COA REVISED CHART OF ACCOUNTS
description
Transcript of COA REVISED CHART OF ACCOUNTS
Company
LOGO
COA REVISED CHART OF
ACCOUNTS
Legal BasisObjectivesMajor Changes
Account Code Structure Account Groups New Accounts
OUTLINE
Major Changes Deleted Accounts Compressed Accounts Expanded Accounts
OUTLINE
The Revised Chart of Accounts as Object Code in the UACS Purposes of Object Classification
and Object Coding UACS Structure
OUTLINE
Outline
Object Code Structure in UACS
▫ Account Code Structure
▫ Sub-Object Code Object Coding Examples
▫ Assets and Income
▫ Expenditures (PS, MOOE & CO) Comparison of Income, Expense
and Selected Asset Accounts
LEGAL BASIS
To provide new accounts for the adoption of the Philippine Public Sector Accounting Standards (harmonized with IPSAS)
To provide uniform accounts for national government accounting and budget systems to facilitate the preparation of harmonized financial and budgetary accountability reports
OBJECTIVES
To expand the account code from three (3) digits in the NGAS Chart of Accounts to eight (8) digits, to allow expansion or creation of new accounts as may be necessary to implement new standards or policies and provide up to four levels of consolidation depending on the users’ information needs.
OBJECTIVES
a. Coverage is limited only to all national government agencies and GOCCs receiving funds constituted as SAGF from the National Government
b. Expanded account code structure
- from three (3) digits to eight (8) digits
MAJOR CHANGES
COA Revised Chart of AccountsACCOUNT CODE STRUCTURE
Codes are assigned to account groups to facilitate location of accounts in the general and subsidiary ledgers, to provide systematic arrangement and classification of accounts and facilitate preparation of the consolidated financial reports as follows:
Code Account Groups 1 Assets 2 Liabilities 3 Equity 4 Income 5 Expenses
COA Revised Chart of Accounts ACCOUNT GROUPS
ASSET WITHOUT CONTRA ACCOUNT
Ex. Cash, Collecting Officer
ASSET WITH CONTRA ACCOUNT
Asset with contra account1 03 1 01 1
Asset
Receivables
Loans and Receivable Accounts
Accounts ReceivableAllowance for Impairment - Accounts Receivable
1 03 01 01 0
Asset
Receivables
Loans and Receivable Accounts
Accounts Receivable
General Ledger Contra-Account
Ex. Accounts Receivable
ASSET CONTRA ACCOUNT
Asset with contra account1 03 1 01 1
Asset
Receivables
Loans and Receivable Accounts
Accounts ReceivableAllowance for Impairment - Accounts Receivable
1 03 01 01 1Ex. Allowance for Impairment – Accounts Receivable
MAJOR CHANGES
NEW ACCOUNTS
1 02 01 010 Financial Assets Held for Trading in compliance with IPSAS 28-301 02 02 011 Allowance for Impairment -
Investments in Treasury Bills - Local
in compliance with IPSAS 29 (Financial Instruments - Recognition and Measurement)
1 03 02 020 Finance Lease Receivable in compliance with IPSAS 13 (Leases)1 03 02 021 Allowance for Impairment -
Finance Lease Receivablesin compliance with IPSAS 13 (Leases)
1 05 01 020 Investment Property, Buildings in compliance with IPSAS 16 (Investment Property)1 05 01 021 Accumulated Depreciation -
Investment Property, Buildingsin compliance with IPSAS 16 (Investment Property)
1 05 01 022 Accumulated Impairment Losses - Investment Property, Buildings
in compliance with IPSAS 26 (Impairment of Cash Generating Assets)
1 01 04 010 Cash-Treasury/Agency
Deposit, Regular
1 01 04 020 Cash - Treasury/Agency
Deposit, Special Account
1 01 04 030 Cash - Treasury/Agency
Deposit, Trust
NEW ACCOUNTS
MAJOR CHANGES
d. Some accounts were deleted since these accounts are for use by local government units or government-owned and/or controlled corpora-tions, while other accounts are no longer applicable to national government agencies.
Example:
DELETED ACCOUNTS
MAJOR CHANGES
e. Some accounts were either expanded or compressed. For instance, expense accounts for repairs and maintenance and depreciation of property, plant and equipment which were previously presented per asset account were compressed based on the major account classification.
