Co-op Diploma Apprenticeship (CODA) 2016 · 2016 Employment Ontario (EO) Call for Proposals (CFP)...

Co-op Diploma Apprenticeship (CODA) 2016

Employment Ontario (EO)

Call for Proposals (CFP) Application Guide for Program Delivery in 2017-18

Ministry of Advanced Education and Skills Development Program Delivery Support Branch 33 Bloor Street East, Suite 200 Toronto, ON M7A 2S3

Issued: June 24, 2016 CFP Closing Date: 11:59 p.m. on August 5, 2016

Queen's Printer for Ontario, 2016

CODA Call For Proposal 2016

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TABLE CONTENTS

1 PROGRAM ELEMENTS .................................................................................................... 4

1.1 Overview of the Program ................................................................................................ 4

1.2 Overview of Employment Ontario ................................................................................... 4

1.3 Program Objectives ......................................................................................................... 4

1.4 Program Advantages ...................................................................................................... 5

1.5 Program Outcomes ......................................................................................................... 5

1.6 Performance Measures ................................................................................................... 6

2 APPLICATION PROCESS................................................................................................... 7

2.1 Introduction ..................................................................................................................... 7

2.2 Eligibility .......................................................................................................................... 7

2.3 Program Delivery Requirements ..................................................................................... 9

2.4 Budget ........................................................................................................................... 11

2.5 Proposal Evaluation ...................................................................................................... 13

2.6 Proposal Timelines ........................................................................................................ 13

2.7 Program Management ................................................................................................. 14

2.8 Ownership of Proposals ................................................................................................ 18

2.9 Accessibility Considerations .......................................................................................... 18

2.10 Collection and Use of Personal Information ................................................................. 18

2.11 French Language Services ............................................................................................. 18

2.12 Visual Identity and Communications ............................................................................ 19

2.13 Prohibited Communications .......................................................................................... 19

2.14 Negotiation of Agreement ............................................................................................ 19

2.15 Conflict of Interest ......................................................................................................... 19

2.16 Performance Management ........................................................................................... 19

2.17 Supportive Programs ..................................................................................................... 20

2.18 Legal Requirements and Additional Information .......................................................... 21

2.19 CFP Submission Instructions .......................................................................................... 21

3 RESPONSE TEMPLATE ................................................................................................... 23


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4 APPENDICES

4.1 Appendix I: Definitions


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1 PROGRAM ELEMENTS

1.1 Overview of the Program

The Co-op Diploma Apprenticeship Program (CODA) is one of several initiatives implemented by the government to increase access to the skilled trades and supply skilled tradespersons for Ontario employers.

The program enables individuals to train as apprentices, completing all in-school learning outcomes, and a minimum four months on-the-job training in a specific trade, while concurrently obtaining an associated college diploma. This initiative adds flexibility to the apprenticeship program, responds to employer needs and attracts younger people to the skilled trades.

The CODA program provides Flexibility for young people who might choose trades training by combining a college

diploma program and apprenticeship training; The employer with a knowledgeable apprentice at the beginning of the on-the-job

training, and with a higher skilled employee at the end of the program; and The participant with more academically rounded training, incorporating post-secondary

general education courses, and including business and entrepreneurship courses.

1.2 Overview of Employment Ontario

The vision of the Ministry of Advanced Education and Skills Development (the Ministry) is to have the most educated people and highly skilled workforce in the world in order to build the province's competitive advantage and quality of life.

As part of delivering on this vision, the Ministry is responsible for the development, management and evaluation of a diverse suite of employment and training services. These programs and services have evolved over time to respond to changing labour market circumstances and priorities. The Ministry operates Employment Ontario (EO) as a one-stop source of information, services and programs for jobseekers and employers.

The Employment Ontario Service Promise is to: Ensure the highest quality of service and support to help individuals meet their career

goals; Provide opportunities to make it easier for individuals to improve their skills through

education and training; Ensure that no matter which EO office individuals walk into, they will get the help they

need; and Work with employers and communities to build the highly skilled, highly educated

workforce that Ontario needs to be competitive.

1.3 Program Objectives

Provide youth with a clear path into apprenticeship and postsecondary education; Make apprenticeship a more attractive and flexible career option for youth and for the

people who influence their career choices;


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Provide flexibility in training to meet the evolving demands of youth and employers; Provide employers with the skilled employees they need to remain competitive; Make apprentices more marketable to employers who require higher entry-level skills; Create a seamless, integrated program, ultimately leading to both a Certificate of

Qualification and a diploma; and Ensure that those who have completed apprenticeship do not face roadblocks to

completing other forms of education or training.

1.4 Program Advantages

Student participation in the Co-op Diploma Apprenticeship Program yields the following advantages:

The Program allows participants to complete Diploma and apprenticeship requirementsat the same time, which saves the participant time and money;

It results in participants receiving broader training. Participants pursue in-school and on-the-job training potentially leading to three different types of accreditation:

- 1-year college Certificate, - 2-year college Diploma, and - Provincial Certificate of Qualification.

It increases attractiveness of participants to employers, as they have a higher level oftraining, which includes practical on-the-job skills. Workplace training is an integral andsignificant component of apprenticeship training.

The Program allows individuals to enter or exit at different points, which providesflexibility in choosing the most appropriate training path (i.e. apprenticeship training,post-secondary certificate or diploma program). This flexibility will result in smoothertransitions for individuals between programs.

The Program will also provide opportunities to recognize participants’ existing knowledgeand skills.

1.5 Program Outcomes

Colleges offering CODA programs are required to structure the program according to the following principles.

