both unit and extended): insurance coverage: violation history; performance bond costs: routing: and any special considerations.

This RFP. or proposal process. will provide a contractor with an opportunity to discuss different possibilities and options with the contractor's agency. A preproposal meeting is an excellent way to openly discuss what is contained in the RFP and allow the different firms time to discuss any questions before prepartng their proposals. The better the firm's understanding of community needs, the more likely the community is to be satisfied.

proposals. This team may also be the group formed to prepare the operational plan. A sample evaluation form is in Figure 1-6. The proposal may be divided into a business portion to deal with the costs and a technical portion to deal with past experience and the proposed plan. The reviewing team should include staff in the major specialties: for example. attorneys. safety personnel and personnel representative, public works, public utilities, police, fire, health departments, etc. Proposals should be scored separately by each individual and then combined to give an overall score. The contract should then be awarded to the firm with the highest overall score. A sample contract is included as Appendix 6. The contract should require a performance bond, a certificate of insurance. and emergency plans in advance of the collection day.

A reviewing team should be established in the sponsoring entity to review the I -- - -

~

~

21

Flgurr 1-8

EVALUATION FORM FOR HOUSEHOLD HAWLRDOUS WASTE FIRM

~ ~

Business Proposal

1. Charges

2. Insurance Liability

3. Licenses/Documentation

4. Performance Bond

5. Routing Plan

6. Special Considerations

7. Other

Points Possible

20

20

20

13

12

10

5 - TOM - 100

Technical hopwal

Points Possible Score

1. Project Staff 15 - 2. Proposed Operational Plan 15 - 3. Proposed Materlals/Plan to Deal 25 -

with Them

4. Description of Similar Programs 25 - 5. Licensed Contractor 15 - 6. Special Considerations

D. R e m m e rt?-cvPm

The emergency/contingency plans should prepare a community and the contractor for possible emergencies. The primary areas to be covered in this plan are fire. spill. injury, and evacuation. This plan should provide: emergency phone numbers of local hospitals, emergency response personnel, and Chemtrac: first aid and medical practices to be followed

I- -

22

how each type of emergency will be communicated to other workers; and at what point the contractor will relinquish control to the local emergency responders.

A decision tree analysis. or similar plan for dealing with each type of emergency, should be prepared and reviewed: with the contractor and the community staff. A written document with this information should be available on site.

The emergency/contingency plans should be reviewed on s l k with all of the stafl. whether professional or volunteers, before a collection day begins. The types of accidents and how they will be communicated should be carefully reviewed -- for example, using air homs or voice communication. A site should be picked for evacuation. should that be necessary. This site should be picked the moming of the event. wind direction being taken into account.

The general slte conditions should also be reviewed in the emergency planning. Items to include are: slope of the site: creeks or other natural features: water or sewer lines; fuel pumps; oil tanks; buildings; and other structures in the area. The general site conditions should be used to plan for an emergency and also in the actual operational plan for the site.

The emergency/contingency plan should be reviewed with local emergency responders several weeks in advance of the collection day. This will allow time for revisions if something needs to be changed and will also allow time for open discussions between groups well in advance of a collection day accident

It is hoped that with careful and thoughtful plans for an emergency, one will be avoided. Do not allow on-site smoking, either by the participants or by staff at your collection day.

E. Preuare public Education Plan

Public education is the primary objective of the collection days. The public education program actually begins with education of the community leaders who will sponsor the collection day. An understanding of the purpose of the collection day will allow for clear discussions on the focus of the education program. Possible target audiences are citizens, civic organizations. business leaders, churches, schools, and the media.

Once the target audiences are selected, the method to communicate with those individuals will need to be selected. Options range from video, flyers, brochures. and direct mail letters. to water bill inserts, cable access messages, public service announcements, and speeches. Probably no single item will achieve the results desired, but a combination will be effective.

When selecting public education materials, keep in mind the lead time necessary to prepare a video or brochure. Not only does someone have to research the toplc. write the script. and get it approved, but there are also the "mechanics" to be considered: layout, camera work, editing. printing. etc. While it may seem that these tasks could be done in a couple of weeks, keep in mind that most individuals will not be able to devote 100 percent of their time for weeks to one project. A sample time line for a public education program is Included in the previous section.

A n alternative to preparing all of the materials in house is to contract part or all of this activity out. Firms specializing in public relations or public education may be of some help. The other option is local companies that may donate staff time or materials to the project.

Because public education is such a critically important element to the overall project. the community may want to evaluate how much citizens leamed about household hazardous waste from the collection program. One method would be pre- and post-collection day random telephone surveys. Surveys could also be conducted using a variety of other means, including the mail. The surveys should be designed to measure how much was leamed and through what method of communication. An on-site survey at the collection day is another helpful way to evaluate the success of the education program. A total of four surveys have been discussed for a

I- -

collectioii clay: an initial one to gauge the voluine and extent of participation: pre- and post- random phone surveys to measure the educational benerits; and an oil-site survey to measlire education and the effectivencss of actual on-site operations.

F. Design Oueratlonal Plan

The operational plan should be the actual woi-king document that details the collection day. A possible way to arrive at this plan is to select individuals in the affected local area to participate. These may include police, fire. safety. solid waste provider, water/sewer provider. transportation, and health services. The plan should include traffic management. on-site environmental safety. general services, on-site representatives, general concerns, and projected participation.

1. Traffic management may include:

*

signage -- when and if it will be provided to the site; traffic cones for enhanced movement; patrol officers to direct traffic on-site: directional signs placed along the access routes to the site: and a simple sign stating the sponsoring agency, "Household Hazardous Waste Collection Day." and directional information (see Figure 1-7).

Figure 1-7

CITY OF RALEIGH

HOUSEHOLD HAZARDOUS WASTE COLLECTION DAY SITE

Once citizens are close to the site. police officers may be needed to direct traffic, particularly if there is a large tumout. As citizens approach the site, traffic cones may be used to channel vehicles into the site. The on-site patrol officers will then need to direct citizens onto the site one at a time to avoid "stacking" cars up next to the staging area. If a large number of cars are held on site there may be a problem cleaI-ing the site if a n accident occurs. Depending on the number of lanes of traffic and size of the site. anywhere from one to eight cars

separation between the staging area, where vehicles are being unloaded, and those vehicles which are wailing.

Once a vehicle has been directed into the staging area. the vehicle will need to be unloaded. I t is preferable lo have the contractor physically remove t h e materials and accept them from the participant's vehicle. The sponsoring agency may choose to move the recyclable materials on-site, such a s used oil, batteries. and latex paint. but may preler to have the chemical experts deal wit11 the hazardous wastes. The contractor would then,sort the chemicals. segregate them by hazar-d class, and pack them into drums or boxes for transpot-l. Citizens shouid 1-cmain in their vehicles. . ~~

!

I , - . ~~ may be unloaded at the same time. However, there should be at least 100 yards

2.

- ~ ~~~

__

24

addressed. If storm dralns traverse the site. they may need to br plugged. lf the site slopes in one direction. sand bags may be used to contaln any possible splll. Recovery drums may be necessary if there is a spill. Plastic sheetlng may also be used to line the chemical bulking and packing areas, regardless of whether the site is paved or not. The local bomb squad may choose to be on site to deal with any explosive materials.

General services may include a building with rest rooms for breaks and for smoking. Telephone and radio communication may be necessary to contact emergency response personnel and to contact state and national experts in case of an accident. Employee parking will also have to be provided. The contractor may be using tractor trailers to transport supplies and the waste, and may need to arrive the day before: if so, parking must be available. If the contractor is going to set up tents for workers, there needs to be a suitable site available. If there is a large tumout. overnight security may be needed to protect any waste that cannot be immediately removed from the site.

As discussed in the emergency/contingency plans, accidents may occur. If an accident occurs within the contractor's work area, the contractor's role should be clearly discussed with local emergency staff beforehand. Normal emergency response procedures should be followed if an accident occurs.

On site representatives may include various public and private agencies to assist in the program. Their placement and safety on-site should be reviewed. For example, a used-oil tanker truck may need to be grounded and probably should net be located next to a hot or cold fuels bulking area. A thorough site plan should enable the community to prepare the site for all activities to be undertaken that day.

4.

5.

6.

7. General Concerns:

The lead individual for the sponsoring agency must be familiar with local emergency plans, emergency/contingency plans, and the on-site operational plan. This person should be the same lead person who has coordinated the program and who will be responsible for contacting others should an accident occur. as well as for reviewing all suspicious waste. It is Imperative that the line of authority be clearly delineated before the collection day opens. The community residents, staff, and the contractor's staff are all expecting a safe, efficient collection day.

If a material is brought in that is not labelled or appears to be from a business, some questions will have to be asked about the origin of the waste --individual's hobbies, number of years the individual has had the waste, etc. The question/answer session may determine what an unknown is and may identify a small quantity generator trying to use the household hazardous waste program. A business' waste should not be accepted at the collection site unless the collection day was originally set up to handle both business and household hazardous waste.

If there are any questions about the waste, the local police or sheriffs department may run a license check on the vehicle to provide additional information. If the waste is from a business and is rejected. a community may choose to call the North Carolina Hazardous Waste Section 1919-733-2178] and provide the information to the compliance unit for follow-up. Many times a business may need help deciding what to do with its waste.

Materials brought in to the contractor that are not acceptable may be handled by the community sponsoring the event. A community should know at the time of the contract what materials its contractor will not be able to handle. Every

25

effort needs to be made to find alternative outlets for that material if it is received. Radioactive waste is one possible problem material. Communities may want to call the North Carolina Division of Radiation Protection 1919-733- 42831 in advance to discuss their alternatives. A community should prepare contingency plans for dealing with such materials, even if that plan just Includes a list of names and phone numbers.

The projected participation rate will influence how a site is set up and the number of staff necessary. The City of Raleigh, with a population of approximately 223.000 residents, had 1,149 participants at its first collection day. For example. if more than 1,000 citizens are expected, a community may need 25 or 30 staff members from the contractor, and another 25 or 30 from the local government if a full scale collection is being considered. The pre-survey may provide a good gauge of expected turnout. A community also needs to discuss its projected participation rate with its contractor and agree upon the level of staff needed.

The site may be prepared flrst thing In the morning. Collection day evenls usually open between 8 a.m. and 10 a.m. and close between 3 p.m. and 5 p.m. In North Carolina, collection days should be scheduled to avoid the heat of the summer and the icy conditions in the winter. The summer heat may be a problem to citizens if they have to wait in long lines or if they have volatile materials.

Citizens generally will drive 15 or 20 minutes to a site and will want to be through the site In less than 15 minutes. Many will wait much longer, but will not be happy about it. Remember, this is an opportunity for a community to interact with citizens in a positive way. A well run. smoothly operated collection day will make citizens and staff happier.

8.

After months of research and hours of preparation, a community is now ready to conduct its first collection day. If all of the planning has paid off, the collection day will go off smoothly. The community may want to provide coffee and doughnuts, or some other local favorite, to its workers who may be required to start setting up around 5 a.m. As previously mentioned, lunch may also need to be provided to the workers.

Citizens and others who are interested in watching the program should be kept at a safe distance. Vehicles should be kept out of the way except for those actually participating. Dumpsters or boxes for the trash collected need to be available. particularly if citlzens were instructed to lransport their materials in boxes. Arrangements may need to be made with a local landfill to accept the empty boxes and other materials (such as used oil containers that are emptied) collected at the site.

A survey of citizens as they come in to the site may provide useful geographic information. as well as an opportunity for participants to respond to questions about how the program is being run (see Figure 1-8). As citizens leave the collection site, the community may give them a thank you note explaining what will be done with the waste. See Figure 1-9.

26

Figure 1 8

Household Hazardous Waste Survey

Initials:

SURVEY HOUSEHOLD HAZARDOUS WASTE

Thank you for participating in the City of Raleigh's Household Hazardous Waste Collection Day. We would appreciate it if you would answer this questionnaire, which will be used to evaluate the success of our program.

Zip Code

How did you find out about the collection day?

Brochures Newspaper Garden Club

Radio Food Store CAC*

Television Hardware Store Church

Civic Group Water Bills Other

Was this location convenient? Yes No

What would you have done with this waste if this collection day had not been held?

Included in the household trash

Continued to store waste

Poured it down the sink/toilet

Poured it on the ground/buried it

How often would you use this collection day service?

Once a year Four times a year Other

Twice a year Never again

Do you think you will have a continuing need for this service?

Yes No

Do you approve of the way this collection day is being run?

Approve Disapprove No opinion

Other comments:

I- - ~

'Citizen Advisory Councils

27

plgure 1-9

Thank You 5or ParUcipathg in a Household Hszardous Waste Collection De$ @ample of letter used by the ClW of Ralelghl

THANK YOU FOR PARTICIPATING IN RALEIGH'S HOUSEHOLD HAZARDOUS WASTE COLLECTION DAY

__ What will happen to the material collected here?

There is no single method which can safely handle all the different types of wastes collected here. These wastes will go first to the GSX Services transfer facility in Reidsville, North Carolina. There the wastes will be sorted by treatment or disposal category. and any laboratory analysis or regulatory requirements will be completed. The wastes will then be shipped from Reidsville to final treatment or disposal facilities in New York. Louisiana. Alabama, Michigan. Pennsylvania. Maryland, Arkansas, Virginia. Tennessee, Florida. and - South Carolina.

Method

Recycling

Fuel Blending

Chemical Treatment

Incineration

Fixation/ St abillzation

Secure Chemical Landfill

Waste W e 8

Some used motor oil. solvents, lead/acid [automobile) batteries, and some mercury may be reprocessed into useful products.

This is a method for recovering energy value from wastes. Solvents not suitable for recycling. some paints, kerosene, used motor oil. gasoline. and other flammable or combustible liquids wlll be blended to make a fuel for industrial kilns or boilers.

Cyanides may be detoxified, acids and bases neutralized. or toxic metals removed by various chemical procedures.

Most pesticides. herbicides. aerosol cans. cleaners, waxes, and flammable materials not suitable for recycling or fuel use will be burned in special high temperature incinerators equipped with monitoring instruments and air pollution control devices.

Some liquids will be treated to make their hazardous constituents immobile.

This method is used for materials which are not suitable for other methods and is also used for residues produced by other methods. For example. a solvent such a s paint thinner may go to a recycler. where clean product is separated from impurities called "still bottoms." The still bottoms are then incinerated producing harmless gases and a small amount of ash which goes to a secure chemical landfill.

Alternate technologies are gradually replacing landfills for untreated wastes. PCBs. dioxin. liquids, organic compounds, toxic metals, and most solvents are already prohibited from landfills. As of May 1990. no untreated hazardous wastes may be sent to landfills -- only residues from waste treatment.

I - -

28

* Once the materials have been received and accepted, a container contents sheet should

be filled out for each drum or box ofwaste. The container contents sheet should list each item and its quantity in that container. These sheets need to be requested in the RFP or bid to ensure that the contractor will provide them.

