COC_Replacement of Condensing Unit

8/6/2019 COC_Replacement of Condensing Unit

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PART I - TERMS & CONDITIONS


INVITATION TO QUOTE

INVITATION TO QUOTE TO SUPPLY LABOUR, TRANSPORT , MATERIAL AND

INCLUSIVE OF PIPING, TRUNKING, BRACKETS, TESTING AND

COMMISSIONING THE SYSTEM FOR THE FOLLOWING:

Replacement of 1 set of condensing unit at #01-09, Coffee and Toast at CPF

Robinson Building.

(QUOTATION REF NO: PYD/2011/021 )

The Central Provident Fund Board invites Suppliers to quote for the above 1 and 2 in

accordance with the Terms and Conditions in Part I and the Specifications in Part II

Suppliers are required to submit the following with the quotation submission via

GeBIZ by the closing date and time:

1) Annex A Form of Quotation

2) Annex B Cost Summary

3) Track records as indicated under Part II - Specifications

To facilitate payment, successful Suppliers without GIRO account with the Board are

reminded to complete and submit Annex C Direct Credit Authorization (DCA)

Form which is to be verified and signed by the successful Suppliers Bank. The

signed DCA Form is to be mailed to Accounts Payable Section, CPF Board, CPF

Building, 79 Robinson Road, #32-00, Singapore 068897. Payment to successful

Suppliers will be made via GIRO in accordance with Clause 16 of the Terms &

Conditions in Part I. Suppliers who already have a GIRO account with the Board may

ignore this reminder and Annex C - DCA Form.

For any enquiries, please contact:

Mdm Catherine Tan

Executive Officer

Tel No: 6229 6043

Email: [email protected]


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TABLE OF CONTENTS

PART I - TERMS & CONDITIONS .............................................................................1

DEFINITIONS ...............................................................................................................1

SCOPE OF CONTRACT ..............................................................................................2

DELIVERY ...................................................................................................................3

WARRANTY .................................................................................................................3

SUBMISSION OF QUOTATION .................................................................................4

COMPLIANCE WITH INSTRUCTIONS .....................................................................4

VALIDITY PERIOD .....................................................................................................4

ACCEPTANCE OF QUOTATIONS .............................................................................5AWARD OF QUOTATION ..........................................................................................5

CONFIDENTIALITY ....................................................................................................5

DELAY IN SUPPLY AND DELIVERY AND/OR PERFORMANCE ........................6

SUSPENSION OR TERMINATION ...........................................................................6

RIGHTS OF THE BOARD IN THE EVENT OF DEFAULT BY THE

CONTRACTOR .................................................................................................7

VARIATION OF CONTRACT .....................................................................................7

SUB-CONTRACTING AND ASSIGNING ..................................................................7

PAYMENT .....................................................................................................................8

THE GOODS AND SERVICES TAX (GST) ...............................................................8

GST REGISTRATION ..................................................................................................8

APPLICABLE LAW ......................................................................................................9

RIGHTS OF THIRD PARTIES .....................................................................................9

GIFTS, INDUCEMENTS AND REWARDS ................................................................9

PART II SPECIFICATIONS ......................................................................................1

SUPERVISION ..........................................................................................................2

1.5 SAFETY MEASURES .......................................................................................... 2

The Contractor shall submit the equipment proposal/work schedule for approval and

shall only commence works only upon the instructions of the Boards

representative. All works shall be completed within the stipulated timeframe..4

Contractor shall liaise with the Boards representative where so required for .. .. .4

carrying out his works..............................................................................................4


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Contractor staff name and particulars shall be given to the Boards representative at

the commencement of the Contract and any changes therefore shall be

informed accordingly.........................................................................................4

2.2 SCOPE OF WORK ................................................................................................4The sum quoted by contractors shall include the followings but not limited to: ..... .....4


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DEFINITIONS

1.1. In these Terms and Conditions unless the context otherwise requires:

(a) Board means the Central Provident Fund Board constituted under the

Central Provident Fund Act (Chapter 36) and which expression shall include its

successors-in-title and permitted assignees and where the context so admits shall

include its servants and agents and any officer authorised by the Board to act on its

behalf.

