Club Officer Training - District 39 Toastmasters · VP Membership VP Public Relations Treasurer...

District39–ClubOfficerTraining

DistrictPage www.district39.orgDistrictTrainingPage www.district39.org/trainingToastmastersInternational www.toastmasters.org

District 39, Division ___, Area ____

Club #___________, Club Name: __________________

My Name: ___________________________

My Role: ___________________________

Club Office Name Phone

President

VP Education

VP Membership

VP Public Relations

Treasurer

Secretary

Sergeant At Arms

District Director: _________________ ç Operations, Administration

Program Quality Director: _________________ ç Education, Training, Events

Club Growth Director: _________________ ç Marketing, Club Building,

Member Retention

Club Leader Resources / Mentors

Division Director: _________________ ç Consistent Area Quality

AD Program Quality: _________________ ç Assist Education / Training

AD Club Growth: _________________ ç Assist Club Growth activities

Area Director: _________________ ç Consistent Club Quality

My Area Council (Club Leader Peers) Clubs in my Area Club President VP Education VP Membership

7/17/18

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Secretary

Club Officer Training

www.toastmasters.org

! Secretary Role

Agenda

! Secretary Responsibilities

! Secretary Resources


Session Objectives

!  Identify your role ! Fulfill your

responsibilities ! Find resources that

help you

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Secretary Role


Secretary Responsibilities

The Club Meeting

Outside the Club Meeting

The Executive Committee


The Club Meeting

! Before Club Meetings ! Upon Arrival at

Club Meetings ! During Club Meetings

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Before Club Meetings

! Post the previous minutes.

! Prepare a list of actions for the president.

! Update the club’s officer list.


Upon Arrival at Club Meetings

! Circulate attendance sheet and guest book.


During Club Meetings

! Read previous minutes, note amendments, record current meeting minutes.

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! Maintain accurate roster.

! Submit club officer list.

! Handle correspondence.

! Keep club files. ! Attend club executive

committee meetings.



! Vote at international business meetings.

! Facilitate member progress in Base Camp.

! Arrange for your replacement or assistance.

! Prepare your successor for office.


The Executive Committee

! Read the previous meeting minutes.

! Note amendments. ! Record current

meeting minutes.

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! How ! When ! Who

! What

How to Fulfill the Secretary Responsibilities


! How will you fulfill this responsibility? ! When will each action be completed? ! Who is available to help you?

! What materials and resources can you use?

Secretary Responsibility Action Plan


Secretary Resources

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! Attend district-sponsored club-officer training program.

! Read materials. ! Meet with outgoing executive committee. ! Meet with outgoing secretary. ! Meet with current executive committee. ! Confirm submission of the newly elected

officers list. ! Review and order any needed materials.

Getting Started


Additional Resources

This concludes the session.

Club Officer Training

Evaluation BEGINNER INTERMEDIATE ADVANCED

What level of knowledge of the topic did

you have prior to this session? � � �

Indicate to what degree you agree with the following statements about this session.

STRONGLY AGREE AGREE

NEITHER AGREE

NOR DISAGREE

DISAGREE STRONGLY DISAGREE

Overall, I was satisfied with the session. � � � � �

I will use the content to strengthen my

club. � � � � �

The learning objectives were met. � � � � �

Yes No

Will you implement at least one idea from this session in the next 30 days? � �

Write your comments about the session.

Indicate to what degree you agree that the facilitator demonstrated the following:


NEITHER AGREE

NOR DISAGREE


Solid knowledge of the subject matter � � � � �

Excellent presentation skills � � � � �

BaseCampManagerPresident,VicePresidentofEducation,Secretary

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TrackEmpReques Printable Version Export to Excel (0 Results)

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Angie Rodriguez Effective Coaching On-line 7/2/18 ü û

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§ Clickonqattoprightofchart§ Clickon“Viewdetails”(Scrolldown)§ Spreadsheetwillshowyoudetailsofeachmembers’path.

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5. ViewingaMember’sprofileTypeinmember’snameinsearchbox

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Evaluation BEGINNER INTERMEDIATE ADVANCED

What level of knowledge of the topic did

you have prior to this session? � � �

Indicate to what degree you agree with the following statements about this session.


NEITHER AGREE

NOR DISAGREE


Overall, I was satisfied with the session. � � � � �

I will use the content to strengthen my

club. � � � � �

The learning objectives were met. � � � � �

Yes No

Will you implement at least one idea from this session in the next 30 days? � �

Write your comments about the session.

Indicate to what degree you agree that the facilitator demonstrated the following:


NEITHER AGREE

NOR DISAGREE


Solid knowledge of the subject matter � � � � �

Excellent presentation skills � � � � �

Club Officer Training - District 39 Toastmasters · VP Membership VP Public Relations Treasurer...

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