CMPS 101 Computer Literacy
description
Transcript of CMPS 101 Computer Literacy
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CMPS 101 Computer Literacy
Dr. Cong-Cong XingDept of Math and Computer Science
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Part I
Introduction to Computers and MS Windows
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Introduction to Computer Software and Hardware
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What is a computer?
This is it! Or…?
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What is a computer?
An electronic device that can manipulate data. (ok)
A programmable electronic device that can store, retrieve, and process data. (good)
An electronic device which, under programmers’ direction and control, performs input/output, processing, and storage. (better)
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What is a (computer) program?
A list of instructions telling computers what to do. (ok)
An implementation of an algorithm (what?) in a programming language. (good)
Examples? MS Word MS Excel Firefox <your own>
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What is an algorithm?
A precise, step-by-step procedure designed to solve certain kind of problems.
examples Sort the following sets of numbers {2, 3, 1, 45, 23, 67, 23, 21, 6} {2, 3, 56, 444, 33, 666, 777,66,5, 390, 34, 34, 56, 66, 55, 78, 34, 232, 342, 446, ……}
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Hardware Components of a Computer
CPUInput
devices
Outputdevices
Storagedevices
(important diagram)
John von Neumann architecture
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A more detailed diagram
CPU
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All computers(PCs, mainframes, supercomputers, ….) are built according to this diagram/principle
Developed by John von Neumann
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The old computer: ENIAC (the first electronic computer, 1940s)
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The new computer: HP 2133 Mini-Note 1 GHz - 8.9 " - 512 MB Ram - 4 GB HDD
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Cont’d Input devices
Input data into computers E.g. keyboard, mouse <your own example>
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Output devices Output data out of computers E.g. monitor, printer <your own example>
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CPU (Central Processing Unit, also called processor) The defining-component of a computer Two main CPU manufacturers: Intel and AMD http://www.amd.com/us-en/ http://www.intel.com/
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Storage devices (two types)
1st type 2nd type
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Cont’d
Storage Devices RAM (Random Access Memory)
This is the primary type, main type, 1st type memory
Hard disk, floppy disk optical disk (CDs, DVDs) jump drive, flash memory (Note: in most cases in the literature, the word
“memory” means RAM)
They are the 2nd type memory
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RAM (memory)
Desktop
laptop
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Hard disk (HD) (most people call it hard drive) http://www.youtube.com/watch?
v=9eMWG3fwiEU
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Source: http://www.youtube.com/watch?v=9eMWG3fwiEU
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Jump drive (USB drive)
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Flash memory (flash card)
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CD/DVD/Blu-ray Disc
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Difference between the 1st type storage device (i.e. memory) and the 2nd type storage devices Memory stores info temporarily All 2nd storage devices store info permanently Question: how come….
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KB, MB, GB, Hz,….
1 bit = 1 or 0 1 byte = 8 bits 1 K (kilo) = 1000 (roughly) 1 M (mega) = 1000K (roughly) 1 G (giga) = 1000M (roughly) So, 2 GB = 2 x 1000 x 1000 x 1000 bytes 200 MB = 200 x 1000 x 1000 bytes 1 Hz = number of operations per second
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Can you understand the spec?
