Club officer roles unplugged

Club Officer Roles UnpluggedEducationalJuly 2015

Speaker: Coach Carole

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Welcome to Indigo Valley Speakers

District 73 – Area North 29Club in Formation: No. 04386183

President: Carole McCulloch VP Membership: Elizabeth Mourik Secretary: Vicki Berry

Meetings: 1st Wed of month online (here) 3rd Wed of month Yackandandah Community Centre

Website: http://indigovalley.easy-speak.org

http://indigovalley.easy-speak.org/

Introduction to our Online Educationals

Current Schedule: July: Club Officer Roles Unplugged August: How to manage your Club Success Plan September: How Good is Your Club

What Educationals for these months? October: ? November: ? December: ?

Your Choice

Club Officer Roles Unplugged:Preparation

• Do you have your handbook?• Have you had a handover?• Were you inducted?• Do you have your badge?• Do you know about meetings?• What else should you do?

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Club Officer Roles Unplugged:Getting Started

• Organise your club officer folder.

• Agendas, Minutes, Notes• Club Officer Handbook, Calendar• Club Success Plan

• Download and store your files in Dropbox or a USB.

• Templates, Forms• Charts, Flyers

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Club Officer Roles Unplugged:Planning Ahead

• Download your own copy.

• https://www.toastmasters.org/~/media/549134EFA75548B6928C43B6BAAFE433.ashx

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https://www.toastmasters.org/~/media/549134EFA75548B6928C43B6BAAFE433.ashx

https://www.toastmasters.org/~/media/549134EFA75548B6928C43B6BAAFE433.ashx

Starting your Plan

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Working toward DCP

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Club Officer Roles Unplugged:When You Are the ….

• Understand your role • Read about the other team roles!

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Club Officer Roles Unplugged:What is your favourite tip?

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Club Officer Roles Unplugged:Tips for Training Online

1. Use of questionnaires for each role.

• Read and answer prior to training• Share answers in discussion forum

• Sample questionnaire for VPEs

2. Create one slide with your favourite tips.

• Upload for an impromptu speech• Upload to the cloud for sharing with

others1

Shared File

Vice President Education

Club Officer Training

www.toastmasters.org

VPE Roles, Tasks and Responsibilities

Roles for Club Meetings Tasks outside the Club

Meeting Executive Committee

Responsibilities

How to use easy-Speak


Before Club Meetings Upon Arrival at Club

Meetings During Club Meetings After Club Meetings Using easy-Speak

Club Meeting Roles and Tasks


Assist members to set goals (Goals Chart)

Review scheduled roles (Roles by Meeting)

Schedule education sessions Eg The Successful Club Series (Item 289)

Create meeting agenda and assign roles and schedule speeches according to member requests (Sign up Sheets)

Send meeting emails (Emails 1 and 5)

Have a backup plan for last minute changes

1. Before Club Meetings


Offer support to Toastmaster (Detailed Agenda)

Verify assigned members have arrived and are prepared for assigned roles

Remind members to provide manual to their evaluator

Greet guests and visitors (Add to User List)

Inform Topicsmaster of any guests willing to participate

2. Arrival at Club Meetings


Initial project completion records Recognize members for achievements Preside over meeting when necessary Answer education program or speech

contest questions easy-Speak Tutorials

Distribute and follow up on Sign Up Sheets

Ensure members fill out award applications

3. During Club Meetings


• Complete role and speech records Agenda Close

• Assign roles and schedule requested speeches for next meeting Create Meeting

• Notify President of upcoming or achieved awards

• Submit Award applications to TI in Club Central

• Contact members via Club Mass Email for follow-up

4. After Club Meetings


Plan club meeting agendas Agenda Templates

Promote participation in the education program Speech Requests, Goals and Progress Charts

Orient new members easy-Speak Overview

Encourage new members to participate in roles and Ice Breaker asap

Assign a mentor or liaise with Mentor Leader

Outside the Club Meeting


Prepare and present education program reports

Provide updates on member education progress Club Communication and Leadership Charts

Share information on upcoming speech contests

VPE Executive Committee Tasks


How will you fulfill this responsibility? When will each action need to be

completed? Who is available to help you? What materials and resources can you use?

VPE Action Plan

Create an action plan


Attend district-sponsored club-officer training program

Read materials Arrange handover with the outgoing vice

president education Invite 1-3 members to serve on education

committee Meet with each member to discuss educational

goals

VPE Training

Club Officer Roles Unplugged:Where to from here?

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Conclusion

Good luck happenswhen preparednessmeets opportunity. – Anon

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Questions?

Carole McCulloch ACG, [email protected]

Skype Id: coach.carole

mailto:[email protected]

Club officer roles unplugged

Education

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