Participants must:

a) Meet admission criteria in the Minister’s Binding Policy Directive on Admissions Criteriawhich can be found at http://caat.edu.gov.on.ca/. The username is: caatsite; thepassword is: 900Mowat.

b) Meet the academic requirements set out in apprenticeship legislation in order to registeras apprentices. Individuals must provide proof of the required grade level attainment forthe trades to MAESD local office staff when registering as an apprentice.

c) Register as an apprentice at the start of the work placement. Complete all plannedapprenticeship learning outcomes.

d) Register in the diploma program. Complete all diploma program requirements beforereceiving an Ontario college diploma.

http://caat.edu.gov.on.ca/


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Programs must:

e) Include all diploma learning outcomes. Delivery of the diploma component of the programmust be consistent with the Minister's Binding Policy Directive on Framework forPrograms of Instruction which can be found at http://caat.edu.gov.on.ca/. The usernameis: caatsite; the password is: 900Mowat.

f) Include instruction of all apprenticeship learning outcomes, as set in the approvedApprenticeship Curriculum Standards.

g) Include paid on-the-job training in the relevant trade as required for the Certificate ofQualification. The College must work with a Sponsor and placement services such asEmployment Ontario service providers, so that participants can find employers who willtrain them as an apprentice.

h) Include no more than four full-time semesters. The majority of the in-schoolapprenticeship training should be delivered in the first two semesters. Any remainingclassroom training outside of the four semesters should be achieved on a part-time basis,and will not be funded by the CODA program.

i) Include at least two business or entrepreneurship courses which increase participantunderstanding of how to start up or run a small business.

j) Allow for various entry and exit points. To facilitate this flexible programming, the Collegemust provide prior learning assessment services and exemption testing services toparticipants. Appropriate credentials in recognition of academic achievements and skillsof participants should be provided to participants if they exit before completing theprogram.

1.6 Performance Measures

The College must participate in the MAESD Evaluation Framework, which will be developed for use by all deliverers of the Co-op Diploma Apprenticeship Program. The evaluation framework will include Performance Measures that will be based on the following program outcomes:

Meeting Industry’s need for higher skill level;

Increased number of new apprentices to apprenticeship system;

Increased number of qualified tradespersons in high demand trades; and

Satisfaction of employers and participants with the CODA model.

The College must track statistics on the participants during and at the end of this program, including:

Number of participants in the program;

The age of participants;

What components of the program each participant has completed;

The number of participants who successfully complete both the Diploma and theapprenticeship learning outcomes of the Program (i.e.: apprentices will still haveoutstanding workplace training to complete for attainment of Certificate of Qualification);



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The number of apprentices that have completed the Diploma requirements and securedskilled employment within the sector, where participants will continue to completeapprenticeship on-the-job requirements and complete the apprenticeship learningoutcomes at another time;

The number of participants that have completed the Diploma requirements and arecurrently working in other sectors;

The number of participants that completed all Apprenticeship in-school training and did notcomplete the Diploma requirements but work in the sector; and

Employer and participant satisfaction with this program.

Colleges are also responsible for collecting, verifying and submitting accurate performance and/or outcome information in a timely manner upon requests from MAESD.

2 APPLICATION PROCESS

2.1 Introduction

The Ministry is seeking proposals to deliver the Co-op Diploma Apprenticeship program (CODA) as per the information in this package and the program guidelines. All parts of the response template, as outlined in the following section, must be completed in order to receive full consideration during evaluation.

2.2 Eligibility

Eligibility for Program Delivery Colleges must be:

a) MAESD-approved Training Delivery Agents (TDAs) of apprenticeship in-school trainingfor all levels of the specified trade; and

b) Approved to deliver the relevant Ontario College Diploma program.

Eligible Programs Below is a list of programs with existing integrated apprenticeship and diploma curricula. Templates of these integrated curricula are available on request.

Note: Colleges are encouraged to submit funding requests that respond to current and emerging labour market needs in sectors such as green energy.

Table 1: Existing Integrated Curricula

Apprenticeship (Certificate of Qualification) Program Diploma Program

1. Agricultural Equipment Technician Motive Power Technician (MAESD Code 56405)


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2. Automotive Service Technician Motive Power Technician (MAESD Code 56405)

3. Child Development Practitioner Early Childhood Education (MAESD Code 51211)

4. Cook Culinary Management (MAESD Code 53107)

5. Electrician — Construction and Maintenance

Electrical Engineering Technician (MAESD Code 55613)

6. General Machinist Mechanical Technician Diploma (MAESD Code 55300)

7. Heavy Duty Equipment Technician Motive Power Technician (MAESD Code 56405)

8. Horticultural Technician Horticulture Technician (MAESD Code 53905)

9. Industrial Electrician Electrical Engineering Technician (MAESD Code 55613)

Or Wind Turbine Technician (MAESD Code 51022)

10. Industrial Mechanic Millwright Manufacturing Engineering Technician Program (MAESD Code 57000)

Or Mechanical Engineering Technician Program (MAESD Code 51007)

Or Mechanical Technician Program (MAESD Code 55300)

11. Instrumentation and Control Technician Instrumentation Engineering Technician (MAESD Code 51011)

12. Machine-Tool Builder/integrator Mechanical Technician Diploma (MAESD Code 55300)

13. Metal Fabricator (Fitter) Welding Engineering Technician (MAESD Code 54900)

14. Mould Maker Mechanical Technician Diploma (MAESD Code 55300)

15. Pattern Maker Mechanical Technician Diploma (MAESD Code 55300)


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16. Refrigeration and Air Conditioning Systems Mechanic

Mechanical Engineering Technician (MAESD Code 51007)

17. Tool and Die Maker Mechanical Technician Diploma (MAESD Code 55300)

18. Tool/Tooling Maker Mechanical Technician Diploma (MAESD Code 55300)

19. Truck and Coach Technician Motive Power Technician (MAESD Code 56405)

20. Welder Welding and Fabrication Technician (MAESD Code 54900)

2.3 Program Delivery Requirements

To receive funding for a CODA program, the college must submit a proposal package to MAESD which demonstrates that the College meets all the program delivery requirements. MAESD will not necessarily guarantee approval of a previously approved program.