(b) Confidential Information means any information disclosed to or

obtained by either Party in connection with the Contract.

(c) Contract includes the Boards ITQ Message, the Contractors Quote

Message (quotation) or offer (submitted through GeBIZ), these Terms & Conditions

of Contract, the Specifications and samples, Letter of Acceptance, Order Message or

any purchase orders issued by the Board to the Contractor for the supply of the Goods

and/or performance of Services.

(d) Contract Price means the price exclusive of the Singapore Goods and

Services Tax (GST) payable to the Contractor for the full and proper performanceby the Contractor of his part of the Contract as determined under the provisions of the

Contract (see Annex [B] for Cost Summary, if any) and in law;

(e) Contractor means the successful Supplier who has been awarded the

Contract by the Board for the provision of the Goods and/or performance of Services

and includes the Contractors duly appointed representatives, successors and

permitted assignees and where the context so admits shall also include the

Contractors employees, agents and subcontractors.

(f) Goods means all goods, including parts or units thereof, which the

Contractor is required to supply under the Contract.

(g) Invitation to Quote or ITQ means the Invitation to participate in the

quotation which comprises all quotation documents forwarded to the Supplier

inclusive of these Terms & Conditions, Specifications and any other documents and

forms enclosed.

(h) Office Hours means:

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(i) between 8.30 am and 1.00 pm on any Saturday which is a Working

Day; and

(ii) between 8.30 am and 6.00 pm on any other Working Day;

(i) Party means either the Board or the Contractor and Parties refer to

the Board and the Contractor.

(j) Services means the work which the Contractor is required to perform

under the Contract.

(k) Specifications means:

(i) the specifications issued by the Board to the Supplier for the

purpose of inviting the Supplier to submit its quotation for the

provision of the Goods and/or Services as set out in Part II of the

ITQ; and

(ii) Other amendments or specifications as may be mutually agreed in

writing between the Parties.

(l) Supplier means a person or his permitted assignees offering to supplythe Goods and / or Services.

(m) Working Day means any day other than a Sunday or public holiday.

SCOPE OF CONTRACT

1.2. The Contractor shall carry out and complete the supply of all items of Goods

and/or perform the Services in accordance with the Contract.

1.3. Unless otherwise stated in the Contract, all Goods to be supplied must meet

the Specifications and shall be new and unused.

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DELIVERY

1.4. The Contractor shall deliver the Goods and perform the Services by the date

and at the place(s) and in the manner specified in the Contract. The Contractorshall obtain a receipt therefore from the Board. The issue of such receipt shall

in no way relieve the Contractor from his responsibility for replacing defective

or damaged Goods or for rectifying deficient Services underClause 4 below.

1.5. The Contractor shall at his own cost and when notified in writing by the

Board, remove and replace the Goods that are found on delivery to be

damaged, defective or in any way inferior to approved samples, or not in

accordance with the Contract, failing which the Board shall have the right to

purchase replacements elsewhere or to make good any damage in any manner

it deems necessary and all costs thereby incurred shall be recoverable from the

Contractor by deduction from any money due or becomes due to the

Contractor under the Contract.

WARRANTY

1.6. The Warranty Period shall commence on the date of receipt of the Goods and

on the date of acceptance of the Services in Singapore. The length of the

Warranty Period shall be twelve (12) months or such period as agreed in

writing.