Gateway M-7351u Laptop Computer - Intel Pentium Dual-Core T4200 2.0GHz, 4GB DDR2 RAM, 320GB HDD, DVDRW, 15.4" WXGA, Vista Home Premium 64-bit
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Computer Science Areas (partial list)
Operating systems Windows XP, Mac OS,
Unix, Linux Database management
systems Oracle
Algorithms sorting
Software engineering How to program
“better”
Programming languages Java, C++
Theory Math foundations
Architecture Hardware
Artificial intelligence Chess, robot
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Unix-like Operating Systems
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Database Management System
Find all incidents for overlay
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Algorithm Sort the following sets of numbers into
ascending order
{2, 3, 1, 45, 23, 67, 23, 21, 6} {2, 3, 56, 444, 33, 666, 777,66,5, 390, 34, 34, 56, 66, 55, 78, 34, 232, 342, 446, ……}
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Software Engineering
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Programming Languages public class Lab2 { public static void main(String args[]) { // declaration of variables double a; // first number, input double b; // second number, input double c; // the sum of 1st and 2nd number, output String astr; // string for a String bstr; // string for b
// read in the 1st number astr = JOptionPane.showInputDialog("Enter the 1st number"); a = Double.parseDouble(astr); // echo System.out.println("You have entered "+a);
// read in the 2nd number bstr = JOptionPane.showInputDialog("Enter the 2nd number");
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Computing Theory
Domain theory Category theory Computability theory Lambda calculus Pi-calculus Object-calculus ……. Turing Machine *(Alan Turing) (Computer Science Turing Award)
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Architecture
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Artificial Intelligence
robot
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Elements of a Computing Process Hardware Software Data Users Procedures
Hw & sw
data
data
users
procedure
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Review What is a computer? What is a computer program? What is a programming language?? Give an example of programming languages What are the 4 components of a computer system? What does “Pentium 4 3.0 Ghz” mean? Are hard drive and memory the same thing? Why? Give an example of computer science research areas Give two examples of operating systems
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Processing and Memory
Processing Data representation
Sequence of 0’s and 1’s ASCII (American Standard Code for Info
Interchange) (e.g. A -> 65) http://www.neurophys.wisc.edu/www/comp/docs/
ascii.html http://www.cplusplus.com/doc/papers/ascii.html
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Cont’d CPU
Control unit (CU): sets the order of tasks ALU (arithmetic-logic unit): carry out computation
RAM
fetch
CU & ALU
write
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Cont’d Compatibility:
different CPUs have different instruction sets Data bus:
Connects CPU and RAM and peripherals Bus width measured by bits
Address bus: Connects CPU and RAM Width of address bus determines the max # of RAM
locations. (why?) CISC vs. RISC
CISC (complex instruction set computer), expensive, complex, high speed.
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Cont’d RISC (reduced instruction set computer), inexpensive,
simple, satisfactory speed Typical CPU chips
Pentium, AMD Power PC series Alpha series
Memory RAM (Random-access Memory):
the main memory of computers Cache Memory:
faster, more expensive ROM (Read-Only Memory):
Stores system info, not writable
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Cont’d
Motherboard The baseboard housing every hardware component (except I/O) for
computation.
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How Computers Store Data
Storage Media All storage materials described here are non-
volatile (RAM is volatile). Magnetic tape
Hold large amount of data Inexpensive Slow access Sequential access Backup
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Cont’d Magnetic disk: random
access, read/write head.
Floppy disk, 1.44 mb (obsolete)
Hard disk Faster Holds large amount
of data Pack of disks Sealed and
encased
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Optical disc: holds huge amount of data CD-ROM CD-R (Recordable) CD-RW (Rewritable) DVD (Digital Video Disk) DVD-ROM DVD-R DVD+R DVD-RW DVD+RW
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Storing Data in Files File: a collection of data stored as an
individual entity. Types of files:
Program file – executable, e.g., MS Word. In Windows, an executable file typically has .exe extension.
Data file – data used by programs, e.g., text files, graphics
Naming files
name extension
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Data filesProgram file
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Naming files
Ex: ReadMe.txt Lab1.docx Lab2.xlsx Me.jpg Car.gif Player.exe
What if I rename “Me.jpg” to Me.txt”?
name extension
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Directory (also known as Folder) A group of files (and/or subdirectories)
organized in a tree-shape
sp05
eng101cs101
hw1hw2
hw3hw1
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“tree” structure displayed in Windows
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Input and Output
Input Devices Keyboard: a group of numeric keys, alphabetic
keys, and function keys which are used for entering data into computers.
Mouse: a device that a user moves on a flat surface to position a pointer on the screen. It allows a user to select a choice or a function to be performed or to perform some operations on the screen.
Other ex ?
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Cont’d
Output Devices Monitor
Video display terminal (not computer) CRT (cathode-ray tube) traditional Flat panel (LCD) modern Resolution: pixels (=pix+element), e.g., 800x600,
1024x768 Refresh rate: number of times screen is
refreshed. (60hz is the minimum). The higher, the more preferable.
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Printers Impact printers
A printer in which printing is the result of mechanically striking the printing medium. E.g. dot matrix printer.
(almost) obsolete
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Non-impact printers Laser printer: high quality, (relatively) expensive Inkjet printer: good quality, affordable
More ex?