In developing a comprehensive delivery plan for a CODA program, the College must provide:

a) Proof of Demand for the trade Provide research on labour and demographic information; Describe analysis of local labour market information and how the CODA program will

respond to current and emerging labour market needs of the trade; and Focus on high demand trades with the greatest probability of employment on

completion.

b) Marketing and Recruitment Strategy Produce a marketing plan which will convey to participants that the training program

includes in-school and on-the-job training, leading to both a diploma andapprenticeship training for the Certificate of Qualification; and

Develop a recruitment plan to include the use of pre-assessment tools andmethodologies that will help select qualified candidates and increase the probabilityof completion of training.

c) Delivery Plan Number of planned participants; Length of program, start and end dates for sessions1;

1 For those trades with only two levels of apprenticeship training, it is recommended that the work placement take place between Levels one and two.


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Description of how all diploma and apprenticeship learning outcomes will bedelivered in the proposed timeframe of the program.2 Where applicable, applicantsmust describe how they will use alternative delivery methods to assist participants incompleting the in-school requirements on a part-time basis;

A description of entry points, exit points and possible accreditation for the participantat various points throughout the program (i.e., 1-year post-secondary Certificate, 2-year post-secondary Diploma, Apprenticeship in-school Level 1, 2 and 3, Certificateof Qualification);

Industry support to the delivery plan including the number of work placements andthe length for the placements;

Prior learning assessment services that will be available to participants; and Name and short description of the eligible business or entrepreneurship courses, of

which two are needed, to fulfil program requirements.

d) Integrated Curriculum Mapping Analyse both apprenticeship and diploma program learning outcomes and identify

how learning outcomes of both programs will be taught.

e) Retention Strategy Describe a detailed retention strategy that will achieve continuous improvement in

participant retention.

f) On-the-job Placement Plan / Partnerships Forge formal partnership agreements with employers and leaders in the relevant

local trade sector/industry to demonstrate local labour market support for theprogram, and to secure relevant on-the-job training for the participants;

Work with MAESD Local Offices staff to ensure a Sponsor of employer/industryrepresentatives is approved to place program participants in apprenticeships. (SeeSponsor Section 2.7);

Seek employment opportunities in the local community; Obtain written placement support commitments from the local industry showing a

willingness to train apprentices from the program; Partner with recognized employment placement agencies, such as Employment

Ontario Service providers, to ensure participants find relevant employment; and Provide employment services to participants and employers during employment

placement semesters, including arranging information sessions on EmploymentInsurance eligibility and other financial supports.

g) Budget Prepare a budget to determine the cost of the program, indicating where required:

Number of budgeted participants for each intake; If the session is full-time or part-time; Number of weeks per session; Number of days of instruction per week; Number of hours of instruction per session;

2 Best practices for the Industrial Mechanic Millwright (IMM) trade recommend that the on-the-job work placement should be a minimum of six months, and that there should be a two semesters of in-school training at the end of the program


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The start and end dates of each session; and Funding requested for each participant per session – (start-up grant, marketing

grant, in-class training grant per student and on-the-job grant per student). The College shall ensure that all activities directly associated with the proposal are

not funded by any other source of government funding.

New Delivery If a College would like to offer an eligible program (from Table 1) for the first time, the College must complete an integrated curriculum outline on the templates attached in Appendix A and include the outline as part of the funding proposal.

Recurring Programs If a College submits a proposal for a program that it has offered in the past or continues to offer, the College must provide analyses on program delivery of all completed or currently active CODA contracts in that specific trade, including enrolment, registration, capacity to place participants, retention, completion, compare actual numbers against targets, and elaborate delivery issues if there are any.

Employment Ontario Consultation Colleges must discuss the proposal with MAESD Local Office staff before submission to ensure that:

The proposal is complete and comprehensive; The college-campus is an MAESD-approved TDA for the specified trade; High demand trades are identified to respond to current and emerging labour market

needs; All commitments have been specified for each intake; The request for funding is clear; The intent of the program is to have participants continue to complete all

apprenticeship Certificate of Qualification requirements.

2.4 Budget

Eligible Funding a) The rate to deliver the in-school sessions must not exceed $3,500 per 15 week

semester, or $7,000 per two 15 week semesters for each participant. This rate mustonly include eligible costs associated with the in-school training.

b) Programs will be funded based on actual seats filled by participants, as identified inproject reports, due each November 1st, March 1st and June 1st.

c) The College will be eligible to claim up to $500 per participant who is placed, to assistwith all costs associated with employment placement services, including establishingand/or maintaining employer relations, monitoring placements, employment services andemployer retention strategies. This placement grant is funded based on actual number ofparticipants who receive a work placement and is paid only once per participant.


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d) The College is eligible for $25,000 per eligible program (from Table 1) being deliveredfor the first time, to support start-up and administration costs to deliver this new model.The College must submit a detailed proposed budget. If approved, the College mustreport all expenditures to the Ministry and track expenditures for audit purposes.

e) All Colleges are eligible for up to $15,000 per program to market the program toemployers, industry and the community. A separate budget breakdown is required tojustify the amount requested, and reporting of expenditures will be required, if approved.

f) The College will not be eligible for other government funding for the administration anddelivery of this program.

g) The College is responsible for tracking the expenditures by program, reporting detailedexpenditure information upon MAESD’s request, and providing audited financial reportscomplying with the requirements in the current Audit Guidelines released by completionof the program.

Transfer Payment As specified in the guidelines, the payments will be made based on the actual activity level reviewed and approved by MAESD staff. The Ministry reserves the right to withhold payments for late or incomplete information and reports submitted by the college, or major delivery issues unresolved.

Tuition Fees Participants in the program will pay tuition fees and OCOT membership fees. Tuition for the program will be established in accordance with the Minister’s Binding Policy Directive on Tuition and Ancillary Fees as detailed in the related operating procedure. These documents may be found on the Ministry’s Colleges website at http://caat.edu.gov.on.ca/. The username is: caatsite; the password is: 900Mowat.

Expenditures Audit and accountability requirements will be specified and include:

Program start-up costs; Marketing and Promotion; In-Class Participant Fees; and On-the-job placement and monitoring.