1.7. Where during the Warranty Period, any Good(s) is found either:

(a) to be defective in design, materials or workmanship; or

(b) not to be in accordance with the Contract or any specifications

incorporated in the Contract by written agreement; or

(c) to fail to function properly or fail to meet any of the performance

guarantees or specifications published by the Contractor as applicable

to the Good(s) after having been installed, operated, stored and

maintained in accordance with the written instructions of the

Contractor;

then unless it is shown that the foregoing is caused solely by improper

use or mishandling by the Board, the Contractor shall, at its own expense

(including transportation costs), at the written notification of the Board,

replace, rectify or completely repair the damaged or defective Good(s), failing

which the Board shall have the right to purchase replacements elsewhere or to

make good any damage in any manner it deems necessary and all costs

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thereby incurred shall be recoverable from the Contractor by deduction from

any money due or becomes due to the Contractor under the Contract.

1.8. If any Service performed is found during the Warranty Period to be deficient,the Contractor shall at the written notification of the Board, rectify the same,

at the sole expense of the Contractor within thirty (30) days of receipt of the

Boards written notification or within such time as mutually agreed in

writing between the parties.

SUBMISSION OF QUOTATION

1.9. The Supplier shall satisfy himself on the contents of all the quotation

documents (including those incorporated by reference). He shall also check

that the documents issued in this ITQ are complete and that no pages are

missing or duplicated.

1.10. The Suppliers quoted sum shall include all incidental and contingent costs

and expenses and no adjustment shall be made to the quotation sum for any

error without the Boards written approval.

1.11. Suppliers are required to submit their quotations electronically using

Government Electronic Business (GeBIZ) before the closing date and time.

No late submission of quotations will be entertained. Submissions by fax orany other means shall not be accepted.

COMPLIANCE WITH INSTRUCTIONS

1.12. Quotations will be accepted only if submitted according to the instructions

contained and in the form(s) prescribed in the ITQ. The Board will evaluate

the quotations fairly and in accordance with the said instructions.

VALIDITY PERIOD

1.13. Quotations submitted shall remain valid for acceptance by the Board for a

period of forty-five (45) days from the closing date of the ITQ. The closing

date of the ITQ shall not be included in the computation of the forty-five (45)

days.

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ACCEPTANCE OF QUOTATIONS

1.14. The Board shall be under no obligation to accept the lowest or any quotation.

The Board will normally not enter into correspondence with any Supplierregarding the reasons for non-acceptance of a quotation.

AWARD OF QUOTATION

1.15. The Board reserves the right, unless the Supplier expressly stipulates to the

contrary in his quotation, of accepting such portion of each quotation as the

Board may decide.

1.16. The Board also reserves the right to award the Contract in whole or in part to

one or more Supplier.

1.17. The successful Supplier will be notified of the acceptance of his quotation

within the validity period via GeBIZ.

CONFIDENTIALITY

1.18. Each Party:

(a) shall treat all Confidential Information belonging to the other Party as

confidential and safeguard it accordingly; and

(b) shall not disclose any Confidential Information belonging to the other

Party to any other person without the prior written consent of the other

Party, except to such persons and to such extent as may be necessary

for the performance of this Contract or except where disclosure is

otherwise expressly permitted by the provisions of this Contract.

1.19. The Contractor shall take all necessary precautions to ensure that all

Confidential Information obtained from the Board under or in connection with

this Contract:

(a) is given only to such of the Contractors staff and professional advisors or

consultants engaged to advise it in connection with this Contract as is

strictly necessary for the performance of this Contract and only to the

extent necessary for the performance of this Contract;

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(b) Is treated as confidential and not disclosed (without the Boards approval)

or used by any of the Contractors staff or such professional advisors

or consultants otherwise than for the purposes of this Contract.

DELAY IN SUPPLY AND DELIVERY AND/OR PERFORMANCE

1.20. If there is delay in the delivery of any item of the Goods and/or performance

of the Services named in the Contract due to any of the following

circumstances, namely, acts of God, force majeure, riots and civil

commotions, strikes, lock-outs or other causes or perils beyond the

Contractors control then in any such case the Contractor shall for the duration

of any such circumstance aforesaid, be relieved of his obligation to deliver any

such Goods and/or perform such Services thereby affected but the provisions

of the Contract shall remain in full force in regard to any Goods and/or

Services not affected by such circumstances aforesaid.