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Types of Computers
Supercomputers Fastest, largest, most expensive Measured by gigaflops Scientific computations Cary Inc., Silicon Graphics Price: 2 – 20 millions
Mainframes Measured by megaflops IBM
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Cont’d Large business, universities Price: 100,000 – 1,000,000
Minicomputers Scale-down of mainframe DEC Smaller business Price: 50,000
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Cont’d
Workstations and Microcomputers Desktop & laptop Sun, IBM, Apple, Dell, Compaq, Sony, …. Personal use Price: 7,000 – 20,000 for workstations Price: 400 – 4,000 for microcomputers
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Information Highway, Internet, and WWW Internet (w/ a Capital I)
Seed of Internet: U.S. Advanced Research Project Agency (ARPAnet) in 1969
General description: a large network connecting numerous and disparate networks in industry, education, government, and research. Internet uses TCP/IP as the standard for transmitting information.
Internet connection: Dial-up – modem and telephone line
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Cont’d Cable: cable and cable modem Direct: wired to LAN directly TCP/IP: Transmission Control Protocol/Internet
Protocol Internet Usage
Email: electronic mail system. An email address is typically formed by a user name and a domain name. e.g. [email protected]
!!! Don’t confuse web with Internet with email; Don’t confuse email address with web URL
telnet: remote access to other computers
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Cont’d FTP (File Transfer Protocol): upload/download files
across the Internet WWW : hypermedia communication system
WWW (World Wide Web) Originated in Europe (CERN, Switzerland), physics,
1989. Client-server architecture: model of interaction in
distributed data processing in which a program at one site sends a request to a program at another site and awaits response. The requesting program is called a client, the answering program is called a server.
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client server
request
reply
prog/machine
prog/machine
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Cont’d Basic terminology
HTML – Hypertext Markup Language (used to compose web sites)
Hypertext – documents using hyperlinks Hyperlink – linkage connecting to other
documents (or sites) Web browser
Software to view HTML files E.g., Netscape, Internet Explorer
URL (Uniform Resource Locator) code to identify resources on Internet E.g., http://www.nicholls.edu
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HTTP – Hypertext Transfer Protocol Web site – HTML documents (grouped together) Java – a programming language useful for web
programming Google – most well-known search engine Cyberphobia – fear of computers
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MS Windows Essentials
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Getting Started with Windows Starting Windows
Automatically started by default Icons Start button Shortcut Desktop Mouse pointer taskbar
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Cont’d Elements of a window
Window border Menu bar Control menu box Title bar Min button Max button Close button Window corner Mouse pointer
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Cont’d
Use of Mouse Primary mouse button – left by default Make selections
Menu Bar To open a menu, click on it List of commands (in a menu) pulls down
Dialog Box Indicated by … Input info needed
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Cont’d
Help System Menu ---> Help F1 key
Exit Windows Start ---> log off/turn off computer/shut down
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How to “dump screen” to a Word document- Make sure the screen is visible- Press “print screen” key on keyboard- Open a (blank) Word document- Paste (ctrl+v)- Done
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Running Applications
Starting Application (Programs) Double click on the corresponding icon Start ---> All Programs ---> choose the
program Switching Between Applications
Click anywhere inside the window Click the button on the taskbar Alt+Esc Alt+Tab
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Cont’d
Arranging Size of Windows Manual: drag windows’ corner or border
(dragging windows’ title bar moves the windows, but does not resize it.)