Audit Considerations An Auditor’s Report is required when the successful proponent’s funds total $100,000 or more. The Statement of Revenue and Expenditure Report must be audited by an external auditor in accordance with Canadian generally accepted auditing standards. The auditor should verify, at a minimum, that proper and distinct accounts and records are maintained for project funds/expenditures by each budget line.

The Auditor’s Report must include an opinion on the Statement of Revenue and Expenditure Report. The successful proponent should instruct their auditor to prepare the Auditor’s Report according to Ministry requirements.



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2.5 Proposal Evaluation

The objective of the evaluation process is for the Ministry to select proponents with the best proposal submissions in a manner that is fair, defensible, transparent and well documented.

In order to receive full consideration during evaluation, the submitted proposal must provide a clear and detailed response to all questions listed in the Proposal Template.

Proposals will be reviewed by MAESD staff using the following criteria:

a) The Budget section provides a detailed breakdown of program costs, only eligiblecategories are included, and that the costs are in line with the proposed program;

b) Eligible programs (from Table 1) being delivered for the first time: Colleges mustdemonstrate experience in the delivery of learning outcomes for both the trade and therelevant diploma program;

c) Recurring programs: Colleges must show continuing improvement in its program deliveryof the CODA program;

d) Evidence of demand in the local labour market;e) Quality of the plan to deliver in-school components of both apprenticeship and diploma

programs;f) Quality of on-the-job training plan leading to completing all apprenticeship Certificate of

Qualification requirements, including role of partners, relationship with partners, andorganizational capacity of partner organization to fulfil responsibilities;

g) Capacity to place participants into employment and training either through existingservices provided by the College or through community partnerships with relevant serviceproviders such as Employment Ontario Service providers;

h) Understanding that the intent of the program is to have participants continue to completeall apprenticeship Certificate of Qualification requirements;

i) Strong linkages to and support from employers in the industry sector;j) Demonstrated experience working with industry-based committees;k) Quality of the integrated curriculum for a college to deliver an eligible program (from

Table 1) for the first time; andl) Capacity to deliver programming through alternative/flexible delivery methods.

Ministry staff may contact the College during the assessment process to clarify issues and/or to request additional information relevant to the overall proposal assessment.

Colleges will be notified of the Ministry’s recommendation, which will be followed by a contract and audit and accountability requirements, specifying deliverables and the contract value.

2.6 Proposal Timelines

Event Date Guidelines and Proposal Application Issued June 24, 2016 Deadline to e-mail questions for ministry response July 6, 2016 Ministry responses to questions issued July 20, 2016 Applications Closing Date August 5, 2016 by 11:59 p.m.


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Note: Amendments to the timelines may be made at the discretion of the Ministry of Advanced Education and Skills Development.

It is anticipated that proponents will be notified of the outcome of their submission between October 2016 and November 2016 with effective agreement start date of April 2017.

Proponent Questions

In order to ensure consistent and accurate information is provided, formal responses to questions will be issued.

Questions should be submitted by e-mail by July 6, 2016 to: [email protected].

Responses to questions will be issued electronically by July 20, 2016.

Proponents may seek clarification at any point during the proposal writing stage if a formal response is not required. Questions should be directed to [email protected].

2.7 Program Management

A. Marketing and recruitment

Marketing Effective previous marketing campaigns can be utilized and colleges are also encouraged to introduce innovative marketing strategies. Marketing activities include but are not limited to:

Distributing program brochures;

Advertising through broadcasting, television and/or website;

Posting advertisement in public places in the community;

Outreach to high schools and local agencies;

Organizing promotion sessions and seminars; and

Involving employers and former apprentices in the promotion.

Any report, announcement, advertisement, brochure, audiovisual material, design or other public communications (“Communications Materials”) relating to the agreement or the Program will be approved by the Ministry prior to being issued or publicized.

Any Communications Materials relating to the agreement or the Program will have the following notice: Funded by the Government of Ontario. The citation must be in a format and appearance approved by the Ministry.

The College will advise the Ministry in writing, in advance, of any public communications, interviews, media events, reports, presentations, newspaper or newsletter reports or publications that are expected to refer to the Program and provide the opportunity for the Ministry to be present where appropriate.

Applicants must report on expenditures related to marketing and advertising for the CODA program.

mailto:[email protected]



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Recruitment Recruitment is critical to the success of the program. Colleges must develop an effective and efficient recruitment plan to ensure that:

Appropriate screening tools or approaches have been applied;

Participants are clear about the career path and are interested in a career in the trades;

Learning ability of the participants have been assessed;

They are meeting employer placement needs; and

Qualified candidates who are most likely to complete the program are selected.

B. Sponsors

A Sponsor comprised of employers and industrial representatives from the relevant sector(s) is required to sponsor participants when they begin their work placements, and to provide ongoing advice and support to the program.

This Sponsor may already be in existence or it may be established for the purpose of this program, and it must agree to act as a sponsor. The Sponsor must be an on-going advisory group to the program, and must act as the Sponsor as approved by MAESD when hiring the participant.

Sponsors are established by bringing together training partners (e.g., a group of employers) to fulfil the Sponsor role (provide workplace-based training for an approved apprenticeship program). Sponsors are assessed and approved by Employment Ontario (MAESD) staff. Sponsors must be in place before the placement starts.

Colleges are responsible to: Initiate and maintain ongoing communication and collaborate with the Sponsor to

ensure that on-the-job training takes place and is successful; and Ensure that the members of the Sponsor understand their roles and responsibilities

including:- Providing information to the participants regarding on-the-job training

responsibilities and expectations; - Interviewing program participants to prepare for employment; - Developing opportunities for short- and long-term employment; - Ensuring that participants are provided with workplace-based training in a

relevant trade, occupation or skill set; - Providing possible placement support to participants who have not registered

with an employer; and - Networking with employers in the community to promote apprenticeship training.