1.21. In the event of failure by the Contractor to deliver any item of Goods or

complete the performance of Services by the date specified in the Contract

other than due to the circumstances provided for in Clause 11.1 above, the

Board shall have the right to cancel all or any such items of Goods and/or

Services from the Contract without compensation and obtain them from othersources and all increased costs thereby incurred shall be deducted from any

moneys due or to become due to the Contractor or shall be recoverable as

damages;

1.22. Provided that the recovery of such increased costs aforesaid shall be limited to

the quantity of such Goods as is purchased or obtained, not exceeding the

quantity stated in the Contract and/or Services as is stated in the Contract or is

purchased or obtained from other sources after the Contractors failure as

aforesaid but within three months of the expiry of the period of the Contract.

SUSPENSION OR TERMINATION

1.23. The Board shall, after giving seven (7) days prior written notice to the

Contractor have the right to suspend or terminate the Contract if the Board is

affected by any state of war, Act of God or other circumstances seriously

disrupting public safety, peace or good order of the Republic of Singapore.

Neither party shall be liable to the other by reason of such suspension or

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termination save that the Board shall pay the Contractor the price of the Goods

delivered and accepted by the Board and/or Services performed and accepted

by the Board as at the date of written notice of termination or suspension. The

Board shall have title to such Goods delivered and accepted. The Contractorshall refund the balance of any payments or deposits made after deducting any

outstanding sums owing by the Board to the Contractor by reason of this

Clause.

RIGHTS OF THE BOARD IN THE EVENT OF DEFAULT BY THE

CONTRACTOR

1.24. Without prejudice to any other rights or remedies available to the Board under

the Contract, if the Contractor defaults in his performance of this Contract

and/or fails to meet the service standards as set out in the Specifications, the

Board may issue a notice of default to the Contractor informing the Contractor

of its default. The Contractor shall, within thirty (30) days of the date of the

notice of default, remedy the default. If the Contractor fails to do so, the

Contractor shall be taken to have repudiated the Contract and the Board shall

have the right to terminate the Contract or cancel any part thereof by way of a

notice of termination without the Board being liable therefor in damages or

compensation. The said termination shall take effect from the date of the

notice of termination.

1.25. In the event of termination underClause 13.1 above, the Board shall have the

right to purchase from other sources all the Goods which remain undelivered

or similar Goods and/or Services which remain unperformed at the time of

termination or similar Services, and all increased costs reasonably incurred by

the Board shall be recoverable from the Contractor.

VARIATION OF CONTRACT

1.26. No variation or amendment whether oral or otherwise in the terms of this

Contract shall apply thereto unless such variation or amendment shall have

first been expressly accepted in writing by the Contractor and the authorized

contract signatory of the Board.

SUB-CONTRACTING AND ASSIGNING

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1.27. The Contractor shall not sub-contract or assign the Contract without the prior

written consent of the Board.

PAYMENT

1.28. All invoices shall be submitted electronically via Vendors@Gov at

http://www.vendors.gov.sg, select CPF 15 (Sub-BU Description) and send the

original delivery order (if any) to 79 Robinson Road, CPF Building 37th

Storey, Property Department, Singapore 068897.

1.29. The Board will make payment within thirty (30) days from the date of e-

invoice subject to the Boards satisfactory receipt or commissioning of the

Goods (whichever is later) or completion of the Services to the Boards

satisfaction as referred to underClause 3.1, provided that no payment shall be

considered as evidence of quality of any Goods and Services to which such

payments relate nor shall it relieve the Contractor from his responsibilities

underClause 4.

1.30. Where delivery is by consignments, payment shall be made within thirty (30)

days after the delivery of each consignment and the receipts of the documents

referred to in Clause 3.1.