The community will also have manifests for each drum of waste shipped off-site. The manifest is the legal document the transporting company must have on board to ship the waste. The manifests may be from the community site to treatment, storage. and disposal facilities (TSDF), or directly from the treatment facilities to the disposal outlets to be used. Often a community will ask to have the waste shipped off-site immediately after the close of the collection day. The community must sign the manifests for shipment before i h ~ y waste is shipped off-site. Occasionally a contractor may volunteer to sign these for a community Depending on the location to which the material is shipped, the original manifest may be terminated at the TSDF and remanifested from there to its ultlmate location.

For environmental and long-term liability reasons, a community may chose to select the higher levels of treatment and disposal options. For example. solvent recovery may be given priority over incineration, where appropriate. This selection should be made prior to contract execution so it is clear to the contractor.

The final document a community should request is the certificate of disposal. The certificate is prepared after treatment and disposal of all of the waste shipped off-site. Qpically the certificate of disposal includes drum numbers, method of disposal. facility sent to, and date disposal completed. A certificate of this type assures a community its waste has been handled properly.

One way to ensure this occurs is to retain a certain portion of the payment until the certificate of disposal is complete. For example, pay 85 percent of the collection day costs within 30 days of receiving the bill and retain 15 percent until disposal is complete. Withholding a portion of the payment provides leverage to the community in assurlng wastes are properly managed.

I. Evaluate/Assess Collection Day

The evaluation or assessment of the collection day should begin not after the collection day, but well in advance. It should reflect the two primary objectives -- education of the community and the actual collection of waste.

The survey instruments used throughout (such as pre-survey for volume of waste and participation, pre- and post- collection day random telephone surveys. and the on-site collection day surveys) can measure how much citizens learned.

Immediately after the collection day, there should be an evaluation of how well the collection day went, problems encountered, and ways to improve the program. This evaluation will be invaluable in determining whether future collection days are warranted, or whether some other method of collecting hazardous waste should be considered.

29

LEGAL/LIABILITy CHECKLIST

Examine existing waste stream for existing liability.

Consult with local legal staff.

Prepare the site plan for safety.

Provide packing directory for participants.

Stress program is voluntary.

Contract with reputable firm.

Specify treatment disposal methods.

Require performance bond.

Require certificate of insurance.

Check references and violation history.

Require emergencylcontingency plan.

Include local emergency responders in program setup and on site.

Require certificates of disposal.

Obtain EPA temporary Identification Number.

Retain container content sheets and manifests.

Thoroughly review all emergency and operational plans for collection day with &l on-site staff and volunteers before the program begins.

30

MATERIALS CHECKLIST FOR A HOUSEHOLD HAZARDOUS WASTE COLLECTION DAY

Traffic cones

Sturdy gloves Protective eyewear

Safety vests

Lunches Clipboards for survey takers

Dozen donuts Plug storm drains

Pallets for paint and batteries

Rags for used oil area

Cases soda

T-shirts for workers

Bags of ice

Garbage pails/coolers

Survey forms

Thank you forms

Extra lighting

Large maps/site plan

Police car/personnel

EMS - rescue squad

Call medical center

Line site with plastic sheeting

Tables/chairs for contractor's staff

Tents for shelter

Rest room facilities

Copy of contract/proposal/ emergency/contingency plan

Drinking water

Press packets

Temporary EPA ID number

Hazardous materials truck

Photographer

Contractors materials will be delivered

I- +-=--

Fire truck Number of survey takers

Sand bags Safety shoes -

31

- Number of Local Staff NLunes:

Number of COntractM'I Staff Names:

Number of Emergency Staff Names:

Number of Volunteers Names:

32

SUMMARY

Household hazardous waste collection programs have been held in hundreds of communities across the country. There have been several collection days in North Carolina communities.

A community needs to review carefully its goals and objectives for a collection program, as well as the dflerent programs. One of the altematives presented should meet the needs for just about every community. The major issues to address are legal/liabflity. public education. and the operational plan for the actual collection program. Public interest will play a significant role in the success of collection programs and ability to secure funding.

It is hoped that this guidebook has provided some basic information and understanding of the problem. When carefully organized and thoughtfully prepared. collection days can be a safe and convenient way to dispose of common household chemicals.

~

__

33

APPENDIX 1

LIST OF HAzARpou8 WASTE SERVICE COMPANIES IN TliE SOUTHEAGT

The following firms offer a variety of services to generators of hazardous wastes. The list was compiled through personal interviews. telephone conversations, and sales literature. The master list was provided by the North Carolina Hazardous Waste Section 1919-733-2178] and was edited for this report. The preparers of this list take no responsibility for the list's completeness or for the quality of services offered by these h n s .

AETC

~

~

__

Creedmoor. NC 27522 9 19-528-3996 201-347-711 1

Bryson Industrial Services, Inc. 41 1 Burton Road Lexulgton, SC 29072 800-845-5037 803-359-7027 Contact: Daisy Lindler Services: In addition to transportation, offers consultation, help with

completion of manifests, assistance in disposal.

Caldwell Industrial Services P. 0. Box881 knolr, NC 28645-0881 704-396-2304

Ecoflo P. 0. Bax 10383 Greensboro. NC 27404 919-855-7925 Contact: Michael Kelly, Clint York Services: On-site handling, transportation. treatment or disposal, lab pack

service. PCB destruction. spill response, waste characterization, compliance audits and consulting, lagoon replacement. Fuel blending water/organic as only waste.

Envlro-Chem Waste Management 1005 Investment Boulevard Apex, NC 27502

Contact: Jerry Deakle. Will Collins Services:

919-362-9010

Waste analysis. transportation. technical services. on-site treatment, consolidation. resource recovery. neutralization. high temperature incineration. secure landfill. abandoned site cleanup, spffl response, industrial cleanup.

Four Seasons Industrial Services Greensboro, NC

Services: Used oil. 9 19-273-27 18

34

Heritage Envimnmental Services, Inc. 4 132 Pompano Road Charlotte, NC 28216

Contact: Services:

704-392-6276 ~

Lynn Phillips. Douglas E. Wilson Handles oily wastes and waste olls; aclds. caustics. cyanlde compounds, chromates. electroplating sludges, boiler cleaning

quantity generator parts washers.

~

wastes, specialty chemical treatment; transportation: small ~

__ Laidlaw Environmental

Route 11. Box 3 Watlington Industrial Road Reidsville. NC 27320 919-342-6106 (24 hours)

Contact: Nick Culian Services:

919-272-2222

An array of environmental management capabilities, regulatory briefing seminars. compliance documentation. lab analysis, disposal method selections. transportation. emergency spill cleanup safety supplies, packaging materials. remedial action, lab pack service, consulting and explosive material disposal.

MBA Environmental Services. Inc. P. 0. Box 6191 Spartanburg. SC 29302-6191 803-582-4265 __

- Contact: Keith Ridley Services: - Offers on-site distillation services to generators of waste solvents ~~

(1.1.1 trichloroethylene. trichloroethene. perchloroethylene. 7

methylenechloride. freons. acetone, MEK. xylene, toluene. alcohols. paint thinners, and specialty blends). Variety of waste related services; Le.. waste reduction, waste management consultation, and remedial action.

Resource Recovery Mid South 425 Pinner Street Suffolk, VA 23434

Contact Greg Daugherty Services:

804-539-0005

National Service permitted transportation, TSD facility. and a variety of recycling, reclamation, and disposal services for any

L =- quantity of chemical and hazardous wastes. -

Rollins Environmental Services, Inc. 2920 South Elm Street Greensboro, NC 27406 9 19-272-384 1 Contact: Jim Ulsh - Services: Hazardous wastes including etiological, pesticides, herbicides, ~~

and PCBs. Facilities include incineration. biological treatment, chemical treatment. and landfill. Provides services to hospitals and small generators including turnkey senrlce on lab packs. All hazardous waste and materials, solids. liquids. and gases. No liquids, leachate systems, solidification, and stabfllzation.

~

Wastes accepted: Secure landfill: Lab facilities: Complete. Other services: Deep well.

35

Safety-Kleen Corporation P. 0.- 485 Garner, NC 27529-0485 Also:

Contact: Earl Shelton Services:

St. Paul's. High Point. Charlotte

Rent parts and cleaners to Industry, garages, and dealerships. Provide bulk solvents and pick up for recycling. Pick up cartridge filters and wastes from dry cleaners.

919-772-6622

Solldtu Systems, Inc. 5371 Cook Road P. 0. Box888 Morrow. GA 30260-0888 404-361 -618 1 Contact: Keith Simmons Services: Pre-treatment. treatment, and disposal services at regional TSD

facilities. Solidification. with chemical fixation for detoxification and delisting. Fuels blending program. Installed systems for generator locations and publicly owned treatment works (POTW). All solids, liquids. and sludges. Well equipped for waste analysis and treatability evaluations. Can be arranged as part of the service. Full back up services through af€fliated facilities. PCB service. lab pack service, custom pre-treatments. small volumes handled efficiently.

Waste accepted: Lab facilities: Transportation: Other senrices:

Southeastern Chemical and Solvent Company 170 S. Favette Boulevard P. 0. Drawer 1060 Sumter, SC 29151-1060 803-773- 1400 Contact: Ronny Lowder Services: Oil and solvent in-house waste analysis and cost evaluation.

Materials retrieved via our EPA permitted bulk and drum fleet. Reclamation and disposal evaluation.

36

APPENDIX 2

LI8TOFCOLLEcTONPROGRAMCONTRhcToRs~TIONALL~

A/C Industrial Cleaning Company 177 East 15th Street Chico. CA 95928

Advanced Envlronmental Technology Corp4 Gold Mine Road Flanders, N J 07836 201-347-71 11

Appropriate Technologies I1 1700 Maxwell Road Chula Vista. CA 9201 1

916-343-5488

6 19-42 1- 1 175

Bay Area Environmental 1125 Hensley Street Richmond, CA 94804 415-233-8001

Chem-Safe Services, Inc.

Littitas. WA 98934-0616 509-968-3973

Chemical Processors 2203 m o r t Way South Seattle, WA 98134

Post omce BOX 616

206-223-0500

Chemical Waste Management, Inc. 39899 Balentlne Dr.. Suite 320 Newark, CA 94560

Chemical Waste Management. Inc. 156 Weymouth Street, NE Service Center Rockland. MA 02370 800-843-71 10

Clean Harbors 325 Wood Road Braintree. MA 02184 61 7-849- 1800

Crosby and Overton 1610 West 17th Street Long Beach, CA 90813

4 15-65 1-2964

213-432-5447

APTUS 2 1750 Cedar Avenue Lakeville. MN 55041 612-469-3475

American Environmental Management Post Ofnce Box 125 Stanton. CA 90680-0125

Aquatech Laboratories 140 South Park Street Port Washington, W52074

714-826-6320

414-284-5746

CECOS 232 1 Kenmore Avenue Buffalo, NY 14207

Chemical Pollution Control 120 South 4th Street Bay Shore, Long Island, NY 11706

Chemical Waste Management, Inc. 4300 West 123rd Street Alsip. IL 60658

Chemical Waste Management, Inc. 100 Nassau Park Boulevard Princeton, N J 08540

Chemical Waste Management, Inc. 2600 De& Road. Suite 100 Marietta, GA 30067

Coating Systems 55 Crown Street Nashua, N H 03060

Disposal Control Service 1369 West 9th Street Upland, CA 91786

716-873-4200

5 16-586-0333

3 12-296- 1920

609-243-7800

404-952-0444

603-883-0553

7 14-981-0998

3Source: Dana Duxbury &Associates. January 1990.

4This firm has facilities in North Carolina.

37

Drug and Laboratory Disposal, Inc. 331 Broad Street Plainwell. MI 49080

Ecoflo. Incorporated5 8520 M Corrider Road Savage. MD 20763

Environmental Systems Company 333 Executive Court Little Rock, AR 72205

GSX Chemical Services. Inc.5 Post OKice Box 210799 Columbia. SC 29221

616-685-9824

301-498-4550

501-223-4100

800-845- 1019

Heritage Remediation/Engineering 183 McDonnell Boulevard St. Louis. MO 63042 314-52 1-3600

International Technology Corporation 23456 Hawthorne Boulevard Torrance. CA 90505

Mercury Refining Company, Inc. 790 Watervliet-Shaker Road Latham. NY 121 10

New England Marine Contractors, Inc. 13 Dorset Lane Williston. VT 05495

North East Solvents 221 Sutton Street North Andover. MA 01845

Northwest EnviroServices 1700 Airport Way, South

213-378-9933

800-833-3505

802-879-8800

508-683- 1002

Seattle, WA 98134 206-622-1090

Pegasus Waste Management. Inc. post omce BOX 187 1 Lake OsWegO. OR 97034- 187 1 800-354-9033

E & K Hazardous Waste Service 2905 Palne Avenue Sheboygan. WI 53081

Environmental Management, Inc. Post Ofnce Box 3940 Edmond. OK 73083-3940

Findley Chemical Disposal 10720 Redwood Avenue

414-458-6030

405-348-5080

Fontana. CA 92335 714-823-3939

Heritage Remediation/Engineerlng5 1175 Westem Drive Indianapolis, IN 46241

Inland Pollution Control 156 Weymouth Street Rcckland. MA 02370

McDonald and Watson Pole 12 Green Hill Road Johnston, RI 02919

N. E. I. Resource Services Post OfRce Box 550 Lakeville. MN 55044-0550

Norcal Solid Waste Systems, Inc 501 Tunnel Avenue San Francisco, CA 94134

317-243-081 1

617-843-7110

401-946-0200

612-469-3475

415-568-41 14

North State Environmental Post OfBce Box 5624 South Sari Francisco. CA 94083-5624 415-588-2338

Oakland Scavenger Company 2601 Peralta Street Oakland, CA 94607

Radiac Research 259 Kent Avenue Brooklyn, NY 1 12 11

415-465-2911

718-963-2233

SThis firm has facilities in North Carolina.

38

FUnchen Co. 6133 Edith Boulevard, NE Albuquerque, NM 87107

SET 460 Sumac Road Wheeling. IL 60090

Samsel Services Company 1948 Carter Road Cleveland, OH 441 13

605-345-3655

312-537-9221

216-861-3949

Stout Environmental 2869 Sandstone Hatfleld, PA 19440 215-822-8995

U S . Pollution Control, Inc. 10220 West Reno Avenue Oklahoma City, Ok 73127 405-324-5033

Vallejo Garbage Semce Post Office Bax 3157 ValleJo. CA 94590-3157 707-552-31 10

Rollins Environmental Services (FS) Inc.6 Post Omce Box 2349 WflmIngton. DE 19899-2349

Safety Speclalists Post O&e Box 3060 Santa Clara, CA 95054-3060 408-98-1111

Sanitary Fill Company 501 Tunnel Avenue San Francisco. CA 94134

Triumvirate Environmental. Inc 80 Independence Avenue Quincy. MA 02 169

Unitek Environmental Services, Inc. 2889 Mokumoa Street Honolulu, HI 96819 808-834-1444

302-479-2700

415-468-2442

617-328-9282

Zero Waste Systems. Inc. 2928 Poplar Oaklnad. CA 94608 415-893-8257

I- +

Whis firm has facllities in North Carolina.

39

APPENDIX 3

LIST OF USED OIL HANDJZRS'

Ace Waste Oil. 510 Robinson Street, Lowell. NC 28098: 704-824-3146. Contact: Herb Bullock.