Example:811 Repairs and Maintenance - 5 02 13 040 Repairs and
Office Buildings Maintenance-
812 Repairs and Maintenance - Buildings and Other
School Buildings Structure
813 Repairs and Maintenance -
Hospitals and Health
Centers
814 Repairs and Maintenance -
Market and Slaughterhouses
815 Repairs and Maintenance -
Other Structures
COMPRESSED ACCOUNTS
Example:811 Depreciation-Office 5 05 01 040 Depreciation -
Buildings Buildings and
812 Depreciation-School Other Structures
Buildings
813 Depreciation-Hospitals
and Health Centers
814 Depreciation-Market
and Slaughterhouses
815 Depreciation-Other
Structures
COMPRESSED ACCOUNTS
Subsidiary Ledgers:
01 - Buildings
02 - School Buildings
03 - Hospitals and Health Centers
04 - Markets
05 - Slaughterhouses
06 - Hostels and Dormitories
99 - Other Structures
Repairs and Maintenance – Buildings and Other Structures
Subsidiary Ledgers:
01 - Buildings
02 - School Buildings
03 - Hospitals and Health Centers
04 - Markets
05 - Slaughterhouses
06 - Hostels and Dormitories
99 - Other Structures
Depreciation - Buildings and Other Structures
5-05-01-040
Example:
716 Subsistence, Laundry 5 01 02 050 Subsistence
and Quarters Allowance
Allowance 5 01 02 060 Laundry
Allowance
5 01 02 070 Quarters
Allowance
EXPANDED ACCOUNT
Example:
108 Cash - National 1 01 04 040 Cash-Modified Disbursement
Treasury, Modified System (MDS), Regular
Disbursement
System (MDS) 1 01 04 050 Cash-Modified Disbursement
System (MDS), Special
Account
1 01 04 060 Cash-Modified Disbursement
System (MDS), Trust
EXPANDED ACCOUNT
MDS ACCOUNT
Company
LOGO
The Revised Chart of Accounts As Object Code in the
Unified Account Code Structure
Republic of the PhilippinesCOMMISSION ON AUDIT
DEPARTMENT OF BUDGET AND MANAGEMENT
DEPARTMENT OF FINANCE
Purposes of Object Classification and Coding
To capture all financial transactions such as goods or services acquired, payments made, revenue sources and the causes of increases or decreases in assets and liabilities.
To enable the classification and coding of transactions for reporting of impact of government revenues and expenditures on the economy as well as internal departmental analysis and decision-making by oversight agencies.
Purposes of Object Classification and Coding
The object coding in the information system provides a repository of government-wide information which can be used by oversight agencies without requiring departments and agencies to respond to individual requests.
Provides a basis for coding the object classification which uses accrual accounting requiring transactions to be recorded in the period when they occur and not only when cash or equivalents are received or paid.
The Unified Account Code Structure
FUNDING SOURCE6Digits
ORGANIZATION12 digits
LOCATION9 digits
MFO/PROGRAM, ACTIVITY and PROJECT9 digits
OBJECT CODE10 digits
Financing Source1 digit
Authorization2 digits
Fund Category3 digits
Department2 digits
Agency3 digits
Operating Unit 7 digits
Region 2 digits
Province2 digits
City, Municipality2 digits
Barangay3 digits
MFO/PAP Code9 digits
COACoA*Object8 digits
Sub-Object2 digits
Required Required Required Required Required Optional Optional Unique for each Department/Agency
Uniform across Government
Object Code Structure in UACS
31
OBJECT CODE10 digits
COARevised Chart of
Accounts 8 digits
DBM Sub-Object Code
2 digits
Account Code Structure in UACS
32
FS Elements:
1 Assets
2 Liabilities
3 Equity
4 Income
5 Expenses
Account Code Structure
8 digits
FS Element Major Summary GL Account
Account Account
1 digit 2 digits 2 digits 3 digits
Generally, the account code structure below shall be followed.
Sub-Object Code
33
If disaggregation is necessary, sub object codes of two digits shall be used to show the breakdown of selected assets, income and expenses, otherwise, two zeros will be used. The responsibility for disaggregation and sub-coding of the following accounts are as shown below.
