Coalition ConnectionELC of Broward 8 7 16 11 11 12 20 15 ELC of Duval 7 7 16 10 11 12 20 15 ......
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Coalition Connection Face-to-Face Meeting May 2017
Transcript of Coalition ConnectionELC of Broward 8 7 16 11 11 12 20 15 ELC of Duval 7 7 16 10 11 12 20 15 ......
Coalition Connection
Face-to-Face MeetingMay 2017
Agenda
1. Welcome2. VPK Information3. Break4. School Readiness Information5. Next Meeting- June 6, 2017
Coalition
Knowledge
AP1
Phonological
Awareness
AP1
Oral
Language/
Vocabulary
AP1
Mathematics
AP1
Knowledge
AP3
Phonological
Awareness
AP3
Oral
Language/
Vocabulary
AP3
Mathematics
AP3
ELC of Alachua 7 8 17 11 10 11 21 15
ELC of Big Bend 8 8 17 11 11 12 20 15
ELC of Brevard 7 8 17 10 10 12 21 15
ELC of Broward 8 7 16 11 11 12 20 15
ELC of Duval 7 7 16 10 11 12 20 15
ELC of Escambia 6 7 16 9 10 11 20 14
ELC of Flagler/Volusia 7 8 17 10 10 12 21 15
ELC of Florida's Gateway 6 7 17 9 10 12 21 14
ELC of Florida's Heartland 6 7 17 9 10 11 20 14
ELC of Hillsborough 7 8 17 10 11 12 20 15
ELC of IRMO 6 7 16 9 10 11 20 14
ELC of Lake 6 7 16 9 10 12 20 15
ELC of Manatee 7 7 16 9 10 12 21 15
ELC of Marion 6 7 16 9 11 12 21 15
ELC of Miami-Dade/Monroe 7 7 15 10 11 12 20 16
ELC of Nature Coast 6 7 17 9 10 12 21 14
ELC of North Florida 7 8 17 10 10 12 21 15
ELC of Northwest Florida 6 7 17 9 10 12 21 14
ELC of Okaloosa/Walton 7 7 17 10 10 12 20 15
ELC of Orange 7 7 16 10 11 11 20 15
ELC of Osceola 6 6 15 9 11 12 20 15
ELC of Palm Beach 8 7 16 10 11 12 20 15
ELC of Pasco/Hernando 7 8 17 10 10 11 20 14
ELC of Pinellas 7 8 17 10 10 11 20 14
ELC of Polk 6 7 15 9 10 11 20 14
ELC of Santa Rosa 6 8 17 9 10 12 21 15
ELC of Sarasota 7 8 17 10 10 12 21 15
ELC of Seminole 7 8 17 10 11 12 21 15
ELC of Southwest Florida 6 7 15 9 10 11 20 14
ELC of St. Lucie 6 6 15 9 10 12 20 14
Source: VPK Assessment Data, April. S:\VPK_Data\VPK Assessment data file Oct 2016
Below Expectations 0-7 0-7 0-15 0-11 0-6 0-7 0-15 0-9
Meeting Expectations 8-9 8-10 16-18 12-14 7-9 8-11 16-19 10-14
Exceeding Expectations 10 & above 11 & above 19 & above 15 & above 10 & above 12 & above 20 & above 15 & above
Coalition Average Score by Measure for AP1 2015-16 Coalition Average Score by Measure for AP3 2015-16
VPK Assessment 2015-16 Program Year
Early Childhood Math Training
•"Early Mathematics for Early Learners: Counting and Operating with Numbers"
Tuesday, May 2, 2017, from 2-5 p.m. CST
(Chipley Coalition Office), ID: 7386
•"Early Mathematics for Early Learners: Patterns, Measurement and Data"
Thursday, May 18, 2017, from 2-5 p.m. CST
(PC Coalition Office), ID: 7387
•"Early Mathematics for Early Learners: Shapes and Spatial Relationships"
Tuesday, May 30, 2017, from 2 - 5 p.m. CST
(Chipley Coalition Office), ID: 7388
* These classes are for Pre-School teachers, and are not appropriate for infant or toddler teachers.
Last year the Florida Legislature directed the Office of Early Learning not to issue VPK provider kindergarten readiness rates for either the 2014-15 or 2015-16 VPK program years. The legislation also stated that providers already on probation would remain in that status.
On or around April 3, 2017 the OEL will populate the readiness rate website with data from the 2015-16 VPK program year. Per the 2016-17 general appropriations act, no VPK provider will receive a readiness rate and there will be messaging to that effect on the website prior to and upon login. Currently, there is no public search functionality on the readiness rate website, due to not having recent rates to display.
Each provider can log in to the website to view their 2015-16 profile, which will permit providers on probation to update improvement plans. The website will also display the status of providers offering VPK under a VPK Good Cause Exemption.
The Coalition will redistribute a memo to POPs that was sent last year at this time. The information contained in the memos is still accurate regarding activities related to provider improvement plans.
VPK Providers on Probation (POPs)
2016-2017 Summer VPK Contracts
• Summer 2016-2017 contracts will be processed through the OEL provider
portal.
• The Coalition will send a BLAST message with the start date for the
contracting process.
There are 63 providers that are in active status on the OEL Provider Portal!
There are 13 providers that are in incomplete on the OEL Provider Portal.
There are 8 providers that are in ticket status on the OEL Provider Portal.
There are 2 providers that are in rejected status on the OEL Provider Portal.
There are 2 providers that have never status on the OEL Provider Portal.
We will use the OEL Provider Portal for School Readiness and VPK contracting for 2017/2018
beginning May 5th. In order for you to complete a contract, you MUST have an active account.