Cherokee Oil Company, 1201 Berryhffl Road, Charlotte. NC 28208: 704-332-9023. Contact:

Craig Dillingham. 31 Ambler Road, Asheville. NC 28805: 704-298-4107.

Eddie Sellard. Route 2. Box 200. Elon College, NC 27244: (0) 919-227-1614 or (HI 919-421-3854.

Keith Eldson.

Wastes accepted petroleum base olls and water soluble oils. drums or tanks. Transport: yes.

Fayettwille Waste Oil, County Road 22242. Box 64035. Fayetteville. NC 28306: 919-485-4805. Contact: William Hayner (Owner). Service: transports used oil.

Four SeasonsTankCleanlng. Inc.. P. 0. Bm 7217. Greensboro, NC 27407-7217: 919-273-2718. Wastes accepted: petroleum base oils in quantities of 500 gallons or more. Transport: yes. Other services: clean up of hazardous waste spffls: clean out of above and below ground tanks; and cleaning of transport tankers including caustic wash and steaming.

transports used oil and waste water.

8747. Wastes accepted oil from service stations, industrial plants. and trucking companies in a 200 gallon minimum from Eastem NC. Transport: yes.

6276. Contact: Lynn Phillips. Services: handles all types of oily wastes, waste oils, water soluble oils, synthetic and petroleum base. oil-water emulsions, waste coolants. and treat oily sludges and waste waters.

Holston Energy. Inc.. P. 0. Box 720, Waynesville. NC 28786-0720: 704-452-2836. Contact: Max KLmmel. Wastes accepted: petroleum base oils with a minimum pickup of 2,000 to 6.000 gallons per trip. Recycling services: reprocesses oil into No. 4 boiler fuel. EPA certlfied.

Jack Holder. Wastes accepted: petroleum base and water soluble oil. industrial waste coolants. Limits: 150-mile radius of Charlotte with a 2.000 gallon minimum on a regular basis. Recycling services: sells oil to be bumed as fuel. Transport: yes.

Leo Strayhom, 2219 Clover Road, Durham, NC 27703: 919-596-2580. Wastes accepted: petroleum base oils from drums or tanks with a 200 gallon minimum. Recycling services: sells to reprocessors and pa- companies. Transport: yes.

Noble. Wastes accepted used oils, coolants. waste water. Other services: transporting and tank cleaning.

Fred Pratt. 272 White Pine Road, Fletcher, NC 28732: 704-252-6771. Services: pumps and

Harold Watson Waste Oil Service, Inc.. Star Route, Box 77-A, Swansboro. NC 28584: 919-393-

Heritage Environmental Services. Inc.. 4132 Pompano Street, Charlotte, NC 272 16: 704-392-

James Waste Oil Service. P. 0. Box 5651. Charlotte, NC 28225-5651: 704-332-8692. Contact:

Noble Oil Service, 5617 Clyde Rhyne Dr., Sanford, NC 27330: 800-544-0184. Contact: Jim

7Revised from a list complied by Mary N. Payne. Recycling Coordinator, City of Raleigh. NC. November 1983.

40

Piedmont Envlronmental Services Inc.. P. 0. Box 8861. Greensboro, NC 27419-8861; 919-668- 482 1. Contact: Thad Chesson. Wastes accepted: petroleum base oils. Range: 70- ml le radius of Greensboro. Transport: yes. Other services: pumping of underground and above ground tanks. removing and installing of underground tanks, spill clean up and containment. and disposing of Infectious wastes through Incineration.

Safety-Kleen Company, P. 0.485. Gamer, NC 27529-0485; 919-772-6622 or 800-233-0960. Wastes accepted: all petroleum base oils. nonhazardous wastes and oily waters--with regularly scheduled pickup service. Recycling services: reprocesses oil into heating fuel and lube oil. Lab facilities: yes. Transport: yes.

Statewide Service Br Supply Inc.. P. 0. Box 5503. Spartanburg. SC 29304-5503 803-439-9330. Contacts: Ralph Higgins. Jerry Johnson. Wastes accepted: petroleum base oils only. Recycling services: reprocesses oil into No. 5 fuel oil. EPA certified. Transport: only In South Carolina.

~

~

~

__

Superlor Products, P. 0. Box 106. Greensboro. NC 27402-0106; 919-375-5811.

Waste Oil Service. 427 Vann Street, Goldsboro, NC 27530: 919-735-1231. Contact: W Q

Yarbrough Road Oil Service, 1405 Chickasha Drive, Pfafftown. NC 27040: 919-724-1420.

Johnson. Transport: yes.

Contact: Henly L. Yarbrough. Wastes accepted: oil from service stations, industrial plants. and trucking companies. Recycling services: sells oil for reprocessing. Temporary storage facility. Transport: yes.

I -- r-i

41

APPENDIX 4

NORTH CAROLINA STATE AGENCIES PRIMARLLY REBPONSIBLE FOR HAZARDOUS WASTE MANAGEMENT, EDUCATION, AND PLANNING

RelCulatOrg

Department of E ” e n t , Health. and Natural Rafmurces, P.O. Box 27687. Raleigh. NC 2761 1-7887

Division of Golid Waste Management Manages and regulates hazardous and solid waste through the Hazardous Waste, Solid Waste, and Superfund Programs. William L. Meyer. Director - Phone 919-733-4996

Hazardow Wmte Section - Phone 919-733-2178

Solid Waste Section - Phone 919-733-0692 Superfund & d o n - Phone 919-733-2801

Division of Environmental Management Provldes comprehensive planning and management of state’s air. surface water, and ground water resources. George T. Everett, Director - Phone 919-733-7015

Water Quality Section -Phone 919-733-5083 Air Quality Section - Phone 919-733-3340 Groundwater Section - Phone 919-733-3221

Waste Management Branch -Phone 919-733-2178

Public Education/Assistance

Depatment of Environment. Health, and Natural Rewwces. P.O. Bcn 27687, Raleigh, NC 2761 1-7887

Governor‘s Waste Management Boani Responsible for promoting public education and participation in the decision-making process for siting waste management facilities. Dr. Linda W. Little, Executive Director - Phone 919-733-9020

Coordinates state government‘s solid waste and recycling programs through the Pollution Prevention, Waste Minimization, and State RecyclinL! Coordinator

OfIiCe OfwMb Reductfon

Division of Solid Waste Management Hazardous W M b 8ectbXi Provides education and technical assistance to citizens and hazardous waste generators through individual consultation and seminars. Jerome H. Rhodes. Chief - Phone 919-733-2178

spills

Emergency SpiUs - 2eHour Phone 800-662-7956

42

Chemical Emergency Preparedness Program Provides information on emergency planning and community right to know, Title 111

24 hours - for reporting chemical spills

24 hour - pesticide poisonlngs

Department of Agriculture Hazardous Waste, Pesticide, Microbiology

Division of Solid Waste Management Hazardous Waste Section

Division of Radiation Protection

Naltorurl Re8poii.w Center Iio(l1ne

National Pesticide Telecommunications Network

North Carolina

Safe Drinking Water Act Hotline

TOXIC Substances Assistance Office

US. Department of Agriculture

U.S. Environmental Protection Agency Locator Public Information Center Superfund Hotline

Solid and Hazardous Waste Hotline

800-535-0202

800-858-7378

919-733-7368 9 19-733-4996 919-733-2 178 9 19-733-4283

800-426-4791

202-554-1404

202-447-2791

202-382-2090 202-382-2080 800-424-9346

43

APPENDIX 5

SAMPLE REQUEST FOR PROFESSIONAL SERVICES - RALEIGH

RE: Request for Professional Services Raleigh Public Utilities Department Household Hazardous Waste Collection, Transportation, and Disposal Firms

The City of Raleigh Public Ulilities Department would like to requesl your pai-llcipallon 111 preparing and submitting a proposal for the screening, collection. handling, packaging, transportation, and disposal of household hazardous waste from the residents of the City of Raleigh. The Household Hazardous Waste Collection Program will be a one day pilot program on the 1st of April 1989. The proposed site is the Public Utilities Operations Center which is located off Lake Woodard Drive. The site wlll be available for set up by the Contractor after 5 00 p.m. on Friday, March 31. 1989. The City of Raleigh. along with providing the site, will provide: 1) t ra fk control to and from the site: 2) the hazardous materials vehicle from the fire department; 3) the police department's bomb squad wffl be on site to handle explosives: 4) the police department will also provide overnight security if needed: and 5) a dumpster will also be available for materlals that are not hazardous and will be landfilled by the City. Attachment A is a map showing where the operations center is located.

At the close of the day, or sooner if a shippable quantity of material has been processed, these wastes must then be transported off-site and subsequently disposed of at a federally permitted hazardous waste disposal site. The Contractor will keep accurate records of materials received during the "clean-up" day and is responsible for completing all pertinent legal documentation including. but not limited to. the Uniform Manifest and DOT shipping papers. Copies of these records will be provided to the City.

Your proposals should be divided into a technical proposal and a business proposal. Attachment B Special Considerations will provide additional material to be used in your proposal.

The technical proposal shall include the following:

1.

2.

3.

4.

5.

The project staff that will be utilized. their experience and their involvement on the project -- please include each stafT member's resume. Please. include any subcontractors that you will be using. Also please show the percentage of involvement each staff member will have in this project.

A proposed operational plan for running the site for the collection program. This plan will include handling of materials, siting, categorizing. packing. labeling. manifesting, transporting, and disposing of the collected hazardous waste materials in accordance with all applicable laws. See Attachment A

A proposed list of household hazardous wastes to accept and a plan to deal with unknowns. Attachment C includes a summary of the household hazardous waste survey results. Please consider the survey results in your preparation, but do not limit yourself to this quantity. Also include a plan to deal with recyclable materials. The proposers are encouraged to include plans or make suggestions for recycling batteries, solvents. motor/other oil and other fuels. The contractor's prlcing should reflect these costs separately.

A descrlptlon of similar programs which have been conducted by your firm. Please limit this to five representative projects and Include a contact person and phone number for each.

The Contractor must be llcensed in the State of North Carolina by the date the proposals are due.

I - -

44

6. Any special considerations, conditions, comments, or other pertinent information regarding this project or which you foresee affecting your firm's ability to perform this work.

The business proposal shall involve at a minimum the following information. Please see Attachment C for pricing.

1. Charges - the list of charges for a collection station and stafflng for one day. Also please include the unit pricing information on t h e proposed attached quantity list. Please indicate your recycling plans. Attachment B Special provisions 4, 5. and Attachment C pricing schedule should be used.

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__

2. Insurance/Liability

A. The Contractor shall be responsible for its work and every part thereof, and for all materials, tools, equipment, appliances. and property of any and all description used in connection therewith. The Contractor assumes all risks of direct and indirect damage or injury to the property of persons used or employed on or in connection with the work contracted for, and of all damage or injury to any person or property wherever located. resulting from any action, omission, commission. or operation under the Contract, or in connection in any way whatsoever with the contracted work and is required to execute the waiver of liability statement (as attached in Attachment B) as part of the contract documents.

The Contractor shall. dvring the continuance of all work under the Contract, provide the following:

B.

Maintain Statutory Workers' Compensation coverage under the North Carolina statutory requirements, to protect the Contractor from any liability or damages for any injuries (including death and disability) to any employee or agent compensable under the N.C. Workers' Compensation Statutes.

The Contractor agrees to maintain General Liability insurance in the amount of one million dollars combined single limit. to protect the Contractor, its subcontractors, and the interest of the City, against any and all injuries to third parties, including bodily injury and property damage, wherever located. resulting from any action of operation under the contract or in connection with the contracted work.

The Contractor agrees to maintain owned, non-owned. and hired Automobile Liability insurance, including property damage, covering all owned, non-owned. borrowed, leased. or rented vehicles operated by the Contractor in the amount of one million dollars. In addition, all mobile equipment used by the Contractor in connection with the contracted work, will be insured under either a standard Automobile Liability policy. or a Comprehensive General Liability policy.

Liability insurance may be arranged by General Liability and Automobile Liability policies for the full limits required, or by a combination of underlying liability policies for lesser limits with the remaining limits provided by an Excess or Umbrella Liability policy.

The Contractor agrees to provide insurance used by companies admitted with the State of North Carolina. or if non-admitted. subject to approval by the City.

45

3.

4.

5.

6.

7.

(6) The Contractor will attach to each liability insurance policy. with the exception of Workers' Compensation, an endorsement to save and hold harmless the City from any liability or damages whatsoever arising out of the contracted work in accordance with the following endorsement which will form a part of this contract.

Licenses and Documentation

Name. location. and pertinent state and federal Hcenses/permit information of the offeror: hauler(s) (if dtfferent from offeror), storage facility (if any), and a disposal facility(ies) to be used. The safety record and a listing of all waming notifications. violations, and/or citations with details explaining each received from pertinent federal and/or state agencies for the past three years must be included for the offeror, hauler, storage facility. and disposal facility.

Performance Bond

A performance bond in the amount of $250.000 wlll be required. Because of the exlsting of an outstanding, unsettled claim between the City and the United States Fidelity and Guarantee Company, under the provisions of General Statutes 143-129, this bond may not be from USF&G. Please list any costs associated separately in your proposal.

Routing Plan

A proposed routing plan for materials collected for site in Raleigh to their ultimate disposal locatlon and associated costs.

Any special considerations, conditions, comments, or other pertinent information regarding this project or which you foresee affecting your flrm's ability to perform this work.

After the firm has been selected detailed contractual terms will be formalized. not inconsistent with these provisions..

All firms participating in these proposals must comply with the City of Raleigh's nondiscriminatory policy and its South Afqcan Apartheid resolution. If you are not familiar with the city's position in the matters, copies are attached. Seven copies of the proposals are requested. These proposals are due in the Publlc Utilities Administrative Office, Room 401. 222 West Hargett Street, no later than 5:OO p.m., Thursday, December 29, 1988. A pre-proposal conference has been set up for Friday, December 9 at 1O:OO a.m. in Room 401 of the Municipal Building. This conference is strongly recommended for all serious proposers.

These proposals will be reviewed by members of the Household Hazardous Waste Steering Committee and if needed the top flrms wffl be called for interviews. Following these intendews a rank order will be submitted to the City Council for their January 17. 1988, meeting.

If you have any questions, please contact me.

46

ATTACHMJ3NT A

Attachment B SPECIAL PROVISIONS 4

47

1.. (a) Preparation, Mobilization, Emergency Planning:

. Meet with designated City personnel no later than January prior to !'collection" day to discuss details.

. Inspect "clean-up" site with City staff. __

. Discuss emergency response needs for typical likely situations with designated City staff.

. Provide an all-weather station. Provide tables on which waste is to be kept prior to packaging. The screening area is to be at a safe distance from the packaging/storage area. An eyewash, shower, and ABC dry chemical type fire extinguisher must be provid- ed . Spill contingency plan must be specifically out1 ined ,

, . Obtain any necessary permits for the "collection"

.~

day.

. Provide charts to transport the waste from the home- owners vehicles to the segregation area.

