Code of Ethics

Code of Ethics

Management Consulting Services

Act with integrity every day with everything we do.


Values and Mission

As a nonprofit organization providing management consulting services,

we recognize the success of our company relies on our ability to service

our customers with integrity, honesty, fairness, and respect. We are

focused on providing our customers with a positive and satisfying

experience as we provide time‐tested solutions to our clients for their

operations, financial, and project management systems.

Our commitment doesn’t end with our customers. We value our

employees and recognize that happy employees foster happy customers.

We take pride in offering a fulfilling work environment, encouraging

innovation, providing competitive compensation, and offering

opportunities to give back to the community through social responsible

initiatives. We encourage professional and personal improvement and

reward employees outstanding performance by allowing employees to

share in the company’s success.

As an equal opportunity employer, diversity is encouraged. The

foundation of our success is to act with integrity every day with

everything we do.

Standards and Procedures

The end does not justify the means.

This code of ethics brochure is provided as a guide to our employees to

provide a written source and reminder of the company’s Code of Ethics.

The document is to help employees understand how these values apply

to their day‐to‐day activities; enabling them to adhere to these standards

anytime and anywhere they are representing the company.

These values are supported by every level of management and are at the

core of our values and company culture.

This information is also in booklet form and has been provided to every

employee at the time of hire. The Code of Ethics is also available on the

company’s intranet along with an interactive computer‐based compliance

training program.

Management Consulting Solutions

Operations

Financial

Project Management Systems


Expectations of Behavior

Integrity—Do the right thing.

Honesty—Tell the whole truth.

Fairness—Represent the company as accurately as you can.

Respect—Treat others the way you would like to be treated.

Positive—Optimism is contagious.

Freedom to Express Ideas—We encourage all ideas to be

expressed.

Ability to Question Conduct—If you think something is

questionable, it probably is.

Encourage Innovation—Good ideas come from everyone.

Social Responsibility—Philanthropy and volunteering in the

community makes for a better society.

Diversity is Encouraged—People from all walks of life allow for

better workforce.

Report Suspected Fraud—Employees are expected to report

occurrences of ethical violations including fraud, waste, or abuse.

Unacceptable Behavior

Conflicts of Interest—Employees must always act in the best

interest of the company and never use their position or

knowledge for personal advantage.

Accounting Fraud—Accounting books must reflect recording of all

business transactions in a timely manner. Full disclosure must be

made for all assets, liabilities, expenses, and reimbursements.

• Accepting Large Gifts or Bribes from Vendors, Suppliers or

Customers—Employees must not accept gifts, preferential

treatment, entertainment or favors in excess of $25.

Negative Influence of Co‐workers—Employees should be a

positive example to others.

Use of Company Assets, Property, or Supplies for Personal Use—

The company’s property is for the sole use of the company.

Employees should only use company assets when performing

company business.

Disclosure of Confidential Information—Use client information

only for the legitimate business reason it was obtained.

False Records or Communication—An employee should never

engage in misleading representation, deceptive marketing, or

false advertising.

Discrimination—No employee shall engage in any form of

discrimination.

Ethics Training Plan

The company’s ethics training program has been developed as a guide for employees to learn and understand

what is and is not acceptable behavior in regards to ethical issues. Great care has been taken to provide a means

for employees to submit a confidential complaint for any alleged ethical misconduct. These matters can be

reported toll‐free at 866‐211‐3222 or via the web at www.mycompaniesethics.org. Retaliation will not be

assessed against any employee that, in good faith, reports alleged violations.

A two hour ethics training is offered once a month on the 2nd Monday of each month. This training is mandatory

for new employees within 45 days of employment, and a refresher course is conducted annually for all

employees.

The training is designed to provide relevant laws and regulations and make employees aware of resources,

support systems, and personnel who can provide legal and ethical advice. After completion of this training, the

employee should be able to base their choices on knowledge, rather than on emotions.

The employee will also learn how to seek assistance from managers or other designated personnel to resolve

ethical problems; this will provide a clear understanding of how their actions define the company both internally

and externally. Dispel the notion that unethical behavior is justifiable by showing (1) stretching the boundaries is

unethical (2) even if no one notices, an unethical act is still unethical (3) unethical acts are never good for the

company and (4) the company and the employee may be held responsible for unethical behavior of its employees.

In the employee’s annual performance review, the employee will also be required to acknowledge that they have

read the company’s Code of Ethics and certify that they have attended the company’s Code of Ethics training.

The employee will also be reminded that when they abide by ethical standards, they may receive some type of

acknowledgement by means of public recognition, bonuses, raises, or some other means. On the other hand, if an

employee violates ethical standards, they must be reprimanded in some way, which range from a citation to being

terminated.


Monitor, Audit, Report Misconduct, and Due Process

Monitor and Audits

Observing employees by the use of internal audits, surveys, and reporting systems will be used to assess

compliance with the company’s ethical code and standards.

An external audit and review of company activities may be used in developing compliance.

Methods to Report Violations

Violations of this Code of Ethics can be reported toll‐free at 866‐211‐3222 or via the web at

www.mycompaniesethics.org. Retaliation will not be assessed against any employee that in good faith reports

alleged violations.

Penalties for Violation

• Sanctions for violating this code range from cautions, warnings, reprimands, demotions, and pay penalties to

dismissal and criminal prosecution, depending on the severity of the infraction.

Rewards for Adhering to the Policy

• Pay raises, bonuses, and public recognition.

Structure of Due Process

Strict confidentiality will be maintained for any and all reports of known or suspected misconduct. Each

complaint will be reviewed and investigated within 24 hours of the filing.

If the complaint was proven valid, the appropriate company official will make a recommendation to management

on how to treat the infraction.

If necessary, as required by some types of conduct, the company may be required to report the infraction to a

government or regulatory agency.

Penalties will be assessed based on the severity of the infraction.

The employee will be notified in person of the decision and actions to be imposed. In addition, a written notice

will be provided, which must be signed by the employee acknowledging the violation.

An appeal may be submitted in writing within 24 hours; otherwise, the ruling will be deemed to be final.

If an appeal is submitted, the company will review the appeal and make a final determination as to innocence or

guilt of the employee.


Management Consulting Services

1234 My Town Street My City, State 23456 333‐333‐3333 phone 444‐444‐4444 fax thecompanywebsite.com

Review and Improvement Plan

The company’s Code of Ethics will be reviewed annually and

assessed for relevant material, compliance with laws and

regulations, and the ability to enforce violations.

Auditing and benchmarking will be conducted to assure

awareness and execution of the policy. Ongoing training

will also be performed to ensure employees receive proper

training on the policy. This will be accomplished through a

comprehensive audit, which is designed to assess the

current policy using a scorecard system to establish a means

for tracking improvements and using this data to perform

comparisons with peer companies.

Complaints and suggestions from all levels of the company

will be welcomed and these suggestions will be considered

for improving and changing this policy. Furthermore,

whistleblowing mechanisms and grievance channels must

remain open for the integrity of the policy and to seek

improvements to the policy.

Code of Ethics

Documents

Transcript of Code of Ethics