THE GOODS AND SERVICES TAX (GST)

1.31. The Supplier shall not include in the rates and prices proposed in his

quotation, the Singapore Goods and Services Tax (GST) chargeable for the

supply of Goods and/or Services required in the ITQ. All rates and prices

quoted shall be exclusive of the said GST chargeable on the supply of the said

Goods and Services.

1.32. If the Contractor is a taxable person under the GST Act, the Board will pay the

Contractor, in addition to the rates and prices proposed, the GST chargeable

on the supply of Goods and/or Services provided pursuant to this Contract.

GST REGISTRATION

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http://www.vendors.gov.sg/http://www.vendors.gov.sg/


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1.33. The Supplier shall declare his GST status in his quotation. He shall clearly

indicate whether he is, or whether he will be a taxable person under the GST

Act. He shall, if available, furnish the GST registration number to the Board.

1.34. A Supplier who declares himself to be a non-taxable person under the GST

Act but who becomes a taxable person after the award of the quotation shall

forthwith inform the Board of his change in GST status. He shall be entitled to

claim from the Board any GST charged on the supply of Goods and/or

Services made by him after his change in GST status.

APPLICABLE LAW

1.35. All quotations submitted pursuant to this ITQ, the Contract and all its

subsequent variations shall be subject to, governed by and interpreted in

accordance with the Laws of the Republic of Singapore for every purpose.

1.36. For the avoidance of doubt, until the Board issues a Letter of Acceptance, an

Order message, or Purchase Order, this document (i) is not a contract and shall

in no way be construed as creating any legally binding obligation to purchase

any Goods and/or Service from any Supplier; and (ii) shall not be construed as

providing or implying that a contract will be entered into with any supplier

RIGHTS OF THIRD PARTIES

1.37. A person who is not a party to this Contract shall have no right under the

Contracts (Rights of Third Parties) Act to enforce any of its terms.

GIFTS, INDUCEMENTS AND REWARDS

1.38. The Board may terminate the Contract and recover from the Contractor theamount of any loss resulting from such termination, if the Contractor shall

have offered or given or agreed to give to any person any gift or consideration

of any kind as an inducement or reward for doing or forbearing to do or for

having done or forborne to do any action in relation to the obtaining or

execution of the Contract with the Board or for showing or forbearing to show

favour to any person in relation to any Contract with the Board, or if the like

acts shall have been done by any person employed by the Contractor or acting

on his behalf (whether with or without the knowledge of the Contractor) or if

in relation to any Contract with the Board the Contractor or any person

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employed by him or acting on his behalf shall have committed any offence

under Chapter IX of thePenal Code or Prevention of Corruption Actor shall

have abetted or attempted to commit such an offence or shall have given any

fee or reward the receipt of which is an offence under Chapter IX of the PenalCode or the Prevention of Corruption Act.

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PART II SPECIFICATIONS

1. The contractor shall in his quote include and provide, not limited to, labour ,

transport, materials, parts, and all necessary accessories for the supply, install,

dismantling and to test and commissioning for the following quoted items:

Replacement of 1 set of condensing unit at #01-09, Coffee and Toast at CPF

Robinson Building.

There is no site showround for this replacement however those who are keen to view,

please contact our Managing Agent, Mr Rajesh Kumar, Building Manager, at his

handphone number 8123-8531.

Successful contractor is required to ensure that the newly installed units are in

operational status prior to the next working day.

The Contractor shall be deemed to have understood the complexity and scope of works as

specified and have visited, inspected and examined the site and have satisfied himself as to

the local conditions, the accessibility, the full extent and character of the work, and the

execution of the contract generally, as no claim on grounds of lack of knowledge in this

respect shall be entertained.

1.1 SITE CONDITIONS

The Contractor shall be deemed to have visited and examined the site, and

have thoroughly acquainted himself by his own independent observation the

extent and practicality of the works, means of access, storage for materials and

all other matter which can in anyway influence his quotation,

1.2 INSTRUCTION TO CONTRACTOR

It is a requirement that the Contractor must comply with all specifications,

requirements and Terms and Conditions. The Contractor must quote all items

listed in the Invitation to Quote (ITQ) as required. Failure to do so shall render

the Contractor failure in compliance with the specifications and requirements.