(b) Screening:

. During the screening process, City staff will survey participants to gather pertinent information. Par- ticipants are to drive up to the screening area, answer the survey, then proceed to an unloading area, where contractors staff will unload the wastes from their vehicles. If the participant has any unla- beled waste or wastes not in their original contain- ers, the contractor will talk to the participant to determine what the waste actually is; only contrac- tor staff is to handle wastes. Wastes which are excluded from the "clean-up" day are explosives,

City is o n - s i t e representative will determine their disposition and should the City elect to accept such excluded wastes, the City shall be resp6nsible for

~

biologically active, radioactive, and gaa cylin- I-

ders. Should any excluded wastes be delivered, the t-=-

the proper disposal of this waste. The City will provide a dumpster for bona fide solid waste dispos- al at each "clean-up" Site, to be governed by the City representative; the City will dispose of any solid waste collected as result.

(c) Collection:

The contractor shall provide the following services for wastes brought to the collection site: __

. All-weather collection area (tents).

. Collection. . Analysis for compatibility and unknowns.

. Packaging, incl~ding labeling & manifesting.

. Transportation (in accordance w$th DOT and EPA regu-

. Proper disposal at an EPA permitted TSD facility,

. Gloves, tyvek suits, goggles for staff.

Contractor employees must be equipped w i t h personal

contractor will not be required to accept the following:

~

lations).

and

protection equipment and protective clothing. The

. radioactives

. biologically active wastes

. ammunition, and

. non-hazardous waste.

The types of wastes expected w i l l include, but are not limited to the following:

. explosivea

. antifreeze

. pesticides . poisons

. household cleaners and polishes

. drain openers

. paints, latex paints may be given to local housing

. wood prorervatives

. acidfiaaes, and

. furniture strippers

. unknowns

. used oil-motor and other -

. fuel o i l

. kerosene8

. battery

group8 . solvents/thinners 1- ~

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49

photographic solvents lighter fluld

. weed killer

. herbicide

. autostarter fluids

. brake fluid

(d) Waste Identification

The chemist must identify the material for documenta- tion and analyze material on-site where necessary to obtain sufficient information to allow removal from the site. The contractor will make every attempt to charac- terize any unknowns to obtain sufficient information to allow removal from the site.

( e ) Packaging

Once the waste has been sufficiently identified, the contractor will remove it from the collection area to a separate, distant packaging area such that wastes do not accumulate in an area where participants are locat- ed.

Wastes must be segregated according to Hazard Class and ability to be bulked, then packaged or bulked in con- tainers approved by State and Federal regulations. Each container will be manifested, labelled, and coded, in accordance with all pertinent Sate and Federal regu- lations.

The contractor must have adequate staff available to complete packaging within 5 hours of the cut-off time for citizens disposal.

(f) Temporary Storage

Packaged wastes quat be stored separately away from receiving and collection areas in a secured storage area.

(9) Trmsportation and Disposal

At the end of the "collection" day, or at a prior time if a shippable quantity o f waste ham been processed, tha hazardous wamtes are to be trannported off-site for disposal in vehicles permitted as required for such tranmportation according to State and Federal regula- tions. Wastes must ultimately be disposed in Federally Permitted Hazardoum Waste Disposal Site(s).

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50 (h) Reporting/Documentation

The contractor shall turn over to the City a listing of all wastes packaged for disposal prior to leaving the site. ' The contractor shall complete all manifest and - shipping papers, and shall provide such completed ~

records to the City once receipt at a disposal facility is complete. Final payment will not be made until the City has received completed and signed manifests. The contractor shall also provide documentation attesting __ that the clean-up day wastes have been disposed.

~~

2 . DELIVERABLES

2.1 Within ten calendar days following contract start up date or two weeks prion to "collection" date, whichever is sooner, the contractor will provide to the Project Manager ten copies of a final detailed work plan for all portions of the project. The work plan will be based on the preliminary work plan submitted with the technical proposal including any modifications made during proposal evaluation discussions. The plan must contain detailed descriptions of all tasks to be per- formed and items to be delivered. The work plan should be .delivered to the Project Manger at the following addre sa :

Cindy Kling Public Utilities Department Room 401 Municipal Building 222 West Hargett Street Raleigh, North Carolina 27601 919-890-3400

Note that the work plan is to be used by City staff to track the project, and does not relieve the contractor of any of his responsibilities in performing the con- tracted services. If it is necessary to revise the work plan for additional "clean-up" day(s), the contrac- tor will provide to tho Project Manager ten copies of tho final detailed work plan four weeks prior to the additional "collection" date.

I -- - 2 . 2 A final spill-contingency plan two weeks prior to actu-

al "collection" day.

2.3 Lists of container contents detailing type and amount of wastes received during "collection" day at both sites, to be turned over at the end of the day.

5 1

2.4 Documentation on transportation and disposal, i.e., manifest and shipping papers. once waste has been a c - cepted in a permitted facility. Documentation verify- ing actual disposal of wastes.

2 . 5 Reports on any problems encountered during "collection" day, such as a spill that had to be contained, within seven days after "collection".

2 . 6 Copies ,of all required State and Federal permits re- quired to carry out the "collection" day, three weeks prior to actual "c~llection" day. It shall be the responsibility of the contractor to obtain such per- mits. This includes the permits to operate any hazard- ous waste storage and/or disposal facilities use for this project.

Should additional "collection" day( s) be scheduled, the contractor shall update all previous deliverables cites above at least four weeks before scheduled additional "collection" day( s) .

2 . 7 Certificate of insurance (see RFP, Page 2 ) with name and telephone number of insurance representative con- tact three weeks prior to "collection" day.

3 . TECHNICAL PROPOSAL SECTION INSTRUCTIONS:

3.1 The technical proposal must be submitted in a separate binder and contain the following information:

(a) Understanding of the problem and technical ap- proach.

1. Statement and discussion of the requirements ai they are analyzed by the offeror.

2 . Offeror's proposed definitive Scope of Work with explanation of technical approaches and a detailed outline of the propoeed program for executing the requirements of the technl- cal scope and achieving objectives of the pro j act.

3 . A preliminary layout of the "collection" day site(s), a lint of material and equipment to be used, and a sample o f container contents list and other documentation required.

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52

4. Safety considerations and precautions and spill contingency plans and provisions for handling excluded wastes should they be re- ceived.

( c ) Preliminary Work Plan

1. The offeror must address separately each of the tasks described in.the Request for Propos- al and responses should be keyed to Paragraph 4. This section should also contain a discus- sion of any changes proposed by the offeror which substantially differs from the project scope described in these Special Provisions.

2. This section should include detailed descrip- tions of activities which are to occur and anticippted deliverables.

(d) Treatment of the Issues

1. In this aection. the offerors also may com- ment, if deemed appropriate, on any aspect of the Request for proposal, including sugges- tions on possible alternative approaches to the coverage, definition, development, and organization of the issues presented in the Tasks t o be Performed section of this Request for Proposal, and may propose alternative approachea.

(e) Statement of Qualifications

The Statement of Qualifications must include a description of organizational and staff experi- ence, and resumes of proposed staff.

1. Oruanizational and Staff Exverience. OfFeror's must describe their qualifications

' and experience to perform the work described in their Request for Proposal. Information about experience should include 'direct experi-

' ence ?rith the specific subject-matter area.

2. References. Special notation must be made of a l m i l a r or relatod proqrama parformad and must include organization names, addresses, namaa of contact persons, and telephone num- bers for such reference.

- I - ~

I- -

5 3 3 . Personnel. Full-time and part-time staff,

proposed contractors and subcontractors who will be assigned direct work on this project should be identified. Information is re- quired which will show the composition of the task or work group, its specific qualifica- tions, and recent experience. Special men- tion shall be made of direct technical super- visors and key technical personnel, and ap- proximate percentage of the total time each will be available for this project. The technical areas, character and extent of participation by an subcontractor or contrac- tor activity must be incided and the antici- pated sources will be identified.

(a) Resumes of staff and proposed contrac- tors/subcontracts are required which will indicate education, background, recent relevant experience with the subject matter of the project. Current telephone numbers mupt ,be included.

(b) A staffing plan is required which de- scribed the offeror's proposed staff distribution to accomplish this work. The staffing plan should indicate a chart which partitions the time commit- ment of each professional staff member across the proposed tasks and a timeline for the project.

It is mandatory that this section identi- fy the key personnel who are to work on the project; their relationship to the contracting organization, and amount of time to be devoted to the project. This includes contractors/subcontractors as well am regular employsea of the offeror, if relevant.

(c) Additional personnel, if any, who will be required for full-time employment OK on a subcontract or contractor basis must be identified. The technical ar- eas, character and extent of subcontract or contractor activity w i l l be indicated and the anticipated aources will' be specified and qualified.

i

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54 (d) The proposal shall List the names and

telephone numbers of the principals authorized to conduct negotiations.

4. BUSINESS PROPOSAL SECTION INSTRUCTIONS:

4.1 The offeror, as a minimum, must submit a cost proposal in a separate binder fully supported by cost and prlc- ing data adequate to establish the reasonableness of the proposed fee. The offeror must present costs in the format described in the Attachment. The pricing schedule Attachment C must be ueed in summarizing the business proposal.

4 . 2 The following information should be submitted as part of the business proposal:

(a) Estimate of quantities of wastes expected to be received (i.0.. number of pounds or drums of wastes).

(b) The price for mobilization demobilization of mate- rials, equipment, and all-weather facilities, to include staff labor, travel and subsistence costs if any. Indicate the number of staff included in this price. Also list separately any prices for additional staff if they are required at any time during the clean-up day.

(c) The unit price per drum to include packaging mate- rial. transportation, and disposal for the follow- ing scenarios:

1. 30 gallon fiber drum - incineration. 2 . 20 gallon fiber drum - incineration. 3 . 55 gallon drum - landfilled. 4. 55 gallon drum of contaminated petroleum

5 . 55 gallon drum of used motor oil - recycled. 6 . Other drum sizes for treatment and disposal

products - landfilled or incinerated.

an appropriate.

5 . PRICING

5.1 The subsequent contract is conaidered a UNIT PRICED CONTRACT. Tho price proposed shall remain firm and shall includa a11 charge6 that may be incurred in ful- filling the terms of this contract shall be reimbursed on price based on the actual amount of hazardous waste received at the clean-up sites; the price shall be calculated by multiplying the unit price specified in the contract for the waste by the actual amount of waste received.

5 5

6 . P A P Z N T S :

6 . 1 Payment will be made upon completion of the "collec- tion" day within 3 0 days receipt of completed manifests.

7 . SUBMISSION OF PROPOSAL:

7 . 1 Seven ( 7 ) copies of the technical proposal and seven ( 7 ) copies of the business proposal are due at the Public Utilities Department, City of Raleigh, Room 401, 222 West Hargett Street, Raleigh, North Carolina, 2 7 6 0 1 .

7 . 2 The technical proposal must be concise and clear. Unnecessarily elaborate brochures or other presenta- tions beyond that sufficient to present a complete and effective proposal is not desired. Elaborate art work expensive paper, bindings, visual, and other presenta- tion aids are not required.

7 . 3 Each set of the seven ( 7 ) copies of the proposal shall consist of:

( a ) Cover sheet, duly signed with the corporate seal

(b) Technical proposal as required in item 3 , Special

(c) Business proposal as required in item 4 , Special

( d ) A Pricing Schedule summarizing the Business Propos-

7 . 4 By executing the cover sheet, offeror acknowledges that he/she has read this Requaat for Proposal, understands it, and agreaa to be bound by ita terms and condi- tions. Proposals must be submitted to the time and data specified. The names of the offerors submit- ting proposals will be available at this time.

7.5 The City of Raleigh reserves the right to reject any or a11 proposals in whole or in part.

impressed, if applicable.

Proviaiona.

Provisions.

al.

8 . LATE PROPOSALS:

8.1 Proposal8 received by the City of Raleigh Public Utili- ~

ties Department after the date and time prescribed shall not be considered for contract award and shall be returned to the offeror. ~

56

9 PERIOD THAT PROPOSALS SHALL REMAIN VALID:

9.1 All proposals shall remain firm for a period of ninety (90) calendar days after date specified for receipt of proposals. -

~

10. CONTACT:

10.1 The person to contact: ~

__ Cindy Kling Public Utilities DepJrtment (919)-890-3400

11. PROJECT AUDITS:

11.1 The Contractor shall maintain adequate records in such a manner thdt they may be audited in progress and/or upon completion of the contract. A simple ledge sheet showing disbursement by line-item is preferred. The auditor will need access to the following documents during this audit:

(a) All paid vouchers including those for out-of- pocket expenses, and other reimbursements sup- ported by invoices, including Contractor's cop- ies of periodic estimate for partial payment;

(b) Ledgers;

(c) Cancelled Checks;

(d) Deposit Slips;

(e) Bank Statements;

(f) Journals, if any;

(9) Copies of all contracts and copies of any con-

(h) Insurance Documents;

tract amendinents/change orders;

(i) Payrolls;

(j) Time Sheets

12. INSURANCE - ENDORSEMENT "The Contractor hereby agrees to indemnify and hold harmless the City of Raleigh, North Carolina, its officers, agents and all employees and volunteers, from any and all claima for bodily injuries and property damage, including cost of

__

57

investigation, all expenses of litigation, including reason- able attorneys fees and the cost of appeals arising out of any such claims or suites because of any and all acts of omission or commission by the contractor, including his agents, servants, employees, volunteers, or arising under the performance of this contract.

A . It is understood and agreed that (firm name) is at,all times herein acting as an independent contractor."

1 . The Contractor will provide an original, signed Certificate of Insurance, evidencing such insur- ance and such endorsements as may be required, and shall have it filed with the City of Raleigh be- fore any work is started.

2 . The Contractor will secure and maintain copies of all insurance policies of its subcontractors which shall be made available to the City on demand,

Contractual and other Liability insurance provided under this. Contract shall not contain a supervision, inspec- tion 5r engineering services exclusion that would pre- clude the County from supervising and/or inspecting the project ' as to the end result. The Contractor shall assume all on-the-job responsibilities as to the control of persons directly employed by it and of the subcontrac- tors and any persons employed by the subcontractor.

C. Nothing contained in the specifications shall be con- strued as creating any contractual relationship between any subcontractor and the City. The Contractor shall be as fully responsible to the City for the acts and omis- sions of the subcontractors and of persons employed by them as it ia f o r acts and omissions of persons directly employed by it.

D. The Contractor and all subcontractors and sub-subcontrac- tors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, as it may apply to this Contract.

E. The City shall be named as an additional insured in the Automobile and General Liability policies and it shall be statod on the Insurance Certificate with the provi- sion that this coverage is primary to a11 other coverage the City may possess.

B.

13. KEY PERSONNEL:

13.1 The personnel named in the technical proposal shall remain responsible throughout the period of this con- tract. No diversion or replacement may be made with-

__

5 8

out submission of a resume of the proposed replacement with final approval being granted by the City of Ra- leigh.

