CMS Bureau of Strategic Sourcing

JOINT PURCHASING PROGRAM

State of Illinois

Pat Quinn, Governor

Department of Central Management Services

Malcolm Weems, Director

1

What is Joint Purchasing?

Joint Purchasing provides an opportunity for the State and local governments to work together to reduce costs resulting from

• Centralized procurement

• Large-volume buying

• Governmental Joint Purchasing Act (30 ILCS 525)

2

Who is eligible?

• Public entities that• Have the power to tax• Created by legislative statute

• Not-for-profit rehabilitation facilities eligible under the State Use Law

• 3,500 local governments participate

3

Advantages

• Local governments save tax dollars• Large discounts• Avoid administrative costs• Gain the services of professional buyers

with greater technical research

• State of Illinois also saves• Larger quantities = Larger discounts

4

How Does the Program Work?

• CMS provides contracts• Develops specifications• Conducts bidding process• Awards contracts

• Units buy directly from suppliers• Issue purchase orders• Accept deliveries• Make payments

5

Registration Procedure

• Download the Joint Purchasing Manual to review policies and procedures:

www2.illinois.gov/cms/localgov/jpp/Pages/Default.aspx

• Governing board must pass a Resolution authorizing participation in the program (sample Resolution on last page of Manual)

• Registration number assigned for use when communicating with vendors

6

What is Available?

Commodities - Equipment - Services ________________________________________

Law Enforcement Items Maintenance Materials Office Equipment, Furniture & Supplies Personal Use / Safety Items Vehicles & Parts

Complete list in Joint Purchasing Manual7

www.purchase.state.il.us

8

9

10

11

12

13

14

SCOPE:

…ALL STATE AGENCIES, BOARDS, AND COMMISSIONS

UNDER THE GOVERNOR, OTHER ELECTED

OFFICIALS, AS WELL AS LOCAL GOVERNMENTAL

UNITS AUTHORIZED TO PARTICIPATE IN JOINT

PURCHASING. LOCAL GOVERNMENTAL UNITS MAY

CHOOSE TO USE THIS CONTRACT, HOWEVER,

PARTICIPATION IS NOT MANDATORY.

Paper, Xerographic & Bond, TX012Contract #4016872

15

16

Contract Award Subscription Service

• Automated e-mail notification

• New and revised contracts

• Select as many titles as you require

17

18

19

20

21

22

23

Joint Purchasing Newsletter

Each month, 5,000 recipients receive:

• Updates on the latest Joint Purchasing contracts

• Product information and/or ordering instructions

• News regarding State programs for local governments

Among newsletter recipients are elected officials, directors, administrators, managers and purchasers• Send email addresses to JP Coordinator to add to mailing list

Contact Information

Dennis Smith, CoordinatorJoint Purchasing Program804 Stratton Office BuildingSpringfield, IL 62706

Office: 217-785-6935Fax: 217-782-5187Email: Dennis.Smith@illinois.gov

24