C. Apprenticeship Registration

All participants are required to register through MAESD Local Offices as program participants at the beginning of the program, i.e. the first semester of the in-school training. The college must ensure that all participants complete registration as apprentices with the representative from the Sponsor, rather than a college staff, at the start of their work placements.


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MAESD staff must register participants with the employer who will provide the on-the-job training before the training starts. Participants must also become members of the Ontario College of Trades when they register as apprentices. Whenever a participant switches to another employer, MAESD staff must be notified and register or transfer the participant with the new employer.

D. In-school training

The college must deliver all apprenticeship and diploma program learning outcomes to comply with the delivery plan of the funding request. The integrated learning outcomes document, identifying how learning outcomes of both programs will be achieved, must be submitted and approved by the Ministry. Curriculum integration templates are attached in Appendix A. Completed templates of current programs are available upon request.

In-school training for trades that are compulsory must be taught by a journeyperson with a valid Certificate of Qualification e.g. Automotive Service Technician.

Any changes to the delivery plan need written approval from MAESD. The change will be effective after an amendment to the contract is signed.

E. Placement support

As in all apprenticeship training, the role of the employers who provide on-the-job training is essential to the success of the CODA program. The College must work with the Sponsor and provide placement services to ensure that participants find employment in relevant fields of work so that they can complete the on-the-job training requirements of the program. Activity to support employer outreach is eligible for funding through the CODA program.

The College must provide placement services to support participants in securing paid short-term and permanent employment. Colleges must partner with recognized employment placement agencies, such as Employment Ontario Service providers, to ensure participants find relevant employment. This activity may be managed by a stakeholder partnership.

Employers who plan to hire program participants must develop a training plan for participants based on the Apprenticeship Training Standard for the specific trade. The employer must document achievement of competency in on-the-job skills in the Apprenticeship Training Standard.

All employment must comply with the appropriate legislation and/or regulations. On-the-job training must be trade-appropriate and based on the current Apprenticeship Training Standard, and is expected to lead to achieving the Certificate of Qualification.

The college will work with the Sponsor as appropriate and provide comprehensive work placement services to support participants in securing and maintaining relevant paid employment. The college must ensure:

Participants are prepared for employment;

Ongoing placements are monitored and communication occurs with participants andemployers during the work placement session;


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A new Registered Training Agreement is registered with the MAESD local office staffwhen a participant finds a new employer;

Referrals and access to career centres and their services such as resume writing,interview techniques, career planning and job seeking, career information sessions orjob fairs are made available to participants;

On-the-job training will be trade-appropriate, paid and that the employer will providetraining as outlined in the current Apprenticeship Training Standard;

All employment placements comply with the appropriate legislation and/or regulations.In particular, the College will ensure that the participants are covered under WSIB orprivate workplace insurance while attending on-the-job training;

The participants are placed with employers who have been approved as eligible todeliver the on-the-job training by the MAESD local office; and

The Sponsor validates on-the-job training the participants receive.

Colleges should track participants’ work placement training and encourage participants to go back to school to complete all the requirements for the diploma and in-school training before seeking long-term employment.

F. Academic record and outcomes tracking

The College must provide the participant with a record which documents all apprenticeship and post-secondary learning achieved. The purpose is to facilitate accreditation and transition into other programs.

Colleges are also responsible for:

Providing MAESD Local Offices with a list of participants who are in the class at thebeginning of each session of the program; and

Entering participants’ results of the in-school training into the EOIS-APPR system at theend of each semester.

G. Reporting and on-going monitoring

The College will submit Interim Reports, as per the Interim Report Template provided by the Ministry, on November 1st, March 1st and June 1st each year that the program is running. Interim reports are not only a tool to help the College to review program operation, identify issues, and find solutions, but also an approach to day-to-day monitoring for MAESD. MAESD staff may have more communications with and/or site visits to the colleges that are experiencing delivery issues.

At the end of each semester, the College will enter into the EOIS-APPR system the Pass or Fail information for each apprentice. The College will ensure that this obligation is only discharged by an employee of the College who has been certified by the Ministry as an Authorized User of the EOIS-APPR system. MAESD staff should remind the College to complete data input for each semester.


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Colleges are also responsible for collecting, verifying and submitting accurate information on client profile, detailed financial data, program progress and outcome information in a timely manner upon requests from MAESD.

H. Insurance

The College must have sufficient liability insurance coverage for participants who are attending in-school training. Colleges will not receive any funds until a valid certificate of insurance is received by the Ministry. Certificates of insurance must state the CODA contract number.

Workplace Safety Accident Insurance Coverage

Once the participant is a registered apprentice, the employer (or group of employers) will become the sponsor as required under the relevant act. Participants must be covered by the employer’s workplace safety insurance coverage, as they are paid employees. Employers who are not required to register with WSIB and have not voluntarily registered for WSIB coverage must first have acquired workplace safety insurance coverage available through private insurance carriers.

2.8 Ownership of Proposals

All responses submitted to the Ministry become the property of the Ministry. They will be received and held in confidence by the Province, subject to the provisions of the FIPPA.

2.9 Accessibility Considerations

If appropriate to the project, sucessful proponents are responsible for ensuring that their facilities are accessible to persons with disabilities, and that they are in compliance with all applicable federal, provincial and municipal statutes and codes.

2.10 Collection and Use of Personal Information

Proponents are solely responsible for familiarizing themselves, and ensuring that they comply, with the laws applicable to the collection and dissemination of personal information, including resumes and other information concerning employees of the proponents or other collaborators. If this CFP requires proponents to provide the ministry with personal information of employees who have been included as resources in response to this CFP, proponents will ensure that they have obtained written consent from each of those employees before forwarding such personal information to the ministry. Such written consents are to specify that the personal information may be forwarded to the ministry for the purpose of responding to this CFP and use by the ministry for the purposes set out in the CFP. The Ministry may, at any time, request the original consents or copies of the original consents from proponents, and upon such request being made, proponents will immediately supply such originals or copies to the ministry.