If you are in the incomplete, rejected or never status please do not hesitate to send a
[email protected] request so a staff member can further assist you. If you are in ticket status
OEL is working on your issue, keep calling them until it is resolved.
OEL Provider Portal Accounts- Update
If you need assistance setting up your provider portal,
submit your request through [email protected] .
Coalition staff will be scheduling appointments for
on-line ZOOM webinar to assist you.
OEL Provider Portal Accounts-Continued
2017-18 School Readiness Contracting Process
The Early Learning Coalition of Northwest Florida will open School Readiness Contract Renewals for the 2017-18 Program Year on Monday, May 8th, 2017.
ATTENTION:In order to contract, you must have a COMPLETE and ACTIVE Profile in the OEL Provider Portal.
Step-by-step instructions, including screenshots, have been added to the Provider Portal User Guide and begin on page 24 of the April 6, 2017 User Guide.
2017-18 School Readiness Contracting Process
2017-18 School Readiness Contracting Process
Supporting Documents must be submitted as part of the PROFILE. (See Provider Portal User Guide-Page 36)
Please visit our website to download the Paper Version of the 2017-18 School Readiness Contract.
2017-18 School Readiness Contracting Process
OEL-SR 20
You will need to complete the following pages:
Page 1 Add your business name and address. Enter the FEIN or Social Security number.
Pages 2-3 Check the applicable box regarding the eligibility of your program.
Page 4 Enter the names of both the “Curriculum” and the “Character Development Program” used. Also, include the edition and date ofpublication for both.
Page 16 Enter the representative for the provider.
Page 18 Enter the sign/print/title/date for the provider representative.
Page 19 Enter the “Program Name.” Check box if there is only one location.
Page 20 Enter the “Program Name.” Check applicable boxes.
Page 21 Pull down the appropriate form and enter rates for each age category.
Page 22 Please submit back with BLANK. The Coalition will calculate the “Approved Reimbursement Rates.”
Page 23 Enter the “Program Name.” The “Approved Holidays” for payment have been populated in the form.
Page 24 Enter the “Program Name.”
Complete the appropriate “Attachment to Contract” document as applicable.
OEL-SR-20L For Licensed Provider Responsibilities
Centers, Family Childe Care Homes –Licensed or Registered
Enter the “Program Name” and check the appropriate box.
OEL-SR-20LE For License-Exempt Provider Responsibilities
Faith-based Child Care Provider; Before-school or After-school program which is not licensed; Public School or Non-Public School exempt from licensure
Enter the “Program Name” and check the appropriate box.
OEL-SR-20-FFN For Informal Provider Responsibilities
Information Providers (Family, Friends and Neighbors [FFNs])
Enter the “Program Name” and check the appropriate box.
2017-18 School Readiness Contracting Process
2017-18 School Readiness Contracting Process
Upload the following documents to the “Document
Library” in the “Contracts” folder. Click on “View/Edit”
and upload the files to the appropriate folder.
Upload the following documents to the “Contract Folder.”
1. OEL-SR-20, Pages 1-26 Name File: OEL-SR-20
2. OEL-SR-20L, OEL-SR-20LE, or OEL-SR-20FFN (as applicable)Name File: OEL-SR-20L, OEL-SR-20LE, or OEL-SR-20FFN (as applicable)
3. School Readiness Provider Supplemental Documentation Form for School Readiness Program Information and VPK Wrap-Around Rate Calculation
Name File: SupServ
All Current School Readiness contracts expire June 30, 2017. Completed contracts will need to be uploaded as soon as possible.
Once the provider has uploaded the “Renewal Packet” to the OEL Provider Portal, they will need to send an email to [email protected] with the following heading in the subject line: “School Readiness Provider Contract 2017/2018 Ready for Review”
2017-18 School Readiness Contracting Process
2017-18 School Readiness Contracting Process
Submissions to the Coalition Document Exchange (formerly known as the provider portal/Sharefile) will not be accepted.
2017-18 School Readiness Contracting Process
Providers who (1) are not in ACTIVE status on the OEL Provider Portal and (2) have not uploaded all renewal documentation to include the signed contract by June 14, 2017, will be at risk for lapse/non-renewal of their contract.
The Coalition will begin the notification process to parents on June 15 to allow the required 2-week period to choose an APPROVED provider for the 2017/2018 Program Year.
Coalition Waitlist as of April 27, 2017
*Currently placing February
Waitlist Children waiting:
Bay Calhoun Franklin Gulf Holmes Jackson Washington Total
INF 43 - 1 - 2 17 7 70
TOD 44 5 1 2 3 12 5 72
2YR 35 1 1 3 - 10 6 56
PR3 38 1 3 2 5 12 2 63
PR4 30 1 1 7 2 5 5 51
PR5 22 1 - 1 3 5 4 36
SCH 158 2 - 2 7 36 11 216
370 11 7 17 22 97 40 564
School-Age Children
The Coalition is currently not recertifying school-age children when their family comes to recertification appointment.
Why?1. Coalitions are mandated place eligible children in order of
priority placement and (BG-8) school-age children are “lower” in the priority scale.
2. This will continue as long as there are birth- five year-olds in higher priority.
What strategies are you utilizing to inform and assist parents with this?
OEL Provider Portal versus the Coalition’s Provider Portal
OEL’s Provider Portal
Coalition’s Provider Portal
To eliminate confusion of what “Provider Portal” is being referenced, the Coalition is changing the name of its “Provider Portal” to “Coalition Document Exchange.” When the term Provider Portal is used it will be referring to OEL’s Provider Portal.
Thank you!
If you have questions from today’s presentation please submit them to
Next Meeting – June 6, 2017