The Board shall be under no obligation to accept the lowest or any quotation.

1.3 LIABILITY AND INDEMNITIES

CPF Board shall not be liable for any loss, damage, cost or expenses

whatsoever, including loss of profits, business or anticipated savings, or any

other indirect or consequential loss, suffered or incurred by the Contractor or

any of its agents, servants, employees or sub-contractors which may arise

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(whether in Contract, tort, under statute or otherwise) by reason of or in

connection with the Contract.

SUPERVISION

The whole of the Works is to be executed by competent and skilled tradesmenwith the necessary trade qualification.

The Contractor shall provide a competent supervisor of the company/firm with

at least 5 years experience, duly authorized to act or receive instruction,

collect or co-ordinate Service Order, Purchase Order and instruction given by

CPF Board.

The Works shall be under the general supervision of CPF Board or its agent

and no part of Works shall be altered without written consent of CPF Board.

Notwithstanding the general supervision of CPF Board or its agent, the

Contractor shall be liable for any defective work performed.

The Works shall be carried out and completed to the satisfaction of CPF Board

or its agent. The Contractor shall comply with all instructions, which may be

given by CPF Board or its agent for the proper execution of the Works.

The Contractor shall take full responsibility for the adequacy, stability and

safety of all Sites undertaken and methods of operations.

Whilst within CPF Boards premises, the Contractor and his servants or agentsshall strictly observe all security and safety measures as are currently in force

and at all times to ensure disciplined behavior.

1.5SAFETY MEASURES

In the execution of the Works under the Contract, the Contractor is required to

comply with the provisions of the Factories Act (CAP 104) of the Republic of

Singapore, the Code of Practice for Occupational Safety & Health as laid

down by the Competent Authority and any subsequent amendment thereof and

shall also, by enforcement on his part, ensure that his servants and agents

similarly comply with the provisions of the said Factories Act and the Code ofPractice for Occupational Safety & Health. Any cost incurred by the

Contractor in complying with the provisions of this clause shall be fully borne

by the Contractor.

The Contractor shall maintain the Work Site environment in a safe condition.

If in the opinion of CPF Board or its agent or that of a Competent Authority

that the Contractor has failed to achieve such requirements resulting in

possible damage to the workers/public, then the Competent Authority shall be

empowered to carry our any necessary work to remove the source of that

danger or mitigate its effects on behalf of CPF Board and all cost incurred

shall be ducted from any monies due or to become due to the Contractor underthis Contract.

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Smoking is strictly prohibited within the work sites in CPF Boards premises.

1.6 RESTRICTION OF HOURS OF WORKS

All works shall be carried out during office hours, and on Saturday or Sunday

only. All noisy works shall be done after office hours from 1830 hours

onwards or as and when directed by CPF Board.

1.7 COMPLETION OF WORKS

All works including testing and commissioning must be completed and

handed over to CPF Board within 1 month from issuance of Purchase Order.

The awarded contractor shall in his quotation make allowance for the works

to be carried out during office and after office hours. No additional claim of

overtime will be allowed.

1.8 OTHERS

Any replacement of parts are payable by the Board. Contractor shall not

replace any parts without priorapproval from the Board, in the form of Work

Order or Purchase Order.

The contractor shall provide everything necessary to protect existing works

while the servicing and testing are in progress and is to make good or pay for

re-instatement of all damages caused thereto to the entire satisfaction of the

Board. All debris shall be removed and cleared immediately from the site from

time to time as it accumulates.