2.11 French Language Services

The Ontario French Language Services (FLS) Act requires access to services in French at identified service provider locations in designated areas. In accordance with the Act, LEPCs


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shall make available, in both official languages, all publications, reports, marketing materials available in print form and/or online or any additional documentation intended for public use.

Additional information on the Ontario French Language Services Act (http://www.ofa.gov.on.ca/english/FLSA.html).

2.12 Visual Identity and Communications

All projects must comply with the Visual Identity and Communications Guidelines for Employment Ontario Service Providers, which may be amended from time to time at the sole discretion of the Ministry, available on the Employment Ontario Partners’ Gateway (http://www.eopg.ca).

2.13 Prohibited Communications

Proponents must communicate only through the channels set out in this CFP, and should not communicate directly or indirectly with the Ministry about the project described in this CFP or otherwise, in respect of the CFP.

2.14 Negotiation of Agreement

This CFP should not be construed as an agreement to purchase goods or services. The Ministry is not bound to enter into an Agreement with any proponent. Proposals will be assessed in light of the evaluation criteria. Notice in writing to a proponent that it has been identified as the successful proponent and the subsequent full execution of a written Agreement will constitute an Agreement for the goods and services.

2.15 Conflict of Interest

Each proponent must declare whether it has an actual or potential Conflict of Interest. If, at the sole and absolute discretion of the ministry, the proponent is found to be in a Conflict of Interest, the ministry may, in addition to any other remedies available at law or in equity, disqualify the response submitted by the proponent.

The proponent, by submitting the response, warrants that to its best knowledge and belief no actual or potential Conflict of Interest exists with respect to the submission of the response or fulfilment of the contemplated agreement. Where the ministry discovers an proponent’s failure to disclose all actual or potential Conflicts of Interest, the ministry may disqualify the proponent or terminate any agreement awarded to that proponent pursuant to this CFP process.

2.16 Performance Management

The sucessful proponent will be subject to performance management of its project(s), expenditures and reports by the Ministry as set out in the signed agreement, to determine how effectively the sucessful proponent is meeting the agreement requirements. The overall success of the project will be determined through ongoing year-round monitoring, submission of reports and completion of risk assessment(s) if necessary.

http://www.ofa.gov.on.ca/english/FLSA.html

http://www.eopg.ca/

http://www.ofa.gov.on.ca/english/FLSA.html

http://www.eopg.ca


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2.17 Supportive Programs

The College is responsible for providing supportive program information to the participants and facilitate the application process.

Employment Insurance (EI) and Related Benefits

Participants who enter the Co-op Diploma Apprenticeship Program may be eligible for Employment Insurance benefits subject to meeting EI eligibility requirements and/or other financial support from government-funded programs.

Participants who return to school full-time following their work placements may also be eligible for Employment Insurance benefits and/or other financial support from the governments subject to meeting EI eligibility requirements.

Ontario Student Assistance Program (OSAP)

Participants in the Co-op Diploma Apprenticeship Program may be eligible for OSAP funding, both during their study term and work term. Work term assistance is provided for living costs, or interest-free status provided the work term(s) is a required component of the program of study. It should be noted that funding of employment-related expenses is not provided.

Second Career (SC)

Clients participating in the Co-op Diploma Apprenticeship Program may be eligible for funding of all apprenticeship in-school training semesters within the program through Second Career for a maximum of up to 2 calendar years (24 months). To find out more information about locating an Employment Ontario assessment centre in their community, individuals should call the toll-free Employment Ontario hotline at 1-800-387-5656, or TTY (telephone service for the Deaf) 1-866-533-6339. Individuals can also visit the web at www.ontario.ca/employmentontario

Apprenticeship Financial Incentives

Apprentices may be eligible for financial incentives such as the Loans for Tools program. Apprentices who complete their apprenticeship Certificate of Qualification may be eligible for completion grants. Employers may be eligible for completion grants. MAESD staff describe financial incentives at apprenticeship registration.

Co-operative Education Tax Credit

The Co-operative Education Tax Credit (CETC) is a refundable tax credit. The CETC is available to employers who hire students enrolled in a co-operative education program at an Ontario university or college.

The Canada Revenue Agency (CRA) administers the program on behalf of Ontario through the federal income tax system.

http://www.ontario.ca/employmentontario


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2.18 Legal Requirements and Additional Information

a) Prior to the release of any funds, Colleges must enter into a legal agreement with theMinistry of Advanced Education and Skills Development in a form and contentsubstantially the same as that attached as Appendix C.

b) Colleges are advised that any agreement with the Ministry of Advanced Education andSkills Development is on a non-exclusive basis and the Ministry may enter into similaragreements with other parties at any time.

c) The College must be the same entity approved for funding; a legal entity in the Provinceof Ontario and able to enter into contractual agreements; responsible for the project andaccountable for the funding.

d) The Ministry reserves the right to request and verify a College’s references. The Ministryreserves the right to check references other than those provided by the Applicant.

e) Colleges and projects may be announced in a Ministry news release for this initiative.f) The College shall not make any news releases or other public announcements

concerning this call or awarding of the same or resulting contract without the consent ofthe Ministry.

g) The Ministry reserves the right to accept or reject any funding request, in whole or in part,in its absolute discretion.

h) The College must disclose any information pertaining to any situation that may be aconflict of interest in submitting the proposal or, if selected, the contractual obligations.

i) The Ministry of Advanced Education and Skills Development is subject to the Freedom ofInformation and Protection of Privacy Act. Any information submitted to the Ministry issubject to disclosure under that Act.

2.19 CFP Submission Instructions

a) Please complete the proposal template and appendices for each proposed CODAprogram and submit an electronic version in Microsoft Word by email to the MAESDlocal office in your region as listed below.

b) In addition, please scan and submit a SIGNED electronic .pdf copy of each completedproposal package by email to your MAESD regional office as listed below. Digitallysigned documents will not be accepted.