14. PRE-PROPOSAL CONFERENCE: __

14.1 A pre-proposal conference will be held in Room 401 of the Raleigh Municipal Building at 1O:OO a.m., December 9, 222 West Hargett Street, Raleigh, North Carolina. ~

14.2 The pre-proposal conference is intended to provide offeror's the opportunity to recgive clarification of any requirement of this Request for Proposal. This conference is strongly recommended for all serious pro- posers

tw/lSA

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ATTACHMENT C PRICING SCHEDULE

59

sfiNv’’ CITY OF RALEIGH CLEAN UP DAYS

SPRING 1989

Set-up Fee * per site to include mobilization/demobilization, labor, truck usage, safety equipment, miscellaneous materials (i.e., spill prevention, tent, tales, carts, etc.) and project management. $

When mutually agreed by the City and Contractor, additional labor may be required due to high response. List labor costs per per- son per hour. s State the hours per person for which labor is included in the set-up feet:

If the length of the Clean Up day exceeds this, what overtlme

*The set-up fee will be charged regardless of the amount of wastes actually received at each Clean Up day.

Unit Prices per drum include packaging materials, transportation, and disposal.

rates per person per hour will be applied? $

30 gallon fiber drum-incinerated $ /drum

2 0 gallon fiber drum-incinerated $ /drum

50 gallon drum - land filled & /drum

55 gallon drum of contaminated petroleum product 8- 1 andf 11 led $ /drum

55 gallon drum of contaminated petroleum products - inc inara ted $ /drum

*55 gallon drums used battery-recycled $ /drum

*55 gallon drums used motor oil-recycled $ /drum

*55 gallon drums used solvents-recycled $ /drum

Other drum sizes and disposal options $ /drum

$ /drum

Cost of performance bond s

*Recycling plan may be discussed separately in the proposal

60

h t i f reeze Pa L? t / t h l r s e r Tes tic%es Solvents k e l 011 Gasollne Kerosene tYotor/ocher oil FertiLizer H a r e care products tiartery acid Battery S t m n t i m 90 Hg-Ag batteries 3mke Cetector Gas/ol l muc Indusr r ia l cleaners Brake Fluld iu tos tarter f luld Rocf t a r Photographic solvents

Acetme

hghter fluld weed krller Herb ic d e

powder

M44W

285

l a 6

519 324

68 182 63

6 30 154 218 82 29 1 1 4 2 1 1 1 1 1 1 1 1 2 1 1 1

1 gal lon contamers ~

1 gallon contamers 1 guart contamers ~

1 gallon contamers 1 gallon contamers 1 gallons contamers 1 gallon contamers 1 gallon contamers 50 pound bags L pmt bottles ( % aeroso~) 1 quart contamers 30 pound car batteries 1 guart contamers m a ind1VldLm.l 1 gallon contamers 1 gallon contamers 1 pmt contamers aerosol can3 5 gallon CM 1 galton contamer thenmstat - 1 pmt bottle 5 gallon can 1 quart contamer 1 quart contamer 1 quart contamer 1 gallon container

__

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P E R P C W N C E : 3CND FOR CCHTRA'CT (i 1

KNOW W MEN BY THZSE PRESENTS, t h a t '48, t h a P R I N C I P A L ,

, above ?,az.e?, a r e he ld and f i r m l y bound Unto t h e C i t y of Ra le igh , herei?.af:e: c a l l e d t h e C i t y , i n t h e p e n a l sum of

t h e amount s t a t e d above f o r t h e p a y " O f w h i c h sum well ar.l t r u l y to b e made, we b i n d o u r s e l v e s , o u r h e i r s , e x e c u t o r s , adminisc . ra tors and s u c c e s s o r s , j o i n t l y and s e v e r a l l y , f i m l y b y t h e s e p r e s e n t s .

TEE CONDITION O? TEIS OBLIGATION I S SUCE, t h a t whereas t h e p r i n c i p a l entermd i n t o a c e r t a i n c o n t r a c t w i t h t h e C i t y , numbered as shown above and h e r e t o a t t a c h e d :

NOW, TBERE?ORc, i f thm p r i n c i p a l s h a l l well and t x l y perform and . f u l f i l l all t h e u n d e r t a k i n g s , covenan t s , te-rxs,. c o n d i t i o n s and agreements of s a i d cont rac t d u r i n g the o r i g i n a l term of s a i d c o n t r a c t and any e x t e n a i o n s t h e r e o f t h a t may be grantmd by t h e C i t y , v i t h o r w i t h o u t notice t o S u r e t y , and d u r i n g t h e l i t e of any g u a r a n t y required under thm c o n t r a c t , and s h a l l also well and t r u l y p e r f o r m and f u l f i l l all t h e u n d e r t a k i n q s , covonants, tam., c o n d i t i o n s and aqreoments of any and all d u l y au thor izmd m o d i f i c a t i o q 8 of r a i d cont rac t t h a t m y h e r e a f t e r be made, notic. of such m o d i f i c a t i o n s t o t h e S u r e t y be ing hereby waived , t h e n t h i s o b l i g a t i o n t o be void! otherwise it s h a l l remain i n f u l l f o r c r ' a n d e f f e c t .

IN WITHESS WBEREOF, t h e above-mentionad p a r t i e s have executed t h i s instrument unde r t h m i r several seals on t h e d a t e i n d i c a t a d &VO, t h e name and c o r g o r a t e seal of each c o r p o r a t e p a r t y be ing hereto a f f i x e d and t h e r e p r e s o n t s d u l y signed by i t s undersignmd representativm p u r s u a n t t o a u t h o r i t y of i ts govern ing body.

a n d SURETY,

i DOLLARS ( 5

Signed and sealed this - day of ,19-.

(AmacHID wwta OF ATTO-, IF APPLICABLE)

BY% ATTSST I ( Indicate C a p a c i t y )

PRXNCIPU

Seretary (AP?IX CORPORATZ SEAL I? APPLICABLE1

ATTEST : BY: ( Ind ica te Q o a c a t y )

NORTH CAROLINA WAKE COUNTY

62

personally appeared before me the undersigned Notary Tublrc. I who, being first d-:

sworn, acknovledqed the due execution of the Zoreqoinu l:rt:*Aner :or the purpose iberein stated.

Witness my hand and notarial real this the day of ~

,19-. ~

My Commission Expires: Notary Public __

NORTH CAROLINA W M E COCTNTY

I 6'

I, the undersigned Notary Public in and for the said Count and State, hereby certify that on this day personally apgearc before ma a corporation, the Principal n a o d in the foregoing and attach4 bond, and is acquainted with who is the of said corporation, ai that he, the said is the

, saw the said sign the foreqoing and annexed instrument and saw the said commc real of said corporation affixed to and the said instrument by t.-

of tha said corporation, and that he, the said

raid , and that he, the said execution of raid instrument in the prasence of raid

Board of Directors.

sign& h i s name in atteatation of t-

o f raid corporation, all by authority of t!

w i t n 8 S S my hand and notarial 88.1, thia - day of # 19-.

My Commission Expires: wotuy Publi C

I - r--:

NOR= ClLllOLfHA W" c o m

I, , a Notary Public du commissioned and qualified to act in Wake County, North Carolin- do heroby certify that ~

Attorney-in-l8ct for , a corporatio paraonally appeared balora ma this day, and b einq by me du SWOM, rays that ha uacuted the foregoing and attached Bond, du-

63

sworn, says that he executed the foreqoing and attached 3or.d, <a:==

to execute and acknowledge said Bond is c contained 17. a: instrument duly executed, acknowledged, and recorded in t h e cffl-s 3f Register of Deeds of wake County, North Carolina, on the - i a y of Book Number Pag. , of said Registry, acd that the foraqoing and attachab Bond was executed under and try virtue of the authority given by said instrument grantinq his, t k e

,19-, for and in behalf of -

, as Surety and that his auc2crA:;J ~

~

being recorded L:: __ 19 -'

said , pawar- of attorney: and that the raid , Attorney-in-Fact , acknowlrdged the due execution of the foregoing and annexed 30nd for the purpoae therein expressed for and in behalf of raid

Witness my hand and notarial seal, this day of ,19-.

My Comnissian Expires: Notary Public

64

C I T Y OF R A L E I G H KORTH CAROLINA

NON-DISCRIMINATICN CLAUSE

It 1 s spe tfi agreed as part of the c nsi !ration of the

signing of this contract that the parties hereto, their agents,

officials, employees or servants will not discriminate in a n y __

manner on the basis of age, handicap, sex, race, color, creed,

.~ ~

sexual orientation or national origin with reference to the sublect

matter of this contract, no matter how remote. The parties hero-to

further agree in all respects to conform with the provisions and

intent of the City of Raleigh, North Carolina Ordinance NO.

1969-889 as amended.

This provision being incorporated for the benefit of the City of

Raleigh and its residents may be enforced as set out in said

ordinances, enforcement of this provision shall be by action for - specific performance, injunctive relief, or other remedy as by law - - L

provided.

This provision shall be binding on the successors and assigns of

the parties hereto with reference to the subject matter of this

contract.

(Use the following form, for signatures by a CORPORATION):

i- Corporate Name - ATTEST:

(Assistant) Secretary BY:

(Vice) President -

(Corporate Seal)

(Use the following form for signatures by an INDIVIDUAL): ~

BY: ( S E A L ) WITNESS :

T h i s is t o c e r t i f y t h a t (C"ar.:/ Name) has e s t a b l i s h e d a ' p o l i c y and w i l l a d h e r e t o i t on h i r i n g ar.6 p romot ions o f employees and o f f i c e r s w i t h o u t r e g a r d t o r a c e , c o l o r , creed, religious^ a f f i l i a t i o n , s ex , Or n a t i o n a l O r i g i n and t h a t 1: does no t s u p p o r t , e i t h e r d i r e c t l y o r tho rough s u b s i d i a r y o r a g e n t , - a p o l i c y o f A p a r t h e i d as se t f o r t h i n R e s o l u t i o n No. ( 1 9 8 8 ) - 7 9 6 , ~

S e c t i o n L . , c . , w h i c h reads a s f o l l o w s : "The p h r a s e ' s u p p o r t s a p o l i c y o f a p a r t h e i d ' s h a l l mean p r o v i d i n g l o a n s d i r e c t l y t o , under- w r i t i n g s e c u r i t i e s o f , a d v e r t i s i n g o r o t h e r w i s e p romot ing t h e s a l e o f gold on b e h a l f o f , or o t h e r w i s e p r o v i d i n g f i n a n c i a l s e r v i c e s t o __ t h e government o f t h e R e p u b i i c o f Sou th A f r i c a and Namibia o r does b u s i n e s s i n Sou th A f r i c a and Nambia."

T h i s is t o also c e r t i f y t h a t t h e c o n t r a c t o r s h a l l no t p r o v i d e any f L n i s h e d o r r e f i n i s h e d a g S i c u l t u r a 1 or i n g u s t r i a l p r o d u c t s , w h i c h o r i g i n a t e i n t h e Repub l i c ' o f Sou th Afr ica or Namibia u n l e s s t h e P u r c h a s i n g Agent c e r t i f i e g t o t h e Directgr o f F i n a n c e t h a t t>.e p u r c h a s e i s n e c e s s a r y and t h e r e i s no r e a s o n a b l e l a w f u l a l t e r n a t i v e t o t h e p u r c h a s e of t h a t p r g d u c t .

.~ ~

. ~~

COMMENTS :

SIGNED: P r e s i d a n t / A u t h o r i r e d Off' icer

TITLE: DATE :

NOTE : The C i t y requaqts t h a t i t be n o t i f i e d w i t h i n t h i r t y (30) __ -

d a y s o f a n y c h a n g e i n p o l i c y e s t a b l i s h e d by your company.

I t l a 4

ROUBXHOLD HAZxwx)OB WABTX COLLECTION A Q R E g K g N T 66

This Agreement, dated thls day of by and between

the City of Raleigh, North Carolina (the City) and ~

corporation, , states as follows: ~

WHEREAS the City desires to conduct a Household Hazardous

waste collection Program to provide a safe, convenient place where

citizens of Raleigh can dispose of stored household hazardous

wastes, and

~

~

WHEREAS the City desires to hire a professional contractor

knowledgeable and experienced in conducting such a waste disposal

program, and

WHEREAS has represented that it is staffed with personnel

knowledgeable and experienced in conducting such a waste disposal

program.

w I T N E s s E T K:

Now, therefore, in consideration of the mutual promises and

benefits of this Agreement, the City and agree as follows:

1. -ent of --. The city agrees to hire and

agrees to act as the City's contractor to conduct the Household

Hazardous Waste Collection Program on April 1, 1989.

2 . scorn of Service%. shall perform in a good and

professional manner the services identified in the City's request

dated November 29, 1988, as modified by "Technical Proposal" I- - and "Business Proposal" dated December 22, 1988, with attachments

dated January 10, 1989 ("RFP Proposal"), copies of which are

attached hereto and incorporated by reference, d s well as the -

67

services listed in this Agreement. Also set forth as Exhibits

hereto and incorporated by reference herein are the following

documents: Safety Plan: Project Organization and Management

Technical Proposal; Experience and References: Personnel

Assigned; Ability to Maintain Professional Image; Business

Proposal; Insurance Requirements; Certificate of Insurance:

Performance Bond: Resume; Letter dated January 10, 1989;

Business Proposal p. 46, dated January 10, 1989; Resume of

Facility Manager: Signed Non-Discriminatiqn Clause: and Signed

Anti-Apartheid Statement. Any conflict betyeen the terms of this

Agreement and the terms of the RFP Proposal and/or Exhibits will

be governed by the terms of this Agreement.

a. shall have present at the collection site

employees or agents of as described in the RFP Proposal and

Exhibits trained in the identification of hazardous and acutely

hazardous wastes (collectively "Wastes") as defined by federal or

North Carolina regulations, or agents of and such materials and

equipment as are necessary to handle, containerize, label, load and

transport such Wastes from the City's service area in a manner

conforming to North Carolina and federal lawe and regulations.

The Household Hazardous Waste Collection Program

will be hold on April 1, 1989 at the Raleigh Public Utilities

Center from 0 : O O a.m. to 4:OO p.m.

b. shall accept Wastes, for transportation and

disposal from the City's service area, only from such individuals

as are designated by a City representative present at the site as

68 being residents of the City's service area, and only in such

amounts as are approved by such representative.

C. shall transport from the City's service area

within 48 hours of the day collection takes place, or as soon as

possible thereafter, all identified Wastes which it has accepted

from residents of the City's service area at the site.

d. Except as provided in Paragraph e and f below,

disclaims all responsibility for and assumes no liability f o r the

following Wastes which it will neither hqndle at the site nor

accept for disposal:

Aerosols, Compressed Gas Cylinders, Explosives or

Shock Sensitive Materials and Ammunition, Unknown

Materials, Radioactive Materials, Infectious or

Biologically Active Materials, Dioxin, Kepone, Tri-,

Tetra- and Pentachlorophenols and their Chlorophenoxy

derivative Acids, Esters, Ethers, amine and other Salts

(i.e., Sodium Pentachlorophenate, 2,4,5-T, Silvex and

2,4,5-TP).

e. If a citizen brings any Waste chemical listed in

Paragraph d above to the collection station, and if the City

decides to accept the Waste, will package the material for the

' City and tho City will compensate for packaging services in

accordanco w i t h the fee schedule in the RFP Propoeal.

f. Any Aerosols for which

and incinerated will be packaged by

has a disposal outlet - ~

at the Aerosol incineration

69

Other pricing specified in the fee schedule in the RFP Proposal.