2. TECHNICAL SPECIFICATIONS

2.1 CONTRACT REQUIREMENTS

All works performed under this contract shall comply with the rules and

regulations of CPF Board. The Contractor shallprovideexplicitresponsesof

compliance or non- compliance with any other technical requirements

enclosed in the ContractSpecifications. Intheeventofany non- compliancewith the technical requirements, the Contractor shall satisfy the CPF Board

(byprovidingacertification from the manufacturerof the item offered ora

copyof the relevantextract fromany reputablepublicationcitingclearly its

title and edition) that the form, fit and function of the items offered are

equivalent to the goods or services require. Where the Contractor fails to

satisfy the CPF Board in the manner above, the quotation is liable tobe

rejected.

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The Contractor shall submit the equipment proposal/work schedule for

approval and shall only commence works only upon the instructions of the

Boards representative. All works shall be completed within the stipulated

timeframe.

Contractor shall liaise with the Boards representative where so required forcarrying out his works.

Contractor staff name and particulars shall be given to the Boards

representative at the commencement of the Contract and any changes therefore

shall be informed accordingly.

Sufficient protection must be done to lifts, walkways, corridors etc and to

existing installations within the immediate area of the works.

2.2 SCOPE OF WORK

The Contractor shall in his quote include and provide, not limited to, labour, transport,

materials, parts and all necessary accessories for the Air-Con Condensing unit at #01-

09 (Coffee & Toast). Followed by supply, install/replace, test and commission of the

condensing unit as mentioned above at the said location of CPF Robinson Building.

The sum quoted by contractors shall include the followings but not limited to:

a) Inspect site condition before starting work.

b) Supervisor must assess and brief Safety issue (Risk Assessment) to thepersonnel replacing the condensing unit.

c) Replacement of condensing unit must be done by skilled worker.

d) Cordon off working area, put up necessary sign etc if necessary.

e) Pump down the refrigeration gas out of the system.

f) Switch off power supply at the isolator.

g) Dismantle the necessary wiring.

h) Dismantle the refrigerant pipe using brazing set.

i) Replacement and disposal of faulty condenser unit.

j) Replacement of liquid filter dryer.

k) Pressure Test.

l) Purging to -30 PSI

m) Connect back the refrigerant pipe using the brazing set and visual lead check.

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n) Connect back all wiring accordingly.

o) Vacuum the system and top up refrigerant gas.

p) Turn on power supply at the isolator.

q) Test and commission the condenser

- check voltage, check running current.

r) Brand: Daikin

Power Supply: 230V

CU Model: RX16MY1/SN: 6300061

CU Brand: Daikin

s) Carry out all other works where and when deemed necessary for the successful

execution and completion of the contract.

t) The contractor shall thoroughly test the system and ensures its reliability and

operational readiness prior to handing over to the owner. The testing and

commissioning of all related works shall be witnessed by the Boards

Representative and all reports certified by Qualified Persons.

u) All works performed shall comply in full with the relevant regulations that

govern the installation, safety and certification of the system:

Singapore Standard Code of Practice CP5 : 1998 Electrical Installations

Singapore Standard Code of Practice CP48 : 2005 Water Services

Singapore Standard Code of Practice CP13 : 1999 Mechanical Ventilation

and Air-Conditioning in Buildings

Regulations and by-laws of relevant Authorities that have jurisdication over

these works

v) The Contractor shall price for the provision of 12 months workmanship

warranty and 5 years warranty for condensing . The detail of the scope of

servicing and maintenance work during the warranty period shall be provided

with the quotation submission

w) Within the defects liability period, the contractor shall provide 1 hour respond

time to all faults at no additional cost. Any fault shall be rectified within 2

hours from the time the complaint is lodged by the Board. The Contractor

shall not be entitled to any claim for such rectification works. The detail of the

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scope of servicing and maintenance work during the warranty period shall be

provided with the quotation submission.

x) Open-flame welding, torch cutting or at such a high temperature that would

cause combustion to the premises shall be termed shall be termed as hotworkand shall be prohibited unless approved by the Boards Representative.

