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~ * EMBASSY OF THE REPU BLIC OF T H E PHILIPPINES fq;<:iftq)""fl Jl01{ 1\rl1 cnT ~C11Cl l fl

NEW DELHI

REQUEST FOR QUOTATIONS FOR PEST CONTROL SERVICE AND TEI~ 10 TREATMENT AGAINST MOSQUITOES (FOGGING) OF THE WHOLE EMB~ SSY

1. The EMBASSY OF THE REPUBLIC OF THE PHILIPPINES, NEW DELHI (50 N Nyaya Marg Chanakyapuri New Delhi 110021, India) through the CSeneral Appropriation Act intends to apply the sum of INR 78,000.00 being the Approved Budget for the Contract (ABC) to payments under the procurement of pest control services for one year and ten (10) services for treatment against mosquitoes (fiDgging) for the whole Embassy.

2. The EMBASSY OF THE REPUBLIC OF THE PHILIPPINES, NEW DELHI now invites quotations of pest control services and mosquitoes fogging treatment for the Eml assy:

Project Specification on Procurement of pest control services and fogging treatrr ent for one year.

Lot Project Specification Approved Bud~ et No. for the Contrac

1 Procurement of general pest control services for INR 36,500.00 disinfestations vs. cockroaches, lizards, black ants, silverfish, rodents, etc. ( Supplier should provide 12 services within a one year contract. The prefer schedule of general pest control services shall be monthly). Payment for services is on quarterly basis.

2 Procurement of special treatment against INR 41 ,500.00 mosquitoes (fogging treatment). The supplier shall provide ten (10) services of fumigation in the surrounding areas of the Embassy, Official Residence, Consular section, local quarters and all areas with stagnant water.

Total Approved budget of the Contract INR 78,000.00

50-N Nyaya Marg, Chanakyapuri, New Delhi-110021 India Tel. No.: (+91-11) 2688-9091 Fax No.: (+91 -11 ) 2687-6401

www.newdelhipe.dfa.gov.ph

3. The Embassy accepts open quotations submitted directly, through facs imile ( 9111) 2687-6401 or e-mail address at newdelhi.pe@dfa.gov.ph. Quotations should not xceed the Approved Budget for the Contract of INR 78,000.00 inclusive of all taxes an other lawful charges. The below document should be submitted to the Bids and wards Committee (BAC) on or before 27 March 2018 at 10:00 am.

Annex A- Signed Quotations Annex 8- Acceptance of the attached technical specifications for the procurement of pest control service and ten (10) treatment against mosquitoes (fogging) Annex C- Eligibility Requirements for Small Value Procurements

5. The SAC of the Embassy of the Republic of the Philippines reserves the r ght to accept or reject any offer and to annul the process at any time prior to award ng of contract without thereby incurring any liability to the affected contract r (s).

6. For further information, please refer to:

NEW DELHI PE-SAC Secretariat Embassy of the Republic of the Philippines 50 N Nyaya Marg, Chanakyapuri New Delhi 11 0021 Tel Number : (+9111)2688-9091,(+9111 ) 2410-1120 Fax Number: (+9111) 2687-6401 E-mail Address: newdelhi.pe@dfa.gov.ph

(Sgd) ARVIN R. DE LEON BAC Chairperson

16 March 2018

Embassy of the Republic of the Philippines

New Delhi

Annex "A"

REQUEST FOR QUOTATION

Name of Contractor:_~-------~---Contact Person: ______________ _ Tel. Number: ____ _

E-mail Address:- ------ ---.------ Fax Number ____ ~-

Please quote your lowest price on the below specifications of service at the Embassy not late than 10:00 AM. on 27 March 2018 personally or thru Fax No. 2687-6401 or e-nail at newdelhi.pe@dfa.gov.ph

Terms and Conditions:

1. All entries must be typewritten/printed legibly.

Lot No.

Project Specification

1 Procurement of general pest control services for disinfestations vs. cockroaches, lizards, black ants, silverfish,

rodents, etc. ( Supplier should provide 12 services within a one year contract. The prefer schedule of general pest control services shall be monthly). Payment for services is on quarterly basis.

2 Procurement of special treatment against mosquitoes (fogging treatment). The supplier shall provide ten (10)

services of fumigation in the surrounding areas of the

Embassy, Official Residence, Consular section, local quarters

and all areas with stagnant water.

Total Amount of Quotation

Amount of Quotation

Printed Name and S gnature

(Please put the compan~ stamp)

Annex "B"

Technical Specifications

Lot Project Specification No.

1 Procurement of general pest control seNices for disinfestations vs. cockroaches, lizards, black ants, silverfish, rodents, etc. ( Supplier should provide 12 services within a one year contract. The prefer schedule of general pest control services shall be monthly). Payment for services is on quarterly basis.

2 Procurement of special treatment against mosquitoes ( fogging treatment). The supplier shall provide ten (10) services of fumigation in the surrounding areas of the Embassy, Official Residence, Consular section, local quarters and all areas with stagnant water.