Automatic: right-click taskbar ---> cascade/tile vertically /tile horizontally
Max, Min, Restore, Close a Window Click the 3 buttons (respectively) Max and restore share the same button
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Working with My Computer Open My Computer
Click the icon on desktop Start ---> my computer
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Working with My Computer Displaying File Info
Open a window ---> View ---> list/detail/icons
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Working with My Computer Selecting Files or Folders
Select a single file – click on it Select adjacent files – click the1st file, then
shift+click the last file Select non-adjacent files – ctrl+click each file
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Cont’d
Creating New Folders Open a window ---> File ---> New ---> Folder Open a window ---> right-click ---> New --->
Folder
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Managing Files Copying Files
Determine source and destination folders Drag-and-drop (different drives) Copy-and-paste
Edit ---> copy, Edit ---> paste ^c and ^v
Moving Files Determine source and destination folders Shift + drag-and-drop (different drives) Cut-and-paste
Edit ---> cut, Edit ---> paste ^x and ^v
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Cont’d Renaming Files
File ---> rename Right-click ---> rename
Deleting Files File ---> delete Right-click ---> delete Delete key
Recovering deleted Files Recover from recycle bin Open recycle bin ---> select a file ---> File ---> restore
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Cont’d
Formatting Hard Disk/USB drive Open my computer ---> select corresponding
drive ---> File ---> format Open my computer ---> right-click the
corresponding drive Format
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Sharing Information
Copying and Pasting Text (in documents) Within the same document
E.g. From lab1.txt to lab1.txt From one document to another of the same
type E.g. From lab1.txt to lab2.txt
From one document to another of different type
E.g. From lab1.txt to lab1.doc Select texts ---> Edit ---> copy ---> Edit --->
Paste
![Page 80: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/80.jpg)
Cont’d
Clipboard An area in memory to store what is copied/cut To view contents of clipboard: (old Office: Edit
---> Office Clipboard); Home tab click the arrow next to Clipboard
To delete contents in clipboard: (old Office: Edit ---> Office clipboard, click down-arrow ---> delete); select each content item click the down arrow delete
![Page 81: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/81.jpg)
Linking Info between Programs (may not be well-supported by Office 2007) Insert a picture A into a document B by linking, then
any changes made to the picture A will be reflected in the document B.
E.g.: Open Paint create a picture A; close Paint Open WordPad ---> Insert ---> object ---> choose
the picture A ---> check link box. Start Paint by double click the picture in the WordPad file. Q: difference between linking and copy-and-paste?
![Page 82: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/82.jpg)
Customizing Windows Screen Saver
Right-click desktop ---> properties ---> screen saver tab ---> select from list
Wall paper Right-click desktop --->
properties ---> desktop/background tab ---> select from list
Reset date and time Start ---> (settings ---
>) control panel ---> date and time
Changing Mouse Settings Start ---> (settings ---
>) control panel ---> mouse
![Page 83: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/83.jpg)
MS Word Essentials
![Page 84: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/84.jpg)
Chapter 1 Creating Documents with MS Word
![Page 85: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/85.jpg)
Starting a new document and inserting text
Staring Word: Start MS Word 2010
![Page 86: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/86.jpg)
Typical Word screenFormatting marks
![Page 87: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/87.jpg)
Insert text from a file
![Page 88: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/88.jpg)
Choose a file, click Insert
![Page 89: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/89.jpg)
Formatting text using Text Effects
![Page 90: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/90.jpg)
Shadowing using Text Effects
![Page 91: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/91.jpg)
Example of shadowing
![Page 92: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/92.jpg)
Font and font size
![Page 93: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/93.jpg)
Text alignment (left, center,right, justify)
![Page 94: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/94.jpg)
Text color
![Page 95: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/95.jpg)
Inserting and resizing pictures Inserting a picture from a file
![Page 96: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/96.jpg)
Choose a file, click Insert
![Page 97: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/97.jpg)
Resizing a picture (drag sizing handles)
![Page 98: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/98.jpg)
Or (check the size group)
![Page 99: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/99.jpg)
Wrapping text around a picture
![Page 100: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/100.jpg)
Moving a picture Drag the picture
![Page 101: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/101.jpg)
Applying picture styles and artistic effects Picture style
![Page 102: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/102.jpg)
Artistic effects
![Page 103: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/103.jpg)
Adding a page border
![Page 104: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/104.jpg)
Inserting a shape
![Page 105: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/105.jpg)
Adding text to a shape (right-click)
![Page 106: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/106.jpg)
Inserting a text box
![Page 107: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/107.jpg)
Moving, resizing, and formatting shapes and text boxes Moving – drag the shape/text box
![Page 108: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/108.jpg)
Resizing: drag sizing handles
![Page 109: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/109.jpg)