AccountsAgency Responsible for
DisaggregationCash in Bank BTrTaxes BIRImport Duties BOCNon-Tax Revenues DOF/BTrPersonnel Services DBMMOOE DBMCapital Outlays DBM
Object Coding Examples with Sub-Codes
34
Example of accounts with sub-codes required by the Bureau of the Treasury
PARTICULARS UACS
ASSETS 10000000 00
CASH AND CASH EQUIVALENTS 10100000 00
Cash in Bank - Local Currency, Current Account 10102020 00
Cash in Bank - Local Currency, Allied Bank 10102020 01
Cash in Bank - Local Currency, Amanah Bank 10102020 02
Cash in Bank - Local Currency, Asia United Bank Corporation 10102020 03
Cash in Bank - Local Currency, Australia and New Zealand Bank 10102020 04
Cash in Bank - Local Currency, Banco de Oro (BDO) 10102020 05
Cash in Bank - Local Currency, Bangkok Bank 10102020 06
Cash in Bank - Local Currency, Bangkok Bank Public Company Limited 10102020 07
Object Coding Examples with Sub-Codes
35
Example of accounts with sub-codes required by the Bureau of the Treasury
PARTICULARS UACS
ASSETS 10000000 00
CASH AND CASH EQUIVALENTS 10100000 00
Cash in Bank - Local Currency, Current Account 10102020 00
Cash in Bank - Local Currency, Bank of China 10102020 08
Cash in Bank - Local Currency, Bank of Commerce 10102020 09
Cash in Bank - Local Currency, Bank of the Philippine Islands (BPI) 10102020 10
Cash in Bank - Local Currency, Bank of Tokyo 10102020 11
Cash in Bank - Local Currency, China Banking Corporation 10102020 12
Cash in Bank - Local Currency, Chinatrust Commercial Bank 10102020 13
Cash in Bank - Local Currency, Citibank 10102020 14
Cash in Bank - Local Currency, Deutsche Bank AG 10102020 15
Object Coding Examples with Sub-Codes
36
Example of accounts with sub-codes required by the Bureau of the Treasury
PARTICULARS UACS
Cash in Bank - Local Currency, Savings Account 10102030 00
Cash in Bank - Local Currency, Savings Accounts- LBP 10102030 01
Cash in Bank - Local Currency, Savings Accounts- DBP 10102030 02
Cash in Bank - Local Currency, Savings Accounts- PVB 10102030 03
Cash in Bank - Local Currency, Savings Accounts- PNB 10102030 04 Cash in Bank - Local Currency, Savings Accounts- Philippine Amanah Bank (PAB)
10102030 05
Cash in Bank - Local Currency, Savings Accounts- Philippine Post Savings Bank (PPSB) 10102030 06
Cash in Bank - Local Currency, Savings Accounts- UCPB 10102030 07
Object Coding Examples with Sub-Codes
37
Example of accounts with sub-codes required by the Bureau of Internal Revenue
PARTICULARS UACS
INCOME 40000000 00
TAX REVENUE 40100000 00
Tax Revenue - Individual and Corporation 40101000 00
Income Tax 40101010 00
Income Tax – Individuals 40101010 01
Income Tax – Partnerships 40101010 02
Income Tax – Corporations 40101010 03
Object Coding Examples with Sub-Codes
38
Example of accounts with sub-codes required by the Bureau of Internal Revenue
PARTICULARS UACS
Excise Tax 40103020 00
Excise - Tobacco Products 40103020 01
Excise - Alcoholic Beverages 40103020 02
Excise - Mining – Non-Metalic Products 40103020 03
Excise - Mining – Metalic Products 40103020 04
Excise - Petroleum Products 40103020 05
Excise - Motor Vehicles 40103020 06
Excise - Mineral Products 40103020 07
Excise - Other 40103020 08
Object Coding Examples without Sub-Codes
39
Example of asset accounts without sub-codes
PARTICULARS UACS
ASSETS 10000000 00
CASH AND CASH EQUIVALENTS 10100000 00
Cash on Hand 10101000 00
Cash - Collecting Officer 10101010 00
Petty Cash 10101020 00
Object Coding Examples without Sub-Codes
40
Example of asset accounts without sub-codes
PARTICULARS UACSRECEIVABLES 10300000 00Loans and Receivable Accounts 10301000 00 Accounts Receivable 10301010 00 Allowance for Impairment - Accounts Receivable 10301011 00 Notes Receivable 10301020 00 Allowance for Impairment - Notes Receivable 10301021 00 Loans Receivable - Government-Owned and/or Controlled Corporations 10301030 00 Allowance for Impairment - Loans Receivable - Government-Owned and/or Controlled Corporations 10301031 00 Loans Receivable - Local Government Units 10301040 00 Allowance for Impairment - Loans Receivable - Local Government Units 10301041 00 Interests Receivable 10301050 00 Allowance for Impairment - Interest Receivable 10301051 00
Expenditure Coding
41
“Major Account Code” in the COA Revised Chart of Accounts coding structure shall be replaced with “Expenditure/Allotment Code” with “0” prefix as follows:
COA Revised Chart of Accounts (8 digits)With modification
DBM Sub-Code
FS element
(1 digit)
Expenditure / Allotment
Code (“0” + 1 digit)
Summary Account
(2 digits)
General Ledger
Account (3 digits)
DBM/BTR/ BOC
(2 digits)
Expenditure/Allotment Codes
Description Code
Personnel Services 1
Maintenance and Other Operating Expenses 2
Financial Expenses 3
Direct Costs 4
Non-Cash Expenses 5
Capital Outlays 6
Coding Examples for Personnel Services
PARTICULARS UACSEXPENSES 50000000 00PERSONNEL SERVICES 50100000 00Salaries and Wages 50101000 00
Salaries and Wages - Regular 50101010 00 Basic Pay - Civilian 50101010 01 Basic Pay - Military/Uniformed Personnel 50101010 02Salaries and Wages - Casual/Contractual 50101020 00
Other Compensation 50102000 00Personnel Economic Relief Allowance (PERA) 50102010 00 PERA – Civilian 50102010 01 PERA - Military/Uniformed Personnel 50102010 02Representation Allowance (RA) 50102020 00Transportation Allowance (TA) 50102030 00 Transportation Allowance (TA) 50102030 01 RATA of Sectoral/Alternate Sectoral Representatives 50102030 02
Coding Examples for Personnel Services
PARTICULARS UACSSubsistence Allowance 50102050 00 Subsistence Allowance– Civilian 50102050 01 Subsistence Allowance– Military/Uniformed Personnel 50102050 02 Magna Carta for Science and Technology per R.A. 8439 50102050 03 Magna Carta for Health Workers under R.A. 7305 50102050 04 Magna Carta for Health Workers – Civilian 50102050 05 Magna Carta for Health Workers – Military/Uniformed Personnel 50102050 06Laundry Allowance 50102060 00 Laundry Allowance – Civilian 50102060 01 Laundry Allowance – Military/Uniformed Personnel 50102060 02Quarters Allowance 50102070 00 Quarters Allowance – Civilian 50102070 01 Quarters Allowance – Military/Uniformed Personnel 50102070 02
Coding for Maintenance and Other Operating Expenses (MOOE)
In budget reporting, the appropriate expense codes shall be used from the time of budget appropriation until disbursement although these may be initially recognized as assets in the books of accounts: Example:
Expense Account/Major Account Group
(Budget )
Asset Major Account Group
(Accounting)
Traveling Expenses Advances (Traveling)
Supplies and Materials Expenses Inventories
Rent/Lease Expenses Prepayments (Prepaid Rent)
Coding Examples for MOOE
PARTICULARS UACSMAINTENANCE AND OTHER OPERATING EXPENSES 50200000 00Traveling Expenses 50201000 00
Traveling Expenses - Local 50201010 00Traveling Expenses - Foreign 50201020 00
Training and Scholarship Expenses 50202000 00Training Expenses 50202010 00Scholarship Grants/Expenses 50202020 00
Supplies and Materials Expenses 50203000 00Office Supplies Expenses 50203010 00Accountable Forms Expenses 50203020 00Non-Accountable Forms Expenses 50203030 00Animal / Zoological Supplies Expenses 50203040 00Food Supplies Expenses 50203050 00
Coding for Capital Outlays
The following shall be used for budget reporting, from the time of budget appropriation until disbursements:
Capital Outlays 50600000 00
Investment Outlay 50601000 00
Investment in Government-Owned and/or Controlled Corporations 50601010 00
Investment in Associates 50601020 00
Loans Receivable Accounts Outlay 50602000 00
Loans Receivable - Government-Owned and/or Controlled Corporations 50602000 00
Loans Receivable - Others 50602999 00
Coding for Capital Outlays
Cont. Capital Outlays
Investment Property Outlay 50603000 00
Land and Buildings Outlay 50603010 00
Investment Property - Land 50603010 01
Investment Property - Buildings 50603010 02
Property, Plant and Equipment Outlay 50604000 00
Land Outlay 50604010 00
Land 50604010 01
Land Improvements Outlay 50604020 00
Aquaculture Structures 50604020 01
Reforestation Projects 50604020 02
Other Land Improvements 50604020 99
Coding for Capital Outlays
Cont. Capital OutlaysInfrastructure Outlay 50604030 00
Road Networks 50604030 01
Flood Control Systems 50604030 02
Sewer Systems 50604030 03
Water Supply Systems 50604030 04
Power Supply Systems 50604030 05
Communication Networks 50604030 06
Seaport Systems 50604030 07
Airport Systems 50604030 08
Parks, Plazas and Monuments 50604030 09
Other Infrastructure Assets 50604030 99
Buildings and Other Structures Outlay 50604040 00
Buildings 50604040 01
School Buildings 50604040 02
Hospitals and Health Centers 50604040 03
Markets 50604040 04
Slaughterhouses 50604040 05
Hostels and Dormitories 50604040 06
Other Structures 50604040 99