Aerosols will be handled in accordance with Paragraph e above.

g. In addition, as an Addendum to the RFP Proposal at - P. 4 8 , agrees that used motor o i l and batteries accepted

pursuant to this Section will be delivered to third parties to be

recycled. It is contemplated that recycling services for batteries

will be provided by and that recycling services

for used motor oil will be provided by . Any

Waste not accepted by the third parties will be handled by in

accordance with the RFP Proposal at the cost listed therein.

~

~

~

h. Unidentified materials will be handled as described

on page 25 of the RFP Proposal.

3 . - shall begin the services to be performed under this Agreement upon Notice to Proceed from the

I_

City, and shall undertake such services to assure readiness for e - and successful completion of the Household Hazardous Waste

Collection Program.

4. Either party may terminate this Agreement

upon sixty (60) days prior written notice to the other, provided

that such termination shall be without prejudice to any other

remedy tho party may have. *

&- 5. The City's obligation to deliver - and

this Agreement may be suspended by either party in the event of: -

act of God, war, riot, fire, explosion, accident, flood, sabotage:

lack of adequate fuel, power, raw material, labor, containers, or __

obligation to accept for servicing any waste pursuant to

~~

70 transportation facilities: compliance with governmental requests,

laws, regulations, orders or actions: revocation or modification

of governmental permits or other required licenses or approvals:

breakage or failure of machinery or apparatus: national defense

requirements or any other event beyond the reasonable control of

such party: labor trouble, strike, lockout or injunction (provided

that neither party shall be required to settle a labor dispute

against its own best judgment) : which event prevents the delivery,

transportation, acceptance, treatment, incineration, or disposal

of the waste.

6. Comnensation . The City agrees to pay for

its services in accordance with the price and terms of payment set

forth in the attachments to this Agreement, with ninety percent

(90%) of the contract price payable within 30 days of

acceptance of any Waste. The remaining ten percent (10%) retainage

will be payable on receipt of Certificate of Disposal.

Payment terms are net 30 days. In addition, as an Addendum to the

RFP Proposal at page 46, as revised January 10, 1989, the parties

agree that the Price/Drum is firm at the time of acceptance of

Waste by irrespective of changes in the disposal destination.

7. Generator. The City of Raleigh shall be deemed to be

' the nGeneratorw, for purposes of federal, state and local laws and

regulation., of all Wastes accepted by during the Household

Hazardous Waste Program from residents of the City's service area.

8 - Licenses. certifies, that on the day of collection,

it will have:

I -- I-

71

a. Valid Environmental Protection Agency ( "EPA")

identification numbers for transportation and storage of hazardous

and acutely hazardous wastes: and

L.

b. Approval for Wastes to be disposed of at EPA- and

-approved disposal sites.

9. Wurancg. shall have liability insurance in effect

for claims arising out of death or bodily injury and property

damage from the transportation, storage and disposal of hazardous

and acutely hazardous waste, including automobile liability, and

legal defense costs, as evidenced by a certificate of insurance

satisfactory to the City delivered to the City not later than

fourteen (14) days prior to the day of collection. shall

procure and maintain, at its expense during the term of this

Agreement, at least the following insurance covering the services

to be performed under this Agreement: (a) Worker's Compensation - statutory: (b) Employer's Liability - $500,000 each occurrence; (c) Public Liability (bodily injury) - $1,000,000 per occurrence,

$2,000,000 annual aggregate: (d) Public Liability (property damage)

- same as (c) above; (e) Automobile Liability (property damage) - $1,000,000 each occurrence: (f) Environmental Impairment Liability

(nonsudden accidontal coverage) - $3,000,000 per occurrence,

$6,000,000 annual aggregate. Environmental Impairment Liability

coverage applies only to the hazardous waste landfill of

, 10. u t l e to Waste . Title to all identified Waste accepted

by at the site from residents of the City's service area for

I- t-

7 2 transport and disposal by shall pass directly from such

residents to at the time of its acceptance.

11. !is"Q. warrants that it understands the currently

known hazards and suspected hazards which are presented to persons,

property and the environment by the transportation, treatment and

disposal of Wastes. further warrants that it will perform all

services under this Agreement in a safe, efficient, and lawful

manner using industry-accepted practices, and in full

compliancewith all applicable state and federal laws and

regulations.

12. emn ification. shall indemnify, hold harmless and

defend the City from and against any and all liabilities, claims,

penalties, fines, forfeitures, suits and the costs and expenses

incident thereto (including cost of defense, settlement, and

reasonable attorney's fees) which may be alleged against the City

or which the City may incur, become responsible for, or pay out as

a result of death or bodily injury to any person, destruction or

damage to any property, contamination of or adverse effects on the

environmant, or any violation or alleged violation of governmental

laws, 'regulations or orders, excepting such liabilities, claims,

suits, penalties, forfeitures, fines and costs incidental thereto

that are caused by tho city's negligent, willful or intentional act

or omission, ortho City's breach of contract, to the extent caused

thereby; provided, however, that shall not be required to

indemnify the City for any and all liabilitien, claim, penalties,

fines, forfeitures, suits, or the costs and expensom incident

' I- -

7 3

thereto (including cost of defense, settlement, and reasonable

attorney's fees), caused by any negligent, willful or intentional

act or omission on the part of any third party not subject to the

control of or by any act of God or by any act of war, to the

extent caused thereby.

13. Jndevendent Contractor. is and shall perform this

agreement as an independent contractor and, as such, shall have and

maintain complete control qver all of its employees and operations.

Neither nor anyohe employed by it shall be, represent, act,

purport to act, or be deemed to be the agent, representative,

employee or servant of the City of Raleigh.

14. ication, No modification of this Agreement shall

or the City unless set out in writing signed by be binding on

both parties.

15. Headinss. The titles of the paragraphs of this Agreement

are inserted for convenience of reference only and shall be

disregarded in construing or interpreting the provisions of this

Agreement.

16. c- This Agreement and any

documents incorporated by reference herein contain all the terms

and condition8 agreed to by the City and , and no other agree- ments, oral or otherwise, regarding the subject matter of this

Agreement or any part thereof shall have any validity or bind any

of the parties hereto.

17. when Bjahts a d Remedies Not Waived In no event shall

the making by the City of any payment to constitute or be

I- -

74

construed as a waiver by the City of any breach of covenant, or

, and the any default which may then exist, on the part of

making of any such payment by the city while any such breach of

default exist shall in no Way impair or prejudice any right or

remedy available to the City with respect to such breach or

default. Any waiver by either party of any provision of condition

of this Agreement shall not be construed or decreed to be a waiver

of any other provision or condition of this Agreement, nor a waiver

of a subsequent breach of the same provision or condition, unless

such waiver by expressed in writing be the party to be bound.

18. Personnel. represents that it has, or will secure

at its own expense, all personnel required in performing the

services under this Agreement. is and shall perform this

agreement as an independent contractor, and as such, shall have

and maintain complete control over all its employees and operation.

19. Non - Discrimination Pro Vision. During the performance of

this Agreement, agrees to proceed in accordance with the Signed

Non-Discrimination Clause attached as Exh3bi.t - hereto and

incorporated by reference herein.

2 0 . Any notices, bills, invoices or reports

required by this Agreement shall be sufficient if sent by the

' parties in the United States mail, postage paid, to the address

noted belw:

If to the city: Ms. Cindy Kling Public Utilities Department Room 401 Municipal Building 222 West Hargett Street Raleigh, North Carolina

I- -

7 5

If to

-

21. Governina La w, The City and agree that the validity ~

~

and construction of this Agreement shall be governed by the laws

of North Carolina, except where preempted by federil law. ~

22. Assicrnment. The City and bind themselves and any

successors and assigns to this Agreement. shall not assign,

sublet, or transfer its interest in this Agreement without written

consent of the City. Nothing herein shall be construed as creating

any personal liability on the part of any officer or agent of the

City, nor shall it be construed as giving any rights or benefits

hereunder to anyone other than the City and

IN WITNESS WHEREOF, the City of Raleigh and have executed

this Agreement as of the date first written above.

THE CITY OF RALEIGH, NORTH CAROLINA

BY:

TITLE:

BY: . . - - TITLE:

I- I

76

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY WASHINGTON, D.C. 20460

NOV I 1938

OFFICE OF SOLID W 4 S I E 4 N 0 EMERGENCY

k€z"w

SUBJECT: Clarification of Issues Pertaining to Household Programs

FROM : J. Assistant Administrator for Solid Waste

and Emergency Response

TO : Waste Management Division Directors, Regions I-X

As you know, the Agency enthusiastically supports household hazardous waste (HHW) collection and management programs. As part of this support, EPA has sponsored annual HHW conferences since 1986. The first collection programs began in 1981. As of October 1988, over 1300 collection programs have been set up in 44 States and more programs are being planned all the time. EPA believes these programs are important because they: (1) promote citizen awareness regarding proper handling of HHW; (2) reduce the amount of HHW in the municipal solid waste stream which ultimately is taken to municipal waste combustors or landfills: (3) limit the amount of HHW which is dumped down a drain and ultimately discharged to a publicly-owned treatment works (POW), or is dumped indiscriminately: (4) remove a greater amount of HHW from the home, thereby reducing potential safety hazards: and (5) help to reduce the risk of injuries to sanitation workers.

collection programs. These issues include the liability of collection program sponsors under the Resource Conservation and Recovery Act (RCRA) and the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA); EPA's recommendations regarding the management of HHW: and the regulatory status of HHW that contains dioxin.

Several issues have been raised pertaining to HHW I- -

77

This memorandum clarifies our position on these issues. You should note, however, that State positions may vary; the state agency should bd contacted for details on the State's policies or regulations regarding HHW.

1 1. What does EPA recommend rea-nt of HHW collec ted in HHW c ollection DrogIBIP9

definition from the Federal hazardous waste regulations promulgated under Subtitle C of RCRA. unconditionally exempts household wastes, including HHW, from the Subtitle C regulations even when accumulated in large quantities. This exemption also applies to HHW collected during an HHW collection grogram. However, when household wastes are mixed with hazardous wastes from small quantity generators, this resulting mixture is subject to the small quantity generator q l a s in Section 261.5. For this reason, sponsors of HHW collection programs should be careful to limit the participation in their programs to households to avoid the possibility of receiving regulated hazardous wastes from commercial or industrial sources and triggering all or some of the Subtitle C controls on this waste.

regulations under Subtitle D of RCRA. The current Subtitle D regulations governing the disposal of any solid waste are the "Criteria for Classification of Solid Waste Disposal Facilities and Practices@* (40 CFR Part 257). These regulations are general environmental performance standards that are implemented by the States. On August 30, 1988 (see 53 Ee 33314) EPA proposed new rules for municipal solid waste landfills at 40 CFR Part 258. HHW can legally be disposed in any solid waste disposal facility, including a municipal solid waste landfill, that is in compliance with the existing @'Criteria@@ and State and local requirements.

Although HHW is exempt from the Federal RCRA Subtitle C hazardous waste regulations, EPA racommenda that sponsors of HHW collection programs manage the collected HHW as a hazardous waste. When a community has already gone to the effort and expense of collecting these materials, Subtitle C controls provide a greater level of environmental protection. In selecting a management option, the Agency recommends that program sponsors follow the waste management hierarchy of:

AS you know, all household wastes are exempt by

Section 261.4(b)(1)

1

Household waste, including HHW, is subject to the

78 (1) Reusing and recycling as much waste as possible; (2) Treating waste in a hazardous waste treatment

(3) Disposing of remaining waste in a hazardous waste facility: and, finally,

landfill.

The Agency also recommends the use of licensed hazardous waste transporters who will properly identify, label, manifest, and transport the collected wastes for recycling,

manage HHW as a hazardous waste, it is clear from seeing the __ programs in action, that, in fact, sponsors usually contract with hazardous waste management professionals to run the programs. These contractors generally manqge the HHW as a hazardous waste and usually make efforts tq reuse and recycle the waste.

2. What is the reaulatorv status of HHW +hat contains d ioxin?

As stated above, HHW is unconditionally exempt from Federal RCRA Subtitle C regulation. This exemption includes HHW that contains dioxin, such as pesticides. Like any household waste, HHW that contains dioxin must be disposed of in accordance with EPA's rules under Subtitle D of RCRA.

~

treatment, or disposal. Although sponsors are not required to ~~

The RCRA land disposal restrictions rule issued November 0 , 1986, applies only to those dioxin-bearing wastes that are specifically listed as hazardous wastes under Subtitle C of RCRA. Therefore, this rule does & apply to any HHW and does not prohibit hazardous waste land disposal facilities from recei ing any HHW, even those potentially containing dioxin.' Although dioxin-containing HHW are exempt from EPA's land disposal restrictions rule, we understand that, due to public perception concerns, some Subtitle C hazardous waste management facilities currently do not accept dioxin-bearing HHW. EPA will explore options with State and local governments so that a solution to this problem can be found. For example, we are looking at ways to encourage the waste management industry to reconsider their position and accept these wastes. Some communities have chosen to temporarily store this dioxin-bearing HHW until a more permanent management option can be found.

1- - 'To the extent that non-hazardous liquids are not

containerized in accordance with Sections 40 CFR 264.314(d), 265.314(c), 264.316, and 265.316, such liquids are subject to the nan-hazardous liquids restrictions set forth at Sections 264.314(e) and 265.314(f).

any other HHW.

~

__

'Likewise, the land disposal restrictions do not apply to

79

3 . liabilitv do HHW colle ction ' DroqZ-ams sDonsors ha Ve unaer subtitle c of RCRq 1 8 -

1 As stated above, Section 261.4(b)(l), exempts household I-

regulations. As a result, handlers of Hww are not potentially - wastes, including KHW, from the Federal Subtitle C

liable under Subtitle C of RCRA for failure to follow the regulations and are not required to manage collected HHW in Subtitle C hazardous waste management facilities. As previously mentioned, however, EPA recommends that this waste be handled as a Subtitle C hazardous waste.

-

CERCLA does not contqin an exclusion from liability for household waste or an exclusion based on the amount of waste generated. Any waste that qualifies as a hazardous substance under CERCLA is subject to the liability provisicns of Section 107. Hazardous substances are defined under Section lOl(14) and designated under Section 102(a) of CERCLA. HHW may l qualify as a nhazardous substance" if it contains any substance listed in Table 302.4 of 40 CFR Part 302. If a I household waste contains a substance that is covered under these CERCLA sections (whether or not it is a RCRA hazardous _I

waste), potential CEWCLA liability exists. e

I

- Communities should recognize that potential liability

under CERCLA applies y e a a r w of whether the HHW was picked up as part of a community's routine waste collection service and disposed of in a municipal waste landfill (RCRA Subtitle D) or if the HHW was gathered as part of a special collection program and taken to a hazardous waste landfill (RCRA Subtitle C). The additional safeguards provided by Hww collection and Subtitle C management may reduce the likelihood of environmental and human health impacts and, therefore, may also reduce potential CERCLA liability.