Or, type a number
![Page 110: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/110.jpg)
Formatting: (same as formatting a picture)
![Page 111: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/111.jpg)
Preview and Print a Document
![Page 112: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/112.jpg)
Setting margins
Change Document and Paragraph Layout
![Page 113: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/113.jpg)
Alignment —placement of paragraph text relative to the margins Left alignment—align left margin, uneven
right margin Center alignment—centered between
margins Right alignment—align right margin, uneven
left margin Justified alignment—align evenly at left and
right margins
![Page 114: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/114.jpg)
Click buttons
![Page 115: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/115.jpg)
• Line spacing—distance between lines of text in a paragraph– Single spacing (business documents)– Multiple 1.15 spacing (default line spacing)– Double spacing (academic papers)
![Page 116: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/116.jpg)
Indentation, click paragraph launcher
![Page 117: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/117.jpg)
![Page 118: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/118.jpg)
Create and Modify Lists
Bulleted list Items of list can be introduced in any order Uses bullets—text symbols such as small
circles or check marks—to introduce each item in a list
Numbered list Items with consecutive numbers Use where order is important
![Page 119: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/119.jpg)
![Page 120: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/120.jpg)
To modify, right-click
![Page 121: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/121.jpg)
Set and Modify Tab Stops
Turn on formatting maker to see tab marks
![Page 122: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/122.jpg)
To set/change tab stops
![Page 123: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/123.jpg)
![Page 124: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/124.jpg)
Insert a SmartArt Graphic
![Page 125: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/125.jpg)
Chapter 2 Using Tables and Templates
![Page 126: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/126.jpg)
Create a Table Add Text to a Table Format a Table Create a New Document from an Existing
Document Change and Reorganize Text Use the Proofing Options Create a Document Using a Template
Objectives
![Page 127: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/127.jpg)
Create a Table Table—arrangement of information
organized into rows and columns Cell―intersection of a row and a column into
which you can type Useful to present information in a logical and
orderly manner
![Page 128: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/128.jpg)
Steps to create a table in Word Click the Insert tab on the Ribbon Click the Table button Select the number of rows and columns
![Page 129: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/129.jpg)
Table tools (design, layout)
![Page 130: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/130.jpg)
Add Text to a Table Each cell behaves similarly to a document.
For example, when you reach the right border of the cell, wordwrap moves the text to the next line
Text can be added to a table either by typing or by insertion from another document.
![Page 131: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/131.jpg)
Table with text typed and/or inserted
![Page 132: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/132.jpg)
Adjust column width • All of the columns are of equal width
when the table is created. • The width of table columns can be
changed.• To change column width
• Drag the border between two columns
• Or, Table tools Layout cell size group (see next slide)
![Page 133: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/133.jpg)
![Page 134: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/134.jpg)
Add rows or columns
Right-click a table cell
![Page 135: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/135.jpg)
Merge cells• Table titles typically span across all
of the columns.• Cells can be merged to include
information across the columns.•
![Page 136: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/136.jpg)
Select cells and click the Merge Cells button
![Page 137: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/137.jpg)
![Page 138: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/138.jpg)
Formatting Text in Cells Do as usual (bold, font size, color, bullet,…)
![Page 139: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/139.jpg)
Changing the Table Borders Check this area
![Page 140: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/140.jpg)
Creating a Document from an Existing Document File New
![Page 141: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/141.jpg)
Recording AutoCorrect Entries File options
![Page 142: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/142.jpg)
![Page 143: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/143.jpg)
Finding and Replacing Text Home Editing group
![Page 144: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/144.jpg)
Type text
![Page 145: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/145.jpg)
Selecting and Moving Text to a New Location Just do cut-and-paste (^X and ^V)
Past options may be interesting
![Page 146: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/146.jpg)
Checking Spelling and Grammar Errors Review Proofing group
![Page 147: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/147.jpg)
Using the Thesaurus Review Proofing group
![Page 148: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/148.jpg)
Locating and Opening a Template File New Sample templates
![Page 149: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/149.jpg)
Removing Template Content Controls Right-click Content controls
![Page 150: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/150.jpg)
Saving a File as a Web Page File Save as Save as type single web
page
![Page 151: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/151.jpg)
Chapter 3 Creating Research Papers, newsletters, and merged mailing labels
![Page 152: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/152.jpg)