If you are unable to scan and email your signed copy, please send three (3) signed hard copies of each CODA proposal package by mail/courier to your MAESD regional office as listed below.

c) Electronic submissions must be received by the ministry no later than 11:59 pm onAugust 5, 2016.

Hard copies must be received by the ministry no later than 4:00 pm on August 5, 2016.

Submissions received after these times will not be considered.

General questions may also be addressed to your local area manager or to the CODA program consultant at [email protected].



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Region Email MAESD Regional Office Address

Northern Region

[email protected] Ministry of Advanced Education and Skills Development 104-159 Cedar Street Sudbury ON P3E 6A5 Attention: MAESD North Region c/o Apprenticeship Lead

Eastern Region

[email protected] Ministry of Advanced Education and Skills Development 347 Preston St, Suite 310 Ottawa, ON K1S 3H8 Attention: East RPU

Central Region

[email protected] Ministry of Advanced Education and Skills Development Program Planning and Coordination Unit Central Region 33 Bloor Street East, 1st Floor Toronto, ON M7A 2S2 Attention: Apprenticeship

Western Region

[email protected] Ministry of Advanced Education and Skills Development Program Planning and Coordination Unit Western Region 72-1200 Commissioners Road E. London, ON N5Z 4R3 Attention: Apprenticeship





2 CODA Call for Proposal 2016

3 RESPONSE TEMPLATE

3.1 Instructions

The following format and sequence should be followed in order to provide consistency in the proponents proposals and ensure that each proposal receives full consideration.

3.2 Project Contact Information

Legal name of organization

Contact name

Mailing address

Telephone number

Email address

3.3 DeclarationThis section is to be signed by a person who has authority to bind the organization. The enclosed proposal is submitted in response to the above referenced Call for Proposal. Through submission of this proposal I agree to all of the terms and conditions and that the information provided in this proposal is accurate and true to the best of my knowledge.

Signature

Print name

Job title

Date


3.4 Project SummaryProvide a project summary of how your organization will complete the project deliverables and meet project outcomes. (250 word maximum)


3.5 Capacitya) Organizational Capacityi. Provide information regarding capacity in terms of current business, contracts, services, client

volume, number of years in operation, geographic coverage and any other relevant and appropriate information.

ii. Discuss how current capacity enables your organization to meet the objectives of the project.

b) Management Team

i. Describe the organizational structure and qualifications of key personnel and the executive team.

ii. Provide qualification highlights of the key members of the proposed management teams involved in service delivery and contract management.

iii. If applicable, discuss how the proposed executive team and management teams of the principle applicant and partner or affiliate will function and coordinate amongst themselves.

c) Financial Capacity

i. Demonstrate the capability to financially support the objectives of the project.

d) Operational Capacity

i. Provide information on the proposed building or facility.

ii. Discuss any proposed equipment, technology or business processes used to coordinate service delivery to all clients, including specialized populations and persons with disabilities.

e) Human Resource Capacity

i. Provide information on the current number of employees and specific areas of expertise.

ii. Discuss methods or processes in place for training, development and knowledge transfer to build, accumulate, retain and share knowledge and best practices in order to ensure business continuity, service consistency and meeting performance measures.


f) Accessibility

i. Describe how translation and interpretation services will be provided reflective of community need.

ii. Outline the organization's accessibility policies that demonstrate compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

g) Organizations and relationshipsi. If applicable, provide the legal name, operating name and a brief description of any partner or

affiliate that is part of your proposal.

h) Increasing Capacity

i. State the capacity for organizational growth, including information on growth methods, strategies and plans, if you are the successful proponent.

3.6 Community Connection and Comittment

a) Established Presence in the Community

i. Provide information on annual events, representation, participation on committees and any other relevant information.


3.7 Program Data

Training Delivery Agency (TDA) Information

Training Delivery Agency (College Name)

Delivery Site (Campus)

Delivery Site Address:

Site to Receive Payments (If different than above):

Payment Site Address:

Trade/Diploma Information

Trade Name and Code:

Diploma Name and MAESD Code:

APS Number

Did you discuss your proposal with MAESD staff in advance of submission? If yes, please specify name

Intake Information

For each intake, please fill in the information below

Intake Number Number of participants

Intake Start Date Intake End Date

Anticipated Dates of Completion for Apprenticeship Levels (dd/mm/yyy) Level 1 Level 2 Level 3

Delete Intake

Add Intake


Contact Information

College Name

Trade (Code) - Diploma (MAESD Code)

Primary Contact

Name

Title

Telephone

Fax

Email

Mailing Address

Backup Contact

Name

Title

Telephone

Fax

Email

Mailing Address


Information and Reporting Contact

Name

Title

Telephone

Fax

Email

Mailing Address

3.8 Request to Deliver An Eligible CODA Program

College Name


This section is to be completed for requests to deliver a CODA program that has never before been offered by the TDA. For a funding request to deliver an eligible CODA program (from Table 1) for the first time, please · Describe experience related to the delivery of the specific trade, such as block release training

or part-time classes;

· Provide details on delivery history of the associated diploma program; and

· Using the templates in Appendix A, submit a curriculum mapping showing how all apprenticeship in-school training and diploma program Learning Outcomes will be achieved. Colleges are required to analyse both learning outcomes and incorporate this curriculum integration exercise in the timeline.

a) Please describe all prior experience related to the delivery of the trade.


b) Please provide details on delivery history of the diploma program

CODA Call for Proposal 2016 10

3.9 Request To Renew a CODA Program Delivered Previously

a) Please provide a review on all CODA projects for this trade, either closed or currently run, by supplying the following information.

College Name


Contract Name (Start Date - End Date) Eg. COOP-05-COL-#1 (Sept. 2005 - May 2007)

# of Participants Approved

# Enrolled at Start

# Registered as Apprentices

# Receiving Work Placement

# Completing Apprenticeship In-School Training Only

# Completing Diploma Only

# Completing Both Apprenticeship In-School Training and Diploma

-Add row


b) Please summarize experiences, major delivery issues, challenges and/or solutions in the previous years.