Total Amount

VIII. Amount of Quotation

Price (I ~R) Inclusive of ta l(es and other lawful charges

Amount of Quotation for pest control service and ten (10) treatment agair st mosquitoes (fogging)-------------

Conforme:

Signature/s: Name of Authorized Representative/s: Position: Date:

Annex "C"

EMBASSY OF THE REPUBLIC OF THE PHILIPPINES Bids and Awards Committee

CHECKLIST OF ELIGIBILITY DOCUMENTS FOR SMALL VALUE PROCUREMENT THAT NEED TO BE SUBMITTED

TOGETHER WITH ANNEX A AND B

1. OMNIBUS SWORN STATEMENT (in the prescribed form, duly notarize in accordance with the Notarized Act).ln the case of a corporation, partners ip, cooperative or joint venture, the Omnibus Sworn Statement shall be accompanied by a notarized Secretary's Certi ficate (Authority of the Signatory) attesting to the fact that the signatory to the Omnibus S orn Statement is the duly authorized representative of the bidder and is granted full power and authority to execute and perform any and all acts necessary and/ r to represent the bidder in the bidding. (copy attached format)

2. Valid and current mayor's permit issued by the city/municipality where the principal place of business of the prospective bidder is located or appropriate equivalent document(s) in India

3. PhilGEPS Registration Number:·-------------+--

4. Copy of Income Tax Return

Omnibus Sworn Statement

AFFIDAVIT

I, [Name of Affiant}, of legal age, [Civil Status}, [Nationality), and residing at [Add ess of Affiant}, after having been duly sworn in accordance with law, do hereby depose and sate that:

1. Select one, delete the other:

If a sole proprietorship: I am the sole proprietor or authorized representativ of [Name of Bidder} with office address at [address of Bidder];

If a partnership, corporation, cooperative, or joint venture: J am the duly authori ed and designated representative of [Name of Bidder} with office address at [addres of Bidder};

2. Select one, delete the other:

If a sole proprietorship: As the owner and sole proprietor, or authori ed representative of [Name of Bidder}, I have fu ll power and authority to do, execute nd perform any and all acts necessary to participate, submit the bid/quotation, and to ign and execute the ensuing contract for [Name of the Project} of the [Name of the Procuring Entity}, as shown in the attached duly notarized Special Power.of Allor ey;

If a partnership, corporation, cooperative, or joint venture: I am granted full po er and authority to do, execute and perform any and all acts necessary to particip te, submit the bid/quotation, and to sign and execute the ensuing contract for [Nam of the Project] of the [Name of the Procuring Entity], as shown in the attached [s ale title of attached document showing proof of authorization (e.g. , duly notarr ed Secretary's Certificate, Board/Partnership Resolution, or Special Power of Allor ey, whichever is applicable,)];

3. [Name of Bidder] is not "blacklisted" or barred from bidding by the Governmen of the Philippines or any of its agencies, offices, corporations, or Local Governm nt

Unit~. forci~n ~ovcrnment/foreiun or int@rnRtionul finunoinu inQtitution wh g~ blacklisting ru les have been recognized by the Government Procurement Policy Board;

4. Each of the documents submitted in satisfaction of the bidding requirements/st value procurement is an authentic copy of the original, complete, and all statem nts and information provided therein are true and correct;

5. [Name of Bidder] is authorizing the Head of the Procuring Entity authorized representative(s) to veri fy all the documents submitted;

6. Select one, delete the rest:

If a sole proprietorship: The owner or sole proprietor is not related to the Head of he Procuring Entity, members of the Bids and Awards Committee (BAC), the Techn cal Working Group, and the BAC Secretariat, the head of the Project Management 0 tee or the end-user unit, and the project consultants by consanguinity or affinity up to he third civil degree;

If a partnership or cooperative: None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids nd Awards Committee (BAC), the Technical Working Group, and the BAC Secretar at, the head of the Project Management Office or the end-user unit, and the proj ct consultants by consanguinity or affinity up to the third civil degree;

If a corporation or joint venture: None of the officers, directors, and controll ng stockholders of [Name of Bidder} is related to the Head of the Procuring Ent ty, members of the Bids and Awards Committee (BAC), the Technical Working Gro p, and the BAC Secretariat, the head of the Project Management Office or the end-u er unit, and the project consultants by consanguinity or affinity up to the third civil degree;

7. [Name of Bidder] complies with existing labor laws and standards; and

8. [Name of Bidder} is aware of and has undertaken the following responsibilities a a Bidder:

a) Carefully examine all of the Bidding Documents/technical specifications;

b) Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract;

c) Made an estimate of the facilities avai lable and needed for the contract to e bid/qoute, if any; and

9. [Name of Bidder} did not give or pay directly or indirectly, any commission, amou t, fee, or any form of consideration, pecuniary or otherwise, to any person or oftici I, personnel or representative of the government in relation to any procurement proj ct or activity.

IN WITNESS WHEREOF, I have hereunto set my hand this _ day of_, 20_ at

Bidder's Representative/Authorized Signatory