Sufficient fire safety precautious shall be provided at the immediate work area

with the endorsement of the Boards Representative and these precautions

shall in no way inhibit, affect or reduce the efficiency of existing fire

fighting/protection system and means of escape.

The Operator shall be trained and qualified to operate the apparatus including

the usage and temporary storage of the cylinder during the duration of the

works. The Contractor shall submit proof of training and/or qualification to

the satisfaction of the CPF Board.

The Contractor shall provide fire extinguishers within 10 metres from the

work area where the apparatus is used and shall cost in all safety barricades,

notices in the quotation sum.

3. General Information

a) All parking charges to be borne by the contractor/supplier.

b) In no case will any expense incurred by the contractor/supplier in the

preparation of his quotation to be borne by the Board.

c) Unless otherwise stated the working hours shall be done after office hours

from 6.00pm to 10.00pm from Monday to Friday and from 1.00pm to 5.00pm

for Saturday, Sunday (full day) and as when directed by CPF Board.

d) No hacking, drilling or other noisy works is allowed to be carried out between

office hours from Mondays to Saturdays.

e) All works must be completed within of 3 working days upon issuance of

purchase order. The awarded contractor shall in his quotation make allowance

for the works to be carried out during office hours. The Contractor is to liaise

with Tenant on the suitable working hours and to ensure no disruption of the

operation. No additional claim of overtime will be allowed if the job is to

carry out after office.

f) The Contractor shall provide everything necessary to protect existing fixtures

while installation works are in progress and shall make good or pay for re-

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instatement of all damages caused thereto to the entire satisfaction of the

Board.

4) Track Records

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Suppliers are required to provide a list of clients (including the clients contact

details) for the immediately preceding 3 years whom they have provided similar

jobs.

FORM OF QUOTATION

To: Name of Supplier(s):

Central Provident Fund Board Address:

RE: QUOTATION REF NO. ______________________________________

1. I / We*, ______________________________________ (Name of Company in

Block Letters) hereby offer and undertake on the acceptance of this quotation to

supply the goods and/or servicesas specified in the Specifications under Part II of

your Invitation to Quote (ITQ) and under the Terms and Conditions in Part I ofyour Invitation to Quote.

2. Our quotation is fully consistent with and does not contradict or derogate from

anything in Part I Terms and Conditions of the ITQ or downgrade anything in

the Specifications. In the event of the Boards acceptance of our quotation, we

agree that all documents of the ITQ shall form part of a binding agreement

between us.

3. I / We* warrant, represent and declare that we are duly authorized to submit, sign

this quotation, receive instruction, give any information, accept any contract and

act for and on behalf of _________________ (Name of Company in Block

Letters).

Dated this ____________ day of ________ _____, 2011.

_______________________

Authorized Signature

Name:

Designation:

Email Address:

(*Delete whichever is not applicable)

ANNEX B COST SUMMARY

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Having examined and understood the Invitation to Quote for the execution of the

above named works, we hereby offer to supply and replace based on the description

and quantity as shown in the table below and complete the works in full compliance

with the Terms, Conditions and Requirements stated in the Technical Specificationsand Invitation to Quote as follows:

S/N Description Quantity Unit

Price

(S$)

Total Price

(S$)

1 To replace 1 no. of air-con condensing

unit at #01-09, Coffee & Toast at CPF

Robinson Building including testing

and commissioning of the system.

Brand: Daikin

Power: 230V

CU Model: RX16MY1/SN:6300061

CU Brand: Daikin

1 no

2 Trade-in value of the existing unit, if

any.

1 no

Grand Total Price :

Submitted By

Name of Authorized Person: ______________________________

Name of Company : ______________________________

Address : ______________________________

______________________________

Telephone : ______________________________

Fax : ______________________________

Date : ______________________________

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ANNEX C - DIRECT CREDIT AUTHORISATION (DCA) FORM

DCA form

COC_Replacement of Condensing Unit

Documents

Transcript of COC_Replacement of Condensing Unit