Note: A revised curriculum mapping must be attached to the request if the TDA has made any changes to the curriculum that was used and approved by the Ministry for previous delivery. Please use Appendix A for the mapping and highlight the changes.

3.10 Program Plan to Ensure Sucessful Delivery

College Name


a) Demand for the Program Please highlight the demand for the program locally and/or provincially and include letters of support from employers committing to program placements.


b) Marketing and Recruitment Strategy Please outline a marketing and recruitment plan that demonstrates how the college would ensure successful recruitment of individuals.

c) Delivery Plan The Delivery Plan for in-school training should include but is not limited to

· A brief description of the learning outcomes delivery;

· The length of program and sessions;

· The number of participants to be registered;

· Entry and exit points and possible accreditation available to recognized participants' achievements, including prior learning assessment services available to participants; and

· A description of at least two business or entrepreneurship courses.


d) Retention Strategy Please specify detailed retention strategies and activities, including but not limited to

• Having participants return to school from on-the-job training to complete diploma requirements and apprenticeship in-school training;

• Increasing the number of participants who continue to work in the sector to obtain the Certificate of Qualification after completion of all diploma requirements and apprenticeship in-school training.

e) Employment and Placement Services On-the-job training is a core component to CODA programs. Please provide a plan to ensure that all participants will be placed as scheduled in the delivery plan. It includes but is not limited to outreach activities, interaction with employer sponsors and local Employment Ontario Service Providers, employment services available to participants and on-going coordination and monitoring services for employers and participants.


f) Employer Sponsors Please provide a list of the members of the sponsor group for this CODA program.

Name Company Industrial Sector # of # of Placements Apprentices to Provided be Hired


3.11 Proposed Budget Template

Training Delivery Agency (College, Campus)

Program Trade (Code) - Diploma (MAESD Code)

Intake # of Intake Start Date

Session or Type Full-time or Start Date End Date No. of No. of No. of No. of Rate (3) (4) Delivery Semester Part-time weeks days per hours per participants Cost per

week Session (5) session

(A) Sub-total


Start-up Grant (if eligible) (1): Please provide a budget breakdown

(B)Sub-total:

Marketing Grant (2): Please provide a budget breakdown - Note that one marketing grant is awarded per proposal (not per intake)

(C)Sub-total:

Total Funding for this intake:

Delete intake Add intake


Note: (1) A college is eligible for a $25,000 Start-up Grant per eligible program (from Table 1) being offered for the first time, to support

start-up and administration costs to deliver the new model in the college. A detailed proposed start-up budget should be submitted for approval.

(2) All colleges are eligible for up to $15,000 per program to market the program to employers, industry and the community. A budget breakdown is required to justify the amount requested.

(3) The rate to deliver the in-school sessions must not exceed $3,500 per 15 week semester, or $7,000 per two 15 week semesters for each participant. This rate must include all costs associated with the in-school training.

(4) The college will be eligible to claim up to $500.00 per participant who is placed to assist with all costs associated with employment placement services, including establishing and/or maintaining employer relations, monitoring placements, employment services and employer retention strategies.

(5) Programs will be funded based on actual seats filled by participants, as identified in project reports, due each November 1st, March1st and June 1st.


4 APPENDICES

4.1 AppendixI:Definitions

“Accessibility” means EO service providers will provide clients with clear paths to the training, employment information, and services they need. Employment Ontario provides reasonable and equitable access to services across the provinces, which includes accommodation for special needs as outlined by the Accessibility for Ontarians with Disabilities Act (AODA).

“Employment Ontario” means the comprehensive suite of services and programs designed to assist everyone from employed workers seeking skills upgrades to unemployed individuals in need of basic training.

“Employment Ontario network” means the network of employment service providers, literacy service provider organizations, and apprenticeship training delivery offices.

“Employment Ontario service provider” means the third party organizations delivering Employment Ontario’s employment and training programs under transfer payment agreements.

“EOPG” means the Employment Ontario Partners’ Gateway, a Ministry-maintained site which provides support to service providers delivering Employment Ontario programs and services as part of the Employment Ontario network.

“Evidence-based” means policy-making that is grounded in extensive research – where the problem and options are defined against thorough research and analysis; policy options are evaluated against specific measurable criteria; information is collected and evidence is explicitly considered; and knowledge gaps are proactively identified and addressed.

“Fiscal year” means the period running from April 1 in one calendar year to, and including, March 31 in the next calendar year.

“In-kind contribution” means non-monetary resources that Proponents provide to support the project. In-kind contributions could be in the form of cash-equivalent goods or services, which, if not donated, would have to be purchased with project funds.

“Integration” means service delivery goals, processes, infrastructure and technology are aligned across channels, allowing all EO service providers to meet client needs and provide seamless service.

“Labour market” means a defined geographic area in which workers offer their skills, experience and knowledge to employers in exchange for wages and benefits.

“Legal entity” means an individual, a sole proprietorship, a corporation, a partnership, a joint venture, or another legally recognized entity that conducts business in the province of Ontario.

“Partnership/Partners” means a relationship where two or more parties, having compatible goals, have an arrangement to work, share the risk and share the results or proceeds.


Partnership implies the sharing of decision making, risks, power, benefits and burdens. It should add value to each partner’s respective services, products or situations.

“Proponent” means any organization applying for consideration to undertake the activities described in the call for proposal.

“Stakeholder” means somebody or something with direct interest: a person or group with a direct interest, involvement or investment in something; individuals or groups that are affected by a decision and have an interest in its outcome.

“Statemement of Revenue and Expenditure Report” means the report which is a consolidation of the detailed project costs submitted to the Ministry by the successful proponent at the end of each fiscal year using a template provided by the Ministry. This report is used as the basis for the annual reconciliation of Funds.

Co-op Diploma Apprenticeship (CODA) 2016 · 2016 Employment Ontario (EO) Call for Proposals (CFP)...

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