Inserting Page Numbers Page numbers are automatically inserted in
header or footer
![Page 153: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/153.jpg)
Inserting Footnotes Reference Footnotes group
![Page 154: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/154.jpg)
Modifying a Footnote Style right-click footnote Style…
![Page 155: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/155.jpg)
Click Modify
![Page 156: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/156.jpg)
Citations References Citations & Bibliography
Reference styleInsert citation into document
Crate a list of references
![Page 157: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/157.jpg)
Changing citation styles
Click Style
![Page 158: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/158.jpg)
Adding citations
Click Insert Citation
![Page 159: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/159.jpg)
Creating a Reference Page Click Bibliography to create a list of reference
![Page 160: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/160.jpg)
Inserting Page Breaks Press Ctrl + enter
![Page 161: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/161.jpg)
Managing Document Properties File info properties
![Page 162: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/162.jpg)
Document properties
![Page 163: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/163.jpg)
Changing One Column of Text to Two Columns Page Layout tab Columns
![Page 164: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/164.jpg)
Formatting Multiple Columns Page Layout tab
![Page 165: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/165.jpg)
Inserting a Column Break Page Layout tab
![Page 166: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/166.jpg)
Inserting a Clip Art Image Insert tab
![Page 167: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/167.jpg)
Inserting a Screenshot Insert tab Screenshot button
![Page 168: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/168.jpg)
Insert a whole screen shot Insert a part of a screen shot
![Page 169: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/169.jpg)
Applying the Small Caps Font Effect Home tab Font group launcher
![Page 170: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/170.jpg)
Adding a Border and Shading to a Paragraph Home tab border/shading button
![Page 171: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/171.jpg)
Mail Merge
Formatted names and address (labels)
Data source(raw name & add)
Main document (formatting)
Merge
![Page 172: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/172.jpg)
Opening the Mail Merge Wizard Template Mailings tab Start Mail Merge
![Page 173: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/173.jpg)
MS Excel Essentials
![Page 174: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/174.jpg)
Starting Excel Starting Excel
![Page 175: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/175.jpg)
Cell addresses
Each cell is identified by a column letter with a row number. E.g. A1, B5, d3:f3
![Page 176: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/176.jpg)
Entering Text and Using AutoComplete
autoComplete
![Page 177: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/177.jpg)
Using Auto Fill
Fill handle
![Page 178: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/178.jpg)
Aligning Text and Adjusting the Size of Columns Aligning text
![Page 179: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/179.jpg)
Adjusting column width Drag the column edge
![Page 180: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/180.jpg)
Constructing a Formula and Using the SUM Function Each formula MUST start with a = sign Examples:
=b1+b2 =sum(b1,b2) =b3 – b4 =(a1+b2+c3)/3 =a1+a2+a3+a4+a5+a6 =sum(a1:a6)
![Page 181: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/181.jpg)
Copying a Formula by Using the Fill Handle
This is a formula, not a constant
Fill handle
![Page 182: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/182.jpg)
Using Merge & Center and Applying Cell Styles
![Page 183: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/183.jpg)
Formatting Financial Numbers
![Page 184: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/184.jpg)
Charting Data in a Column Chart Select data Click column button
![Page 185: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/185.jpg)
Creating and Formatting Sparklines Select data Click relevant buttons
![Page 186: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/186.jpg)
Creating a Footer
![Page 187: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/187.jpg)
Deleting Unused Sheets in a Workbook Right-click tab, click delete
![Page 188: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/188.jpg)
Displaying Formulas
![Page 189: CMPS 101 Computer Literacy](https://reader030.fdocuments.us/reader030/viewer/2022012922/568168cd550346895ddfbb49/html5/thumbnails/189.jpg)
Checking Spelling in a Worksheet Review tab
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Entering Data by Range Select a range of cells, and then enter data “Time-saving” technique
Active cell will be top cell on the next column
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Using Arithmetic Operators Just type it. E.g. =b2*b4
Operator Meaning+ Addition
- Subtraction
* Multiplication
/ Division
^ exponent
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Relative and Absolute Cell References To create an absolute cell reference, put a $
in front of the column letter and/or row number.
E.g.: $A$1 (absolute) $B$1:$B$15 (absolute) A1:B2 (relative) A$1, $B12 (mixed)
Unit B
Relative part Abs. part
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Difference between absolute cells references and relative cell references Absolute cell references preserve the cell
addresses when being copied Relative cell references adjust the cell
addresses when being copied When mixed formulas is copied, absolute part
will be preserved and relative part will be adjusted.
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Formatting Cells with the Percent Style
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Inserting and Deleting Rows and Columns
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Adjusting Column Widths and Wrapping Text Adjust column width
Drag the edge of a column
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Wrap text in a cell