I hope this information will assist you in addressing questions regdrding HHW collection and management programs. We are providing copies of this memorandum to States and the major waste management trade associations. I request that you make this information available to any other interested parties in your Region. If you require additional information or clarification on these issues, please contact Allen Maples of the Municipal Solid Waste Program at (202) 302-4683.

cc: State Solid and Hazardous Waste Directors Bryan W. Dixon, MTSWMO Da-a Duxbury, Consultant to Tufts University, C M William Forester, APWA H. Lanier Hickman, GRCDA Sheila Prindiville, NSWMA Hazardous Waste Branch Chiefs, Regions I-X Regional Subtitle D Coordinators, Regions I-X

80

APPENDM 8

BlBL.IOGRAPHY

Hazardous Materlals Hazardous Waste Local Management Optlans. edited by Raymond D. Scanlon. International City Management Assoclation. 1 120 G Street, NW. Waehlngton. DC. 1987.

Hazardous Wastes From Home, Enterprise for Education, 132OA Santa Monica Mall. Santa Monica, CA 90401.

Household Hazardous Waste: Collection and Disposal Options for North Carolina Communitfes: Mary Beth Edelman (Powell) and Cynthia Hess: Environmental Resource Project. Institute for Environmental Studies: Pollution Prevention Pays Program, North Carolina Department of Natural Resources and Community Development (now called Pollution Prevention Program, Department of Environment, Health, and Natural Resources), Post Office Box 27687. Raleigh. NC 2761 1-7687: 1987.

Household Hazardous Waste Collection Program Infomatlon. Center for Environmental Management, Tufts University. 474 Boston Avenue, Curtis Hall. Medford. MA 02155.

Household Hazardous Waste Informatfon Kit. League of Women Voters of Massachusetts, 8 Winter Street, Boston, MA 02108.

Household Hazardous Waste: Solving the Disposal DUemma. Golden Empire Health Planning Center, 2100 21st Street, Sacramento, CA 95818.

Household Hazardous Waste Wheel, Environmental Hazards Management Institute, Post Omce Box 283, Portsmouth, NH 03801.

Household Hazardous Wastes: Eueryone’s Problem League of Women Voters of Massachusetts, 8 Winter Street, Boston, MA 02 108.

Making the Switch - Alternatives to Using Toxic Chemicals in the Home, Golden Empire Health Planning Center, 2100 21st Street, Sacramento, CA 95818.

North Carolina Hazardous Waste Management Rules and Solld Waste Management Law. prepared by the Division of Health Services, Department of Human Resources [now Department of Environment, Health, and Natural Resources. P.O. Box 27687. Raleigh, NC 2761 1-76871.

Proceedings of the 4th National Conference on Household Hazardous Waste Management. 1989. Prepared by Dana Duxbury &Associates. 16 Haverhlll Street, Andover. MA 01810. Now available a s EPA/530SW89042D from National Technical Information Service, U.S. Department of Commerce, 5285 Port Royal Road, Springfield. VA 22161.

A Reference Book for Disposal of Household Hazardous Wastes in Michigan. Home Chemical Awareness Coalition, 404 Ag Hall. Michigan State University. East Lansing, MI 48824.

Solulng the Hazardous Waste Problem. E P A s RCRA Program. November 1986. U.S. Environmental Protection Agency, Office of Solid Waste, EPA 530-SW-86-037. 401 M Street, Washington. DC 20460,

A Survey of Household Hazardous Waste and Related Collection Programs, U.S. Environmental Protection Agency, Office of Solid Waste and Emergency Response. EPA 530- SW-033,401 M Street, Washington, DC 20460.

I -- -

81

To& Chemfcals in My Home7 Absolutely. Hazardous Waste Committee and American Public Works Association, 1313 East 60th Street, Chicago, IL 60637.

Wdste Minfmkation & Enulronmental Quality wfth Economfc Benefits. October 1987. U.S. Environmental Protection Agency, Office of Solid Waste and Emergency Response, EPA 530- SW-87-026.401 M Street, Washington. DC 20460.

82

APPENDIX 9

LIST OF OTHER MATERTAL.S AVAILABLE

Household Hazardous Waste: When a Lfttle Bit Means a Lot. The Health and Environment Digest. Volume 2, Number 8, September 1988. Freshwater Foundation, 5901 Brooklyn Boulevard. Suite 109, Minneapolis. MN 55429.

~

New Jersey Household Hazardous Waste Study. 1988. Service Applications International __ Corporation, New Jersey Hazardous Waste Advisory Council. New Jersey Hazardous Waste Facilities Siting Commission, CN 406. Trenton, N J 08625.

Partlclpation in a Household Hazardous Waste Collectbn Drive and "Before" and 'Xftel" ?'ubllc Knowledge and Disposal Practfces: Champafgn County. 1989. Roland J. .Liebert. Survey Research LaboratoIy. University of Illinois, Urbana, IL 61801: Hazardous Waste Research and Information Center, Illinois State Water Survey Division, 1808 Woodfield Drive. Savoy, IL 61874.

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city Health Department

Manager's Office

Sanitarian's Office

County Agricultural Extension Office

Health Department

Manager's Office

Sanitarian's Office

Local Environmental Organization

Landfill Personnel

Law Enforcement Agency

Public Utilities Department

Public Works Department

Recycling Organization

Wastewater Plant

JUL 2 5 199

-~ State of North Carolina

Department of Environment, Health, and Natural Resources Division of Solid Waste Management

P.O. Box 27687. Raleigh, North Carolina 27611-7687

James G. Martin, Governor William L. Meyer Wiam W. Cobey, Jr., Secretary Director

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pOLICY WEMOWDUM # 15

TO : All Interested Parties

FROM : Dexter R. Matthews, Section Chief Solid Waste Section

SUBJECT: Permanent Household Hazardous Waste Collection Sites at Permitted Solid Waste Management Facilities

DATE: - - July 1 6 , 1991

Household hazardous waste (HHW) in the solid waste stream can potentially cause problems associated with the operation of mixed waste processing facilities, baler facilities, transfer facilities,

operations, degraded quality of MSW compost products, landfill fires, groundwater contamination, increased difficulty in sanitary sewer and wastewater treatment plant operations, and increased liability are some of the possible problems associated with the handling of HHW.

The Solid Waste Section encourages the establishment of permanent HHW collection sites at permitted solid waste management facilities. Household hazardous waste is considered a Itsolid waste" and is subject to the regulations under Subtitle D of RCRA; therefore, the Section has the regulatory responsibility to address and to approve management facilities during the normal permitting process. These HHW sites would only be for "household@' hazardous waste and not for

hazardous waste activity.

The combined permitting process under the Solid Waste Section will help alleviate some of the problems which are often perceived when applying for a modified RCRA permit and EPA identification number for a collection site under the Hazardous Waste Section.

municipal solid waste compost facilities, and landfills. Worker - safety on picking lines, hazards during collection and processing F

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permanent HHW collection sites located at solid waste

,- hazardous waste produced by "small quantity" generators or any other -

Please see the attached guidelines for procedures to include a ~

permanent HHW collection site in a regular solid waste management facility permit application. For questions concerning these guidelines or if we may be of any assistance, please contact your

An L q d Opportunity NAmriK Action Empluvcr

regional waste management specialist (see attached map) or the Raleigh office at (919)733-0692.

?OR MORE INFORMATION

If you are interested in more information on how to set-up a HHW program, you may contact the Governor's Waste Management Board for a copy of 'ICollecting Household Hazardous Waste: A Guide For North Carolina Communities". Send your name, return address, document name, and a check for $6.00 (publishing and distribution cost) payable to:

I

Office of Environmental Education DEHNR P. o. BOX 27687 Raleigh, North Carolina 27611-7687

. .

P- HOUSEHOLD HAZARDOUS WASTE PROGRAMS LOCATED AT PERMITTED SOLID WASTE MANAGEMENT FACILITIES

Based upon the recommendations of the Hazardous Waste Section for the collection, storage and disposal of household hazardous waste, the Solid Waste Section has prepared the following guidance document specifically for planning a household hazardous waste collection site at a solid waste management facility. These sites shall only be for I1householdo1 hazardous waste and not for hazardous waste produced by "small quantity1# generators or any other hazardous waste activity.

The following information shall be submitted in the solid waste permit application and the applicant's household hazardous waste collection site shall be approved under the same permit.

ION REOUIREMENTS

1) The operator of the facility shall complete an application for a North Carolina Household Hazardous Waste ID Number. This number shall be used to ship the collected material off-site for treatment and/or disposal. (See Attachment 1)

2 ) The appBcant shall include the following information in the permit application: - a) Site plans shall delineate the location of the collection,

processing, and storage areas for HHW;

b) Floor plans and details for the collection, processing, and storage areas shall be included in the application. The structure should be designed to contain leaks and spills, covered to exclude rain water, secured to control access, and meet all applicable NFPA (National Fire Protection Association) codes. This structure should be separated from operational areas of the solid waste facility as to minimize damage to the facility in case of fire; and

i) ii) iii)

iv)

v) vi) vii) viii) ix)

X)

c) An operational plan (the llOperational Criteria" listed on the following pages may be used as guidance) shall be submitted which addresses the following areas:

Proposed accumulation time and method of storaae: Personnel Training program: General provisions for ignitable, reactive or incompatible wastes: Preparedness and Prevention for leaks, spills, fires, and accidental releases: Maintenance plan: Proposed equipment: Contingency plan and emergency procedures; Use and management of containers: Proposed treatment, final disposal, or recycling (including letters of intent from hauler and disposal companies) : and All other necessary information.

-

OPERATIONAL CRITERIA

Permanent HHW programs operated at permitted solid waste management facilities should use the following recommendations as guidance:

Accumulation time. ~

(1)

-

An owner or operator of a permanent HHW collection site may accumulate hazardous waste on-site at a solid waste management

(a) The waste is placed in containers and the owner/operator follows recommendations of this document;

(b) The date upon which each period of accumulation begins is clearly marked and visible on each container; and

(c) While being accumulated on-site, each container is labeled or marked clearly with the words, "Hazardous Waste;" unless, the material is recyclable (eg., used oil, paints, batteries) and separated from other hazardous waste.

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facility, provided that: ~

It is recommended that HHW accumulated for treatment/disposal not be accumulated on site for more than 180 days. Once the capacity limit of your collection site or time limit is reached, all hazardous waste collected should be shipped to a permitted hazardous waste facility for treatment/disposal. The applicant may request another accumulation time period in the permit if HHW is not collected as quickly as anticipated.

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p-q. F

(1) Facility personnel should successfully complete a training program - that teaches them to perform their duties in a way that ensures the facility's is operated in a manner that protects the public from potential health and safety hazards at the site. The owner/operator should ensure that this program includes the following: (a) The program should be taught by a person trained in hazardous

waste management procedures, and should include instruction which teaches facility personnel hazardous waste management procedures (including contingency plan implementation) relevant to the positions in which they are employed.

(b) At a minimum, the training program should be designed to ensure that facility personnel are able to respond effectively '

procedures, emergency equipment, and emergency systems, including where applicable:

F - - to emergencies by familiarizing them with emergency

(i) Procedures for using, inspecting, repairing, and replacing facility emergency and monitoring

i__ equipment; (ii) Communications or alarm systems; (iii) Response to fires or explosions; (iv) Response to discharges to the land surface; ~

incidents; and (VI Shutdown of operations.

(2) Facility personnel should successfully complete the program required above within six months after the date of their employment

PREPAREDNESS AND PREVENTION

Maintenance and operation of facilitv.

Facilities should be maintained and operated to minimize the possibility of a fire, explosion, or any unplanned sudden or non-sudden release of hazardous waste or hazardous waste constituents to air, soil, or surface water which could threaten human health or the environment.

Reauired eauipment.

(1) All facilities should be equipped with the following, unless none of the hazards posed by waste handled at the facility could require a particular kind of equipment specified below: (a) An internal communications or alarm system capable of

(b) A device, such as a telephone (immediately available at the

providing immediate emergency instruction (voice or signal) to facility personnel;

scene of operations) or a hand-held two-way radio, capable 04 summoning emergency assistance from local police departments, fire departments, or State or local emergency response teams:

(c) Portable fire extinguishers, fire control equipmen$ (including special extinguishing equipment, such as that using foam, .

- inert gas, or dry chemicals), spill control equipment, and decontamination equipment; and

(d) Water at adequate volume and pressure to supply water hose streams, or foam producing equipment, or automatic sprinklers, or water spray systems.

Testins and maintenance of eauiDment.

All facility communications or alarm systems, fire protection equipment, spill control equipment, and decontamination equipment, where required, should be tested and maintained as necessary to assure its proper operation in time of emergency.

Access to communications or alarm svstem.

(1) Whenever hazardous waste is being poured, mixed, or otherwise handled, all personnel involved in the operation should have immediate access to an internal alarm or emergency communication device, .either directly or through visual or voice contact with another employee, unless such a device is not necessary.

facility is operating, he should have immediate access to a device, such as a telephone (immediately available at the scene of operation) or a hand-held two-way radio, capable of summoning external emergency assistance, unless such a device is not necessary.

Reauired aisle space.

(1) If there is ever just one employee on the premises while the

The owner or operator should maintain aisle space to allow the unobstructed movement of personnel, fire protection equipment, spill

or assignment to a facility. Employees hired should not work in unsupervised positions until they have completed the training requirements.

initial training required. The owner or operator should maintain the following documents and records at the facility: (a) The job title for each position at the facility related to

hazardous waste management, and the name of the employee filling each job;

(b) A written job description for each position. This description may be consistent in its degree of specificity with descriptions for other similar positions at the same site but should include the requisite skill, education, or other qualifications, and duties of facility personnel assigned to each position;

(c) A written description of the type and amount of both introductory and continuing training that will be given to each person filling a position; and

(d) Recwrdc.that document that the training or job experience required for each position has-been completed by, facility personnel.

( 3 ) Facility personnel should take part in an annual review of the

( 4 )

General reauirements for ianitable. reactive, or incompatible wastes.

(1) The owner or operator should take precautions to prevent accidental ignition or reaction of ignitable or reactive waste. This waste should be separated and protected from sources of ignition or reaction including but not limited to: open flames, smoking, cutting and welding, hot surfaces, frictional heat, sparks (static, electrical, or mechanical), spontaneous ignition (e.g., from heat-producing chemical reactions), and radiant heat. While ignitable or reactive waste is being handled, the owner or operator should confine smoking and open flame to specially designated locations. "No Smoking" signs should be conspicuously placed wherever there is a hazard from ignitable or reactive waste.

( 2 ) The storage of ignitable or reactive waste, and the mixture of commingling of incompatible wastes, or incompatible wastes and materials, should be conducted so that it does not: (a) Generate extreme heat or pressure, fire or explosion, or

(b) Produce uncontrolled toxic mists, fumes, dusts, or gases in

(c) Produce uncontrolled flammable fumes or gases in sufficient

(d) Damage the structural integrity of the device or facility

(e) Threaten human health or the environment.

violent reaction;

sufficient quantities to threaten human health:

quantities to pose a risk of fire or explosions;

containing the waste; or

control equipment, and decontamination equipment to any area of facility operation in an emergency, unless aisle space is not needed for any of these purposes.

Arranaements with local authorities.

(1) The owner or operator should attempt to make the following arrangements, as appropriate for the type of waste handled at his facility and the potential need for the services of these organizations: (a) Arrangements to familiarize police, fire departments, and

emergency response teams with the layout of the facility, properties of hazardous waste handled at the facility and associated hazards, places where facility personnel would normally be working, entrances to roads inside the facility, and possible evacuation routes;

(b) Where more than one police and fire department might respond to an emergency, agreements designating primary emergency authority to a specific police and a specific fire department, and agreements with any others to provide support to the primary emergency authority;

. (c) Agreements with State emergency response teams, emergency response contractors, and equipment suppliers; and

fd) Arrangements to familiarize local hospitals with the properties of hazardous waste handled at the facility and the types of injuries or illnesses which could result from fires, explosions, or releases at the facility.

CONTINGENCY PLAN AND EMERGENCY PROCEDURES

Purpose and implementation of continsencv plan.

(1) Each owner or operator should have a contingency plan for his facility. hazards to human health or the environment from fires, explosions, or any unplanned sudden or non-sudden release of hazardous waste or hazardous waste constituents to air, soil, or surface water.

( 2 ) The provisions of the plan should be carried out immediately whenever there is a fire, explosion, or release of hazardous waste or hazardous waste constituents which could threaten human health or the environment.

The contingency plan should be designed to minimize

sontent of continaencv ~1 an.

(1) The contingency plan should describe the actions facility personnel should take to protect the public from potential health and safety hazards in response to fires, explosions, or any unplanned sudden or non-sudden release of hazardous waste or hazardous waste constituents to air, soil, or surface water at the facility. If the owner or operator has already prepared some other emergency or contingency plan in the normal permit application for the solid waste management facility, he/she need only amend that plan to incorporate hazardous waste management provisions that are applicable to the HHW collection site.

( 2 )

The'plan should describe arrangements agreed to by local police departments, fire departments, hospitals, contractors, and State and local emergency response teams to coordinate emergency service:

The plan should list names, addresses, and phone numbers (office ~

and home) of all persons qualified to act as emergency coordinator (as described later). This list should be kept up to date. Where more than one person is listed, one should be named as primary emergency coordinator and others should be listed in the order in - which they will assume responsibility as alternates. The plan should include a list of all emergency equipment at the facility (such as fire extinguishing systems, spill control equipment, communications and alarm systems (internal and external), and decontamination equipment), where this equipment is required. This list should be kept up to date. In addition, the plan should include the location and a physical description of each item on the list, and a brief outline of its capabilities. The plan should include an evacuation plan for facility personnel where there is a possibility that evacuation could be necessary. This plan should describe signal(s) to be used to begin evacuation, evacuation routes, and alternate evacuation routes (in cases where the primary routes could be blocked by releases of hazardous waste or fires).

as previously described. -

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Coaies of continsencv ulan. c

A copy of the contingency plan and all revisions to the plan should- be maintained at the facility, submitted to the local police and fire ,-

departments, hospitals, and State and local emergency response teams that would be called upon to provide emergency services.

Chancres of continsencv plan.

The contingency plan should be reviewed, and immediately changed,

( a ) The plan fails in an emergency; (b) The facility changes in its design, construction, operation,

if necessary, whenever:

maintenance, or other circumstances in a way that increases the potential for fires, explosions, or releases of hazardous waste or hazardous waste constituents, or changes the response j _ _

necessary in an emergency; t-

(d) The list of emergency coordinators changes; or (e) The list of emergency equipment changes.

Emeraencv coordinator. ~

At all times, there should be at least one employee either on the facility premises or on call (i.e., available to respond to an emergency

responsibility for coordinating all emergency response measures. This emergency coordinator should be thoroughly familiar with all aspects of the facility's contingency plan, all operations and activities at the facility, the location and characteristics of waste handled, the location of all records within the facility, and the facility layout.

by reaching the facility within a short period of time) with the __

In addition, this person should have the authority to commit the resources needed to carry out the contingency plan.

The emergency coordinator's responsibilities vary, depending on factors such as type and variety of waste(s) handled by the facility, and type and complexity of the facility. "Emergency procedures" outlines the activities which the coordinator is responsible for.

Fmersencv vr ocedures.

(1) Whenever there is an imminent or actual emergency situation, the emergency coordinator (or his designee when the emergency coordinator is on call) should immediately: (a) Activate internal facility alarms or communication systems,

where applicable, to notify all facility personnel; and (b) Notify appropriate State or local agencies with designated

response roles if their help is needed. (2) Whenever there is a release, fire, or explosion, the emergency

coordinator should immediately identify the character, exact - source, :amount,, and a rea1,extent of any released materials.

.. . . He/she may ,do. this by,-obsepation or review of facility records or, if necessary, by chemical analysis.

. . ( 3 ) Concurrently, . the 'emergency -coordinator should assess possible . . . . . hazards to human health or the environment 'that may result from.the

release(.fire, or explosion. This assessment should consider both direct and indirect effects of the release, fire, or explosion (e.g., the effects of any toxic, irritating, or asphyxiating gases that are generated, or the effects of any hazardous surface water run-off from water or chemical agents used to control fire and heat-induced explosions). If the emergency coordinator determines that the facility has had a release, fire, or explosion which could threaten human health, or the environment, outside the facility, he should report his findings as follows:

. . . . .

(4)

(a) If his assessment indicates that evacuation of local areas may be advisable, he should immediately notify appropriate local authorities. He should be available to help appropriate officials decide whether local areas should be evacuated; and

(b) He-should immediately notify either the government official designated as the on-scene coordinator for that area or the National Response Center (using their 24-hour toll free number 800/424-8802). The report should include: (i) Name and telephone number of reporter:

(iii) Time and type of incident (e.g., release, (ii) Name and address of facility;

(iv) Name and quantity of material(s) involved, to

(vi) The possible hazards to human health, or the

fire) :

the extent known: (VI The extent of injuries, if any.: and

(5) During an emergency, the emergency coordinator should take all environment, outside the facility.

reasonable measures necessary to ensure that fires, explosions, and .releases do not occur, recur, or spread to other hazardous waste at

. . . . . . , . . . . - .

the facility. stopping processes and operations, collecting and containing released waste, and removing or isolating containers. If the facility stops operations in response to a fire, explosion or release, the emergency coordinator should monitor for leaks, pressure buildup, gas generation, or ruptures in equipment, wherever this appropriate. Immediately after an emergency, the emergency coordinator should

contaminated soil or surface water, or any other material that results from a release, fire, or explosion at the facility. The emergency coordinator should ensure that, in the affected area(s) of the facility:

These measures should include, where applicable,

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provide for treating, storing, or disposing of recovered waste, __

(a) No waste that may be incompatible with the released material is stored until cleanup procedures are completed; and

(b) All emergency equipment listed in the contingency plan is cleaned and fit for its intended use before operations are resumed.

The owner or operator should notify the Regional Administrator, and appropriate State and local authorities, that the facility is in once again functional before operations are resumed in the affected area(s) of the facility. The owner or operator should note in the operating record the time, date, and details of any incident that requires implementing the contingency plan. Within 2 4 hours after the incident, incidents shall be reported to the Division (Regional Waste Management Specialist), and a written report on the incident should be submitted within 15 days. The report should include: (1) Name, address, and telephone number of the owner or operator; ( 2 ) Name, address, and telephone number of the facility; ( 3 ) Date, time, and type of incident (e.g., fire, explosion); ( 4 ) Name and quantity of material(s) involved; ( 5 ) The extent of injuries, if any; (6) An assessment of actual or potential hazards to human health

or the environment, where this is applicable; and ( 7 ) Estimated quantity and disposition of recovered material that

resulted from the incident.

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USE AND MANAGEMENT OF CONTAINERS I- This Part applies to owners and operators of all household -

hazardous waste collection facilities that store containers of hazardous waste. .

Condition of containers. I_

If a container holding hazardous waste is not in good condition or if it begins to leak, the owner or operator should transfer the hazardous waste from this container to a container that is in good condition, or manage the waste in some other way that complies with the requirements of this part.

__

I .

Comvatibilitv of waste with containers.

The owner or operator should use a container made of or lined with materials which will not react with, and are otherwise compatible with, the hazardous waste to be stored, so that the ability of the container to contain the waste is not impaired.

panaaement of containers.

(1)

( 2 )

A container holding hazardous waste should always be closed during storage, except when it is necessary to add or remove waste. A container holding hazardous waste should not be opened, handled, or stored in a manner which may rupture the container or cause it to leak.

Insvections.

stored, at least weekly, looking for leaks and for deterioration caused by corrosion or other factors. The owner/operator should keep records and results of inspections.

Suecial rem irements for isnitable or reactive waste.

least 5 0 feet from the facility's property line.

Svecial reauirements for incomDatible wastes.

The purpose of this Section is to prevent fires, explosions, gaseous emissions, leaching, or other discharge of hazardous waste or hazardous waste constituents which could result from the mixing of incompatible waste or if containers break or leak.

(1) Incompatible wastes, or incompatible wastes and materials (for examples, see Attachment 2), should not be placed in the same container;

(2 Hazardous waste should not be placed in an unwashed container that previously held an incompatible waste or material (for examples, see Attachment 2 ) ; and

( 3 A storage container holding a hazardous waste that is incompatible with any waste or other materials stored nearby in other containers, piles, open tanks should be separated from the other materials or protected from them by means of a dike, berm, wall, or other device.

The owner or operator should inspect areas where containers are

_- . Containers holding ignitable or reactive waste should be located at

, i-

north Carolina Department of Environient, Wealth. Md Yatural ResWrcrS Solid Uihrle M4nWcrudlt,Dlv~riM

S O l i U UYSIC S I C I I W I

APPLICATION FOR IIOUSEI-IOLD IIAYAIZDOUS WAS'L'LS NUMUIW A hcuwhold hazardous w4ste 1.0. w h e r shall be used to ship col lectad uwteriulb

o f f - r i t e fur treutwnr and/or procersing.

OPERATOR

Company Name

Location Address County

Contact Person Phone( )

Mailing Address

- r . . .... . .

~ U N S PORTER . . . .

. . . . Company Name ' ID No.

. . . . Mailing Address . .

- j Contact Person Phone( ) L~

DISPOSER

CompanyName ID No.

Location-Address

Mailing Address

Contact Person Phone( )

UATERIALS TO BE COLLECTED

EXPLANATION

DEUllD 3796(7/91)) Solid Yustr Section (Review 7/91)

(Over) ..

(Explanation Continued)

I certify that the information supplied is accurate and correct to the ~-

best of m knowledge and belief; and that this facility will only accept - household 7l azardous waste. I am authorized to make this request on behalf of the operator at the location ~

given. ~

Date Name

Company Title Signature

- Purpose : Application for household hazardous waste identification

number. off-site for treatment and /or processing.

This number shall be used to ship collected materials

Distribution: Mail completed original to the following address:

Solid Waste Section Post Office Box 27687 Ralei h, North Carolina 27611-7687 (919)933-0692

A number shall be assigned upon reciept of application by the Solid Waste Section.

Disposition: This form may be destroyed in accordance with the standards of the Solidwaste Section's Records Disposition Schedule published by the North Carolina Division of Archives and History.

(FOR SECTION'S USE ONLY)

Date Rec'd

Date Approved

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HHY Nunber _ .

W"l'AC!~PIT 2 - EXAMPLES OF POTENTIALLY INCOMPATIBLE WASTES

CROUP 1-A

Many hazardous wastes, when mixed with other waste or materials at a household hazardous waste facility, can produce effects which are harmful to human health and the environment, such as: (1) heat or pressure: ( 2 ) fire or explosion: ( 3 ) violent reaction: ( I ) toxic dusts, mists, fumes, or gases; or ( 5 ) flammable fumes or gases.

Below are examples of potentially incompatible wastes, waste components, and materials, along with the harmful consequences which result from mixing inaterials in one group with materials in another group. The list is intended as a guide to owners or operators of treatment, storage, and disposal facilities to indicate the need for special precautions when managing these potentially incompatible waste materials or components.

This list is not intended to be exhaustive. An owner or operator must adequately analyze his wastes so that he can avoid creating uncontrolled substances or reactions of the type listed below, whether they are listed bclow or not.

It is possible for potentially incompatible wastes to be mixed in a way that-precludes a reaction (e.g., adding acid to water rather than water to acid) or that neutralizes them by generating flammable gases in a closed tank equipped so that ignition cannot

In the lists below, the mixing of a Group A material with a Group B materialnay have the potential consequence as noted.

occur, and burning the gases in an incinerator). *

GROUP 1 - B

Acetylene sludge Alkaline caustic liquids Alkaline cleaner Alkaline corrosive liquids Alkaline corrosive battery fluid Caustic wastewater

Lime sludge and other corrosive

Lime wastewater

Lime and water Spent caustic

alkalines

Acid sludge Acid and water Battery acid Chemical cleaners Electrolyte, acid Etching acid liquid or solvent

Pickling liquor and other

Spent acid Spent mixed acid Spent sulfuric acid

corrosive acids

GROUP 2-D I GROUP 2 - A

GROUP 3-A .. . .

Alcohols

--Water

Alumhum Deryl l ium Calcium Lithium Magnesium Potassium Sodium Z i n c Powder o t h e r r e a c t i v e metals and

me ta l hydrirles

/

. .~ e GROUP 3-8 r%

Any c o n c e n t r a t e d waste i n

ca lc ium Lithium Metal h y d r i d e s Potassium S O C 1 2 , PC12, CH Sic1 d e r water r e a c g i v e Z a s t e

Groups 1-A or 1-B

/ Any waste i n Group 1-A o r 1-B

GROUP 4-A ' '

P o t e n t i a l conseuuences: hydrogen gas.

F i r e or e x p l o s i o n ; g e n e r a t i o n of flammable

I_ GROUP 4 - 8

Alcohols

Aldehydes Halogenated hydrocarbons N i t r a t e d hydrocarbons Unsa tu ra t ed hydrocarbons O t h e r reac t ive o r g a n i c compounds and

Concent ra ted Group 1-A o r

Croup 2-A wastes 1-B w a s t e s Y

s o l v e n t s I

P o t e n t i a l conscuuences: . F i r e , exp los ion , or v i o l e n t r e a c t i o n .

GROUP 5-A

spent cyanide and sulfide solutions

GROUP 5-B

Group 1-8 wastes

Source: I'Law, Regulations, and Guidelines for Handling of Hazardous Waste. California Department

of Health, February, 1975.

GROUP 6-A

Chlorates

Chlorine Chlorites Chromic acid llyphochlbtites -.

Nitrates Nitric acid, fuming Perchlorates Permanganates Peroxides Other strong oxidizers

GROUP 6-B

Acetic acid and other organic acids

Concentrated mineral acids Group 2-A wastes Group 4-A wastes Other flammable and combustible wastes

_ -

som Waste Section Waste Management Specialists Regional Map

W€%TFJWSJPERVLyIR Julim M. F-e. IU W'insiacSalcm Regional O K i 310 E Third St, Suite 200 Winsion-Sllcm, NC 27106 Courier W - Z R (919) 761-2390